N40192-23-R-9001_Temporary Relocatable Facilities_Pre-Proposal Slides_final 24FEB2023.pdf

Pre-Proposal Conference

TEMPORARY RELOCATABLE FACILITIES

AT ALL U.S. MILITARY FACILITIES ON GUAM, NAVY, AND AAFB ACTIVITIES

AT VARIOUS LOCATIONS, GUAM, M.I. AND THE NORTHERN MARIANAS

ISLANDS.

N40192-23-R-9001

24 February 2023

UNCLASSIFIED // FOUO

2 Naval Facilities Engineering Systems Command Marianas

AGENDA

• Points of Contact

• Administrative Remarks

• Solicitation Overview

• Submittal Requirements

• Evaluation

• Current Project Timeline (Tentative)

• Closing Statement

• Site Visit (if needed)

22 May 2020

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POINTS OF CONTACT

Janalyn T. Rosario Contracting Officer

(671) 333-2272 janalyn.t.rosario.civ@us.navy.mil

22 May 2020

Felix A. Benavente Contracting Specialist

(671) 339-6750 felix.a.benavente.civ@us.navy.mil

Karyss E. Cabuhat Contract Specialist

(671) 339-5122 karyss.e.cabuhat.civ@us.navy.mil mailto:Karyss.e.cabuhat.civ@us.navy.mil

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ADMINISTRATIVE REMARKS

• Attendance Roster

• No minutes of this meeting will be published. The attendance sheet and Pre-

Proposal Conference presentation slides will be posted on the SAM.gov website at https://www.SAM.gov

• Recording devices are not allowed during the Pre-Proposal Conference.

• No questions will be taken at this Pre-Proposal Conference. All questions must be submitted in writing using Appendix 5/ Request for Information (RFI) Form and submitted via email to Felix A. Benavente (felix.a.benavente.civ@us.navy.mil) and Karyss E. Cabuhat (karyss.e.cabuhat.civ@us.navy.mil). Please clearly reference the section and paragraph number of the RFP or specification, as applicable. Deadline for submission of questions is at 2:00 p.m. hours, Chamorro Standard Time (ChST), Monday, 27 February 2023.

https://www.sam.gov/

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ADMINISTRATIVE REMARKS (cont.)

• Remarks and explanations addressed during the Conference shall not qualify or alter the terms and conditions of the solicitation.

• The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing.

• Any changes to the solicitation will be made in writing, with an amendment posted to the SAM.gov website.

• To date, no amendments have been posted.

• It is the offerors’ responsibility to check the SAM.gov website for any amendments.

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SOLICITATION OVERVIEW

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RFP HIGHLIGHTS

This acquisition is solicited as a Historically Underutilized (HUBZone) Small Business Set-Aside procurement.

North American Industry Classification System (NAICS):

531120 – Lessors of Nonresidential Building (except Miniwarehouse) and PSC code X1AZ, Lease/Rental of Other Administrative Facilities and Service Buildings.

Size Standard: $30,000,000.00

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RFP HIGHLIGHTS (cont.)

SCOPE:

The Contractor shall provide all labor, management, supervision, tools, materials, supplies, equipment, incidental engineering, and transportation necessary to provide leased relocatable facilities at all U.S. Military Facilities on Guam, Navy and AAFB activities at various locations, Guam, M.I. and the Northern Marianas Islands as described herein. Leasing service shall include delivery, set-up in place, and removal of the facilities/structure upon termination of the lease. This requirement is a Non-recurring work (IDIQ) and is consistent with FAR Part 37.101, definition of service contracts.

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CONTRACT TYPE AND TERM:

• Indefinite-Delivery Indefinite Quantity (IDIQ) contract for non-recurring

Temporary Relocatable Facilities with pre-priced line items.

• Tentative start date is 13 April 2023. There will be a twelve (12) month base period, four (4) twelve (12) month option periods and a six (6) month extension. The contract period of performance will be a maximum of 66 months.

• The Government has the unilateral option to extend the term of the contract in accordance with FAR 52.217-8, “OPTION TO EXTEND SERVICES (NOV 1999)” and FAR 52.217-9, “OPTION TO EXTEND THE TERM OF THE

CONTRACT (MAR 2000)”.

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UNIFORM CONTRACT FORMAT (SF1449)

FAR Clause 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL

ITEMS (APR 2014)

Addendum Section:

•TIME RECEIPT OF PROPOSALS

•INSTRUCTIONS FOR SUBMITTING QUESTIONS REGARDING THE

SOLICITATION

•PRE-PROPOSAL CONFERENCE & SITE VISIT (IF NEEDED)

•AMENDMENTS AND NOTICES TO THE SOLICITATION

•PROPOSAL SUBMISSION REQUIREMENTS

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UNIFORM CONTRACT FORMAT (SF1449)

FAR Clause 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

Addendum Section:

•BASIS FOR AWARD

•EVALUATION FACTORS FOR AWARD

•BASIS OF EVALUATION OF SUBMITTAL REQUIREMENTS FOR EACH

FACTOR

•SAFETY EVALUATION

•PAST PERFORMANCE ON RECENT, RELEVANT PROJECTS EVALUATION

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UNIFORM CONTRACT FORMAT (SF1449)

•FAR Clause 52.212-3: OFFEROR REPRESENTATIONS AND

CERTIFICATIONS-COMMERCIAL ITEMS (JUN 2020)

-Clauses incorporated by full text

•FAR Clause 52.212-4: CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

-Clauses incorporated by full text

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UNIFORM CONTRACT FORMAT (SF1449)

FAR Clause 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

• Clauses incorporated by reference

Addendum Section:

• LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

• Standard Form 1449 – Schedule – Contract Line Item Numbers (CLINS) pages 5-8

• Appendix 1 – Performance Work Statement (PWS)

• Appendix 2 – Service Contract Act Wage Determination No.: 2015-5693 (Rev. 18)

• Appendix 3 – Exhibit A through F – Exhibit Line Item Numbers (ELINs) Schedule

• Appendix 4 – NAVFAC Past Performance Questionnaire (Form PPQ-0)

• Appendix 5 – Questions/Request for Information (RFI)

• Appendix 6 – Base Access Forms

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PERFORMANCE WORK STATEMENT

• Annex 0100000 General Information

• Annex 0200000 Management and Administration

• Annex 1501001 Facility Management (Relocatable Facility)

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SUBMITTAL REQUIREMENTS

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VOLUME I

PRICE PROPOSAL

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VOLUME I - PRICE

Refer to Addendum to FAR Clause 52.212-1 Proposal Submission Requirements of the RFP (page 15).

• Paper Copies:

– Original and four (4) copies of signed price proposal (Appendix 3) and Blocks 19-24

• Electronic Copy:

– One (1) Compact Disc (CD)

– Editable documents and supporting cost documents (i.e. Microsoft Word and/or Excel 2010 files)

• Printed Format:

– Paper shall be white, 8 ½” x 11” paper.

– Print on one side only.

– Submit in three (3) D-ring binders.

– Use Arial or Times New Roman font with type size equivalent to 11 point or larger.

– Original and copies should be marked accordingly.

– For charts, graphs, and spreadsheets, paper shall be 11”x17”.

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COMPONENTS OF VOLUME I – PRICE PROPOSAL

1. Standard Form 1449, with Blocks 30 a, b, and c and Blocks 19-24 (Supplies or Services and Price/Cost) completed;

2. Appendix 3 Exhibit A through F – Exhibit Line Item Numbers (ELINs) Schedule with all CLIN and ELIN unit pricing and amounts completed that will become the prices effective at contract award. Amounts shall be rounded to the nearest dollar.

3. Name, title, e-mail address, facsimile number of the person or persons authorized to negotiate and bind your firm the offeror and points of contact within the company should proposal clarifications be required.

4. Executed Representations, Certifications, and Other Statements of Offerors (FAR Clause 52.212-3)

5. Evidence of financial capability for the previous three (3) fiscal years (to be cont. in the next slide);

6. Joint-Venture Agreement, LLC Operating Agreement, Partnership/Teaming Agreement and/or Mentor-Protégé Agreement if applicable (to be cont. in the next slides); and

7. Price Information Rating Criteria - Detailed Supporting Cost Data (to be cont. in the next slides)

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FINANCIAL CAPABILITY

For Prime Contractor and all Joint Venture Partners, provide:

– Evidence of financial capability for the previous three (3) fiscal years, certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization;

– Evidence of availability of working/operating capital for contract performance;

– The company’s Dun & Bradstreet number (DUNS) and;

– For Joint Ventures, discuss financial responsibilities among the companies and if the JV has been in existence for less than three (3) years, also provide the latest three (3) fiscal years complete Financial Statements for each member of the JV.

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TEAMING/JV/MENTOR-PROTÉGÉ AGREEMENTS

•The JV, LLC, or Partnership must be registered in the System for Award Management (SAM) database as the JV, LLC, or Partnership.

•Submit the Joint Venture Agreement, LLC Operating Agreement, Partnership Agreement, or Teaming Agreement

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SUPPORTING COST DATA

• As part of their pricing proposal, offerors shall provide a complete detailed cost breakdown for each contract period by cost element, by ELIN, and by Sub-ELIN to support the amounts specified for each CLIN on Blocks 19-24 of the RFP.

• Offerors will need to provide supporting worksheets and narrative explanations to fully explain the basis and rationale for the proposed amounts, including back up details that can be related to various segments of an offeror’s technical proposal.

• Offerors shall submit the supporting cost data in the same format for the base period, all option periods, and the 6-month extension.

22 May 2020

Presenter Notes Presentation Notes

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VOLUME II

NON-PRICE/TECHNICAL PROPOSAL

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VOLUME II – NON-PRICE/TECHNICAL

Refer to Addendum to FAR Clause 52.212-1 Proposal Submission Requirements of the RFP (page 16).

• Paper:

– Original and four (4) paper copies

– Minimum tabbed by Factors

• Electronic:

– One (1) Compact Disc (CD)

– Editable documents (i.e. Microsoft Word and/or Excel 2010 files)

• Printed Format:

– Paper shall be white, 8 ½” x 11” paper.

– Print on one side only.

– Submit in three (3) D-ring binders.

– Use Arial or Times New Roman font with type size equivalent to 11 point or larger.

– Original and copies should be marked accordingly.

– For charts, graphs, and spreadsheets, paper shall be 11”x17”.

• Bookmark all sections the same for paper and electronic copies.

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VOLUME II – NON-PRICE/TECHNICAL (cont.)

Address the following Non-Price Factors:

• Factor 1 – Technical Approach

• Factor 2 – Safety

• Factor 3 – Past Performance on Recent, Relevant Projects

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VOLUME II – FACTOR 1:

TECHNICAL APPROACH

SOLICITATION SUBMITTAL REQUIREMENTS:

• Solicitation Submittal Requirements: The offeror shall clearly demonstrate its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the PWS. The narrative shall not exceed five (5) pages. Pages that exceed the maximum number allowed will be removed and discarded prior to evaluation.

• Offerors shall describe the staff, skills, techniques, equipment, supplies and other resources proposed to accomplish the objectives and standards detailed in the Performance Work Statement, particularly the requirements set forth under Annex 1501001, Facility Management (Relocatable Facility)

• Offerors shall identify the risks they expect to encounter under the performance objectives and standards of this solicitation and how their technical approach and contingency plans will mitigate those risks.

• Refer to the Notes section if past performance of an entity is being claimed in Factor 3.

REFER TO FAR Clause 52.212-1 Addendum pg.17, FACTOR 1, FOR MORE DETAILED

SUBMITTAL REQUIREMENTS.

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VOLUME II – FACTOR 2:

SAFETY

SOLICITATION SUBMITTAL REQUIREMENTS: The Offeror shall submit:

• The Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate. Submit five (5) previous complete calendar years 2018, 2019, 2020, 2021 and 2022.

• Total Case Rate (TCR). Submit five (5) previous complete calendar years 2018, 2019, 2020, 2021 and 2022.

• For a partnership, joint venture, or LLC, the Offeror shall submit separate DART rates and TCR for the specified five (5) complete CY for each contractor who is part of the partnership/joint venture/LLC; however, only one safety narrative is required

• Technical Approach for Safety. Narrative shall not exceed two (2) pages. In the event the narrative exceeds two (2) pages, Offerors will receive evaluation of the first two (2) pages and the remainder will not be evaluated.

REFER TO FAR Clause 52.212-1 Addendum pg.17-18, FACTOR 2, FOR MORE DETAILED

SUBMITTAL REQUIREMENTS.

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VOLUME II – FACTOR 3:

PAST PERFORMANCE ON RECENT, RELEVANT PROJECTS

SOLICITATION SUBMITTAL REQUIREMENTS:

• A COMPLETED CPARS EVALUATION or PPQ (Appendix 4) for a MINIMUM OF THREE (3) AND MAXIMUM OF FIVE (5)

PROJECTS THAT ARE RECENT, RELEVANT, AND SIMILAR IN SIZE, SCOPE, AND COMPLEXITY SHALL BE

SUBMITTED WITH THE PROPOSAL.

• Such projects must have been completed within the past five (5) calendar years’ [CY2018, CY2019, CY2020, CY2021, and

CY2022].

• IF THERE IS NOT A COMPLETED CPARS EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.

• Include performance recognition documents received within the last five (5) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

• In addition to the above, the Government may review other sources of information for evaluating past performance.

REFER TO FAR Clause 52.212-1 Addendum pg.17-19, FACTOR 3, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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EVALUATION

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BASIS FOR AWARD

• The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

• The award will be made based on the best value proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to price and the nonprice factors.

The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with Offerors in the competitive range; and to award the contract to the Offeror submitting the proposal determined to represent the best value.

• The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)).

• As stated in the solicitation, all technical factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all technical factors and the performance confidence assessment (past performance) rating, when combined are approximately equal to price.

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BASIS FOR AWARD (cont.)

• The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

• If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

• Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions. Proposals may be found to have either a significant weakness or multiple weaknesses that impact either the individual factor rating or the overall rating for the proposal. If discussions are held, they will be for proposals containing one weakness or worse.

• REFER TO FAR Clause 52.212-2 Addendum pg. 19-20 FOR MORE DETAILED BASIS FOR AWARD

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EVALUATION FACTORS FOR AWARD

The solicitation requires the evaluation of PRICE and the following NON-PRICE factors:

Factor 1 – Technical Approach Factor 2 – Safety Factor 3 – Past Performance on Recent, Relevant Projects

The relative order of importance of the non-cost/price evaluation factors is the technical factors 1 and 2 are of equal importance to each other and, when combined are equal in importance to the past performance evaluation/performance confidence assessment factor 3. When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price.

REFER TO FAR Clause 52.212-2 Addendum pg. 20-22 FOR MORE DETAILED EVALUATION FOR AWARD

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BASIS OF EVALUATION - PRICE

The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items (see Blocks 19-24 of the solicitation and Appendix 3 ELINs Schedule). The Government intends to evaluate all options; however, evaluation of options will not obligate the Government to exercise the option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

• Comparison of proposed prices received in response to the RFP.

• Comparison of proposed prices with the IGCE.

• Comparison of proposed prices with available historical information.

• Comparison of market survey results.

REFER TO FAR Clause 52.212-2 Addendum pg. 21 FOR MORE DETAILED BASIS OF EVALUATION

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BASIS OF EVALUATION - FACTOR 1:

TECHNICAL APPROACH

The Government will focus on whether the offeror has proposed an overall plan, methods, procedures and resources that are capable of accomplishing the requirements of the overall project. The Government preference is for a proposal that demonstrates a high probability of accomplishing solicitation performance requirements.

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BASIS OF EVALUATION - FACTOR 2:

SAFETY

The evaluation will collectively consider the following:

• The Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate

• Total Case Rate (TCR)

• Technical Approach to Safety

• Other sources of information available to the Government.

The Government is seeking to determine that the Offeror has consistently demonstrated a commitment to safety and that the Offeror plans to properly manage and implement safety procedures for itself and its subcontractors.

REFER TO FAR Clause 52.212-2 Addendum pg. 21-23 FOR MORE DETAILED BASIS OF

EVALUATION FOR FACTOR 2

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BASIS OF EVALUATION - FACTOR 3:

PAST PERFORMANCE ON RECENT, RELEVANT PROJECTS:

The evaluation will consider:

The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering:

- A pattern of successful completion of tasks;

- A pattern of deliverables that are timely and of good quality;

- A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); and

- Recency of tasks performed that are identical to, similar to, or related to the task at hand.

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CURRENT PROJECT TIMELINE

• Pre-solicitation Issued – Thursday, 26 January 2023

• Solicitation Issued – Friday, 17 February 2023

• Pre-Proposal Conference & Site Visit (if needed) – 2:00 PM, Local Time/ChST, Friday, 24 February 2023

• Request for Information (RFI) – NLT 2:00 PM, Local Time/ChST, Monday, 27 February 2023

• Proposals Due – NLT 3:00 PM, Local Time/ChST, Friday, 10 March 2023

If hand carrying or express mailing proposals, Offeror is advised that the address is on a secured base and passes are required to gain access.

• Contract Award (Planned) – 11 April 2023

• Full Performance (Planned) – 13 April 2023

22 May 2020

If sent by regular mail: If hand carried/private courier:

Naval Facilities Engineering Systems Command Marianas Facilities Engineering Acquisition Division Attn: FELIX A. BENAVENTE and KARYSS E. CABUHAT PSC 455 Box 195

FPO AP 96950-2937

Naval Facilities Engineering Systems Command Marianas Facilities Engineering Acquisition Division Attn: FELIX A. BENAVENTE and KARYSS E. CABUHAT Building 103 (2nd Floor), Naval Base Guam Santa Rita, GU 96915

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CLOSING STATEMENT

• No minutes of this meeting will be published.

• The attendance sheet and Pre-Proposal presentation slides will be posted on the SAM.gov website at https://www.SAM.gov.

• If any of the information presented at the Pre-Proposal conflicts with the RFP, the information in the RFP will govern.

• Any changes to the RFP will be made in writing, with an amendment posted to the SAM.gov website.

• It is the offerors’ responsibility to check the SAM.gov website for any amendments.

• Site Visit (if needed) https://www.sam.gov/

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THANK YOU

FOR YOUR TIME AND ATTENTION