Grounds_Pre-Proposal_Slides_and_attendee_list.pdf

Pre-Proposal Conference Grounds Maintenance and Tree Trimming Services

Various Military Installations and DOD Tenants, Guam and Northern Marianas Islands

N40192-19-R-9200

23 July 2019

These slides are:

UNCLASSIFIED // FOUO

2 Naval Facilities Engineering Command Marianas

Welcome

Mr. Felix Benavente Contracting Specialist

Facility Support Contracts (FSC)

NAVFAC Marianas

07/23/2019

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Introduction of Government

Presenters

NAVFAC MARIANAS, FSC Acquisition Department

Felix Benavente, Contracting Specialist

Jake Blas, Contract Specialist Intern

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Agenda

•Posting of RFP & Related Documents

•RFP Information

•Performance Work Statement (PWS)

•Price Proposal Submittal Requirements

•Technical Proposal Submittal Requirements

•Evaluation Factors for Award

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Conference Ground Rules

Posting of RFP &

Related Documents

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Conference Ground Rules

• Remarks and explanations addressed during the conference shall not qualify or alter the terms and conditions of the solicitation.

• The terms and conditions of the solicitation remain unchanged unless the solicitation is formally amended in writing.

• Picture taking, video cameras, and recording devices are not allowed in the conference.

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Conference Ground Rules (cont.)

• No minutes of this meeting will be provided.

• The following will be provided via amendment to the RFP:

Slides from the conference

A list of attendees

• No questions will be taken at this pre-proposal conference. All questions must be provided on Attachment JL-1 Written Questions RFI Solicitation Form and submitted via email to Felix Benavente (Felix.Benavente@fe.navy.mil) and

Jake Blas (Jake.Blas@fe.navy.mil). Please clearly indicate your company name, section and paragraph number of the RFP or specification, as applicable.

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Posting of RFP & Related Documents

Documents posted one website:

• Federal Business Opportunities (FBO) website @ www.fbo.gov

UNCLASSIFIED // FOUO

http://www.fbo.gov/

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Posting of RFP & Related Documents

Amendments

• The amendment (SF30 and continuation pages) will be uploaded to website www.fbo.gov

• Any attachments, exhibits, or any related documents will be uploaded to FBO.

• To date, no amendments have been posted.

• It is the offerors’ responsibility to check FBO websites for any amendments.

UNCLASSIFIED // FOUO

http://www.fbo.gov/

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RFP Information

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Contract Type and Term

Indefinite Delivery, Indefinite Quantity (IDIQ) contract with recurring and non-recurring work. The term “recurring work” refers to the Firm Fixed Price (FFP) portion of the contract, while “non-recurring work” refers to the IDIQ portion of the contract.

5 year contract period:

– Base period

– Four (4) 12-month option periods

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General Information

05/24/2016

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Grounds Maintenance and Tree Trimming

Services to all U.S. Military Facilities on Guam, Navy and AAFB activities at various locations, Guam, M. I.

and the Northern Marianas Islands as described herein.

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Uniform Contract Format

A – Solicitation/contract form

B – Supplies or Services and Prices/Costs

C – Description/specifications/PWS

D – Packaging and marking

E – Inspection and acceptance

F – Deliveries or performance

G – Contract administration data

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Uniform Contract Format (cont.)

H – Special contract requirements

I – Contract clauses

J – List of Attachments/Exhibits

K – Representations/Certifications

L – Instructions, Conditions & Notices

M – Evaluation Factors for Award

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Performance Work Statement (PWS)

UNCLASSIFIED // FOUO

07/23/2019

• Annex 0100000 (General Information)

• Annex 0200000 (Management & Administration)

• F-0200000 (Deliveries or Performance)

• J-0200000 (Documents, Exhibits, and Other Attachments)

• Annex 1503050 Section C PWS

• F-1503050 (Deliveries Or Performance)

• J-1503050 (Documents, Exhibits, and Other Attachments)

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Volume I

Price Proposal Submittal Requirements

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Refer to Section L.6 Proposal Requirements of the RFP

Paper:

– Original and 4 copies

Electronic:

– One CD

– Modifiable documents (i.e. excel files)

Volume I - Price

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Components of Volume I

Price Proposal

(1) Standard Form (SF) 33

(2) Section B/CLIN & ELIN

(3) Authorized Personnel

(4) Representations & Certifications

(5) Financial Capability

(6) Teaming/Joint Venture/Mentor-Protégé Agreements

(7) Supporting Cost Data

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Sample FFP (Recurring) ELINs

07/23/2019

BASE PERIOD

CLIENT ELIN DESCRIPTION - FIRM

FIXED PRICE WORK

QUANTITY UNIT

OF

ISSUE

FRE

QU

NCY

UNIT PRICE TOTAL AMOUNT

AAFB FAMILY

HOUSING

A001 COLS 1 Mowing and

Trimming 3.1.1.1.1

0.3600 AC $0.00

A002 COLS 3 Mowing and

Trimming Housing Grounds

3.1.1.1.3 55.6300 AC $0.00

A003 COLS 4 Mowing and

Trimming 3.1.1.1.5 4.2800 AC $0.00

A004 Shrub and Hedge Maintenance

(COLS 2) 3.1.4.2

0.3000 MSF $0.00

A005 Plant Bed Maintenance

(COLS 2) 3.1.7.6 28.5000 MSF $0.00

A006 Trimming of Palmaceous

Trees 3.1.7.1 1200.0000 EA $0.00

A007 Herbiciding 3.1.2.3

18.7000 AC $0.00

$0.00

BASE PERIOD EXHIBIT A CLIN 0001

1 December 2019 -30 November 2020

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Sample IDIQ (Non-Recurring) ELINs

07/23/2019

Line Item 0002 Indefinite Delivery / Indefinite Quantity Price - Base Period

ELIN Product Name Description Extended Estimated

Quantity

Unit of

Issue

Unit Price Extended

Price

A701

Mowing & Trimming

The turf shall be cut at a uniform height between two inches (2”) and not more than four inches (4”) from the ground. 3,000 AC -$

A702

Shrub & Hedge Maintenance

Shrubs and hedges shall be properly pruned to present a healthy, safe, and aesthetic appearance. 15,000 SF -$

PROVIDE PRICES FOR GROUNDS MAINTENANCE AND LANDSCAPING - INDEFINITE DELIVERY /

INDEFINITE QUANTITY - IN ACCORDANCE WITH SECTION C, SPEC ITEM 4

ELINs A701 through A736

ATTACHMENT J-0200000-09

EXHIBIT LINE ITEM NUMBERS

SOLICITATION/CONTRACT #N40192-19-R-9200

EXHIBIT B - CLIN 9001

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Financial Capability

For Prime Contractor and all Joint Venture Partners:

– 3 years of Financial Statements

– Evidence of availability of Working/Operating Capital for contract performance

– For Joint Ventures, discuss financial responsibilities

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Teaming/JV/Mentor-Protégé

Agreements

For all Teaming, Joint Ventures (JV), Limited Liability Corporation

(LLC) and Mentor-Protégé (MP) arrangements, submit:

– Formation Documents

– Operating Agreement

– Detailed statement outlining the terms requested under part 6

– List of subcontractors/partners/parties

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Supporting Cost Data

– As part of their pricing proposal, offerors shall provide a complete detailed cost breakdown for each contract period by cost element, by Annex, by ELIN, and by Sub-ELIN to support the amounts specified for each CLIN on Section B.

Offerors will need to provide supporting worksheets and narrative explanations to fully explain the basis and rationale for the proposed amounts, including back up details that can be related to various segments of an offeror’s technical proposal. Offerors shall submit the supporting cost data in the same format for, the base period, and all option periods.

– Provide basis and rationale for the proposed amounts.

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Technical Proposal

Submittal Requirements

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Refer to Section L.6 Proposal Requirements of the RFP

Paper:

– Original and four (4) paper copies

– Minimum tabbed by Factors

Electronic:

– One (1) CD

Bookmark all sections the same for paper and electronic copies.

Volume II - Technical

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•Address the following Non-Cost/Price Factors:

– Factor 1 – Technical Approach

– Factor 2 – Recent, Relevant Experience of the Firm

– Factor 3 – Safety

– Factor 4 – Management Plan / Quality Control

– Factor 5 – Past Performance on Recent, Relevant Projects

Volume II - Technical

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Factor 1 – Technical Approach

Offerors shall submit:

–The offeror shall clearly demonstrate its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement. The narrative shall not exceed five (5) pages. If the offeror submits more than five (5) pages for evaluation, the Government will evaluate the first five (5) pages and will not evaluate information that follows the first five (5) pages. Offerors shall describe the staff, skills, techniques, equipment, supplies and other resources proposed to accomplish the objectives and standards detailed in the Performance Work Statement, particularly the requirements set forth under Annex 15, Facilities Support, & Industrial Grounds Maintenance. Though technical approach will be evaluated with emphasis on Annex 15, this does not preclude the offeror from addressing other areas of the PWS which may contribute to and supplement the offerors’ overall technical approach.

Offerors shall identify the risks they expect to encounter under the performance objectives and standards of this solicitation and how their technical approach and contingency plans will mitigate those risks. Failure by the offeror to identify any risks, (e.g. mobilization, equipment, personnel, supplies, changing requirements etc.) that are readily apparent to the Government evaluators and mitigation to such risks, may result in a lower rating for this factor.

Volume II - Factor 1

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Factor 2 – Recent, Relevant Experience of the Firm Offerors shall submit:

– The Offeror shall submit the following information: Submit a minimum of three (3) and a maximum of five (5) service projects/work performed of the Offeror that best demonstrates offeror experience on recent, relevant projects that are similar in size, scope and complexity to the request for proposal (RFP). For purposes of this evaluation, a relevant project is further defined as

SIMILAR GROUNDS MAINTENANCE SERVICES performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project, rather Offerors shall submit the work performed under a task order as a project. Service projects submitted for the Offeror shall be completed within the past five (5) years of the date of issuance of this RFP. Any projects submitted in excess of the five (5) will not be considered.

–FOR MORE DETAILED SUBMITTAL REQUIREMENTS FOR THIS FACTOR, PLEASE REFER

TO SOLICITATION SECTION L FACTOR 2.

Volume II - Factor 2

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Factor 3 – Safety

Offerors shall submit:

–Experience Modification Rate (EMR). Include three previous complete calendar years 2016, 2017, & 2018.

–OSHA Days Away from Work, Restricted Duty, or Job Transfer

(DART) Rate and Total Recordable Case (TCR) Rate. Submit three previous complete calendar years 2016, 2017, & 2018.

–Technical Approach for Safety. Two page maximum.

FOR MORE DETAILED SUBMITTAL REQUIREMENTS FOR THIS

FACTOR, PLEASE REFER TO SOLICITATION SECTION L FACTOR 3.

Volume II - Factor 3

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Factor 4 – Management Plan / Quality Control

Offerors shall submit:

–The offeror’s proposal must include a plan with emphasis on an effective organizational structure for performance of the work required and quality control procedures to adequately monitor and measure contract performance.

The plan shall not exceed five (5) pages. If the offeror submits more than five

(5) pages for evaluation, the Government will evaluate the first five (5) pages and will not evaluate information that follows the first five (5) pages.

FOR MORE DETAILED SUBMITTAL REQUIREMENTS FOR THIS FACTOR.

PLEASE REFER TO SOLICITATION SECTION L FACTOR 4.

Volume II - Factor 4

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Factor 5 – Past Performance on Recent, Relevant Projects

Offerors shall submit:

-IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT SHALL BE

SUBMITTED WITH THE PROPOSAL. IF THERE IS NOT A COMPLETED CPARS

EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror, its team members or subcontractors to submit to the client for each project the offeror includes in its proposal for Factor 2, Recent, Relevant

Experience of the Firm. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A

COMPLETED CPARS IS AVAILABLE. In addition to the above, the Government may review any other sources of information for evaluating past performance.

FOR MORE DETAILED SUBMITTAL REQUIREMENTS FOR THIS FACTOR,

PLEASE REFER TO SOLICITATION SECTION L FACTOR 5.

Volume II - Factor 5

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Evaluation Factors for

Award

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Evaluation Factors for Award

RFP Section M – Evaluation Factors for Award

M.1 – Selection Factors/Best Value Selection

The Government shall select the source whose proposal offers the best value to the Government in accordance with established criteria in Section M of the solicitation.

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Relative Importance

Evaluation factors are NON-COST/PRICE and PRICE:

– The relative order of importance of the non-cost/price evaluation factors is the technical factors

1 through 4 are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment factor 5.

– When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price.

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Price Evaluation

Price evaluation factors:

–Completeness

–Price reasonableness

–Unbalanced prices

–RFP Section K representations and certifications

–Financial capability

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Non-Cost/Price Evaluation

Non-Cost/Price Evaluation Factors:

– Factor 1 – Technical Approach

– Factor 2 – Recent, Relevant Experience of the Firm

– Factor 3 – Safety

– Factor 4 –Management Plan / Quality Control

– Factor 5 – Past Performance on Recent, Relevant Projects

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Non-Cost/Price Factor 1

Factor 1- Technical Approach

The Government will focus on whether the offeror has proposed an overall plan, methods, procedures and resources that are capable of accomplishing the requirements of the overall project. The Government preference is for a proposal that demonstrates a high probability of accomplishing solicitation performance requirements.

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Non-Cost/Price Factor 2

Factor 2 – Recent, Relevant Experience of the Firm

The Government will focus on whether the offer demonstrates extensive experience in recent, relevant grounds maintenance services projects. The offeror's experience demonstrates a strong ability to manage grounds maintenance projects being executed at the same time, with little to no risk of achieving solicitation requirements. For purposes of this evaluation, a relevant project is further defined as referred to in Annex 1503050 – Grounds Maintenance and Landscaping, under PWS Spec Item 3 (FFP Work) and incidental related work.

Offerors must also demonstrate the ability to perform multiple projects in different locations simultaneously. As previously stated, recency of the evaluated project will also be considered.

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Non-Cost/Price Factor 3

Factor 3 – Safety

The evaluation will collectively consider the following:

- Experience Modification Rate (EMR)

- OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) and Total Recordable Case (TRC) Rates

- Offeror Technical Approach to Safety

-Other sources of information available to the Government

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Non-Cost/Price Factor 4

Factor 4 – Management Plan/Quality Control

The Government will evaluate the effectiveness of the offeror’s project management plan and structure for performance, and the ability to utilize such objectives to successfully meet the grounds maintenance services requirements of this contract. The Government will evaluate whether key personnel proposed meet or exceeds the stated minimum requirements in terms of experience, education and training. Additionally, the Government will evaluate the quality control measures presented in the proposal for achieving both quality and timeliness, as well as the effectiveness of the offeror’s plan for management of subcontracted efforts. Failure to provide any of these requirements (e.g. objectives, organizational structure and quality control procedures) may result in a lower rating for this factor.

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Non-Cost/Price Factor 5

05/24/2016

Factor 5 – Past Performance on Recent, Relevant Projects

The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering:

-A pattern of successful completion of tasks;

-A pattern of deliverables that are timely and of good quality;

- A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); and

- Recency of tasks performed that are identical to, similar to, or related to the task at hand

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Non-Cost/Price Rating Scheme

Factor 2 Recent, Relevant Experience of the Firm Rating:

– Very Relevant

– Relevant

– Somewhat Relevant

– Not Relevant

Factor 5 Past Performance on Recent, Relevant Projects Confidence Assessment ratings:

– Substantial Confidence

– Satisfactory Confidence

– Limited Confidence

– No Confidence

– Unknown Confidence (Neutral)

Factors 1, 3, & 4 ratings:

– Outstanding

– Good

– Acceptable

– Marginal

– Unacceptable

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Current Project Timeline

Pre-Solicitation issued – July 5, 2019

Solicitation issued – July 19, 2019

Site Visit – July 23 – 24, 2019

Proposals due – August 19, 2019 (NBG, B103 FSC (2nd Floor) 03:00 PM Local Time

Contract award (Planned) – October 25, 2019

Full performance – December 01, 2019

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Site Visit Guidelines

– No photos shall be taken anytime during the site visit. If anyone is caught taking photos they will be asked to leave the site visit.

– For your safety, no wandering off on your own. Please stay with the group. This is so we can keep track of all attendees.

– Request that you adhere to the designated start time and return time from lunch.

– List of possible sites to visit:

– NBG Fuel Farm

– Navy Munitions Command (NMC)

– Naval Hospital

– Nimitz Hill areas

– Polaris Point

– Naval Base Guam

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Final Words

07/23/2019

If any of the information presented at the Pre-Proposal Conference conflicts with the RFP, the information in the RFP will govern.

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Thank you for your time and attention!