APPENDIX_A_19Q7001_COCESS_FINAL.pdf

N40192-19-Q-7001 23 October 2018

Appendix A

ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT NUMBER ATTACHMENT TITLE

01 DEFINITIONS AND ACRONYMS

02 PRE-PRICED STORE-STOCK ITEM(S)

FOR BASE PERIOD AND ALL OPTIONS

(FOR CONTRACTOR COMPLETION)

03 INITIAL TASK ORDER PRE-PRICED ITEMS

(FOR CONTRACTOR COMPLETION)

SINGLE SOURCE DETERMINATION/ BRAND NAME JUSTIFICATION

(TEMPLATE)

DATA QUERY AND MAXIMO SYSTEM PROCEDURES

COCESS WEEKLY SUMMARY OF SALES REPORT (SAMPLE TEMPLATE)

07 COCESS LOCATION & SITE MAPS

08 GOVERNMENT FURNISHED MATERIAL LISTING

09 CONTRACTOR HAZARDOUS MATERIAL INVENTORY LOG

ATTACHMENT 01

DEFINITIONS AND ACRONYMS

DEFINITION/ACRONYM DESCRIPTION

Accident Any unplanned or unexpected event causing material loss or damage or causing personnel injury or death.

ADD Agreed Delivery Date Authorized Customers Customers who are authorized to use the COCESS shall receive full service from the contractor, to include, but are not limited to the following:

assistance, research, order, purchase, and receive items from the COCESS in accordance with the provisions of this SOW. Authorized customers are Civil Engineer (CE) personnel, CE Government Purchase Card (GPC) holders, and CE Facility Managers. The government shall provide to the contractor a listing of authorized customers.

Backorders Any store-stocked items not immediately available for purchase and have been ordered by the contractor but not yet received and issued to the government.

CDD Changed Delivery Date CDL Commercial Drivers License Classified Information Information withheld from circulation for reasons of national security.

Categories of information that is restricted to only those personnel who possess the required clearance.

COCESS CE Customer Authorization Listing (COCESS

CE CAL)

A list identifying all CE customers who are authorized to: obtain contractor assistance and services, i.e. research items using their hard copy and electronic catalogs; have access and users privileges using the Web-based/Internet Ordering System; order, purchase, and receive items from the

COCESS.

COLs Common Output Levels Contractor Operated Civil Engineer Supply Store (COCESS)

A contracted construction, maintenance, and repair hardware, self-help supply store, operated under contract between a contractor and base-level Civil Engineer Squadron.

Commercial Item Commercial items include any item of a type customarily used by the general public, or by nongovernmental entities, for purposes other than governmental purposes that has been sold, leased, or licensed, or offered for sale, lease, or license to the general public (see FAR 2.101).

Commercially Available Off-The- Shelf Item (COTS)

(1) Means any item or supply (including construction material) that is—

(i) A commercial item (as defined in FAR 2.101)

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

DoD Department of Defense

DEFINITION/ACRONYM DESCRIPTION

EDD Estimated Delivery Date Hazardous Material (HAZMAT) Any material designated by the Department of Transportation (DOT) that poses a potential threat while being transported. Hazardous materials are listed in 49 CFR Part 172, Hazardous Materials Table, Special Provisions, Hazardous Materials Communications, Emergency Response Information, and Training Requirements.

Hazardous Waste (HW) Any discarded solid waste (liquid, semi-solid, solid, or gaseous) that meets the definition of a hazardous waste by USEPA, state authorities, or the Navy.

Per RCRA, a solid waste is a listed hazardous waste if it is specifically listed, or it is a characteristic hazardous waste if it exhibits the characteristics of ignitability, corrosivity, reactivity, or toxicity.

Inspection An examination by an authorized party of a person, place, or thing for the purpose of ensuring compliance with existing laws, rules, regulations, instructions, and policy.

Items Materials stocked, ordered or sold through the COCESS. Materials, tools and used to support organizations that do minor construction, maintenance and repair of base facilities within their capabilities. (Synonymous with parts, goods, bulk issue, product, materials, tools, supplies, etc.)

Late Deliveries Those items not delivered by the negotiated ADD.

Material Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into or attached to an end-item.

Material does not include equipment, special tooling, and special test equipment or real property (see FAR 45.101).

SDS Safety Data Sheets

DEFINITION/ACRONYM DESCRIPTION

NAVCOMPT Comptroller of the Navy NAVICP Naval Inventory Control Point NAVSEA Naval Sea Systems Command NAVSUP Naval Supply Systems Command NSN National Stock Number Non-CE Customers Non-CE customers are defined as, government personnel who are not specifically identified on the COCESS-CAL. Non-CE customers must be authorized by the Civil Engineer commander and Contracting Officer and identified on the Non-CE Customer Authorization Listing (CAL).

Authorized non-CE customers may be allowed to purchase a limited amount of certain items such as: tools, safety supplies and other items from the COCESS using the Government Purchase Card (GPC) only. The government shall provide to the contractor a COCESS Non-CE CAL.

Non Priced Items (NPI) Items that are not normally stocked in the store and shall be ordered.

Catalog items (On-line and hard copy) that are not considered store stock, shall be considered nonstore stocked.

Part A manufactured object assembled with others to make a tool or machine; a component.

PPE Personal Protective Equipment Purchase Order A document signed by a contracting officer and addressed to a supplier requesting future delivery of supplies or the future performance of non-personal services, per the terms of the purchase order and in exchange for a promise by the Government to pay the price stated in the purchase order in the event of such delivery or performance.

Required Delivery Date (RDD) A date the government requires delivery of item(s) ordered through COCESS. If the RDD cannot be met, the government may exercise the provisions of Option to Cancel, or at the government’s option, the government may ask the contractor for an EDD. The contracting officer or designated representative may also exercise Immediate Pickup and Delivery of Items.

Supplies All property except land or interest in land. It includes (but is not limited to) public works, buildings, and facilities; ships, floating equipment, and vessels of every character, type, and description, together with parts and accessories;

aircraft and aircraft parts, accessories, and equipment; machine tools; and the alteration or installation of any of the foregoing (See FAR 2.101).

Tool means a device or implement, especially one held in the hand, used to perform or facilitate manual or mechanical work.

ATTACHMENT 02

PRE-PRICED STORE-STOCK ITEM(S) FOR BASE PERIOD AND ALL OPTIONS

(SEE ATTACHED EXCEL DOCUMENT)

ATTACHMENT 03

INITIAL TASK ORDER PRE-PRICED ITEMS

(SEE ATTACHED EXCEL DOCUMENT)

ATTACHMENT 04

SINGLE SOURCE DETERMINATION/ BRAND NAME JUSTIFICATION (TEMPLATE)

All personnel responsible for developing, reviewing and approving a single source determination shall ensure that sound business judgment is applied in researching, documenting and approving such actions. The rationale for a single source determination is not constrained by this form. If filled out electronically, the form will expand to the written narrative. If not available electronically, the drafter shall attach continuation sheets to ensure rationale is fully supported.

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

SINGLE SOURCE DETERMINATION FOR ACQUISITIONS NOT EXCEEDING THE SIMPLIFIED ACQUISITION

THRESHOLD AS DEFINED IN FAR 2.101

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER (within its warrant authority) DETERMINES THAT ONLY ONE SOURCE IS AVAILABLE IAW FAR 13.106-1(b). THIS DETERMINATION SHALL BE SUPPORTED WITH FULL JUSTIFICATION FOR SINGLE SOURCE FROM THE CUSTOMER. THE CUSTOMER SHALL

PROVIDE THE FOLLOWING INFORMATION:

QUOTE/SOLICITATION NUMBER:

ESTIMATED AMOUNT (Not exceeding $150,000):

DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED:

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES:

(WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION THAT LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE.)

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR IS NOT AVAILABLE:

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED:

I certify that the statements above are complete and correct to the best of my knowledge.

SIGNATURE, TITLE OF CUSTOMER and ACTIVITY

CODE

TELEPHONE

NUMBER

DATE

REVIEWED BY PURCHASING AGENT/CONTRACT

SPECIALIST

APPROVED BY WARRANTED CONTRACTING OFFICER

ATTACHMENT 05

NAVFAC MAXIMO DATA QUERYING

This attachment details the process required for proper querying of Contractor purchase order, for NAVFAC MAXIMO. The data is required for the Government’s use in long term asset management and planning.

Consult the NAVFAC MAXIMO User Guide (to be provided by the MCO/COR/or ACOR) for further information about the querying of purchase order to NAVFAC MAXIMO for read-only views. Contact the NAVFAC MAXIMO Program Manager or your FEC MAXIMO lead if you have specific questions about these requirements.

METHOD 1: Direct Data Query

In this method a Contractor obtains authorized access as specified in the Statement of Work and manually enters required purchase order query data directly into NAVFAC MAXIMO for read-only views of purchase orders.

Detailed guidance on NAVFAC MAXIMO System Access Procedures is provided below. All reference value verification is provided by NAVFAC MAXIMO.

All Contractors who obtain authorized access will be granted entry only within the applicable NAVFAC MAXIMO screens necessary to enter required purchase order query data. Contractors are only authorized to view data related to their work. Any unauthorized attempt to do otherwise may be grounds for removal of access privileges.

Contractors will be assigned a specific work center code for their work and shall utilize this code for all such data query.

NAVFAC MAXIMO SYSTEM ACCESS PROCEDURES

Instructions should be reviewed with CIO and local Information Assurance Manager (IAM) to confirm access request and approval procedures are still current and tailor to any local requirements.

Purpose and Overview

In order to obtain access to NAVFAC MAXIMO for direct query, Contractor personnel must obtain a Common Access Card (CAC) with DoD PKI certificates for the access to Government Information Systems (IS) and must have an account established within NAVFAC MAXIMO.

CAC Application Procedures

Once the Contractor has provided the list of personnel requiring MAXIMO accounts, the Government Trusted Agent (TA) will sponsor the Contractor personnel initiating the process to obtain a CAC. Contractor personnel must submit an application for the CAC within the Trusted Associate Sponsorship System (TASS). Contractor personnel must log into TASS within seven days of the application's approval and must complete the application for a CAC within 30 days of the initial login. More information can be found at: http://www.cac.mil/common-access-card/getting-your-cac/for-contractors/.

After approval in TASS, the Contractor personnel must go to a Real-Time Automated Personnel Identification System (RAPIDS) site for final verification and issuance of the CAC with associated DoD PKI certificates.

AFNET Access Procedures

If an AFNET workstation is provided to the Contractor, add any additional requirements for AFNET access.

NAVFAC MAXIMO Account Requests

The Contractor shall submit a request for establishing a NAVFAC MAXIMO account to the Contracting Officer using the System Access Authorization Request – Navy (SAAR-N) form (OPNAV 5239/14), and indicate the role the user will have and the specific account privileges desired. Account requests SHALL NOT be submitted prior to having received a CAC.

ATTACHMENT 05

Specific steps for requesting account access include:

Complete Information Assurance (IA) training o Cyber Awareness Challenge version 3.0 (current requirement, subject to change based on policy) o Annual IA training is required to maintain access to Government IS

Submit a complete and digitally signed SAAR form detailing the following required access:

o Requesting a NITC portal SSO account o Requesting a STS account o Request a NAVFAC Maximo account

After the SSO/STS accounts are created, submit a STS ticket requesting a new Maximo account.

The local Maximo System Administrators will determine level of access and restrictions for users by configuring NAVFAC MAXIMO Work Center access. The Contractor will receive notification that the NAVFAC MAXIMO account has been created and NAVFAC MAXIMO access URL details.

ATTACHMENT 06

Weekly Summary Report

Fixed Price Date Sold

Sales Issue Ticket #

Amount of Invoice

Store- Stock

DIY NSI NPI Shipping/ Freight Charges

Core Charge

ATTACHMENT 07

COCESS LOCATION & SITE MAPS

ATTACHMENT 08

GOVERNMENT FURNISHED MATERIAL LISTING

Item: Quantity:

Metal Pallet Racks 21

Metal Parts Storage Racks 7

Metal Pipe Racks 3

Flammable Storage Lockers 5

Metal Office Desk 4

Desk Chairs 6

Book Storage Cabinets 2

Monitor 1

Laser Printer 1

EESOH-MIS bar code printer 1

Laptop Computer 1

Acid Corrosion Locker 1

ATTACHMENT 09

CONTRACTOR HAZARDOUS MATERIAL INVENTORY LOG