N4008526R0164_AMEND 0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

J

PAGE OF PAGES

1 4

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

09-Jun-2026

4. REQUISITION/PURCHASE REQ. NO.

AMS00718926

5. PROJECT NO.(If applicable)

6. ISSUED BY CODE N40085 7. ADMINISTERED BY (If other than item 6) CODE

NAVFAC MID ATLANTIC

PWD OCEANA

FACILITIES ENGINEERING & ACQ DIV

953 HORNET DR SUITE 213

VIRGINIA BEACH VA 23460-2190

See Item 6

8. NAME AND ADDRESS OF CONT RACTOR (No., Street, County, State and Zip Code) X 9A. AMENDMENT OF SOLICITATION NO.

N40085-26-R-0164

X 9B. DATED (SEE ITEM 11)

11-May-2026

10A. MOD. OF CONT RACT /ORDER NO.

10B. DAT ED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENT S OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNT ING AND APPROPRIAT ION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICAT IONS OF CONT RACTS/ORDERS.

IT MODIFIES THE CONT RACT /ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED TO REFLECT THE ADMINIST RAT IVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORT ANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SOLICITATION N40085-26-R-0164, BALLFIELD LIGHTING AT FIELDS 622, 623, AND 631, NAS OCEANA, VIRGINIA BEACH, VIRGINIA

The purpose of this amendment is to provide responses to pre-proposal inquiries (PPIs) and to extend the proposal due date.

***Proposal due date is 17 June 2026 at 2:00PM EDT.***

SEE CONTINUATION PAGE(S).

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONT RACTING OFFICER (Type or print)

TEL: EMAIL:

15B. CONT RACT OR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNIT ED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C. DATE SIGNED

09-Jun-2026

EXCEPTION TO SF 30

30-105-04

STANDARD FORM 30 (Rev. 10-83) APPROVED BY OIRM 11-84 Prescribed by GSA

FAR (48 CFR) 53.243

N40085-26-R-0164

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Solicitation N40085-26-R-0164, Ballfield Lighting at Fields 622, 623, AND 631, NAS Oceana, Virginia Beach, Virginia

The purpose of this amendment is to:

1. Provide responses to PPIs.

2. Extend the proposal due date from 12 June 2026 to 17 June 2026 at 2:00 PM EDT.

Solicitation / RFP#: N4008526R0164 - Project Title: BALLFIELD LIGHTING, FIELD 622, 623, AND 631 AT NAS OCEANA PPI Cut Off Date: 28-MAY-2026

PPI

No.

REFERENCE

QUESTION GOVERNMENT RESPONSE

Page Section Para. Dwg

Please confirm Running Track 624 scope, including approximately 4 new LED fixtures and 2 photocells, is included in CLIN 0001

Base Bid

Confirmed.

Can preparatory field verification, utility locating, outage coordination, and staging occur prior to receipt of all new products, or is all on-site construction activity prohibited until all materials are received?

Yes, preparatory field verification, utility locating, outage coordination, and staging can occur prior to receipt of all new products. No work is to be performed until all materials are received.

Can the same direct employee serve as Superintendent, SSHO, and/or QC Manager if qualified, or must these be separate individuals for this task order?

A qualified direct employee may serve as combined QC Manager/SSHO with a separate Superintendent.

Please confirm the allowable regular working hours for this task order. The SOW lists

0700–1630, while the front-end specs list 0700–1530.

0700-1630 as stated in Scope of Work.

The SOW requires outage applications at least 15 days in advance. The front-end safety specs reference utility outage requests at least 14 days in advance.

15 days as stated in Scope of Work.

Please provide a legible control diagram, panel schedule, existing circuit information, and confirmation of existing feeder/conductor reuse for Ballfields 622, 623, 631, and Track 624.

As a PDF the diagram provided can zoom in/out for legible reading. Confirming that feeder conductors will be reused.

Is structural evaluation or certification of existing poles/crossarms required for the new

LED fixtures and mounting hardware, or may the contractor assume the existing poles and arms are suitable for reuse?

Assume the existing poles and crossarms are suitable for reuse.

Will the Government confirm the osprey nest status prior to construction, or is the contractor responsible for inspection/verification? If the nest is active, will time/cost impacts be handled by modification?

Contractor is responsible for verification. Time extension will be considered if nest is active.

The RFP establishes a 120-calendar-day contract completion period from task order award. However, the Scope of Work requires Government-approved submittals prior to the start of construction, including manufacturer product data, warranty information, APP, AHA, and QC Plan. The SOW also states that construction activities may not start until the Contractor provides confirmation of receipt of all new products and materials necessary to complete the work. In addition, the project requires long-lead LED sports lighting fixtures, NEMA 4X enclosures, 277/480V panel/control components, outage coordination, lockout/tagout procedures, base access coordination, aerial lift work at multiple fields, and universal waste handling/disposal.

Due to the required submittal review, procurement lead times, material receipt restriction, outage coordination, and phased field execution at Ballfields 622, 623, 631, and Running Track 624, the 120-calendar-day duration appears compressed and may not provide adequate time to complete the work safely and in accordance with the contract documents.

Will the Government consider extending the contract completion duration from 120 calendar days to 180 calendar days?

Upon award, the Government will consider a time extension if the Contractor provides valid documentation for the need.

Please confirm whether the Superintendent, Site Safety and Health Officer, and QC Manager must be three separate direct employees of the Prime Contractor, or whether a qualified direct employee may serve as combined QC Manager/SSHO with a separate Superintendent.

A qualified direct employee may serve as combined QC Manager/SSHO with a separate Superintendent.

Please confirm whether this task order requires contractor-provided design services, engineered calculations, photometric design, structural evaluation of existing poles/crossarms, sealed drawings, or other design submittals. The Scope of Work appears to require replacement of existing fixtures and controls in existing locations with equivalent or superior equipment, manufacturer product data, warranties, record shop drawings, and field verification;

however, the front-end specifications reference design submittal packaging, baseline design schedule, and mobilization after final design approval. If design services are required, please identify the required design deliverables, required design disciplines, review durations, and whether the contract completion period will be extended accordingly.

No design. Refer to the Scope of Work.

12 5 of 22 SOW sec 7 Please provide existing pole heights at each field if possible The poles range from 40 feet to 90 feet.

13 5 of 22 SOW sec 7 Please confirm all light poles are existing to remain. Confirming all existing light poles will remain.

14 5 of 22 SOW sec 7 Please confirm Osprey nest height. Osprey nest height is approximately 90 feet.

15 5 of 22 SOW Please provide site as built drawing showing the light pole layout. As-built drawings are not available.

16 5 of 22 SOW sec 7

Please confirm design submittal requirements. Beyond the meeting requirements, we consider a prefinal and final design submittal to be effective. Please confirm government submittal requirements.

No design. Refer to the Scope of Work.

17 5 of 22 SOW sec 7

Please provide a cad file of site survey or paper copy. This would allow desgin while survey is underway.

CAD file of site survey is not available.

Do existing poles include features for grounding/bonding. If so, does this project alter or reconfigure grounding/bonding features in any way.

No alterations to grounding/bonding are necessary.

19 Please provide an approximate height of existing light poles for bidding purposes. The poles range from 40 feet to 90 feet.

20 Will the project require an outage necessitating the need for off-hours work? Off-hours work is not necessary.

Are limitations in place restricting the height of construction equipment due to proximity with the flightline?

The Contractor is not expected to work above the highest pole light, which is within the safe zone. If using crane equipment, a crane lift plan would have to be submitted to

FAA.

22 Please confirm that existing metal halide ballast does not contain PCBs. Confirmed.

23 SOW 7

SOW notes to provide new mounting hardware for replacement fixtures. Does this include removal and replacement of pole crossarms that support existing fixtures?

Assume the existing crossarms are suitable for reuse.

Are new lighting contactors required to include features for remote/off-site operation?

No off-site operation of lighting.

25 Please confirm that new LED fixtures are required to be 500 W / 91,300 LM.

Confirmed. Please refer to SOW 8.4 Lighting Specifications.

26 SOW 7.4

Is the intent to repair the broken rigid conduit at 631 to the nearest fitting below-grade? If so, please confirm conduit is not concrete-encased.

Yes, it is the intent to repair conduit below grade. Conduit is not encased in concrete.

27 SOW 7.2

Would it be considered an unforeseen condition if the existing osprey nest is discovered to be active?

Time extension will be considered if the nest is active.

28 SOW 8.3

Is the contractor responsible for providing pole-mounted GFI outlets as shown in the reference drawing attached to the SOW?

No, this is in-reference to Controling lights.

29 Is the contractor required to provide a field office trailer? Field office is not required.

30 SOW 2.1

Please confirm that the Superintendent, QC

Manager, and SSHO may serve in a combined role (single hat).

A qualified direct employee may serve as combined QC Manager/SSHO with a separate Superintendent.

31 2 Scope of Work 2.4 Please provide the as-builts for the ballfield lighting. As-built drawings are not available.

32 2 Scope of Work 3.3

Please verify that FOD fencing will be required for this project. If so, please provide the locations of all FOD fencing along with a detail to ensure compliance.

No FOD fencing required. Daily job site cleanliness is sufficient.

33 5 Scope of Work 7.1.2

Please verify that the contractor will not need to modify the existing poles to provide new

LED lighting. If pole modifications are required, please provide a scope of work or details of the required pole modifications, for bidding purposes.

Assume the existing poles and crossarms are suitable for reuse.

34 5 Scope of Work 7.1.2

Please verify that the existing poles are rated for the new LED lights as the wind-load profile may change with the differently weights between heavy fixtures vs. the new light weight LED fixtures.

Assume the existing poles and crossarms are suitable for reuse.

35 5 Scope of Work 7.1.2

If the poles are not rated for the new wind-load profile of the LED lights, please verify that the contractor will be required to remove the old poles and foundations, and replace them with new poles and foundations.

Assume the existing poles and crossarms are suitable for reuse.

36 5 Scope of Work 7.1.2

If the contractor will be required to provide new poles and foundations, please provide a detail/specification for the new poles and a detail of the new foundations.

Assume the existing poles and crossarms are suitable for reuse.

37 5 Scope of Work 7.1.2

Please provide the proper beam angles required for the new LED lights as LEDs lights can be highly directional.

Refer to SOW 8.4 Lighting Specifications for new LED.

Direct new LED to existing direction.

38 7 Scope of Work 7.4.2

Please verify that new conduit/wire will not be required for the new controls/power. If new conduit/wire is required for the new controls/power, please provide the type and size of conduit/wire required for the new controls.

Control wiring shall be replaced within new control enclousure.Wire shall be sized to existing control circuit.

Existig load conductors to be reused.

39 7 Scope of Work 7.4.2

If new conduit/wire will be required for the new controls for the lights, please verify that the conduit/wire will not be required to be placed in reinforced duct bank. If reinforced duct bank is required, please provide a detail of the new reinforced duct bank.

Duct bank is not required for this project.

40 7 Scope of Work 7.4.2

If new conduit/wire will be required for the controls/power, please provide a new one-line diagram of the controls/power that will be required.

8.3 Control Diagram in the SOW is a good reference of

controlling lights. A photo cell shall be installed ahead of the off/on switch to ensure lights are off during day.

41 7 Scope of Work 7.4.3

Please verify that the contractor may utilize existing panel supports for the new NEMA 4 enclosures. If not, please provide a detail of supports required for the NEMA 4 enclosures.

The Contractor shall install new supports and utilize standard industry practices to provide a complete, usable and finished end product.

42 General Please provide the height of all light poles. The poles range from 40 feet to 90 feet.

43 1 011100 1.5 Please verify that the contractor will be required to provide 3rd party utility location services for this project.

Yes, only at Ballfield 631. Please refer to SOW section 7.4.7.

44 4 011400 1.3.4

Please verify that the contractor will not be required to remove equipment and/or FF&E for the installation of the new lights or controls. If the contractor will be required to remove/relocate FF&E and/or equipment, please provide a list of the FF&E and/or equipment along with the location of where the contractor is to temporary store the FF&E and/or equipment, for bidding purposes.

Removal of equipment is not necessary for this project.

45 4 011400 1.3.4

Please verify that the contractor will not be required to protect equipment and/or FF&E for the installation of the new lights or controls. If the contractor will be required to protect FF&E and/or equipment, please provide a list of the FF&E and/or equipment, for bidding purposes.

The Contractor is expected to work in a safe manner to avoid unnecessary damage.

46 5 011400 1.4 Please verify that this project does not require escorts. No escorts required.

47 1 012000 1.3.1 Please verify that this project will not require a cost-loaded schedule. This project will not require a cost-loaded schedule.

48 18 013526 1.10.1 Please verify that a safety bulletin board will be required for this project.

Safety bulletin board is not required, but safety material and equipment shall be on site.

49 4 014500.00 20 1.5.4

Please provide a list and frequency of all inspections required to be inspected by the special inspector, for bidding purposes.

Minimum oversite for this project with final inspection when complete.

50 4 014500.00 20 1.5.5

Please verify that section 014500.00 20 1.5.5 may be waived as this project does not affect any fire protection systems.

Confirmed, this project does not affect any fire protection systems.

51 5 015000 2.1.1

Please verify that this project will not require a project identification sign. If a project identification sign is required, please provide a detail along with the number of project identification signs required.

This project will not require a project identification sign.

52 6 015000 2.3.2

Please provide the location of any chain link panel fencing required for this project as temporary fencing is not shown in the documents.

No temporary fence is required. Please refer to Section

3.11 of SOW.

53 9 015000 3.5.1

Please verify that the contractor will not be required to provide a temporary office trailer for this project. If this is required, please provide the location of the temporary office.

Temporary office trailer is not required for this project.

54 10 015000 3.5.2

Please provide the location and size of the contractor's laydown area for this project as the contractor will be required to provide a 6' tall chain link fence around the storage area.

Laydown area is in the field off Hornet Drive between Ballfield 622 and 624. Please refer to 8.1 Location Map.

55 9 015719 1.4.1.1 Please verify that the SSHO/QC may serve as the environmental manager for this project.

Yes, the SSHO/QC may serve as the environmental manager for this project.

56 9 015719 1.4.1.1 Please verify that the superintendent may serve as the environmental manager for this project.

Yes, the superintendent may serve as the environmental manager for this project.

57 General

Please provide a HAZMAT report for this project. If nothing can be provided, please verify that hazardous materials will not be encountered for this scope of work.

No HAZMAT is expected.

58 General

Please provide a soils report for this project.

If a soils report cannot be provided, please provide the depth of the water table, for bidding purposes.

Soil report is not available. The water table depth should not effect this project.

59 General

Please note that the lead time due to the amount of lights that the contractor will be required to order may exceed the amount of time given to complete this project.

Therefore, please verify that the contract completion date may be extended to 120 days after notice to proceed (and the notice to proceed will start once the contractor has material on-site) to ensure submittal approvals and lead times for material.

Upon award, the Government will consider a time extension if Contractor provides valid documentation for the need.

(End of Summary of Changes)