Master Spreadsheet PPIS RESPONSES.pdf

Page Section Para. Dwg #

1 5/6/2026

Please confirm that a Level 2 QC/SSHO is required of this contract since there are no specifications

Yes, Level 2 is required.

Note: This RFP is executed as a design build project and the Contractor's DoR provides drawings and specifications.

N/A

2 5/6/2026 Can QC/SSHO/Superintendent be the same individual?

Yes

3 5/6/2026 Will a QC & site specific AP Plan be required to be submitted under this contract?

Yes N/A

4 5/6/2026

Please provide information on the existing Fire Alarm Systems Manufacturer and Model. The RFP only states to provide and addressable duct smoke detector and that the fire alarm system is existing to remain.

Fire Alarm Panel was manufactured by FIRE CONTROL INSTRUMENTS (FCI). The manual left on top of control panel indicates 7100 series and part may be number 9000-0447) N/A

5 5/6/2026

Please confirm the manufacturer of the existing roofing system and who carries the current warranty of the roof system.

Per RFP Part 3 Paragraph B3040 Warranty: FY26 project (eProjects 1819725 REPLACE ROOF MEMBRANE) provides a new roofing system including providing HVAC equipment roof curbs, equipment supports and natural gas piping supports.

Shop drawing data for that project indicates that the Roofing Manufacturer will be GAF.

N/A

Project Title: REPLACE HVAC

EQUIPMENT, B501, DAM NECK

ANNEX

Solicitation / RFP#: N4008526R0145 - PPI Cut Off Date: 06-MAY-2026

Amend No.

GOVERNMENT RESPONSE

PPI

No.

Offeror Date Submitted

REFERENCE

QUESTION

6 5/6/2026

Please confirm whether the use of manufacturer-approved curb adapters is acceptable in lieu of furnishing and installing new equipment curbs for the proposed HVAC equipment. The intent of this request is to accelerate the project schedule, avoid unnecessary roof disruption, eliminate additional roofing demolition / modifications / reinstallation costs

Reusing the existing roof-curbs with curb adapters is not acceptable. Roof-top package units, ductless split system condensing units, piping/conduit roof penetration assemblies and exhaust fans provided by this project must include roof curbs and roof supports.

Refer to the RFP for additional information. 1

7 5/6/2026

Is DDC Controls a requirement of this project? If so, which DDC group is currently in Bldg. 501?

Controls shall remain as stand-alone. This project does not convert the facility to direct digital controls (DDC) with any BAS interface. Refer to the RFP for additional information.

N/A

8 5/6/2026

Please confirm the intent is to reutilize the existing natural gas piping on the roof to the greatest extent possible, including existing pipe supports.

The existing natural gas piping system viewed during the pre-proposal site visit will be replaced by FY26 project - eProjects 1819725 REPLACE ROOF MEMBRANE. The piping that will be replaced by that project will be the "existing" natural gas piping system relative to this project.

Refer to RFP Part 3 section D3010 which includes:

"Natural gas system is existing to remain, demolish existing and provide natural gas branch piping to all packaged roof-top units provided by this project.

Provide all natural gas accessories (pressure reducers/regulator, unions, valves, etc.) to provide a complete and operational system."

N/A

9 05/07/26

Please confirm the RTU-3 electrical circuit reference is intended to feed the RTU-3 replacement, not the RTU-1 replacement.

Refer to Amendment for clarification.

10 05/07/26

Please confirm the controlling work hours for this project. The project-specific requirements indicate 0800- 1600, while the IDIQ front-end specifications indicate 0700-1530.

0700-1530 per IDIQ front-end specifications. Refer to Amendment for clarification.

11 05/07/26

Please confirm whether one individual may serve simultaneously as Superintendent, SSHO, and Construction Quality Control Manager. The project-specific requirements appear to conflict regarding whether the Superintendent may also serve as the QC Manager.

Yes, one individual may serve as Superintendent, SSHO, and Construction Quality Control Manager.

Refer to Amendment for clarification.

12 05/07/26

Please confirm the required minimum Superintendent experience: 5 years or 10 years.

5 to 7 years of experience with projects of similar scope and complexity.

N/A

13 05/07/26

Please confirm whether payment for offsite stored materials/equipment will be allowed. The project-specific requirements state payments will not be made for materials stored offsite, while the IDIQ front-end specifications allow payment for qualifying offsite stored materials.

Off-site storage of equipment is eligible for partial payment subject to Government Inspection and Approval. Equipment must be stored in a Bonded and Insured facility and kept in its original manufacturer shipping materials. Payment for off-site storage of equipment will be issued at 80% of the total equipment cost. Labor costs are excluded (0% payout). Covered equipment includes packaged HVAC units, exhaust fans, ducted and ductless split-system air-handling units and associated condensing units.

NOTE: The manufacturer warranties officially begin on the project's BOD date or Substantial Completion as defined by the Contracting Officer.

These warranties start dates apply regardless of the original equipment manufacturer's shipping date or production date.

N/A

14 05/07/26

Please confirm the status and schedule of FY26 eProjects 1819725, Replace Roof Membrane, and clarify how that roof project is to be coordinated with this HVAC replacement work.

Contract for FY26 eProjects 1819725, REPLACE ROOF MEMBRANE was awarded 04/01/26 with a contract completion date of 04/01/2027.

Additional schedule information is not available.

This project will require sequencing such that systems with roof mounted components are not executed until the roof project is complete. Refer to reference drawings "Attachment B - Reference Drawings - REPLACE ROOF MEMBRANE - Building 501 (27JAN2026)" included in Amendment 1.

15 05/07/26

Please clarify roof curb/support responsibility. The FY26 roof project appears to provide certain curbs/supports, while this project also includes demolition/provision of curbs and supports.

Roof-top package units, ductless split system condensing units, piping/conduit roof penetration assemblies and exhaust fans provided by this project must include roof curbs and roof supports.

Refer to the RFP for additional information.

N/A

16 05/07/26

Please identify the roofing manufacturer, warranty holder, and any approved roofing contractor/installer requirements necessary to maintain the existing or new roof warranty.

Per RFP Part 3 Paragraph B3040 Warranty: FY26 project (eProjects 1819725 REPLACE ROOF MEMBRANE) provides a new roofing system including providing HVAC equipment roof curbs, equipment supports and natural gas piping supports.

Shop drawing data for that project indicates that the Roofing manufacturer will be GAF.

Refer to RFP for additional information.

N/A

17 05/07/26

Please provide acceptance criteria for reusing the existing AC-4 supports/curbs, including any required structural capacity, dimensional, or condition requirements.

Demolish existing and provide roof mounted supports/curbs for AC-4. Refer to Amendment for additional information.

18 05/07/26

Please provide existing natural gas piping as-builts, available capacity, tie-in points, and confirmation of service pressure for RTU-1 and RTU-3.

Per RFP Part 3 Paragraph B3040 Warranty: FY26 project "eProjects 1819725 REPLACE ROOF MEMBRANE" was awarded 04/01/2026. As-built data and design data from that project is not available at this time.

The scope of work for that project states" Demolish all natural gas piping, complete, from rooftop units to meter on grade. Provide natural gas piping. Replace piping in-kind, including pressure regulators, isolation valves, drip legs, fittings and all accessories. Piping system must be complete and usable and compliant with NFPA 54. Provide supports and hangers. Rooftop supports must be an engineered, prefabricated rooftop piping support system designed for installation without roof penetrations, flashing or damage to roof system components (Dura-Blok or approved equal). Select and install according to manufacturer’s instructions. Wood block supports are not acceptable. Coordinate with gas company as needed. " Refer to reference drawings "Attachment B - Reference Drawings - REPLACE ROOF MEMBRANE - Building 501 (27JAN2026)" included in Amendment 1.

19 05/07/26

Please confirm the TAB reference airflow basis to be used, since the reference drawings are noted as not being as-builts.

The reference drawing information provided in the RFP is the limit of the available data.

20 05/07/26

Please confirm whether phasing is required for this project, the expected building occupancy during construction, the approximate number of occupants, and whether any areas must remain continuously operational.

Please also define temporary heating/cooling requirements during construction, including required temperature/humidity limits, allowable downtime, and acceptable temporary conditioning arrangements.

Except for the temporary fan(s) required for the NCTAMS area, temporary cooling systems are not required.

Building 501 (especially the NCTAMS areas – Rooms 112, 113, 114, 115, 116 and 117) must remain in operation for the duration of the construction period. Split-systems AC-3A and AC- 3B installations must be complete and operational before replacing the system serving Room 117.

Once AC-3A, AC-3B, and AHU-2/ACCU-2 are complete and in service, the system serving Room 112 can be replaced. Provide temporary fans to help transfer air-conditioned air into Rooms 112 and 117 during this construction sequencing. The remaining systems must be replaced in an approved sequence with a system installation complete and operational before replacing the next system. Ending with the sequenced replacement of equipment with roof mounted components that could be impacted by the completion of the parallel roofing replacement project.

N/A

21 05/07/26

Please provide current and projected server/IT equipment heat loads for the affected server/equipment rooms.

Information is not available for existing and/or projected server/IT heat loads. RFP Part 3 specifies the nominal sizes for each system. Data from the 2004 references drawings and existing equipment capabilities should be used for equipment selections within the indicated nominal equipment sizes.

N/A

22 05/07/26

Please identify which existing Room 123 condensing units are to remain and which are to be demolished/replaced.

SOCOM is scheduled to demolish the server racks and supporting in-rack cooling system in Room

123. The space will not be utilized as a server room. Demolition of this system is N.I.C. Refer to RFP Part 3 for additional information relative to the ductless system to be demolished and provided by this contract..

23 05/07/26

Please clarify the full AHU-2/ACCU-2 ductwork and diffuser/register scope for Room 117.

Refer to RFP Part 3 paragraph D30 paragraph 10.

and D3030. "Demolish existing and provide new ductwork system, including but not limited to discharge air plenum and supply air diffuser to discharge supply air into space and return air register in the air-handling unit return plenum."

N/A

24 05/07/26

Please provide current panel schedules and available capacity for P1C, P1D, P2B, Subpanel AC, and TPP/NMCI/Panelboard C.

Reference drawings from 2004 are being provided which provide some panelboard information but are not considered completely accurate, therefore, field investigations are required by the contractor. Refer to reference drawings "Attachment A - Reference Drawings - REPAIRS ANS ALTERATIONS TO BUILDING 501 (08JULY2004)" included in Amendment 1.

25 05/07/26

Please confirm the correct designation and location for Panelboard

TPP/NMCI/C.

Reference drawings from 2004 are being provided which provide some panelboard information but are not considered completely accurate, therefore, field investigations are required by the contractor. Refer to reference drawings "Attachment A - Reference Drawings - REPAIRS ANS ALTERATIONS TO BUILDING 501 (08JULY2004)" included in Amendment 1

26 05/07/26

Please provide existing fire alarm panel manufacturer/model, available capacity, programming requirements, and the NASO fire protection maintenance contractor contact/cost basis.

Fire Alarm Panel was manufactured by FIRE CONTROL INSTRUMENTS (FCI). The manual left on top of control panel indicates 7100 series and part may be number 9000-0447) N/A

27 05/07/26

Please provide any available hazardous material, asbestos, or lead survey reports for the demolition/work areas, including roof areas, ceilings, ductwork, piping insulation, and wall penetrations.

No hazmat testing reports are available for Building 501.

28 05/07/26

Please confirm the process for obtaining required QC, progress, and manufacturer startup photographs, since cameras and cell phones are prohibited.

Contractor must submit request(s) for photographs to SOCOM and NCTAMS. If approved, SOCOM and/or NCTAMS will take the requested photographs, review and release cleared photographs for Contractor use. Procedures will be discussed further at the Post Award Kickoff and Pre- Construction Meetings.

N/A

29 05/07/26

Please confirm escort availability, including the expected number of escorts available per day and whether multiple simultaneous crews can be supported.

In terms of SOCOM access, one escort will be provided for the morning and one escort will be provided for the afternoon. Morning and afternoon escort may be a separate person. Additional escorts may be requested but not guaranteed, subject to escort availability. Procedures will be discussed further at the Post Award Kickoff and Pre- Construction Meetings. Upon approval of NCTAMS VAR, access to NCTAMS area will be scheduled thru the Contracting Officer.

N/A

30 05/07/26

Please confirm the excavation/dig permit notice period. The project-specific requirements indicate 30 calendar days, while the IDIQ front-end specifications indicate at least 48 hours prior to excavation.

48 days per the IDIQ. Refer to Amendment for additional information.

31 05/07/26

Can the period of performance be extended after award once material and equipment lead times are confirmed due to current market conditions for the equipment required for this project?

Contract duration shall remain at 480 days.

During the design phase of this Design Build project, the Contractor must be coordinating with their designer of record (DoR) and construction team to address components and/or systems that have “long-lead” impacts to the project schedule in order to address the necessity to peruse early approval and/or releases. Refer to RFP Part 2 01

20 00.05 20 PRICE AND PAYMENT

PROCEDURES, 1.3 Contractor Project Management, for additional information.

N/A

32 05/07/26 Please provide the site visit attendee sign-in sheet.

Refer to Amendment

33 05/07/26

Are third-party inspections or special inspections required for this project?

If so, please identify the required inspections and responsible party.

Refer to RFP Part 2 Section 01 45 00.05 20

DESIGN AND CONSTRUCTION QUALITY

CONTROL, paragraph h. where Special Inspections paragraph is identified as "Not Used" Special Inspections are not required. The RFP does not indicate any third-party or special inspections.

N/A

34 05/07/26

Is permitting required for this project?

If so, please identify all permits required for the work.

No permitting is required for this project.

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