Attachment H - Supplementary Instructions to Offerors.pdf

eProjects No: 1637041 P j t N 1637041

Bid Schedule CEP 200 & 209 Office Renovation Project at the

Naval Station Norfolk, Virginia

DESIGNED BY:

NAVFAC MID-ATLANTIC

Facilities Engineering and Acquisition Division Public Works Department Norfolk, Virginia

PREPARED BY:

DM/Architectural: Sarah Gilpin, RA Structural: Bimal Shrestha, PE Fire Protection: Michael Sindall Mechanical: Robert Kreie Electrical: Brian Nypaver, EIT Civil: Luu Phu, PE

APPROVED BY:

Project Management & Engineering Director: John Miller, P.E.

Design Director: James M. Smith, R.A.

For Commander, NAVFAC MID-ATLANTIC:

Date:

PRICE PROPOSAL FORM – 1637041

CEP 200/209 – OFFICE RENOVATION PROJECT

CLIN QUANTITY UNIT UNIT PRICE TOTAL PRICE

0001AA

0001AB 100 EA

0001AC 3259 SF

0001AD 200 LF

TOTAL FOR CLIN 0001 (0001AA-0001AD)

0002 FF&E + HAR

TOTAL FOR CLIN 0002

TOTAL (CLIN 0001 + CLIN 0002)

Building CEP 200/209 Office Renovation 1637041

DOCUMENT 00 22 13.00 20 Page 1

DOCUMENT 00 22 13.00 20

SUPPLEMENTARY INSTRUCTIONS TO OFFERORS

02/14

PART 1 GENERAL

1.1 CONTRACT LINE ITEMS

The terms Offeror and Bidder and versions thereof (offer/bid) have the same definition as used within this contract.

Provide the Contract Line Item (CLIN) lump sum price for the following items:

BASE PRICE. CEP 200/209 Office Renovation Project. Price includes the following:

CLIN 0001AA. Price for the entire work, in accordance with Building CEP 200/209 Renovation drawings and specifications, but excluding work described in CLINs 0001(0001AB-CLIN 0001AD) and

CLIN 0002.

CLIN DESCRIPTION TOTAL PRICE FOR

CLIN 0001AA

0001AA Price for the entire work in accordance with Building CEP 200/209 Office Renovation Project drawings and specifications, but excluding work described in CLINs

0001(0001AB-0001AD) & CLIN 0002.

DOCUMENT 00 22 13.00 20 Page 2

The quantities in CLIN 0001AB – CLIN0001AD are additive bid items, over and above the quantities indicated in the CEP 200/209 Office Renovation Project drawings and specifications. These items will only be performed at the direction of the Contracting Officer. In the event that all of the quantities of the CLINs are not utilized, a Deductive Modification will be issued to deduct the difference.

CLIN 0001AB. Price to perform (100) gypsum wallboard repairs to include filling and sanding dents - 2” square for each repair.

CLIN ITEM UNIT UNIT PRICE NO.

UNITS

TOTAL PRICE FOR

CLIN 0001AB (UNIT

PRICE X NO. UNITS)

0001AB Gypsum Wallboard Repair – Fill and Sand 2” Square for Each Repair.

Per Repair

$_______ 100 $_______

CLIN 0001AC. Price to remove and abate 3,259 Square Feet of Vinyl Asbestos Floor Tile and Asbestos Containing Mastic.

TOTAL PRICE FOR

CLIN 0001AC (UNIT

PRICE X NO. UNITS)

0001AC Remove and abate 1 layer of Vinyl Asbestos Floor Tile and Asbestos Containing Mastic.

Square Feet

$_______ 3,259 $_______

DOCUMENT 00 22 13.00 20 Page 3

CLIN 0001AD. Price to provide (200) LF of additional concrete encased ductbank and cabling.

Ductbank consists of (4) 5” Concrete Encased ductbank - Schedule 40 PVC. Cabling consists of (4) 600 kcmil, Type THWN-THHN Copper Cabling.

TOTAL PRICE FOR

CLIN 0001AD (UNIT

PRICE X NO. UNITS)

0001AD Provide Concrete encased Ductbank and Cabling. Ductbank -

(4) 5” Concrete Encased Ductbank – Schedule 40 PVC. and cabling (4) 600 kcmil, Type THWN-THHN Copper Cabling

LF $_______ 200 $_______

TOTAL CLIN0001 (CLIN 0001AA-CLIN 0001AD) $_______

CLIN 0002. Planned Modification Item I FF&E – Price to Procure and Supervise Installation of the Furniture, Fixtures, and Equipment (FF&E) complete in accordance with the CEP 200/209 office renovation drawings and specifications.

CLIN ITEM GOVERNMENT

FF&E ESTIMATE

HAR (NTE 5%) HAR AMOUNT

(GOVT FF&E

ESTIMATE X HAR%)

TOTAL FF&E

ESTIMATED

AMOUNT FOR

CLIN 0004 (GOVT

FF&E ESTIMATE +

HAR AMOUNT

0002 FF&E $800,841 _______% $______________ $_______

DOCUMENT 00 22 13.00 20 Page 4

1.2 GENERAL BID NOTES

a. Award will be made on the total sum of Contract Line Items 0001 (CLINs 0001AA through

0001AD) and CLIN 0002.

b. A firm fixed proposed price is required for CLIN 0001 and CLIN 0002. No provision is made for economic price adjustment.

c. Evaluation of Options (JUL 1990). Except when it is determined in accordance with FAR 17.206(b) Evaluation not to be in the Government’s best interest, the Government will evaluate offers for award purposes by adding the price of the Option(s) to the total price for CLIN 0001, CLIN 0002, CLIN 0003 and CLIN 0004. In accordance with FAR 52.217-5 Evaluation of Options, evaluation of options will not obligate the Government to exercise the Options.

d. The Government may reject an offer as nonresponsive if it is materially unbalanced as to prices for the basic requirement and the option quantities. An offer is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

e. The Performance Bond must reflect 100 percent of the aggregate amount of CLIN 0001.

Bonding is not required for the procurement and installation of FF&E.

1.3 PLANNED MODIFICATION BID NOTES

These notes apply to Planned Modification CLIN 0002.

a. The estimated amount for FF&E has been supplied by the Government, to provide offerors with the projected magnitude of effort. The Government FF&E Estimate is only an estimated amount.

b. If awarded, line items will be funded separately after completion of FF&E design package review by the Government, and receipt of appropriate funding by the Government.

Requirements and details are provided in Section 01 30 01.00 22 DESIGN, PROCUREMENT

AND INSTALLATION OF FURNITURE, FIXTURES, AND EQUIPMENT.

c. Offerors may propose a Handling and Administration Rate (HAR) for the FF&E not to exceed

5 percent. This fee will account for all administrative costs, overhead, bonding fees, administration of subcontracts, profit, and any other costs associated with and related to the coordination and processing of the procurement and installation of FF&E. The proposed HAR percentage will be incorporated into the contract award and will not be adjusted regardless of fluctuations from the estimate amount for the FF&E. The proposed HAR is a fixed rate.

DOCUMENT 00 22 13.00 20 Page 5

d. The Government is not obligated to award the Planned Modification line items(s). Should the Government choose to award the Planned Modification, the line item will be awarded as a negotiated modification to the contract/task order. The Contractor’s proposed HAR will be applied to all vendor supplier costs for the FF&E.

e. If awarded, the FF&E modification will be awarded at least six months prior to the contract completion date. A minimum of six months is required for the Contractor to purchase, deliver, and install the FF&E without impacting the overall completion date of the project.

The Contractor’s schedule must assume the award of the FF&E as a modification. No schedule extensions will be granted if the modification is awarded at least six months prior to the contract completion date. If the Government decides to negotiate and award the furniture modification with less than six months prior to the completion date, the Contractor may be entitled to a contract extension and extended field overhead. A contract extension and extended field overhead will only be granted in those cases where the Contractor demonstrates that an accepted Final FF&E package was submitted within the approved schedule deadlines and sufficient lead time for the FF&E is not available and the Government’s award of the modification is in the last six months of the contract.

PART 2 PRODUCTS

Not Used.

PART 3 EXECUTION

Not Used.