Amendment 0002 N4008524R2861.pdf

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Pre-Proposal Inquiries & Responses

4. Regarding the site visit that has been scheduled in addendum 1 for the Utility Tree Trimming project, there appears to be a discrepancy with the times. The addendum states that the site visit will be at 9 am, but then states to meet at the Pass office at 12:00 pm. Can you please confirm the correct time?

Response: See below for a Revised Section L. L.6 Site Visit.

Section L - Instructions, Conditions and Notices to Bidders

INSTRUCTIONS TO OFFERORS

Section L - Instructions, Conditions and Notices to Bidders

L.1 Contractor Proposal Certification:

Contractor is required to certify in writing on page 1 of the proposal the following:

_ (Name of Offeror) warrants that its proposal

_ (of date or other Identifier) incorporated herein by reference, including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during the execution thereof. The contractor is not excused from meeting such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

L.2 Contractor Payment Schedule:

Reserved.

L.3 Inquiries:

All questions from offerors concerning any aspect of this request for proposal (RFP) must be submitted in writing. Prospective offerors are requested to submit written questions specifying the section and paragraph of the specification for which clarification is desired. All inquires will be answered in writing.

Telephone questions will not be entertained. Offerors are specifically cautioned that verbal discussions and replies to questions shall not have the effect of changing the provisions of the written RFP.

All questions must be submitted at least 10 days before proposals are due, or the

Government may not respond. This is the most efficient way to ensure all questions are addressed in a timely manner.

Pre-Proposal Inquires shall be electronically sent to Chamel Adams, Contract Specialist, at the following email address: chamel.r.adams.civ@us.navy.mil

L.4 Disposition of Proposals:

Proposals from unsuccessful offerors will not be returned to the offeror, but shall be destroyed by the Contracting Officer. No certificate of destruction will be issued.

L.5 Content of Proposal:

(a) Non-cost/price Factors Submission Requirements: The offeror shall submit one (1) electronic copy marked original via PIEE to including all the solicitation submittal requirements identified below. See Section B.22 of this RFP for more information about submitting proposals via PIEE Solicitations. In addition, non- price/technical information included in the price proposal will not be considered, likewise, price information included in the nonprice/technical proposal will not be considered. All required proposal documents shall be submitted in accordance with FAR 15.208.)

- 8 ½ x 11 format;

- No smaller than 10-point Arial or Times New Roman font;

- 100-page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements except as noted below), pages sequentially numbered;

- Include a cover page with Contract Number, Contract Title, Prime Contractor Name, Address, Phone Number, Fax Number, Unique Entity ID, Cage Code, Point of Contact and their phone and email address;

mailto:hamel.r.adams.civ@us.navy.mil

- Include only information in response to Factors 1, 2, 3 and 4 separated by tabs, as applicable;

- Provide signed JV Agreement or SBA approved Mentor-Protégé Agreement (if applicable); and

- The non-cost/price proposal shall include responses to each non-cost/price factor as specified in

Section M;

-Provide signed JV Agreement or SBA approved Mentor-Protégé Agreement (if applicable); and

-The non-cost/price proposal shall include responses to each non-cost/price factor as specified in

Section M;

NOTE: Offerors are cautioned that merely repeating the Performance Work Statement Performance

Objectives, with a statement of intent to perform, does not reflect an understanding of the requirement or capability to perform, and may result in finding that the proposal is Unacceptable for that factor.

The following are not included in the 100-page limitation: Price proposals, JV Agreements, CPARS for projects submitted under Factor 2, Corporate Experience. Pages exceeding the 100-page limitation shall not be considered during evaluation of the proposal.

(b) Price:

(i) Price Submittal Requirements: The offeror shall submit one (1) electronic copy marked original via

PIEE to including all the solicitation submittal requirements identified below. See Section B.22 of this

RFP for more information about submitting proposals via PIEE Solicitations. In addition, non-price/technical information included in the price proposal will not be considered, likewise, price information included in the non-price/technical proposal will not be considered. All required proposal documents shall be submitted in accordance with FAR 15.208.)

- Include a cover page with Solicitation Number, Solicitation Title, Prime Contractor Name, Address, Phone Number, Fax Number, Unique Entity ID, Cage Code and Point of Contact (POC) with their phone number and email address;

- Signed Solicitation, Offer and Award Forms (SF33), including Section B (CLINs 0001 through

0006), with all amendments acknowledged;

- Attachment J-0200000-08 (Exhibits A through F). Pricing shall only go two decimal places.This includes Offerors ensuring the Excel pricing cells do not include additional, hidden decimal places.

- If applicable, where Exhibit Line Items/sub Exhibit Line Items contain a quantity of zero or a blank quantity, unit pricing shall be provided in the event future quantities are added;

- The Unique Entity ID and/or CAGE for all the Offeror’s team members (e.g. Partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the proposal; and

- Completed Contractor Proposal Certification (See Section L, Paragraph 1)

- SAM registration. Offeror shall ensure current registration on the SAM Website, www.sam.gov, including Annual Representations and Certifications are complete and updated for this procurement. If a

Representation or Certification required by Section K of the RFP is not provided in SAM, include the representation or certification in your price proposal.

- FAPIIS. Offeror shall ensure Federal Awardee Performance and Integrity Information System

(FAPIIS) is current, accurate, and complete, as required by FAR 52.209-7, Information Regarding

Responsibility Matters.

http://www.sam.gov/

VETS-4212 registration. Confirmation of filing of Veterans’ Employment and Training (VETS-4212) for the 2023 filing cycle, if the Offeror is required to submit. Offeror shall ensure a current VETS-4212 report has been submitted to the Department of Labor (DOL) website, http://www.dol.gov/vets/vets4212.htm. An email confirmation of submission can be requested and received by the Offeror from the DOL website and submitted in the price proposal. If the Offeror is not required to submit a report to VETS-4212, include a brief statement and justification explaining why the

Offeror is not required to submit a report. Visit the VETS-4212 website for details concerning if your company is required to submit a VETS-4212 report and to request an email confirmation of submission.

ADDITIONAL INFORMATION TO BE SUBMITTED WITH PRICE PROPOSAL PACKAGE:

RESPONSIBILITY DETERMINATION INFORMATION – In order to be eligible for award, the offeror must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General

Standards. In a separate tab, the offeror shall provide the following information in the price proposal package:

1. Provide name of financial institution, point of contract, telephone number, and email address.

Provide a signed statement of release giving the reference permission to release the information to the Navy.

2. One (1) signed bank reference demonstrating adequate financial resources. If offeror’s firm has a line of credit, provide information on how many figures offeror can borrow against the line of credit (i.e. medium 6 figures– exact line of credit is not required).

3. The offeror shall provide the latest three complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or signed by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements, submit the latest three complete fiscal year financial statements for each company in the Joint Venture and discuss the financial responsibilities among the companies.

The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

4. Description of offeror’s facilities and equipment.

5. Other offeror’s work presently under contract.

Offerors are not required to submit financial information as detailed in the price submission instructions via PIEE Solicitation Module. Should the Offeror choose not to submit the above detailed Responsibility

Determination Information via PIEE Solicitation Module, it shall be submitted via email to the

Government's point of contact identified in Factor 4, Past Performance.

Although required to be submitted with offeror’s price proposal, this information will not be evaluated as part of the price proposal. This information will be used as the basis of your firm’s responsibility determination should your firm be considered for award.

http://www.dol.gov/vets/vets4212.htm http://www.dol.gov/vets/vets4212.htm

L.6 SITE VISIT

A site visit will be conducted on 28 May 2025 at 9:00am for Norfolk Naval Shipyard Portsmouth.

Please meet at the Pass and ID office, BLDG 1502, located at 2900 Effingham Street, Portsmouth, Virginia 23709.

Site Visit Registration Requirements: You must send the completed base access form (J-0200000-12) to Ms.

Chamel Adams at chamel.r.adams.civ@us.navy.mil by Tuesday, 27 May 2025 at 10:00 A.M.. Attendees must be US Citizens and must present a valid photo ID with the real ID or 2 forms of ID. You must also have a valid driver’s license, registration and proof of insurance in order to gain access to the base.

NOTE: As of 24 December 2013, DOD now requires all individuals not associated with the military WILL provide two (2) forms of valid state or federal government issued identifications. For a list of acceptable forms please refer to the Form I-9 (http://www.uscis.gov/i-9), page 9.

mailto:chamel.r.adams.civ@us.navy.mil