Section F - Management and Administration (1).pdf

Section F – 0200000 Management and Administration

Section F 0200000 Deliveries or Performance

DELIVERABLES

Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

2.2.1.2 N/A Request to Work

Outside Government’s Regular Working Hours

At least seven calendar days prior to requested day.

KO and

COR

1 As required

2.3.1 N/A Sign-in Sheets and

Minutes for Review and Comments

Within two working days

KO, COR

and all attendees

1 As Required

2.3.1 N/A Sign-in Sheets and

Minutes Final Revision

Within two working days

KO, COR

and all attendees

1 As Required

2.3.4 N/A Permits and

Licenses

Before work commences and as requested by the KO.

KO and

COR

1 As specified

2.3.5 N/A Certificate of

Insurance

Within 15 calendar days prior to contract start.

KO and

COR

1 As specified

2.3.5.1 N/A Written Notice of

cancellation or material change in policy coverage

At least 30 calendar days prior to cancellation or material change in policy coverage

KO and

COR

1 As required

2.6.1 N/A Plans of Action

and Milestones (POA&Ms)

Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO, COR,

and

Command Security Manager

1 As required

2.6.1 N/A Cybersecurity

Incident

Immediately upon discovery during regular working hours and by 0800 the following work day for discoveries after regular working hours

KO, COR,

and

Command Security Manager

1 As required

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

2.6.4 N/A Scheduling and

Work Status Updates

Weekly, within 30 minutes of the inquiry during regular working hours, and by 08:00 the following work day for inquiries after regular working hours

KO and

COR

1 As Specified

2.6.4 N/A Work Schedules Within 15

calendar days prior to contract start, 10 days prior to the beginning of the month in which services are scheduled to be performance, and within two calendar days of changes.

COR 1 Monthly

2.6.5 N/A Notification of any

Difficulty in Scheduling Work

By the end of each workday

KO and

COR

1 As required

2.6.6 N/A Status of

Deliverables

Within 30 minutes of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours

KO and

COR

1 As required

2.6.7 N/A Service

Interruptions

At least five working days in advance

KO and

COR

1 As required

2.6.8.2 N/A Pipe Delimited

Flat-File

By the end of each workday

KO or a representat ive designated by the KO

1 Daily

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

2.6.8.2 N/A Sample Pipe

Delimited Flat-File

Within 30 calendar days prior to contract start.

KO or a representat ive designated by the KO

1 As required to demonstrat e the ability to properly format the flat-file

2.6.8.2 N/A Asset and

Specification Data When an asset is repaired, replaced, installed, or otherwise affected

KO or a representat ive designated by the KO

1 As required

2.6.8.3 N/A List of personnel

requiring access to Government’s Maximo

Within 30 calendar days prior to contract start.

KO and

COR

1 As specified

2.6.9.1 N/A Quality

Management Plan

Within 15 calendar days prior to contract start.

KO and

COR

1 As specified

2.6.9.1 N/A Revised Quality

Management Plan

Within seven calendar days of changes.

KO and

COR

1 As specified

2.6.9.2 N/A QC Inspection File Within five

calendar days of completion/ termination of the contract.

KO and

COR

1 As specified

2.6.9.3 N/A Contractor Quality

Inspection and Surveillance Report

First work day of each month.

KO and

COR

1 Monthly

2.6.10 N/A Property

Management Plan

Within 45 calendar days after award.

KO and

COR

1 As specified

2.7.1 N/A List of Key

Personnel and Qualifications

Within 15 calendar days prior to contract start

KO and

COR

1 As specified

2.7.1 N/A Organizational

Chart

Within 15 calendar days prior to contract start

KO and

COR

1 As specified

2.7.2.6 N/A Proof of Legal

Residency

Prior to be admitted to site of work.

KO and

COR

specified

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

2.7.2.6 N/A Proof of United

States of America Citizenship

Prior to be admitted to site of work.

KO and

COR

1 As specified

2.7.3 N/A Service Contract

Reporting (SCR)

No later than 31 October

KO and

COR

1 Annually for labor executed during the period of performanc e during each Governmen t fiscal year

(FY)

2.8.1 N/A Employee List Within 15

calendar days prior to contract start and within seven calendar days of changes.

KO and

COR

1 As required

2.8.8 N/A OF-306

Declaration for Federal Employment and Digital Fingerprints

Prior to commencement of work

KO, COR,

and

Security Manager

1 As required

2.8.9 N/A List of personnel

requiring access to and the justification for their access to Government IT, OT, and FRCS

Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO, COR,

and

Security Manager

1 As required

2.9.2 N/A Accident

Prevention Plan

Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO and

COR

1 As specified

2.9.3 N/A Activity Hazard

Analysis

Together with the Accident Prevention Plan and within seven calendar days of and changes.

KO and

COR

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

2.9.4 N/A Compliance Plans, Programs, and Procedures

Together with the Accident Prevention Plan and within seven calendar days of and changes.

KO and

COR

1 As specified

2.9.4.6 N/A Control of

Hazardous Energy (lockout/tagout)

Within 30 calendar days after annual inspection.

KO and

COR

1 Annually

2.9.6 J-0200000-05-

NAVFAC

Contractor Incident Reporting System

(CIRS)

Within five calendar days of accident.

KO and

COR

1 As required

2.9.6 J-0200000-05-

Weight Handling Equipment Accident Report

Within 15 working days of accident.

KO and

COR

1 As required

2.9.6 J-0200000-05-

Crane and Rigging Gear Near Miss Report

Within 15 working days of accident.

KO and

COR

1 As required

2.9.8 N/A Monthly On-Site

Labor Report

First work day of each month.

KO and

COR

1 Monthly

2.9.9 N/A OSHA Citations

and Violations Corrective Action Report

Within 48 hours after receiving a citation.

KO and

COR

1 As required

2.9.10 N/A Safety Inspection

and Monitoring Report

Upon request. KO and

COR

1 As required

2.9.11 N/A Safety

Certifications

Within 15 calendar days prior to contract start and as old certifications, expire.

KO and

COR

1 As specified

2.10 N/A EMS Goals and

Policy Measurement Information

Upon request. KO and

COR

1 As required

2.10.1.1 N/A Water

Conservation Plan

Within 15 calendar days after award and for changes.

KO and

COR

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

2.10.2 N/A Environmental

Protection Plan

Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO and

COR

1 As specified

2.10.2.4 J-0200000-13 Emergency

Planning and Community Right- To-Know Act (EPCRA) Report

Within 15 calendar days prior to contract start and not less than 10 working days prior to planned use of hazardous material.

KO and

COR

1 As specified

2.10.2.4 J-0200000-13 Contractor

Hazardous Material Inventory Log

Within 15 calendar days after the end of each calendar year and at termination of the contract.

KO and

COR

1 Annually

2.10.2.8 N/A Asbestos

Containing Material (ACM)

Verbally notify the KO and COR within one hour and follow-up with written Notification within 24 hours

KO and

COR

1 As specified

2.10.3 N/A Sustainable

Procurement and Practices Plan

Within 15 calendar days prior to contract start and within 15 calendar days after exercised option periods.

KO and

COR

1 Annually

2.10.3 N/A Sustainable

Delivery of Services Report

Within five calendar days after each contract period.

KO and

COR

1 Annually

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

2.10.3.2 N/A Recovered

Material Certification

As specified KO and

COR

1 When a product containing recovered materials is equal to or better than the original and could be used.

2.11 N/A Mission Essential

Contractor Services Plan

Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO and

COR

1 As Required

2.11 N/A Mission

Critical/Mission Essential Personnel

Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO and

COR

1 As specified

2.12 N/A Technical Library

Table of Contents

Within 15 calendar days after contract start and within seven calendar days of changes

KO and

COR

1 As specified

2.14.1 N/A Recurring Work

Proposals

Within five calendar days following receipt of request

KO and

COR

1 As required

2.14.2 N/A Notification to the

Government for Work Above the Recurring Work Limitations and Rough Order of Magnitude

Within two hours of identification

KO and

COR

1 As required

2.15.1.1 N/A Non-Recurring

Work Quantities Ordered via FedMall

By the fifth day of the following month

KO and

COR

1 Monthly

2.15.2.1 N/A Non-Recurring

Work Proposals

Within two working days following receipt of request

KO 1 As required

1501000 – Facility Management

SECTION F: DELIVERIES OR PERFORMANCE

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original/ Copies

Number of Copies (including original)

1501000/ 2.3.1

N/A System Access Personnel Listing

Within 30 calendar days after contract award

COR/KO 2 Upon award and any change in personnel

1501000/ 3.1

N/A Infrastructure Condition Assessment Reports

Within the first 10 days in the month after the 365 day period

COR/KO 2 Annually

1501000/ 3.1.1

N/A MAXIMO Asset Changes Report

Within 10 calendar days after asset change identification

COR/KO 2 When there is a change with the asset

1502000 – Facility Investment

SECTION F: DELIVERIES OR PERFORMANCE

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original/ Copies

Number of Copies

(including original)

1502000/ 2.2.1

N/A

Certification and Licenses

Within 15 days after award or as requested by the

KO

KO 1 Once for initial submittal, then as requested

1502000/

N/A Monthly Maintenance Summary Report

First work day of each month

KO 2 Monthly

1502000/

N/A Monthly Report of Service Requests, Recurring work and Non-Recurring work scheduled but not complete

First work day of each month

KO 2 Monthly

1502000/ 3.1

N/A Service Order Summary Report

First work day of each month

KO 2 Monthly

1502000/ 3.2

N/A

Preventive Maintenance Program Plan

30 calendar days after contract award

KO 2 Annually

1502000/ 3.2

N/A Monthly PM Work Schedule

Five work days prior to the beginning of each month

KO 1 Monthly