N4008521R2570 I Elevator (Base Contract) Solicitation Amendment 2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Preparded by: Cam Ormiston

This amendment amends the solicitation as follow ed:

1. Request for Information (RFI) Responses for Elevator Service Contract

2. Extends the Proposal due date from 18 June to 23 June

1. CONTRACT ID CODE PAGE OF PAGES

J 1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Jun-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008521R2570

X 9B. DATED (SEE ITEM 11)

04-May-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Jun-2021

CODE

NAVFACSYSCOM MID-ATLANTIC

PWD NEWPORT

BLDG 1 SIMONPIETRI DRIVE

NAVAL STATION NEWPORT

NEWPORT RI 02841-1712

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008521R2570

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Jun-2021 01:00 PM to 23-Jun-2021 01:00 PM.

(End of Summary of Changes)

The following items are applicable to this modification:

RFI RESPONSES

RFI 17: 3.1 Service Orders Can you clarify how this is going to work? The ELINS & addendum 1 indicate that service orders are “each” so we are estimating an average cost per service call to fill that out. This seems to be in conflict with the language in the IFB which states that emergency calls are not to exceed $500, Urgent & Routine are not to exceed $2,500. The “not to exceed” language implies that we are not billing at an “each” amount, but rather on a time and materials basis (page 87-89) Answer: the “Each” refers to the number of calls expected in a given Option Year. The dollar amounts associated with, are liability limits. I.e. the $2,500 amount is the amount a contractor is responsible for completing Urgent/Routine. The contractor will not exceed those limits, if the call is perceived to go over or is understood cannot be remedied at the $2,500.00 limit, the Contractor will contact the KO/PAR and inform them of the scope of work, at that point, the work may change into a Task Order.

RFI 18: 3.3 Inspections and Testing Program: Is the contractor responsible for paying the NAVFAC elevator inspector, any third party, or any other fees in addition to our labor costs?

Answer: No the Contractor is not responsible to pay any government employee, and should not be asked to. If the Contractor calls in a “sub- contractor”, the contractor will be responsible to pay the sub or any other non-government company associated will the work at hand.

RFI 19: Under the Freedom of Information Act, are you able to provide a copy of the 2016 bid results and current contract?

Answer:

HOW TO SUBMIT A FOIA REQUEST

SEND TO PROSPECTIVE REQUESTER – UPDATED 1-8-2020

"The Freedom of Information Act (FOIA) provides people with the ability to obtain access to federal agency records, except to the extent that such records (or portions of them) are protected from public disclosure by one of the nine exemptions or by one of three special law enforcement record exclusions." Paraphrased from the Department of Justice, Guide to the Freedom of Information Act.

The following information is provided to assist you in submitting a FOIA request to Naval Facilities Engineering Command, Mid-Atlantic (NAVFAC MIDLANT):

1. Submit the request in writing.

a. You may submit a FOIA request online at:

https://foiaonline.regulations.gov/foia/action/public/request/publicPreCreate You will first be asked to either create an account or log in as a guest, either is acceptable. When you submit a request to NAVFAC MIDLANT using this online tool, to make sure that the request comes directly to NAVFAC MIDLANT without delay, please select the following: under "Agency" select "Department of the Navy-including U.S.

Marine Corps", in the drop down box for "Sub-Agency" select "United States Navy", in the drop down box below "Sub-Agency" select "Naval Facilities Engineering Command", in the next drop down box select "NAVFAC Atlantic", in the last drop down box select "NAVFAC Mid-Atlantic". Complete the online form.

Please be sure to include the information discussed in items two through five below.

N4008521R2570

b. If you are not able to submit your FOIA request using the online tool, you may submit your FOIA request by email or letter. Email your request to laura.lepage@navy.mil (cc sherri.cunningham@navy.mil). Mail letters to ATTN: FOIA Coordinator, Commanding Officer, NAVFAC MIDLANT, 9324 Virginia Ave., Norfolk, VA 23511. No special form is required. Please be sure to include the information discussed in items two through five below in your email/letter.

2. Identify as a Freedom of Information Act (FOIA) Request.

3. Describe in detail the record(s) that you are seeking. If the record(s) you are seeking concern a particular contract, please include the Contract Number. Please provide as many specifics about the record(s) you are seeking including timeframes (i.e., Daily Reports for Contract Number N40085-YY-D-XXXX from October 1, 2010 through November 30, 2011). Please note, we do not provide "rolling" releases of record(s) that are not in existence as of the date of your request. Our search for responsive records will encompass only those records in existence as of the date your request is received at this command.

4. Include a statement accepting financial responsibility for the processing of your request. NAVFAC MIDLANT’s average cost for search fees and review fees are $48.00 per hour. Most requesters include a limit, such as $200. If we believe the processing of your request will cost more than the amount you agree to, you will be provided an estimate, and asked for your acceptance of the estimate before processing will begin.

You will only be charged fees for the actual time used.

5. Include your complete mailing address, phone number, and email address.

RFI 20: 3.2 Preventative maintenance program – are there any frequency requirements for preventative maintenance

ie. Monthly or quarterly?

Answer: All frequencies of PM should be according to the OEM/Manufacture for that piece of equipment.

The Government cannot dictate any frequencies of inspection.

RFI 21: In previous iterations (prior years) the ELINS spreadsheet was broken out by quantity (unit count) and monthly (12) as Unit of Issue, are we able to edit each and submit pricing by this method as historically has been acceptable?

Answer: No. All unit of issue on these ELINS are correct (Each).

RFI 22: As was the case upon initial release of the Solicitation/RFP the quantities of elevators remain incorrect, will you be updating with the correct quantities and rereleasing?

Answer: Inventory attached to the Solicitation is correct and based on customer’s request. IF any customer decided to add or delete inventory they will request a mod after award.

RFI 23: RFI 4: 2.7.1.3 The SSHO or an equally-qualified Designated Representative/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan – is it acceptable that a licensed technician may be also the safety officer (e.g. a licensed technician who also has met section 2.7.1.3 definition and requirements of being an SSHO)?

Answer: No. Per contract SSHO Spec “The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract…”