Amendment 0003.pdf

N4008520R0148

ACQR5821806

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N40085-20-R-0148 – GROUNDS MAINTENANCE AND LANDSCAPING SERVICES AT JOINT EXPEDITIONARY BASE LITTLE CREEK – FORT STORY, VIRGINIA BEACH, VIRGINIA AND NAVAL WEAPONS STATION YORKTOWN, YORKTOWN, VIRGIINA

This amendment is issued to incorporate responses to pre-proposal inquires, update section L, and update section M. Please see continuation pages.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Jan-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008520R0148

X 9B. DATED (SEE ITEM 11)

17-Dec-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Jan-2021

CODE

NAVFACSYSCOM MID-ATLANTIC

ACQUISITION CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

Question 4: Can Chemicals be used on fence lines, curbs, Building foundations, and obstacles to reduce the amount of string trimming?

Answer: LC/FS – Chemicals should be used only at fence lines and curbs. Buildings and obstacles should be string trimmed for appearance purposes

Question 5: Can Chemicals be sprayed under the steam lines at Little Creek to kill the grass?

Answer: LC/FS –No. Chemicals have not been used in the past for these areas. Grass must be trimmed manually for appearance purposes.

Question 6: Do the contractor storage areas for each base have electricity and/or water?

Answer: LC – Electricity only FS – Laydown area only

Question 7: Are Zero turn mowers allowed on the bunkers for mowing?

Answer: LC/FS – No, it would most likely not be safe to mow these areas because of the steep incline. String trimming is required.

Question 8: Will the bases provide maps showing the different levels of service and where they are located so the contractor can make an accurate bid? (For example, solicitation refers to "Site Maps provided in J-1503050-04.") Answer: Refer to Amendment 0001, Question 1

Question 9: Is the new contract the same as the last contract, or have services and/or extra areas been added? Can contracting advise on what was included previously and what's been added?

Answer: The Government does not provide a comparison beween the current contract and the new procurement. The new procurement stands on its own and the documents provided should be reviewed in that manner.

Question 10: Yorktown is showing a total of 7.33 acres of COL 2, 118.97 acres of CO 3, and

888.25 acres of Semi-Improved grass. Is this correct?

Answer: Information within Section J-0200000-06 are the identified quantities for this contract

Question 11: Cheatham Annex is showing 30.96 acres of COL 3, 105.11 acres of Semi- Improved, 15.89 Acres of praking lot maintenance, and 27,505 LF of road sweeping. Is this correct?

Answer: Information within Section J-0200000-06 are the identified quantities for this contract

Question 12: Fort Story is showing 6.47 acres of COL 2, 240.38 acres of COL 3, 1.1 acres of parking lot maintenance, and 50,899 LF of road sweeping. Is this correct?

Answer: Information within Section J-0200000-06 are the identified quantities for this contract

Question 13: Little Creek is showing 6.88 acres of COL 2, 482.93 acres of COL 3, 11.97 acres of Semi-Improved, 71.02 acres of Parking lot Maintenance, and 97,997 LF of Road Sweeping. Is this correct?

Answer: Information within Section J-0200000-06 are the identified quantities for this contract

Question 14: What is the dominant grass species at each of the following locations: Naval Weapons Station Yorktown, Cheatham Annex, Joint Expeditionary Base Little Creek and Fort Story?

Answer: Unknown/Species Varies

Question 15: How many linear feet of fence line is the contractor required to maintain? How many feet on either side of the fence is the contractor required to maintain? Can we utilize herbicides for chemical control of fence line and bordering vegetation? While visit Answer: Unknown. Unknown. Yes, Herbicides can be used as long as herbicide training, licensing, mixing, etc. meets all of the terms of the contract. Yes, Contractor is responsible for removing/clearing vegetation growth within the fence fabric.

Question 16: How many linear feet of shrubs/hedges is the contractor required to maintain?

Answer: Unknown

Question 17: How many and what size ornamental trees are required to be maintained under the COL Definition Shrub, Hedge, Plant, and Tree Maintenance note on Page 153 of the Solicitation?

Answer: Unknown

Question 18: What is the total acreage of magazines/bunkers/mounds the contractor is required to maintain? Are these areas considered part of the recurring acreage or are they ordered as non-recurring work under ELIN A705 Mound Mowing? Do these areas have to be string Answer: Yorktown - Bunker (PES) totals are included in the total acreage. They are part of the Recurring Work and maintained per NAVSEA OP 5 Instructions LC/FS –Bunker Mound Areas are included total acreage. Yes, these are part of the recurring acreage. It would

Question 19: What is the total square footage of plant beds the contractor is required to maintain in each COL level 1, 2, 3, and 4?

Answer: Refer to Amendment 0001, Question 3

Question 20: In reference to the Vegetation Control and Removal COL Definition, can the contractor utilize chemical control in crack grass, building edges, brick walls, fence lines, and aggregate areas?

Answer: Refer to Section J-1503050-04 Vegetation Control and Removal. Note for this section provides this guidance.

Question 21: In reference to the non-recurring ELINS A747 – A750 Tree Pruning, can the Government please provide their definition of “climbing” and elaborate as to what is not allowed with this practice?

Answer: Refer to Annex 1503050 Spec Item 3.1.8

Question 22: In reference to the non-recurring ELIN A753 Limb Removal, can the Government confirm that this ELIN will be ordered for removal of whole limbs from all trees over 1” caliper as the price for a limb removal from a small tree could vary greatly from the pri Answer: Items are to be priced as identified per the description provided for each ELIN in the Non Recurring Work Section in Section J-0200000-06.

Question 23: In reference to non-recurring ELIN A702 Vacant Housing mowing, does the unit of measure “EA” refer to one (1) lot of size 2,400 square feet?

Answer: Non Recurring ELIN A702 in Section J-0200000-06 states maximum lot size is 2,400 S.F. for each unit of issue

Question 24: In reference to non-recurring ELIN A729 Creation of Plant Beds, are we required to provide mulch to these newly created beds?

Answer: Refer to Non Recurring ELIN A732 Mulching of Plant Beds in Section J-0200000-06

Question 25: Are there any extenuating EPA regulations with regards to applying chemical herbicide to any area on base?

Answer: Refer to Annex 1503050 Spec Item 2.2.2 and 2.3.2.1

Question 26: Can the contractor store fuel on base?

Answer: No

Question 27: Can the contractor store chemicals on base?

Answer: No

Question 28: What is the actual travel time and mileage form Yorktown Naval Station to Norfolk Naval Station?

Answer: Refer to Annex 0200000 Spec Item 1.2 for Project Locations. Norfolk Naval Station is not included in this contract.

Question 29: Please provide clarification in identifying services/requirement’s, what you deem to be as performance base work to be performed within the exhibit A-ELIN recurring costing?

Answer: All requirements are provided in the Annexes and Attachments for this contract. All items listed in the Recurring Exhibit A ELINs are deemed performance based.

Question 30: Please provide clarification as to size sq.ft. of the government provide facilities’ bldg. and outside storage yards?

Answer: Yorktown - Approximate 3,300 SF facility and an approximate 250'x100' laydown yard and an approximate 95'X36' wide fenced in area Cheatham Annex - Approximate 400'x400' laydown yard is available Little Creek and Fort Story - This information is not available.

Question 31: Please provide clarification if a contractor will be allowed to have bulk fuel storage tanks with approved/appropriate containment at both GFP sites Answer: Yorktown and Cheatham Annex - Yes, if submitted equipment/installation meets with standards, is approved, and all other EV conditions are met Little Creek and Fort Story - This information is not available at this time

Question 32: Provide clarification as what/why SDS is required for mulches being supplied for the contract?

Answer: Requirement of the contract

Question 33: Please provide a description/identify performance base services that would be entered into the re-curing ELINs costing for each or such services for insertion of cost along with quantity of each separate facility for all required services. Please identify Answer: Decriptions and Requirements for the recurring ELINs in Section J-0200000-06 are defined in Annex 1503050 and Section J of Annex 1503050.

Non-recurring ELINs are identified with their assoicated descriptions in Section J-0200000-06.

Question 34: Provide clarification on the acreage of quantity that fertilizer is to be applied annually?

Answer: This information is not available.

Question 35: Provide clarification on how applications of fertilizer will be required annually?

Answer: Application of fertilizer is provided in Annex 1503050 Spec Item 3.1 Related Information Block.

Question 36: Provide clarification on acreage/quantity of measurement and or annual estimated events listed below?

• Weed Control

• De-Thatching

• Aeration

• Over Seeding

• Treatment or prevention of bare areas, ruts, holes, or dead vegetation Answer: Yorktown and Cheatham Annex - None except for what is identified in flower beds and areas requiring mulch Little Creek and Fort Story - This information is not available at this time

Question 37: Provide clarification of annual quantity of measurement of the listed areas for removal and or vegetation control?

• Fence lines

• Fence Fabric

• Brick Walls

• Sidewalk’s

• Curb Line Gutters

• Aggerate areas

• Hard Surfaces areas (Streets, Parking Lots, D Answer: This information cannot be obtained. Total acreage has been provide in Section J- 020000-06 ELINs. Total acreage is maintained in accordance with COLs/instructions

Question 38: Provide clarification on the quantity of irrigation system the contractor will be required to operate.

Answer: This information is not available.

Question 39: Provide the amount of average size, zones per irrigation system?

Answer: This information is not available.

Question 40: Provide clarification on type if irrigation versus; drip zones, spray heads zones, rotary heads zones?

Answer: This information is not available.

Question 41: Provide clarification on who will be performing needed repairs to any operational functions of any irrigation system?

Answer: In the event repairs are needed, a separate Task Order would be required to restore the operational functions of any irrigation system.

Question 42: Provide clarification on who is to provide any needed parts of the irrigation system?

Answer: In the event parts are needed for the irrigation system, a separate Task Order would be required for the needed parts.

Question 43: Provide clarification who is to perform winterization and spring startup?

Answer: The contractor would be responsible for winterization and spring startup.

Question 44: Provide clarification on quantity of measurement and estimated annual events of the listed services within this section?

• Fallen Leaves

• Fallen Branches

• Other Debris ETC Answer: Yorktown and Cheatham Annex - Fallen branches and other debrisas they occur. Leaf removal will be minimal

Little Creek and Fort Story - This information is not available at this time

Question 45: Provide clarification of quantity of measurement annually of for shrubbery, hedges, plants the contractor is required to maintain?

Answer: This information is not available.

Question 46: Provide clarification as to the amount locations these services will be required for the contractor to maintain?

Answer: Yorktown and Cheatham Annex - Aproximately 6 Little Creek and Fort Story - This information is not available at this time

Question 47: Provide clarification on square footage on beds the contractor is to maintain for fertilizing, edging, weeding?

Answer: Refer to Amendment 0001, Question 3

Question 48: Provide clarification on square footage of beds that will require the service for mulch replacement/replenishment at 3 inches depth.

Answer: Refer to Amendment 0001, Question 3

Question 49: Provide clarification if there are beds that have materials covering beds other then mulch?

Answer: Yorktown and Cheatham Annex - None Little Creek and Fort Story - This information is not available at this time

Question 50: Provide clarification of annual quantity for all services listed within the requirements at all areas/facilities?

• Staking

• Adjustment of Ties to staking

• Removal of Stakes

• Maintain Watering Berms

• Fertilization of plants

• Pruning/Trimming of Trees Answer: Refer to Amendment 0001, Question 3

Question 51: Provide clarification of annual quantity for tree removals services listed within the requirements at all areas/facilities?

Answer: Refer to Amendment 0001, Question 3

Question 52: Please provide clarification on quantity of replacements for each location requiring this service?

Answer: Refer to Amendment 0001, Question 3

Question 53: Please provide clarification as to the tree sizes that will be required for replacement at each lactation/facility?

Answer: Refer to Amendment 0001, Question 3

Question 54: Provide clarification of quantity of measurements the contractor is required to maintain of all services listed?

• Artificial Turf to maintain

• Remove Noxious weeds/grass

• Fluff Artificial Turf

• Remove Liquid Spills Answer: Refer to Amendment 0001, Question 3

Question 55: Provide clarification of quantity of measurement for listed services required within this requirement?

• Remove Noxious weeds/Grass

• Replenishment of rock coverings and depth levels of rock coverings

• Fertilization Answer: Refer to Amendment 0001, Question 3

Question 56: Provide clarification of measurement of quantity and locations the storm drainage system that the contractor is to maintain, regarding the service listed within the section/paragraph?

Answer: Quantities and locations are included and located in the associated COL acreage

Question 57: Attachment J-1503050-07 and 08 is not provide as an Excel Spread Sheet for reviewing the locations as stated on page 160 and 161.

Provide clarification on the quantity and locations of Structures that will require services stated within this section/parag Answer: Attachments Section J-1503050-07 and Section J-1503050-08 were provided with the solicitation which provides the requested information

Question 58: Provide clarification of quantity for rooftop units the contractor is required to maintain annually?

Answer: This information is not available.

Question 59: How is the contractor the gain access to the rooftop units?

Answer: Yorktown and Cheatham Annex - N/A Little Creek and Fort Story - This information is not available at this time

Question 60: Provide clarification on the quantity of measurement for the areas of filtra bioretention systems and locations to be maintained?

Answer: Yorktown and Cheatham Annex - N/A Little Creek and Fort Story - This information is not available at this time

Question 61: Provide clarification as to what is specified in the manufacture’s owner manual in regards to meeting water quality standards?

Answer: Yorktown and Cheatham Annex - N/A Little Creek and Fort Story - This information is not available at this time

Question 62: Provide clarification on quantity of removal of tree grates and erosion control stones?

Answer: Yorktown and Cheatham Annex - N/A Little Creek and Fort Story - This information is not available at this time

Question 63: Provide clarification on how much quantity (Cu Yds) mulch annually the contractor is to provide for replacement of mulch requirement?

Answer: Yorktown and Cheatham Annex - N/A Little Creek and Fort Story - This information is not available at this time

Question 64: Provide the paperwork form/document the contractor is to complete?

Answer: Identified/Provided after award

Question 65: These three sections paragraphs for maintenance of parking lots, concrete, asphalt, gravel, all three areas will require a measurement of quantity?

Answer: Refer to Section J-0200000-06 ElINs

Question 66: Please identify all areas that will require these services that the contractor will be required to maintain?

Answer: Refer to Amendment 0001, Question 1

Question 67: Provide clarification of quantity of measurement for each of the areas requiring stated services within the three sections?

Answer: Refer to Section J-0200000-06 ElINs

Question 68: Provide clarification on the quantity of measurement the contract is required to maintain?

Answer: This information is not available.

Question 69: Provide clarification to identify all the locations of permeable surface areas?

Answer: Refer to Amendment 0001, Question 1

Question 70: Your related information identifies the contractor is to perform a basic of 4 sweeping of the roadways, after threat of snow and ice season, prior to the growing season, near end or after the growing season, and after leaves have fallen.

Please identify i Answer: Refer to Annex 1503050 Section Item 3.2 for number of sweepings required for the Recurring Work portion of this contract. Additional road sweeping with be performed under the Non Recurring portion of the contract as idenfied in Section J-0200000-06 ELINs.

Question 71: Please identify the areas/location and each areas quantity of measurement that will require roadway sweeping?

Answer: Refer to Annex 1503050 Spec Item 3.2, Section J-1503050-05 and Section J-1503050- 06.

Question 72: This section shows that Yorktown Weapon Station has weapons/ammo bunkers, it states that grounds where the structure and or the slope if cover by earth/soil meets the ground is maintained as semi-improved grounds standards.

Provide clarification that the Answer: Yorktown and Cheatham Annex- All bunkers (PES) will be maintained in accordance with NAVSEA OP-5

Question 73: If there are different locations, please provide clarification as to their locations and quantity of bunkers at each location?

Answer: Refer to Amendment 0001, Question 1

Question 74: How many total weapon/ammo bunkers are there that the contractor is required to maintain?

Answer: This information is not available at this time All bunkers (PES) included in the total acreages are to be maintained

Question 75: This section indicates there is a demarcation line that where the building or slope meets the ground 50 feet out, or earthen covered at 50 ft out where slope meets the ground.

Provide clarification that earthen covered bunkers are or are not mowed/maintai Answer: Yorktown and Cheatham Annex - All bunkers (PES) will be maintained in accordance with NAVSEA OP-5. Eathern covered bunkers will be maintained to include the top earthern cover which is part of NAVSEA OP-5

Question 76: Please provide clarifications as to what your intended weight restrictions are, regarding a weight/pounds?

Answer: Yorktown and Cheatham Annex- See NAVSEA OP-5 Standards

Question 77: You indicate that BASH requitements of vegetation around the airfield must be complied with as (BASH) standards.

Please clarify as to where the Airfield in located?

Answer: Refer to Amendment 0001, Question 1

Question 78: Please confirm the quantity of acreage the contractor to maintain as BASH?

Answer: Yorktown and Cheatham Annex - N/A Little Creek and Fort Story - This information is not available at this time

Question 79: In your Common Output Levels J1503050-03 attachment, the semi-improve does not state or provide a requirement standard of height or weekly/monthly/annual frequencies’. As a prospective bidder this paragraph is non-informative, to properly formulate or cal Answer: Annex 1503050 Spec Item 3 and Spec Item 3.1 provide guidence for grass and vegetation height. Annual estimation on events is determined by the contractor to maintain the performance requirements identified in Annex 1503050 Spec Item 3, following Spec Item

Question 80: Please provide clarification on what the government will require the contractor to maintain the grass height in the semi-improved grounds areas?

Answer: Annex 1503050 Spec Item 3 and Spec Item 3.1 provide guidence for grass and vegetation height.

Question 81: Provide clarification regarding your statement of vegetation being clear within firebreaks; will it be mowed, disked, bare grounds?

Answer: Firebreaks associated to Annex 1503050 Spec Item 3.3.1 are maintained in accordance with operational requirements.

Question 82: Provide the measurement of quantity of firebreaks in acres the contractor is to maintain?

Answer: Firebreaks are included in the total acreage in Section J-0200000-06 ELINs

Question 83: This section/paragraphs state tree control for firebreaks, roadways, fire lanes to have specified clearances that are to be maintained by the contractor.

Will this requirement be a performances base requirement or accomplished by issuance of a work/task o Answer: Annex 1503050 Spec Item 3.3.2 falls under Annex 1503050 Spec Item 3.3 Semi-improved Grounds. All items listed in the Recurring Exhibit A ELINs are deemed performance based.

Question 84: If performance base please provide clarification as to the annual quantity the contractor is to maintain?

Answer: Annual quantity to maintain is included in Section J-0200000-06 ELINs with the associated COL Level, Semi-imporved, and/or Unimproved Grounds

Question 85: Please provide an annual quantity of measurement for all (8) areas listed of vegetation control the contractor is to maintain that are within the semi-improved areas?

Answer: This information is not available.

Question 86: Please provide the annual measurement of quantity (acreage) man-made and natural within semi-improved areas the contractor is required to maintain?

Answer: Quantities and locations are included and located in the acreage for Semi-improved grounds

Question 87: Please provide the quantity of gates that the contractor will be required to maintain annually?

Answer: This information is not available.

Question 88: Please provide the quantity of Filterra Tree Box Filters within the semi-improved grounds areas the contractor be required to remove for maintaining the stated requirement?

Answer: This information is not available.

Question 89: How many rooftop units in the semi-improved areas are that the contractor is required to maintain?

Answer: This information is not available.

Question 90: Please provide clarification as the locations of all the rooftop units that are to be maintained by the contractor?

Answer: Refer to Amendment 0001, Question 1

Question 91: Please provide clarification as to the location of the bioretention tree grates and quantity of tree grates?

Answer: Refer to Amendment 0001, Question 1

Question 92: Please provide the size of areas that will require the mulch to be replaced or replenished?

Answer: Yorktown and Cheatham Annex - N/A for Filterra System Little Creek and Fort Story - This information is not available at this time

Question 93: Please provide clarification as to the quantity of measurement of specified area within semi-improved grounds the contractor is required to maintain?

Answer: Refer to Section J-0200000-06 ElINs

Question 94: You’re pricing ELINs do not show or have line item for costing un-improved grounds, please provide clarification as what your intentions are regarding this category?

Answer: The purpose of keeping this item in the ELINs is in the event an area needs to be upgraded or downgraded, the pricing will already exist and minimize the effort needed to modify the contract rather it is an upgrad in COL level or a downgrade to Unimproved

Question 95: If there is Un-improved grounds please provide annual measurements of size and quantities of all services to be rendered?

Answer: There are no identified Unimproved areas at this time.

Question 96: Is there any difference in vegetation control between this contract and the last?

Answer: The Government does not provide a comparison beween the current contract and the new procurement. The new procurement stands on its own and the documents provided should be reviewed in that manner.

Question 97: Is the any difference between this contract and the last on tree and shrub maintenance?

Answer: The Government does not provide a comparison beween the current contract and the new procurement. The new procurement stands on its own and the documents provided should be reviewed in that manner.

Question 98: Is there going to be any one-time cleanup adjustment for vegetation removal that was not done in the last contract?

Answer: There is not provisions currently included in the contract fo this one-time service.

Question 99: Is the perimeter fence line going to be shown on the maps?

Answer: Site maps provided in Section J-1503050-04 identify perimeter fence lines

Question 100: Is there going to be any one-time adjustment for the street sweeping that has not been done in the past?

Answer: There is not provisions currently included in the contract fo this one-time service.

Question 101: Is there going to be any one-time adjustment for all the parking lots and gravel lots that were not on the previous contract?

Answer: There is not provisions currently included in the contract fo this one-time service.

Question 102: Is there going to be any one-time cleanup adjustment for any perimeter fence that is not to standards?

Answer: There is not provisions currently included in the contract fo this one-time service.

Question 103: Does all gravel and paved parking lot maintenance include fixing potholes and ruts?

Answer: Refer to Annex 1503050 Spec Items 3.1.12, 3.1.12.1, 3.1.12.2, 3.1.12.3, 3.3.5, 3.3.5.1, 3.3.5.2, and 3.3.5.3 for performance objectives, performance standards, and related information.

Question 104: Would there a provision to price out separately a one-time cleaning of any vegetation that may not have been addressed in years prior, the rational being in order to maintain the vegetation a baseline would first need to be established.

Answer: There are not provisions currently included in the contract for this one-time service.

Question 105: Please confirm that no SBA approval is required for a WOSB Joint Venture Agreement in accordance with 13 C.F.R. 127.506 and with Section I of the RFP.

Answer: Please see revised Section M

Question 106: Please confirm that an SBA approved Mentor Protégé Agreement is not required from a Joint Venture where each Joint Venture member is small under the NAICS Code assigned to this Procurement (NAICS Code 561730) in accordance with 13 C.F.R. 127.506(a)(1).

Answer: Please see revised Section M

Question 107: In Factor 3 OSHA 300A forms are requested for 5 complete calendar years with a defined evaluation standard asking for 3 calendar years? Do you want 5 years or 3 years?

Answer: 5 years, please see revised Section M

Question 108: Is the current state of the grounds acceptable to the Government?

Answer: The Government is not at liberty to discuss

Question 109:

L-5 Content of Proposal

b) The offeror shall submit the following information: Non-cost/price factors submittal requirements: Non-Price Factors Factors: Provide approved SBA JV Agreement or SBA approved Mentor-Protégé Agreement Page 177 of 193. The SBA does not review and approve JV agreements for WOSB set-asides. Can you please clarify submital requirement?

Answer: Please see revised Section L

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L.1 Contractor Proposal Certification:

Contractor is required to certify in writng on page 1 of the proposal the following:

(Name of Offeror) warrants tht its proposal

(of date or other Identifier) incoporated herein by reference, including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set fort in this contract during the execution thereof. The contractor is not excused from meeting such performance objectives. The contractor understnds that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

L.2 Contractor Payment Schedule:

Reserved.

L.3 Inquiries:

All questions from offerors concerning any aspect of this request for proposal (RFP) must be submitted in writing. Prospective offerors are requested to submit written questions specifying the section and paragraph of the specification for which clarification is desired. All inquires will be answered in writing.

Telephone questions will not be entertained. Offerors are specifically cautioned that verbal discussions and replies to questions shall not have the effect of changing the provisions of the written RFP.

All questions must be submitted at least 10 days before proposals are due. This is the most efficient way to ensure all questions are addressed in a timely manner.

Pre-Proposal Inquires shall be electronically sent to Ebonie Robinson, Contract Specialist, at the following email address:

Ebonie.robinson@navy.mil

L.4 Disposition of Proposals:

Proposals from unsuccessful offerors will not be returned to the offeror, but shall be destroyed by the Contracting Officer. No certificate of destruction will be issued.

L.5 Content of Proposal:

a) The non-cost and the price proposal shall be submitted as separate attachments. The non-cost proposal shall not contain any cost/pricing information. The non-cost proposal presented by the offeror to whom the award is made will be incorporated into the contract at the time of award.

b) The offeror shall submit the following information:

Non-cost/price factors submittal requirements:Non-Price Factors Factors: Offeror shall submit one electronic copy that shall include the following characteristics:

• 8 ½ x 11 format

• 12-point Arial or Times New Roman font

• 100-page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements), pages sequentially numbered.

• Include a cover page with Contract Number, Contract Title, Prime Contractor Name, Address, Phone Number, Fax Number, DUNS, Cage Code, Point of Contact and their phone and email address

• Include only information in response to Factors 1, 2, 3 and 4 separated by tabs, as applicable.

• Provide Attachment J-0200000-07: Contractor(s) Self-Performance Evaluation and

Notification of Subcontracting in accordance with Factor 1 – Technical Approach/Management

• Provide a signed JV Agreement (if applicable)

• The non-price/cost proposal shall include responses to each non-price factor as specified in

Section M

c) Price:

Solicitation Submittal Requirements: Offerors shall submit one electronic copy that shall include the following:

• Signed Solicitation, Offer and Award Forms (SF 33), including Section B (CLINs 0001 through 0010), with all amendments acknowledged.

• Exhibits A through E (Attachment J-0200000-06). Pricing shall be rounded to the nearest cent. (ex. $100.50)

• Where Exhibit Line Items contain a quantity of zero, unit pricing must still be provided in the event future quantities may be added.

• Copy of Representations and Certifications and proof of registration in System of Award Management (SAM).

• Confirm submission of the most recent Vets 4212 Report.

• Provide name of financial institution, point of contract, telephone number and email address.

Provide a signed statement of release giving the reference permission to release the information to the Navy.

NOTE: Offerors are cautioned that merely repeating the Performance Work Statement (PWS), Performance Objectives, with a statement of intent to perform, does not reflect an understanding of the requirement, or capability to perform, and may result in finding that the proposal is Unacceptable for that factor.

Price proposals are not part of the 100-page limitation. Pages exceeding the 100 single-sided page limitation shall not be considered during evaluation of the proposal.

No pricing shall be included in the non-cost/price proposal. Any price information in the non-cost/ price proposal will not be considered. Likewise, any non-cost/price information in the price proposal will not be considered.

L.6 Site Visit:

The site will be available for visitation as follows:

Due to COVID 19, please limit your personnel who will be attending the site visit to those pertinent to the bidding process, preferably one or two representatives only. All individuals in attendance must wear a mask (no neck gators), be in good health with temperatures checked and below 100 degrees before arrival.

Instructions: We will meet at the Pass & ID office for the Yorktown tour and at the Navy Federal Parking Lot on Shore Drive for the Little Creek site tour. Group transportation will be provided for tours of each location, with social distancing measures in place. Please see details below for site visit locations, times and dates.

Naval Weapons Station Yorktown and Cheatham Annex, Yorktown VA

Date & Time: Tuesday 5 January 2021 at 8:00 A.M.

Location : Gate 3 Pass and Identification Office, 2019 Longfellow Road, Naval Weapons Station, Yorktown

VA 23691

Site Visit Registration Requirements: **To ensure attendance for the site visit, a Secnav 5512 form must be completed by each individual and the site visit information sheet (excel document) must be completed by each company and emailed to Amanda Bricker, amanda.bricker@navy.mil no later than December 23rd 2020.

Attendees must be US Citizens and must present a valid photo ID. The Government Representative for the site visit will be Ms. Carmen Melendez, carmen.melendez@navy.mil, phone 757-636-4168 if there are any questions pertaining to the site visit.

Little Creek Amphibious Base and Fort Story, Virginia Beach VA

Date & Time: Wednesday, 6 January 2021 at 8:00 A.M.

Location: Navy Federal Credit Union Parking Lot, 4801 Shore Drive, Virginia Beach, VA 23455

Site Visit Registration Requirements: **Please send an email request to attend the site visit for this location no later than December 28th to Amanda Bricker, amanda.bricker@navy.mil . Please include the Company Name, attendee Full Name and Title, and a contact number and email. Attendees must be US Citizens and must present a valid photo ID. The Government Representative for the site visit will be Mr. Rick Little, ricky.little@navy.mil , phone 757-635-7755 if there are any questions pertaining to the site visit.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

BASIS FOR AWARD

M.1 Basis for Award:

The Government will select the lowest price technically acceptable offer at a reasonable cost to the

Government.

M.2 Evaluation Factors:

1. The solicitation requires the evaluation of price and the following non-cost/price factors:

Factor 1 –Technical Approach/Management Factor 2 – Corporate Experience Factor 3 – Safety Factor 4 – Past Performance

Offeror MUST be evaluated as technically ACCEPTABLE under Factors 1, 2 3, and 4 in order to be considered technically acceptable overall.

NOTE: The distinction between Corporate Experience and Past Performance is Corporate Experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past Performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

In order to permit efficient competition, the Navy will utilize the following methodology: Proposals will initially be screened for price and placed in order of price (lowest price to highest price). The Navy will then evaluate the technical factors of the lowest priced proposal. The Navy will make award to the lowest priced technically acceptable proposal. However, if the lowest priced proposal is not found to be technically acceptable, the Navy, at its sole discretion, reserves the right to increase the number of proposals it will review, until the Government identifies a technically acceptable proposal. Accordingly, under this methodology, the technical factors of some proposals may not be evaluated by the Navy. If discussions are deemed necessary by the Contracting Officer, all proposals will be evaluated (both technical and price) for the purpose of establishing a competitive range.

An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award.

An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

2. Basis of Evaluation and Submittal Requirements for Each Factor.

(b) Technical Factors:

(1) Factor 1, Technical Approach/Management:

(i) Solicitation Submittal Requirements: The offeror shall submit a narrative response that clearly demonstrates its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement. Each of the topics below must be included in the narrative and tabbed in the non-price/cost proposal and discussed separately.

a. Phase-In Transition Plan. Clearly describe what you will do to “start-up” for performance of this contract. The phase in transition period is 30 days as per F.2 of the RFP. Include a schedule of key events, personnel actions, and responsibilities regarding employees at all levels.

b. Workforce Management. For each of the following, clearly:

(1) Describe the lines of management authority, supervision, span of control and accountability, including the relationship between overall management (corporate and on-site), administration, and subcontractors.

(2) Demonstrate your ability to provide and maintain a qualified workforce.

(3) Demonstrate your ability to manage competing priorities at various locations.

(4) Describe the work to be performed as the prime contractor as well as work to be performed by each subcontractor proposed. The work to be self-performed, subcontractors to be utilized and their roles shall be clearly identified. Offerors shall clearly state if it will self-perform 100% of the work as the prime.

Additionally, the offeror must meet requirements of FAR 52.219-14, Limitations on Subcontracting, and submit Attachment J-0200000-07 as part of this factor.

c. Quality Management. Provide a two to five page summary of your “Quality

Management System” i.e. the Quality Processes (Practices, Resources and Activities) and minimum controls that will be used to ensure full compliance with all performance objectives and standards as described in (0200000-C) Management and Administration). Include the methodology to be implemented to accomplish the performance requirements and detail how the proposed approach will effectively achieve each performance objective and standard.

(ii) Basis of Evaluation: The Technical Approach/Management factor shall be evaluated based upon the following criteria:

a. The proposal demonstrates an acceptable understanding of the performance objectives and standards.

b. The proposal demonstrates a thorough plan for having equipment and personnel in place to commence work on the contract start date.

c. The proposal provides a feasible technical approach with the capability to, at least, meet solicitation performance objectives and standards.

(2) Factor 2, Corporate Experience:

(i) Solicitation Submittal Requirements: The Offeror shall submit the following information:

Submit a minimum of one (1) and a maximum of five (5) relevant projects that are similar in size, scope, and complexity to the work requirements specified in the solicitation. The offeror shall be the prime contractor on at least one (1) relevant project. An offeror’s experience as a subcontractor will not be considered. In summary, a relevant project is a project where the offeror served as the prime contractor and the submitted project satisfies Size, Scope and Complexity. Size, Scope, and Complexity are further defined as follows:

Size: A Grounds Maintenance and Landscaping service contract with a cumulative value of at least $1,200,000.00 or greater per year. Indefinite Quantity / Indefinite Delivery values for infrequent work will not be considered similar in size.

Scope: Demonstrate the ability to provide all labor, management, supervision, tools, materials and equipment for grounds maintenance and landscaping services as described in the Performance Work Statement (PWS). Services include: mowing, trimming, edging, trash and debris removal, aeration, de-thatching, fertilization, irrigation systems operation and maintenance, tree maintenance, tree control, vegetation and weed control within the installation and other services as required by the RFP. Offerors must demonstrate its ability to perform the majority of the services described herein within a single project.

Complexity: Demonstrate the ability to respond simultaneously to recurring and non-recurring services at various locations and buildings throughout the installation. Demonstrate the ability to manage competing priorities in order to support customer demands.

The attached Corporate Experience Form (Attachment J-0200000-08) is MANDATORY and SHALL be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed one (1) double-sided page (or two (2) single-sided pages).

Projects submitted for the Offeror shall be ongoing (having been performed for a period of at least one year as of the date of issuance of this solicitation) or completed within the past five (5) years of the date of issuance of this solicitation. Projects with completion dates beyond one year shall be clearly defined as multi-year contracts or as base contracts with option years. If the project has option periods, state which contract period is in progress (Base, 1st option, etc.)

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFP as it relates to the above defined Size, Scope, and Complexity.

If the Offeror is a Joint Venture (JV), relevant project experience shall be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. An offeror proposing to perform as Prime Contractor for this solicitation may use experience from projects it performed as part of Joint Venture. If the offeror is a JV, the offeror shall provide the signed Joint Venture Agreement as part of this factor. Failure to submit a signed JV Agreement will result in the relationship being considered as Prime/Subcontractor and the prime contractor will not be found Acceptable on the basis of the subcontractor’s experience only. Offerors are still limited to a total of five (5) projects combined.

If an Offeror is utilizing experience information of affiliates/subsidiaries/parent/LLC/LTD member companies (name is not exactly as stated on the SF33), the proposal shall clearly demonstrate that the affiliate/subsidiary/parent firm will have meaningful involvement in the performance of the contract. The meaningful involvement shall be described in detail.

As noted above, to be deemed acceptable under this factor, the offeror must submit at least one relevant project where the offeror served as the prime contractor (similar size, scope, and complexity as the current requirement). An offeror’s experience as a subcontractor will not be considered.

(ii) Basis of Evaluation:

The basis of evaluation will include the Offeror’s demonstrated experience and depth of experience in performing relevant projects as defined in the above solicitation submittal requirements. The assessment of the Offeror’s relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP. The Government will only review five projects. Any projects submitted in excess of the five for Experience will not be considered.

(3) Factor 3, Safety:

(i) Solicitation Submittal Requirements: The Offeror shall submit the following information: The Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate: and Total Case Rate (TCR) for the five (5) previous complete Calendar Years (CY) as well as a safety narrative, as described below. For a partnership or joint venture, the Offeror shall submit separate DART and TCR rates for the five (5) previous complete CY for each contractor who is part of the partnership/joint venture;

however, only one safety narrative is required. Any fatalities experienced within this 5-year timeframe must be explained in detail, to include root cause and corrective actions.

(1) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART)

Rate. Submit the last five previous complete calendar years’ worth of data. If the Offeror has no DART rate, for any year, the offeror must affirmatively state so and explain why. Should a negative trend occur above Moderate Risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement.

a. DART cases include injuries or illnesses resulting in death, days away from work, and/or restricted work or transfer to another job days beyond the day of injury/illness.

b. Calculation of DART rate: Multiply the total number of DART cases by

200,000 and then divide by the number of employee labor hours worked.

DART RATE = Number of DART Incidents x 200,000 Total Number of Employee Labor Hours Worked

(2) OSHA Total Case (TCR) Rate: Submit last five previous complete calendar years’ worth of data. If the Offeror has no TCR rate, for any year, the offeror must affirmatively state so and explain why. Should a negative trend occur above moderate risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement.

a. TCR cases include injuries or illnesses resulting in death, days away from work, restricted work or transfer to another job days beyond the day of injury/illness, medical treatment beyond first aid, or loss of consciousness.

b. Calculation of TCR rate: Multiply the total number of TCR incidents by 200,000, and then divide by the number of employee labor hours worked.

TCR 𝑹ATE = Number of TCR Incidents x 200,000 Total Number of Employee Labor Hours Worked

(3) Offeror shall submit a separate OSHA 300A form for each of the last five complete calendar years.

(4) Technical Approach for Safety: The offeror must clearly:

a. Describe the Offeror’ s approach to implementing and executing a Safety Management System (SMS) including Management/Leadership involvement, Employee involvement, Hazard prevention, Hazard control, Worksite analysis, and Safety and health training, to include the…