1800000 C Environmental v2.1.pdf

1800000 – Environmental Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Laboratory Accreditation and Certification

2.4 References and Technical Documents

3 FFP Work

3.1 Water Sampling, Field Testing and Laboratory Services

3.1.1 Sampling

3.1.2 Field Testing

3.1.3 Laboratory Services

3.2 Service Orders

3.2.1 Urgent Service Orders – Water Sampling

3.2.2 Urgent Service Orders-Hazardous Materials: Inspection, Sampling, Testing & Characterizing -

Asbestos 3.2.3

Onsite Service Orders Hazardous Materials: Inspection, Sampling, Testing & Characterizing - Asbestos

3.2.4 Urgent Service Orders-Hazardous Materials: Inspection, Sampling, Testing & Characterizing - Heavy Metals

3.2.5 Onsite Service Orders Hazardous Materials: Inspection, Sampling, Testing & Characterizing - Heavy Metals

4 IDIQ Work

Spec Item Title Description 1 General Information The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform environmental services at PNSY- Kittery, Maine, NSA Cutler – Cutler, Maine, NSA Prospect Harbor – Prospect Harbor, Maine, SERE School – Rangeley, Maine and Great Pond Adventure Center – Aurora, Maine.

1.1 Concept of Operations The intent of 1800000 Environmental is to specify the Environmental requirements which primarily consist of the following services: Water sampling, testing and laboratory services, service orders for inspection, sampling and laboratory analysis of potentially hazardous materials (asbestos, paint, building material, waste materials, heavy metals etc) with the intent of identifying and characterizing the material for management and/or disposal.

Spec Item Title Description 2 Management and

Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in J-1800000-01.

2.2 Personnel The Contractor shall provide personnel with the training, qualifications, technical knowledge, experience and skills required for efficient operations within the environmental function.

2.2.1 Certification, Training, and

Licensing

The Contractor shall provide a written training plan and documentation of training for all personnel to demonstrate technical proficiency per Section F. Demonstration of proficiency must take place within established guidelines that are documented in applicable regulations, policies, instructions and Laboratory Quality Assurance Manual.

2.3 Special Requirements

2.3.1 Laboratory Accreditation and

Certification Only laboratories that have appropriate credentials can perform testing. Contractor shall use licensed laboratories with current State of Maine certifications.

2.4 References and Technical

Documents

References and Technical Documents are listed in J-1800000-02.

Spec Item Title

Performance Objective Related Information Performance Standard

3 FFP Work The Contractor shall perform environmental services to support the installation’s environmental programs to ensure compliance with applicable Federal, state and local statutes and regulations, and with DoD and Navy policies, instructions and guidance.

The Contractor shall perform inspections and collect samples using EPA, OSHA and State of Maine recommended methods and guidance.

Contractor performing the inspection and sampling fieldwork shall be a qualified and appropriately certified/licensed industrial hygienist/environmental scientist/technician and shall submit personnel qualifications to the Public Works Department Maine (PWD-ME) Environmental or the Asbestos Program Manager (APM) for approval. This submittal shall include at a minimum: any education, training, work experience, certifications, and licenses relating specifically to the tasks involved in this contract.

If environmental related procedures or operations are found to be out of compliance, the Contractor shall immediately notify the COR, the Installation Environmental Program Manager and/or the APM with recommendations for appropriate action.

Correspondence with any regulatory agencies shall be the exclusive responsibility of PWD-ME Environmental.

Division and/or the APM.

At the end of each contract year, the Contractor shall provide electronically, a Data Summary Report to include summary table and graphs.

Services are performed in a timely manner and in compliance with Federal, state and local statutes and regulations, and with DoD and Navy policies, instructions and guidance.

No documented citations such as NOV, NON, warning letters or citizen suits due to Contractor’s non-performance, mismanagement or negligence.

All deficiencies noted in internal compliance inspection corrected in a timely manner.

Spec Item Title

Performance Objective Related Information Performance Standard

3.1 Water

Sampling, Field Testing and Laboratory Services

The Contractor shall provide environmental sampling, field testing, laboratory services to ensure compliance oversight at the installation.

The Contractor shall comply with EPA and State of Maine recommended sampling methods and guidance.

The Contractor shall develop and submit proposed Sampling Plan for approval per Section F.

The Contractor shall dispose of all excess sample material in accordance with applicable Federal and state requirements.

Sample collection, field testing and laboratory services comply with EPA and State of Maine recommended sampling methods and guidance.

3.1.1 Sampling The Contractor shall

conduct timely sample collection to ensure the installation complies with sampling plan.

Contractor shall sample water in accordance with frequencies outlined in J-1800000-03, with special attention given to the deadlines established by the Maine Department of Health & Human Services (DHHS) for the following PWSIDs:

i. SERE – Rangeley:

a. ME0094403

Multi-Purpose Bldg

b. ME0194403 Training Lab ii Great Pond Adventure Center

a. ME0098554 Recreation

Center

b. ME0098556 Cabins 1-5

c. ME0098557 Campground

Contractor shall submit an annual water sampling schedule which meets the sampling requirements outlined in the table in J-1800000-03. The schedule for Cutler, Great Pond Adventure Center, Rangeley, and Prospect Harbor shall include regulated and non-regulated source locations.

Contractor shall submit proposed sampling plan to include protocol to PWD-ME Environmental for approval.

Contractor shall collect field notes during each sampling event recording the name and title of the sampler as well as the

Sample collection complies with the approved sampling plan.

Samples are collected in accordance with the schedule included in the sampling plan.

Spec Item Title

Performance Objective Related Information Performance Standard date and time of the sample collection. Contractor shall also record water quality conditions observed during the sampling event; including, at a minimum:

water clarity, color, and odor;

presence of silt, sand, or other foreign material; presence of sheen; and any other indicator of potential water source impact. In addition to the field notes listed above, for Cutler, Prospect Harbor and Rangeley the Contractor shall note the current weather conditions, and any recent significant rain/weather events.

Contractor shall be responsible for obtaining suitable collection containers meeting industry standards, including any necessary preservative(s).

Contractor shall be responsible for completing each Chain of Custody (COC) clearly and appropriately for all samples collected. Contractor shall be responsible for the transport and delivery of collected samples to the approved laboratory within the recommended sample holding timeframes.

Sample point locations shall be provided by PWD-ME.

Environmental Division.

Contractor shall coordinate sampling events for all sites with PWD-ME Environmental.

The Contractor shall submit copies of Sample Collection Logs per Section F.

3.1.2 Field Testing The Contractor shall

conduct timely field testing to ensure the installation complies with the sampling plan.

The Contractor shall provide Field Testing Reports in accordance with the sampling plan and submit per Section F.

Contractor shall collect and record real time measurements

Field testing complies with the approved sampling plan.

Spec Item Title

Performance Objective Related Information Performance Standard of pH and Chlorine (Total & Free) during each field sampling event. Contactor shall be responsible for providing the appropriate equipment necessary to collect these measurements.

Acknowledgement and proof of equipment calibration shall also be submitted to PWD-ME Environmental specific to each individual sampling event.

A summary report of pH and Chlorine data shall be submitted to PWD-ME Environmental per Section F.

3.1.3 Laboratory

Services

The Contractor shall provide laboratory services to ensure the installation complies with the sampling plan.

Contractor shall use a licensed laboratory with current State of Maine certification. Proof of State certification shall be submitted to PWD-ME Environmental.

The Contractor shall forward and provide all Laboratory Analysis Reports and test results to PWD-Maine Environmental and the COR immediately upon receipt.

Contractor shall submit by the 15th of the following month a report summarizing the results of each sampling event. Contractor shall append field logs and laboratory data to the report.

Contractor shall contact PWD- ME Environmental Program Manager within 24 hours for any exceedance of EPA MCL’s (Maximum Contaminant Levels).

Laboratory services comply with the approved sampling plan.

Samples are analyzed and results are reported immediately.

3.2

Service Orders The Contractor shall perform Service Order work in a timely manner.

The Contractor shall receive Service Orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform Service Orders in a way that minimizes disruptions

Service Order work is responded to and completed within the specified time.

Spec Item Title

Performance Objective Related Information Performance Standard to customers and Government operations.

The Contractor shall perform Service Orders to accomplish any work identified within the entire boundary of the installation and will include a wide variety of work.

The areas of responsibility where work will be performed are:

• PNSY-Kittery, Maine

• NSA-Cutler-Cutler, ME

• NSA-Prospect Harbor-

Prospect Harbor, ME

• SERE School-

Rangeley, ME

• Great Pond Outdoor

Adventure Center – Great Pond, ME

The Contractor shall maintain sufficient materials and equipment on hand to support Service Order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete Service Order work within the time limits specified.

Service Orders may be labor only, material only or labor and material as long the total dollar value of the service order is not exceeded.

The Government may combine multiple inspection requirements at the same time into one Service Order as long as the Service Order threshold is not exceeded.

The Contractor shall notify the COR upon identification that the Service Order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2.

Spec Item Title

Performance Objective Related Information Performance Standard

The Contractor shall provide Hazard Materials Management to ensure compliance with Federal, State and Local statutes and regulations and with DOD, Navy policies, instructions and guidance.

The Contractor shall submit a monthly summary of completed Service Orders per Section F.

3.2.1

Urgent Service Orders, Water Sampling

The Contractor shall respond to Urgent Service Orders in a timely manner.

The Contractor shall perform Urgent Service Orders to support unexpected/unscheduled water sampling.

Water Sampling Service Orders are all-inclusive to include:

• Supplying suitable collection containers meeting industry standards

• Laboratory Services

• All shipping costs (to the site and back)

The Contractor shall forward and provide all Laboratory Analysis Reports and test results to PWD-Maine Environmental and the COR immediately upon receipt.

Urgent service orders are responded to within five working days.

Samples are analyzed and results are reported immediately.

3.2.2 Urgent Service

Orders, Hazardous Materials:

Inspection, Sampling, Testing and Characterizing for Asbestos respond to Urgent Service Orders in a timely manner and ensure suspected areas are inspected, sampled and tested and a complete and accurate report submitted.

The Contractor shall perform Urgent Service Orders to schedule support for Hazardous Materials.

The contractor performing the Asbestos inspection, sampling, testing and characterizing shall be a qualified and appropriately certified/licensed industrial hygienist.

Inspection, sampling, testing and characterizing services to include, but not limited to:

• Asbestos analysis- air and bulk

Urgent service orders are completed within five working days.

Spec Item Title

Performance Objective Related Information Performance Standard

Service Orders are all-inclusive to include:

• Inspecting Area

• Taking Samples

• Testing

• Characterizing and report results

Urgent Service Orders are limited to two inspections, samplings and testings each, per call.

Performance of Urgent Service Orders is not required outside of Government regular working hours.

The Contractor shall submit a detailed report that identifies and characterizes the hazardous materials completed during the Urgent Service Order per Section F.

3.2.3 Onsite Service

Orders Hazardous Materials:

Inspection, Sampling, Testing and Characterizing for Asbestos complete Onsite Service Orders in a timely manner and ensure suspected areas are inspected, sampled, tested and a complete, accurate report submitted.

The Contractor shall perform onsite service orders to schedule support for Hazard Material.

Onsite service orders are used in support with an Urgent service order. The contractor is already onsite working under an Urgent service order and an Onsite service order can be used when an additional inspection, sample and test is needed. This can be at the same location or additional location within the base.

Onsite Service Orders are limited to one inspection, sampling and testing each, per call.

The contractor performing the Asbestos inspection, sampling and testing shall be a qualified and appropriately certified/licensed industrial hygienist.

Onsite Service Orders are to be responded to as soon as practical and before contractor exits the site.

Spec Item Title

Performance Objective Related Information Performance Standard

Inspection, sampling and testing services to include, but not limited to:

• Asbestos analysis- air and bulk

Performance of Onsite Service Orders is not required outside of Government regular working hours.

The Contractor shall submit a detailed report that identifies and characterizes the hazardous materials completed during the Onsite Service Order per Section F.

3.2.4 Urgent Service

Orders, Hazardous Materials:

Inspection, Sampling, Testing and Characterizing for Heavy Metals respond to Urgent Service Orders in a timely manner and ensure suspected areas are inspected, sampled and tested and a complete and accurate report submitted.

The Contractor shall perform Urgent Service Orders to schedule support for Hazard Material.

The contractor performing the inspection, sampling, testing and characterizing shall be a qualified and appropriately certified/licensed industrial hygienist.

Inspection, sampling, testing and characterizing services to include, but not limited to:

• Total heavy metal analysis, including RCRA 8 metals and CR(VI) – solids, liquids, dust and wipe

• TCLP heavy metal (RCRA 8), analysis for waste characterization

• PCB analysis – solids, liquids and wipe

Service Orders are all-inclusive to include:

• Inspecting Area

• Taking Samples

• Testing

• Characterizing and report results

Urgent service orders are completed within five working days.

Spec Item Title

Performance Objective Related Information Performance Standard

Urgent Service Orders are limited to two inspections, samplings and testings each, per call.

Performance of Urgent Service Orders are not required outside of Government regular working hours.

The Contractor shall submit a detailed report that identifies and characterizes the hazardous materials completed during the Urgent Service Order per Section F.

3.2.5 Onsite Service

Orders Hazardous Materials:

Inspection, Sampling, Testing and Characterizing for Heavy Metals complete onsite Service Orders in a timely manner and ensure suspected areas are inspected, sampled, tested and a complete, accurate report submitted.

The Contractor shall perform onsite service orders to schedule support for Hazard Material.

Onsite service orders are used in support with an Urgent service order. The contractor is already onsite working under an Urgent service order and an Onsite service order can be used when an additional inspection, sample and test is needed. This can be at the same location or additional location within the base.

Onsite Service Orders are limited to one inspection, sampling and testing each, per call.

The contractor performing the inspection, sampling and testing shall be a qualified and appropriately certified/licensed industrial hygienist.

Inspection, sampling and testing services to include, but not limited to:

• Total heavy metal analysis, including RCRA 8 metals and CR(VI) – solids, liquids, dust and wipe

• TCLP heavy metal (RCRA 8), analysis for waste

Onsite Service Orders are to be responded to as soon as practical and before contractor exits the site.

Spec Item Title

Performance Objective Related Information Performance Standard characterization

• PCB analysis – solids, liquids and wipe

Performance of Online Service Orders are not required outside of Government regular working hours.

The Contractor shall submit a detailed report that identifies and characterizes the hazardous materials completed during the Onsite Service Order per Section F.

4 IDIQ Work IDIQ work may be ordered utilizing DoD EMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section G.

The order will specify the exact locations and types of work to be accomplished.

The period of performance will be specified in each order.

Refer to IDIQ ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance standards for IDIQ work will be the same as those in Spec Item 3 where applicable.

IDIQ work shall be accomplished in accordance with UFGS (Unified Facilities Guide Specifications) Division 02 – Existing Conditions:

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