Solicitation_N4008519R7702_Grounds_Mnt.pdf

CODE

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PAGE(S)

until 02:00 PM local time 19 Jun 2019

X

A X B X C

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X G F 35 - 40

41 - 50 X H 51 - 61

RATING PAGE OF PAGES

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 61

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40085 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 2 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

PWD Crane Bldg 2516 conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

R. A. TAYLOR 812-854-2673

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 8

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

9 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

11 - 12

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 13 - 15 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 16 - 17 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (90 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS annette.taylor1@navy.mil

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

18 - 33

PART II - CONTRACT CLAUSES

7. ISSUED BY

NAVFAC MID ATLANTIC

PWD CRANE

300 HIGHWAY 361 BLDG 2516

CRANE IN 47522

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.

5552345

5. DATE ISSUED

20 May 2019

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N4008519R7702

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Each Grounds Maintenance Services

FFP

Recurring: Contractor shall supply all labor, materials, supplies, equipment, supervision, and transportation necessary to provide grounds maintenance services and incidental related work for the Naval Support Activity, Crane IN and Glendora Test Facility Sullivan IN (Exhibit Line Items A001 - A061) All orders will be issued electronically.

FOB: Destination

PURCHASE REQUEST NUMBER: 5552345

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002 1 Each Grounds Maintenance Services

FFP

Non-recurring: Contractor shall supply all labor, materials, supplies, equipment, supervision, and transportation necessary to provide grounds maintenance services and incidental related work for the Naval Support Activity, Crane IN and Glendora Test Facility Sullivan IN (Exhibit Line Items A700 -A771) All orders will be issued electronically.

FOB: Destination

PURCHASE REQUEST NUMBER: 5552345

MAX

NET AMT

Base Period Total: $________________________ (CLINS 0001 and 0002) (Exhibit A ELINS)

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0003 1 Each OPTION Grounds Maintenance Services

FFP

Recurring: Contractor shall supply all labor, materials, supplies, equipment, supervision, and transportation necessary to provide grounds maintenance services and incidental related work for the Naval Support Activity, Crane IN and Glendora Test Facility Sullivan IN (Exhibit Line Items B001 - A061) All orders will be issued electronically.

FOB: Destination

PURCHASE REQUEST NUMBER: 5552345

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0004 1 Each OPTION Grounds Maintenance Services

FFP

Non-recurring: Contractor shall supply all labor, materials, supplies, equipment, supervision, and transportation necessary to provide grounds maintenance services and incidental related work for the Naval Support Activity, Crane IN and Glendora Test Facility Sullivan IN (Exhibit Line Items B700 - B771) All orders will be issued electronically.

FOB: Destination

PURCHASE REQUEST NUMBER: 5552345

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0005 1 Each OPTION Grounds Maintenance Services

FFP

Recurring: Contractor shall supply all labor, materials, supplies, equipment, supervision, and transportation necessary to provide grounds maintenance services and incidental related work for the Naval Support Activity, Crane IN and Glendora Test Facility Sullivan IN (Exhibit Line Items C001 - C061) All orders will be issued electronically.

FOB: Destination

PURCHASE REQUEST NUMBER: 5552345

MAX

NET AMT

Option Period 1 Total: $________________________ (CLINS 0003 and 0004) (Exhibit B ELINS)

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0006 1 Each OPTION Grounds Maintenance Services

FFP

Non-recurring: Contractor shall supply all labor, materials, supplies, equipment, supervision, and transportation necessary to provide grounds maintenance services and incidental related work for the Naval Support Activity, Crane IN and Glendora Test Facility Sullivan IN (Exhibit Line Items C700 -C771) All orders will be issued electronically.

FOB: Destination

PURCHASE REQUEST NUMBER: 5552345

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0007 1 Each OPTION Grounds Maintenance Services

FFP

Recurring: Contractor shall supply all labor, materials, supplies, equipment, supervision, and transportation necessary to provide grounds maintenance services and incidental related work for the Naval Support Activity, Crane IN and Glendora Test Facility Sullivan IN (Exhibit Line Items D001 - D061) All orders will be issued electronically.

FOB: Destination

PURCHASE REQUEST NUMBER: 5552345

MAX

NET AMT

Option Period 2 Total: $________________________ (CLINS 0005 and 0006) (Exhibit C ELINS)

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0008 1 Each OPTION Grounds Maintenance Services

FFP

Non-recurring: Contractor shall supply all labor, materials, supplies, equipment, supervision, and transportation necessary to provide grounds maintenance services and incidental related work for the Naval Support Activity, Crane IN and Glendora Test Facility Sullivan IN (Exhibit Line Items D700 -D771) All orders will be issued electronically.

FOB: Destination

PURCHASE REQUEST NUMBER: 5552345

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0009 1 Each OPTION Grounds Maintenance Services

FFP

Recurring: Contractor shall supply all labor, materials, supplies, equipment, supervision, and transportation necessary to provide grounds maintenance services and incidental related work for the Naval Support Activity, Crane IN and Glendora Test Facility Sullivan IN (Exhibit Line Items E001 - E061) All orders will be issued electronically.

FOB: Destination

PURCHASE REQUEST NUMBER: 5552345

MAX

NET AMT

Option Period 3 Total: $________________________ (CLINS 0007 and 0008) (Exhibit D ELINS)

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0010 1 Each OPTION Grounds Maintenance Services

FFP

Non-recurring: Contractor shall supply all labor, materials, supplies, equipment, supervision, and transportation necessary to provide grounds maintenance services and incidental related work for the Naval Support Activity, Crane IN and Glendora Test Facility Sullivan IN (Exhibit Line Items E700 -E771) All orders will be issued electronically.

FOB: Destination

PURCHASE REQUEST NUMBER: 5552345

MAX

NET AMT

CLAUSES INCORPORATED BY FULL TEXT

52.208-9 CONTRACTOR USE OF MANDATORY SOURCES OF SUPPLY OR SERVICES (MAY 2014)

(a) Certain supplies or services to be provided under this contract for use by the Government are required by law to be obtained from nonprofit agencies participating in the program operated by the Committee for Purchase From People Who Are Blind or Severely Disabled (the Committee) under the 41 U.S.C. 8504. For mandatory supplies or services that are not available from DLA/GSA/VA, price and delivery information is available from the appropriate central nonprofit agency. Payments shall be made directly to the source making delivery. Points of contract for central nonprofit agencies are:

(1) National Industries for the Blind, 1310 Braddock Place, Alexandria, VA 22314-1691, (703) 310-0500; and

(2) NISH, 8401 Old Courthouse Road, Vienna, VA 22182, (571) 226-4660.

(b) The Contractor shall immediately notify the Contracting Officer if a mandatory source is unable to provide the supplies or services by the time required, or if the quality of supplies or services provided by the mandatory source is unsatisfactory. The Contractor shall not purchase the supplies or services from other sources until the Contracting Officer has notified the Contractor that the Committee or an AbilityOne central nonprofit agency has authorized purchase from other sources.

(c) Price and delivery information for the mandatory supplies is available from the Contracting Officer for the supplies obtained through the DLA/GSA/VA distribution facilities. For mandatory supplies or services that are not available from DLA/GSA/VA, price and delivery information is available from the appropriate central nonprofit agency. Payments shall be made directly to the source making delivery. Points of contact for AbilityOne central nonprofit agencies are:

Option Period 4 Total: $________________________ (CLINS 0009 and 0010) (Exhibit E ELINS)

(1) National Industries for the Blind, 1310 Braddock Place, Alexandria, VA 22314-1691,(703) 310-0500; and

(2) NISH, 8401 Old Courthouse Road, Vienna, VA 22182, (571) 226-4660.

(End of clause)

NAVFAC LANGUAGE

MAXIMUM NOT TO EXCEED (NTE) AND MINIMUM GUARANTEE

The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Orders shall not be made that exceed the maximum NTE value for any ordering period. The maximum NTE value of an ordering period and of the contract may be increased by written modification to the contract in conjunction with any modification that increases the value of an existing task order that is authorized by a contract clause. Orders in excess of the estimated quantity set forth for any particular CLIN shall not be exceeded without the Contractor’s agreement which shall be indicated by signing or beginning performance of the order.

Concurrently with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for:

CLIN 0001, Base Period recurring work;

Minimum guarantees do not apply to the option periods.

MANDATORY SOURCES

In accordance with FAR 52.208-9, Ability One is a mandatory source of supplies. Products available through Ability One can be found on the following website:

https://www.abilityone.com/OA_HTML/ibeCZzpHome.jsp?sitex=10020:22372:US

Section C - Descriptions and Specifications

DESCRIPTION AND SPECIFICATIONS

SECTION C TABLE OF CONTENTS

Section C -010000 General Information Section C - 020000 Management and Administration Section C - 1503020 Pest Contol Section C - 1503050 Grounds Maintenance and Landscaping Section C - 1503060 Pavement Clearance

0100000 – General Information Spec Item Title Description 1 General Information The intention of this solicitation is to obtain all labor, supplies, materials, equipment, transportation, facilities, utilities, supervision and management; unless otherwise specified; required to provide Center Wide Grounds Maintenance Services via an Indefinite Delivery Indefinite Quantity (IDIQ) type contract with recurring and non-recurring work requirements at Naval Support Activity (NSA), Crane, Indiana and the Glendora Test Facility, Sullivan, Indiana.

Grounds Maintenance Services includes mowing of improved, semi-improved, and unimproved grounds:

Lawns Cemeteries Trails Firebreaks Dams Ponds Earthen Covered Magazines (Magazine Cover fills), Earthen Covered Barricades Utilities Right-of-Ways Perimeter Fence Right-of-Ways Paved and Gravel Road Right-of-Ways Rail Right-of-Ways

Grounds Maintenance Services also include

Landscaping Tree Trimming/Clearing and Removal from all mowed Right-of-

Ways and designated areas Underbrush Clearing and Removal Vegetation Control in rail lots, Rail Right-of-Ways, storage lots, sidewalks, curbs, parking lots, magazine drives, and substations Snow and Ice removal from designated sidewalks, steps, ramps, building docks, and entrances.

Snow Plowing of designated parking lots

Work items for the recurring portion are identified in the schedule and any accompanying exhibits and include all work except that identified as non-recurring. The recurring quantities shown in the schedule and any accompanying exhibits are considered to be accurate estimates for this contract period. Work items for the non-recurring portion of the contract are identified in the schedule and any accompanying exhibits. The non-recurring quantities of supplies and service specified in accompanying exhibits and the schedule are estimates only and may be ordered by issuance of separate task orders. Non-recurring line items may be ordered in quantities that are less than or greater than the estimated quantities stated in the schedule. The Government is not obligated to order from the contractor those services that are currently being performed under other contracts, or services currently under warranty, or services purchased with a Government credit card.

This solicitation will be evaluated on the Offeror’s non-price (technical) proposal and price. As a result of this request for proposal, the Offeror submitting the lowest price, technically acceptable proposal will be

Spec Item Title Description awarded this contract.

Performance period for the base period will be from 24 Jul 2019 to and including 23 Jul 2020.

The contract will also provide for four (4) additional 12-month periods to be exercised at the discretion of the Government in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000)

Offeror’s are invited and expected to inspect the site(s) where services are to be performed and satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at the Naval Support Activity, Crane, Indiana and Glendora Test Facility, Sullivan, Indiana.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff Annex 4 Public Safety Annex 5 Air Operations Annex 6 Port Operations Annex 7 Ordnance Annex 8 Range Operations Annex 9 Health Care Support Annex 10 Supply Annex 11 Personnel Support Annex 12 Morale, Welfare and Recreation Support Annex 13 Galley Annex 14 Housing Annex 15 Facilities Support Annex 16 Utilities Annex 17 Base Support Vehicles and Equipment Annex 18 Environmental

1.2 Project Location The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various locations.

(1) Pest Control: Naval Support Activity Crane, Indiana and Glendora Test Facility near Sullivan, Indiana

(2) Grounds Maintenance: Naval Support Activity Crane, Indiana and

Spec Item Title Description

Glendora Test Facility near Sullivan, Indiana

(3) Snow and Ice Removal: Naval Support Activity Crane, Indiana

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services and locations identified in the requirements of this contract. Items of work not covered by this contract but within the general intent are considered to be in the scope of this contract.

1.4 Background Information The Naval Support Activity Crane installation is an industrial operation with 10 tenant activities with approximately 64,000 acres of woods, grass land and industrial areas, with 412 miles of road way and 95 miles of rail, located in Martin, Greene, and Lawrence counties in southern Indiana.

The Glendora Test Facility is an industrial operation with one tenant with approximately 300 acres of woods, grass land and industrial area with a 20-acre lake in Sullivan county.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns The local climate produces a mowing season that commences in mid-April and usually runs through late October. Due to the Indiana endangered “Brown Bat”, tree removal is limited to a window of time running from October 1 through March 31 of the following year. Work outside the limits requires approval of the U.S. Fish and Wildlife Service prior to any tree removal. The tree removal approval is coordinated by the NSA Crane Natural Resources Department. Snow and Ice removal commences during winter months and varies by the weather.

1.7 Related Information There are four types of related information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

Spec Item Title Description

1.8 Navy Approach to

Service Contracting The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Recurring Work requirements.

Specification item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification

Spec Item Title Description

Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

0200000 – Management and Administration Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 NAVFAC MAXIMO

2.6.6.1 MAXIMO Data

2.6.6.2 MAXIMO Method of Data Entry

2.6.6.3 MAXIMO Access

2.6.6.4 MAXIMO Training

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 NCACS Program

2.8.4.2 One-Day Passes

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Notification to the Government for Work Above the Recurring Work Limitations

2.14.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.14.3 Common Output Level Standards (COLS) Options

2.14.3.1 Optional COLS CLINs for Region Funded Facility Services

2.14.3.2 Option to Change COLS at Contract Award

2.14.3.3 Option to Change COLS at Exercise of an Option Period

2.15 Non-recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-recurring ELINS

0200000 - Management and Administration Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.1.1 VETS-4212

Registration and Compliance

Proof of filling the Federal Contractor report on veterans’ employment shall be submitted by the contractor as part of their price proposal and annually prior to the exercise of each option in accordance with Section F

2.2 General Information EXHIBIT LINE ITEMS (Attachment J-0200000-08): Pricing shall be obtained by entering the proposed unit price for each line item listed in the Exhibit Line Item (ELIN) Schedule, multiplying it by the estimated quantity, and entering the mathematical extension in the subtotal column.

The ELIN Schedule must be submitted as part of the price proposal.

Failure to submit pricing for all line items and quantities will be cause for rejection of the proposal.

In the event there is a difference between a unit price and the extended total amount, the unit price consisting of two decimal places will be held to be the extended proposal and the total recomputed accordingly. If the Offeror provides a total amount for a contract item but fails to enter the unit price, the amount divided by the specified quantity will be held to be the intended unit price. Unit Price shall be two decimal places. Verify your calculations and entries in the excel ELIN Schedule are entered for only two decimal places (ex: 1.02, not 1.019999)

An Excel spread sheet containing the ELIN Schedule is provided.

The ELIN Schedule must be submitted in hard copy form along with proposal package AND submitted utilizing the Excel spreadsheet working spreadsheet. This spreadsheet must be e-mailed to Annette Taylor at annette.taylor1@navy.mil

2.2.1 Government Regular

Working Hours

The Government's regular working hours are from 6:30a.m. to 5:00 p.m., five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. The performance of work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations Refer to J-0200000-02 and J-0200000-03 for wage determinations. a) The Contractor shall pay mechanics and laborers employed or working directly upon the site of the work wage rates not less than those determined as prevailing by the Secretary of Labor and contained in the wage determination decisions that is attached to this specification or addendum thereto. In the event of any difference between the Contractor and the Government concerning the proper wage rates to be paid, the classification of employees to conform to prevailing practice, the amount of wages due employees or any other application or interpretation of the labor standards provisions in this contract, the difference shall be referred to the Contracting Officer who shall determine that matter with advice from the Secretary of Labor as required by the Department of Labor Regulations.

b) Investigation of Labor Conditions. The wage determination decision of the Secretary of Labor attached hereto or included by amendment is made part of this contract for the purpose of setting forth the minimum hourly wage rates required to be paid by the Service Contract Labor Standards Act. The rates set forth in the wage determination are no warranty that labor will be available at these rates. Offerors are advised to make their own investigation to determine local labor conditions.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

PERFORMANCE EVALUATION MEETINGS: Those responsible for ensuring Quality Control (QC) shall meet with Government’s Performance Assessment Representative (PAR) and the Contracting Officer (KO) or a designee bi-weekly during the first three (3) months of the contract. Meetings will be as often as necessary but no less than annually thereafter as determined by the Contracting Officer. However, a meeting will be held whenever a Contract Discrepancy Report is issued.

A mutual effort will be made to resolve all problems identified. The written minutes of these meetings shall be prepared by the Contractor and will be signed by the contractor’s Project Manager, Contracting Officer, and PAR.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

NA

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractor’s teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps. See attachment J-0200000-17 for additional information on Partnering.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

Prior to the first snow, the Contracting Officer will schedule a second partnering session with a focus on snow removal operations. After the first snow event, a follow-up session to discuss lessons learned will be scheduled within five (5) calendar days.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager Site Safety and Health Officer Any sub-contractor Representatives

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days’ written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law.

2.3.6 Protection of

Government Property During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Government

Information Technology (IT) System

NA

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-04. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

The Contractor and his/her employees and subcontractors shall become familiar with and obey all Station Regulations, including fire, traffic, safety, and security regulations. All personnel employed on the station shall keep within the limits of the work (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor’s equipment shall be conspicuously marked for identification.

2.3.9 Invoicing Procedures

Refer to contract clause DFARS 252.232-7006, Wide Area Workflow Payment Instructions for invoicing procedures. The United States Navy utilizes Wide Area Work Flow (WAWF) to electronically process vendor requests for payment. This application allows DoD vendors to submit and track Invoices and Receipt/Acceptance documents electronically.

The contractor is required to utilize this system when submitting invoices.

The contractor shall register to use WAWF at the https://wawf.eb.mil site, within ten (10) calendar days after award of this contract. Step by step procedures to register are available at the https://wawf.eb.mil site.

Additional instructions for submitting invoices via WAWF will be provided after award.

2.3.10 Forms Forms referenced in this Annex, e.g. accident reporting (J-0200000-12), and damage reporting (J-0200000-16) are included among the Forms in J- 0200000. Inspector’s Daily Report forms (J-0200000-10) should be submitted to the PAR in accordance with Section F.

2.4 Government-Furnished

Property, Materials and Services

A list of Government Furnished Property, Materials, and Services is provided in J-0200000-07.

2.4.1 Government-Furnished

Facilities (GFF)

The Government will designate a contractor mobilization area in a centralized location on base. Office space will not be provided; however, a location on base for a job trailer will be provided. The location is north of Building 34 on Highway 534.

2.4.2 Government-Furnished

Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

For the contractor’s job trailer, the contractor will be responsible for connecting to the existing utilities. All Contractor owned trailers will be charged at current utility rates for utility services consumed. At the Contractor’s expense and in a manner satisfactory to the Contracting Officer, provide and maintain necessary temporary connections, distribution lines, and meter bases (Government will provide meters) required to measure the amount of each utility used for the purpose of determining charges. The Contractor shall notify the Contracting Officer, in writing, 14 working days before final electrical connection is desired so that a utilities contract can be established. The Government will provide a meter and make the final hot connection after inspection and approval of the Contractor's temporary wiring installation. The Contractor will not make the final electrical connection. At end of contract, the contractor shall notify Contracting Officer, in writing, 14 working days before https://wawf.eb.mil/ https://wawf.eb.mil/ termination is desired. The Government will take a final meter reading, disconnect service, and remove the meters. Then the contractor shall remove all the temporary distribution lines, meter bases, and associated paraphernalia. All outstanding utility bills shall be paid before submitting a final invoice. Contractor’s final invoice will not be paid in full until all outstanding utility bills are paid.

2.4.3 Government-Furnished

Materials (GFM)

Not applicable

2.4.4 Government-Furnished

Equipment (GFE)

Not applicable.

2.4.5 Government-Furnished

Services (GFS)

Not applicable

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall manage the total work effort associated with the grounds maintenance services required herein to meet the performance objectives and standards. Such management includes, but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

The Contractor shall provide at a minimum a Project Manager (PM) who shall be responsible for the competent performance of the work and who meets the following qualifications.

(i) The PM shall have full authority to act for the Contractor on the installation.

(ii) The PM or a designated representative shall meet with Government personnel designated by the KO to discuss problem areas. The PM or a representative shall respond within two hours after notification. The Contractor shall provide the telephone number of the PM or designated representative with the KO.

(iii) The PM shall be able to fluently read, write, speak, and understand English.

The Contractor shall implement all necessary procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following workday for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases, where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference.