Amendment_0001_N4008519R7702.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

SUBJECT: SOLICITATION #N4008519R7702 – GROUND MAINTENANCE AT THE NAVAL SUPPORT

ACTIVITY CRNAE, INDIANA AND THE GLENDORA TEST FACILITY, SULLIVAN, INDIANA

1. The pre-proposal conference/site visit sign in-sheets and power point presentations are provided for informational purposes only.

2. Proposal due date is extended to 2:00 p.m. (EDT)(local time) on Thursday, 20 Jun 2019. Acknowledge receipt of this amendment with your proposal.

3. The following questions and answers including referenced revised spec sections and attachments are incorporated into the subject solicitation.

Questions 1: A013 and A033 Emergency Clean Up and Disposal of Trees Blocking Roadway Section C-1503050, Spec Item 3.5 states : Also includes standing tree considered by competent person that are endangering personnel or property. Does this mean the contractor will be required to remove any or all dead trees? There are so many dead ones along the power lines alone it would require 2 men and equipment an estimated 4-6 months of work to remove.

Answer 1: No, the intention is to be able to remove a few select standing dead trees as approved by the COR/PAR that would affect operations or public safety if they fell. (See Revised Section C-1503050, paragraph 3.5 (revisions shown in red))

Question 2: A011, A029, A043, A053 Tree Control Section C-1503050, Spec Item 3.2.2 The contractor shall provide tree control to prevent encroachment on roads, buildings, ammunition storage firebreaks, and structures.

Tree control includes maintaining a 50 feet firebreak around ammunition storage areas. Remove and properly dispose of all tree trimmings. Trees do not encroach on roads, buildings, ammunition storage firebreaks, and structures. If this was in the IDIQ section I would understand it, but with it being in the FFP I need to understand what work will be required. Is this a price to clear back all areas?

Answer 2: Delete, “Tree control includes maintaining a 50 feet firebreak around ammunition storage areas” from

3.2.2 and leave “Remove and properly dispose of all tree trimmings” (See Revised Section C-1503050, paragraph

3.2.2 (revisions shown in red).

Attachment J-0200000-08, Exhibit Line Items, is revised to delete the referenced firm fixed-price line items for tree control Exhibit Line Items are renumbered. Complete and submit revised Exhibit Line Items with your proposal.

Question 3: A018 and A019 Does EA=1 Mile mean 1 mile of clearing or 1 mile both sides Also Section C- 1503050, Spec Item 3.2.1.2.1 says right of way will be cleared 50’ from pavement, would this be along the roads like H-5 where the average mowing width is 55’. The secondary asphalt roads only mow to 20’ now so there would be at least 30’ of clearing on those roads?

Answer 3: 1 mile includes both sides of the road. The areas to be re-established will be priority highways 5, 45, 58, 101, 161, 90, 99 and 331. All other secondary paved roads will be re-established at 20’. (See Revised Section C- 1503050, paragraph 3.2.1.2.1 (revisions shown in red), Revised Exhibit Line Items and Revised J-1503050-08)

Question 4: Attachment J=1503050-09 NSWC is highlighted in yellow includes inert buildings to mow 2 times. I believe the same buildings are listed on Attachment J-1503050-18 as CAAA responsibility to mow 3 times Where do I put my price to mow them?

N4008519R7702 Amendment 0001

Answer 4: See revised J-1503050-09 for revised NSWC inert building count for 2-times mowing.

Question 5: 1503050 Spec Item 2.3.2 Equipment Restrictions Is the contractor allowed to store fuel in bulk tanks (1,000 gallon) if they are OSHA approved? And could we park a truck with a tank in a containment pad when not being used?

Answer 5: No. . Fuel will not be allowed to be stored in bulk tanks on base overnight. The vehicle with the fuel tank must leave the installation at the end of each workday

Question 6: A044 Glendora Power Line Is it just mowing or does it get cleared every time also?

Answer 6: Glendora Power Line Right of Way mowing. Removal of Trees up to 8" DBH, removal of brush, side trimming, brush hogging. ROW is defined as 25' from the centerline of the utility line to a height of "to the sky".

Refer to Section C-1503050, Spec Item 3.6.5. Section J J-1503050-21

Question 7: A012, A030, A042, and A054 Annual Weed Control Section C-1503050, Spec Item 3.1.2 Section C- 1503020 Spec Item 3 and J-1503020-05 and J-1503020-06 . The total square yards listed to spray is 36,825 not including the landscape beds which is 7.6 acres approximately. Is this total weed spraying to be done in this contract? FYI this year I already sprayed approximately 20 acres in the OTA area in two days.

Answer 7: See revised J-1503020-05 for Additional Weed Control Areas.

Question 8: Some of the line items in the bid schedule are repetitive. Can you please correct them or explain if they are repeated on purpose?

Answer 8: The ELINS are correct as issued. There are repetitive ELINS due to there being difference customers that services are provided for. (ie, please note highlighted area within the ELIN schedule for NSA, CAAA, NAVFAC, NSWC, Glendora)

Question 9: Also can I please email my proposal to this address?

Please reference Section L, Proposals (page 48) for proposal submittal requirements. Proposals cannot be sent via e-mail. Price and technical proposals shall be submitted in paper copy and on CD-ROM.

Section L, Proposals (Page 48) states as follows:

“Offerors are required to submit both technical and price proposals, and must be submitted in separate volumes.

Proposals consist of price and technical information. Contractors shall submit an original and one paper copy of the technical proposal plus one electronic copy of the technical proposal as a .pdf file on a CD-ROM. Contractors shall also submit one paper copy of the price proposal with a completed electronic copy of the exhibit line items for the base period & four option periods in Excel format. Additional copies of the proposals are not required. The technical proposal shall not contain any cost/pricing information.”

N4008519R7702 Amendment 0001

06/05/2019

PRE-PROPOSAL

CONFERENCE

SOLICITATION #N4008519R7702

GROUNDS MAINTENANCE

AT

NSA CRANE, INDIANA AND

GLENDORA TEST FACILITY, SULLIVAN, IN

NOTE: Information provided in this presentation does not change the solicitation requirements.

SYSTEM FOR AWARD

MANAGEMENT (SAM)

All offerors are required to be registered in SAM. Registration in SAM is free.

www.sam.gov

Includes completion of on-line representations and certifications.

Contractors not registered in the SAM are ineligible for award.

http://www.ccr.gov/

VETS-4212

Annual reporting requirements (FAR 52.222-27)

Deadline for reporting is September 30

Report efforts in hiring and employing veterans https://www.dol.gov/vets/vets4212.htm https://www.dol.gov/vets/vets4212.htm

RESPONSIBILITY DETERMINATION

INFORMATION

Apparent Successful Offeror will be required to provide the following prior to award:

Letter from bank/financial institution demonstrating adequate financial resources Description of facilities/equipment Other work presently under contract Latest three complete fiscal year financial statements On-line representations & certifications (SAM) Proof of VETS-4212 submission

PASSES AND BADGES

Background checks are required Will be issued by the Government at no cost to the contractor.

Badges will be provided for those employees requiring regular, recurring access.

Personnel requiring access less than 10 working days in a 12-month period will be issued a temporary pass Employees working on site must be US Citizens See Section 0200000 paragraphs 2.7.2.6, 2.8.3, and 2.8.4

WAGE DETERMINATIONS

Service Contract Act Wage Determination applies.

Separate wage determination for NSA Crane and

Glendora Test Facility (Attachments J-0200000-02 and J-0200000-03)

Most current wage determinations will be incorporated prior to the proposal due date and will be updated annually with the exercises of each option period.

LINE ITEMS

(Section 020000)

Make sure that the unit prices entered in the excel spreadsheet are two decimal places only.

Pre-priced line items shall include all anticipated cost increases for all items except labor.

Pre-priced line items may be adjusted for increases in labor cost only in accordance with FAR 52.222-43 when the option period is exercised.

PROPOSALS

Proposals are due Wednesday, 19 Jun 2019 at 2:00 p.m. (EDT)

Proposals that are late will not be considered unless conditions described in FAR 52.215-1(c) (3)(ii)apply.

PROPOSALS

(cont.) (See Section L)

Provide original only of the price proposal and original and 1 copy of the technical proposal.

A complete electronic copy of the technical proposal as a .pdf file and a copy of Exhibit Line Items excel spreadsheet on CD-ROM is required

Price and technical proposals shall be separately bound and submitted in two separate envelopes.

PRICE PROPOSAL

(Section M)

Signed SF form 33 (complete blocks 12-18) Section B – Supplies or Services and Prices (pages 2-7) Acknowledgement of all Amendments Exhibit Line Items (Exhibits A through E) Will be evaluated for completeness and reasonableness Unreasonable or incomplete pricing may cause a proposal to be determined to be unacceptable

Prices valid no less than 90 days

TECHNICAL PROPOSAL

(Sections L and M)

75 page limit (See Section L of the solicitation for formatting requirements)

Proposal shall be clear, concise, & sufficiently detailed.

Three technical factors (See Section M):

Factor 1: Experience Factor 2: Safety Factor 3: Past Performance

TECHNICAL PROPOSAL -(CONT)

Factor 1 –Experience (See Section M for details) Minimum of one/maximum of five relevant projects (Provide completed Corporate Experience Product Data Sheet) Relevant project:

Annual cost of $500,000.00 or greater Various ground maintenance services One project must include mowing of improved grounds such as lawns or cemeteries.

One project must include mowing of semi-improved grounds such as right-of-ways, firebreaks, dams, etc.

One project must include snow removal of parking lots Completed within past seven years from RFP issuance date (20 May 2019)

Offeror must be a prime on one project

TECHNICAL PROPOSAL -

(CONT)

Factor 2 – Safety EMR for three previous calendar years (2016, 2017, & 2018) OSHA DART and TRC rate for three previous calendar years (2016, 2017, and 2018) Technical approach to safety Limited to two pages Safety management system of self-performed and subcontracted work Innovative safety measures Program that facilities sound mishap prevention techniques and processes

SEE SECTION M for COMPLETE

DETAILS

TECHNICAL PROPOSAL -

(CONT)

Factor 3 – Past Performance CPARS Evaluation or Past Performance Questionnaire (PPQ) for each project submitted under Factor 1, Experience.

SEE SECTION M

SOURCE SELECTION

PROCESS - LPTA

Source Selection Evaluation Board (SSEB) consist of a price evaluator and technical evaluator

Price evaluator will look at the price of all proposals and determine the lowest price proposal

Only the lowest price proposal is given to the technical evaluator

PROCESS

Technical proposal of lowest price offeror is evaluated

Only two ratings: Acceptable or Unacceptable Missing something that was required in a factor =

Unacceptable rating for that factor.

Examples: (1) Not submitting the required number of relevant projects under Factor 1 = Unacceptable or (2) Not providing CPARS/PPQs as required for Factor 3 = Unacceptable

Unacceptable rating on one factor = Unacceptable overall

PROCESS

If both price and technical proposals are of lowest price offeror is Acceptable then recommendation to award will be made. No other technical proposals will be evaluated

If either price or technical is Unacceptable then process is repeated with the next lowest price proposal until an Acceptable proposal is found.

PROCESS

Source Selection Authority will review the Source Selection Board’s Report and makes award decision

Award will be made to the offeror who submits the lowest price, technically acceptable proposal

Government may make an award without discussion

Proposals should be submitted initially on the most favorable terms

POINT OF CONTACT FOR

QUESTIONS

Annette Taylor, Contract Specialist Phone: 812-854-2673 or e-mail:

annette.taylor1@navy.mil (After 11 Jun 2019 submit questions to carrie.grimard@navy.mil )

Questions shall be submitted in writing.

The Government does not guarantee that questions submitted after 5 p.m. (EDT) on Wednesday 12 Jun 2019 will receive a response before the proposal due date.

mailto:annette.taylor1@navy.mil mailto:carrie.grimard@navy.mil

QUESTIONS??

1503050 – Grounds Maintenance and Landscaping - REVISED AMENDMENT 0001 Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Vehicles on Sidewalks or Lawns

2.3.2 Equipment Restrictions

2.3.3 Safety

2.3.4 Work Identification

2.3.5 Working Adjacent to Parking Areas

2.3.6 Access Coordination

2.3.7 Water Management

2.3.7.1 Water Conservation Plan

2.4 References and Technical Documents

3 Recurring Work

3.1 Improved Grounds

3.1.1 Lawn Care

3.1.1.1 Mowing and Trimming

3.1.1.2 Edging

3.1.1.3 Lawn Maintenance

3.1.2 Vegetation Control

3.1.3 Irrigation Systems Operation

3.1.4 Debris Removal

3.1.5 Shrub and Hedge Maintenance

3.1.6 Plant Maintenance

3.1.7 Plant Bed Maintenance

3.1.8 Tree Maintenance

3.1.9 Maintenance of Artificial Turf

3.1.10 Maintenance of Xeriscape Area

3.2 Semi-improved Grounds

3.2.1 Grounds Care Magazine Mowing

3.2.1.1 Ventilator Maintenance

3.2.1.2 Paved Roads and Miscellaneous Areas

3.2.1.2.1 Paved Roads and Miscellaneous Areas – Paved road ROW Re-Establishment

3.2.1.2.2 Gravel Roads and Miscellaneous Areas

3.2.1.3 Semi-improved Grounds Miscellaneous areas

3.2.2 Tree Control

3.2.2.1 Semi-improved Grounds Dams & Ponds

3.2.2.2 Semi-improved Grounds Utility – Maintain Communication ROW

3.2.2.3 Semi-improved Grounds Utility – Maintain Power ROW

3.2.2.3.1 Semi-improved Grounds Utility – Re-Establish Power ROW

3.2.2.4 Semi-improved Grounds Utility – Maintain Water ROW

3.2.2.4.1 Semi-improved Grounds Utility – Re-Establish Water ROW

1503050 – Grounds Maintenance and Landscaping - REVISED AMENDMENT 0001 Table of Contents

3.2.2.5 Semi-improved Grounds Utility – Maintain Sewer ROW

3.2.2.5.1 Semi-improved Grounds Utility – Re-Establish Sewer ROW

3.2.2.6 Semi-improved Grounds Utility – Maintain Steam ROW

3.2.2.6.1 Semi-improved Grounds Utility – Re-Establish Steam ROW

3.2.2.7 Semi-improved Grounds Boundary Fence

3.2.2.8 Semi-improved Grounds Ammunition Burning Ground

3.2.2.9 Semi-improved Grounds Inert Storage Structures

3.2.3 Vegetation Control

3.2.4 Base Wide Control Point Maintenance

3.3 Unimproved Grounds

3.3.1 Grounds Care Un-Improved Grounds

3.3.2 Tree Control

3.3.2.1 Un-improved Grounds Ponds

3.3.2.2 Un-improved Grounds Test Wells

3.3.2.3 Un-improved Grounds Firebreaks

3.3.2.4 Un-improved Grounds Railroad ROW

3.3.2.5 Un-improved Grounds Railroad Operations

3.4 Storm Drainage Systems

3.5 Emergency Services.

3.6 Recurring Work – Glendora Site

3.6.1 Maintain Improved Grounds – Glendora Site

3.6.2 Lawn Mowing/Trimming– Glendora Site

3.6.3 Perimeter Fence Mowing/Trimming – Glendora Site

3.6.4 Roadway Mowing – Glendora Site

3.6.5 Power line Right of way- Glendora Site

4 Non-Recurring Work

1503050 - Grounds Maintenance Spec Item

Title Description

1 General Information The Contractor shall provide all labor, management, supervision, tools, materials, and equipment necessary to maintain improved, semi-improved, and unimproved grounds located at Naval Support Activity Crane, Crane, Indiana and Grounds Maintenance Services at Glendora Test Facility, Sullivan, Indiana.

See attachments J-0200000-13, J-0200000-14 & J-020000-15 for maps & locations of facility.

1.1 Concept of

Operations

The intent of 1503050 Grounds Maintenance and Landscaping is to specify the requirements related to lawn maintenance, vegetation removal, and debris removal within installation grounds parcels designated as improved, semi-improved and unimproved areas. Services include mowing and trimming, edging, irrigation systems maintenance. Weed control is limited to application of herbicides.

The following services are not included in this Template:

• Exterior trash cans and debris removal within 5 feet of designated buildings are excluded from this specification. This is included in 1503010, Custodial.

• As required for weed control contiguous to buildings, streets, roads and railroad tracks included within this specification, 1503020, Pest Control, is used for the application of herbicides and control of pests in grassed areas, on plants, trees, and shrubs.

1503050 -- Grounds Maintenance

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1503050-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to efficiently provide grounds maintenance services.

2.2.1 Certification, Training, and Licensing

Specific certification and training requirements are addressed in the appropriate Spec Item C-0200000 Section 2.3.4

2.3 Special Requirements

2.3.1 Vehicles on Sidewalks

or Lawns Vehicles shall not be permitted on sidewalks or lawns without prior approval from the KO. The Contractor's request shall include the methods on how he intends to protect the lawns and sidewalks from damage.

Replace or restore all lawns, plants, and property damaged by the Contractor to their original condition or better at no additional cost to the Government.

2.3.2 Equipment

Restrictions

A field type tractor shall be required for magazines. The equipment used shall not cause ruts, furrows, grooves, scalping or other damage to the turf.

The tractors used in the performance of this contract shall be equipped with approved dual wheels roll bars/rollover protective structure (ROPS), and safety belts. Safety belts shall be worn by the operator when the equipment is in operation. Tractors shall have a low center of gravity. The cutting edges of the mower shall be kept in sharp condition. All safety guards shall be in place at all times. All fuel tanks shall meet OSHA standards. The contractor is required to utilize a fuel tank mounted on a vehicle that leaves the installation at end of each workday.

2.3.3 Safety Grounds maintenance and landscaping equipment shall be approved for use on and around ammunition magazines.

2.3.4 Work Identification The Contractor shall identify routine, seasonal, and cyclic services. The Contractor shall identify and recommend non-recurring work as appropriate to the KO.

2.3.5 Working Adjacent to

Parking Areas

Work shall be performed with care on grounds adjacent to parking areas so as to prevent damage to parked vehicles. Damage to vehicles due to Grounds operations will be at the expense of the contractor.

2.3.6 Access Coordination

The Contractor shall coordinate all access to performance areas such as explosive areas and firing ranges through the KO. If required, the Contractor shall be in radio contact with the controlling authority during work performance.

2.3.7 Water Management The Contractor shall conform to waste and water management measures imposed on the Navy and the Navy-imposed water conservation requirements

2.3.7.1 Water Conservation

Plan

N/A

2.4 References and

Technical Documents

Records and reports are listed in Section F of the solicitation. The Contractor shall submit accurate and complete documents within the required timeframes.

Spec Item Title Performance

Objective Related Information Performance

Standard 3 Recurring

Work The Contractor shall maintain improved grounds, semi-improved grounds, and unimproved grounds in an attractive manner consistent with their intended purpose, specification and service level.

Work to be performed is the maintenance mowing of lawns, field, utility, roadway, railroad, dams, ponds, fence line, fire breaks and field, including maintenance trimming, edging, shrub, hedge, landscape bed, tree and tree removal, weed control, and the removal of all debris resulting from the performance of this contract.

Grounds Maintenance Services performed are consistent with Service Level-3 in J-1503050-03 for non-Navy Commands and COL-3 as specified by COLS listed in J-1503050-04 for Navy Commands.

Work outside regular Government hours shall be required for emergency tree removal and seasonal snow/ice alleviation.

The areas to be maintained are identified in Section J, Attachments J-1503050-05 through J-1503050-21. Work includes routine, seasonal and recurrent services.

Sizes of areas were determined by use of scaled drawings and field measurements. Acreage noted is an estimate provided for the convenience of the Contractor in determining bid and will not be considered in price adjustments. It is emphasized that these are approximate values and in no way relieve the Contractor from performing all work required by the specifications. The Contractor shall be responsible for determining exact quantities required to accomplish the specified tasks.

Boundaries of identified areas are marked in the field by limits of previously maintained mowed areas.

Improved grounds, semi-improved grounds, and unimproved grounds maintained in a manner consistent with their intended purpose per contract specifications.

All required records & reports are submitted per contract requirements.

No damage incurred during the performance of this contract.

No lost time Accidents.

Objective Related Information Performance

Standard Refer to the Pest Control Sub- Annex 1503020 Sections C and J for weed control objectives and standards.

Refer to the Pavement Clearance Sub-Annex 1503060 Sections C and J for snow and ice removal objectives and standards.

The Contractor shall perform and be responsible for Quality Control.

All natural debris, rubbish, and non-usable material resulting from the performance of this contract may be disposed of on-base only at location designated by the KO.

The Contractor shall be responsible for any damage occurred from the performance of this contract.

All equipment, power and hand tools shall be mechanically sound, maintained in good working condition, safe to operate and shall meet NSA Crane fire and safety requirements. Such equipment used in the performance of this contract shall be subject to approval by the KO.

The contractor shall submit a work schedule for all recurring work as specified in Section 0200000, paragraph 2.6.3. A separate schedule shall be provided for the performance of the non-recurring work as task orders are issued.

3.1

Improved Grounds

The Contractor shall provide lawn care to maintain improved grounds ensuring a uniform, manicured, healthy growth, and a rich natural appearance.

maintenance and care of improved grounds which are those areas of intensive development. These improved grounds apply to areas within the built-up section of the installation, which contain lawns cemeteries, athletic facilities, and similar areas. Includes the maintenance and care of landscape beds, rock gardens, ornamental growth, such as shrubs, bushes, Improved Grounds are maintained in an attractive manner consistent with Service Level-3 in J-1503050- 03 for non-Navy Commands and COL-3 as specified by COLS listed in J-1503050-04 for Navy Commands.

Objective Related Information Performance

Standard flowers and other plantings that are within lawn areas.

Refer to Section J-1503050-05 through J-1503050-07, identified locations. Approximately 295 acres to receive lawn mowing services.

a) Any work required to be performed in the “Residential Area” shall not be performed prior to 9:00 A.M. nor later than 5:00 P.M., or on Saturdays, Sundays, or holidays

b) Any work requirement being performed on the lawn area surrounding the swimming pool shall be accomplished prior to 11:00 AM unless otherwise approved by the KO.

Cemeteries shall be mowed five times per season as specified in Section J J-1503050-11

3.1.1 Lawn Care The Contractor

shall maintain lawns to achieve a sightly appearance.

Contractor shall pick up and dispose of all trash, debris, metal, rocks, sticks, paper, glass, cardboard, leaves, fallen dead or live branches or trees (up to 6 inches in diameter at thickest point), and other unsightly or deleterious materials from the specified areas prior to mowing.

All clippings, trimmings and debris resulting from maintenance operations shall be removed in a timely manner to promote a neat and healthy appearance in the lawn areas.

Intricate areas, steep slopes and rough terrain shall be mowed by hand methods as necessary to prevent damage to topsoil, turf, or adjacent structures.

The Contractor shall take extreme care to assure that no scalping occurs. The Contractor shall

Lawns are healthy and present a uniform appearance and a rich natural color consistent with Service Level-3 in J-1503050-03 for non- Navy Commands and COL-3 as specified by COLS listed in J- 1503050-04 for Navy Commands.

Grounds are absent of concentrated grass clippings on sidewalks, parking lots and concrete pads.

Debris resulting from the maintenance operation is removed and disposed of.

Objective Related Information Performance

Standard immediately restore a scalped area to its original condition with sod.

3.1.1.1 Mowing and

Trimming

The Contractor shall maintain lawns to achieve a uniform grass height.

In areas with mixed species, the accepted height shall be based on the dominant species.

Maximum growth heights are based on the dominant species, exclusive of grass seed heads or pods.

Grass adjacent to fencing, poles, walls, valves, sign posts, valve boxes, fire hydrants, and all other similar objects shall be trimmed to match the height and appearance of surrounding grass performance will be in conjunction with the grass mowing.

The Contractor shall insure mower discharge chutes are pointed away from all structures, shrub beds, pedestrian traffic, and vehicular traffic.

The Contractor shall complete all mowing within an area prior to moving on to another area. Any rework shall be accomplished prior to mowing a different area.

The Contractor shall perform each successive mowing in a different direction and at approximate right angles to the previous mowing where practicable.

Care shall be taken to prevent trees from being damaged during the trimming operation.

Planted young saplings found to be damaged by the trimming operation shall be replaced by the contractor at no additional charge to the Government.

Prior to mowing or trimming, the Contractor shall remove and appropriately dispose of debris that

Grass is uniform in appearance and is maintained to height requirements consistent with Service Level-3 in J-1503050-03 for non- Navy Commands and COL-3 as specified by COLS listed in J- 1503050-04 for Navy Commands.

Fences are free of vegetation.

No damage incurred during the trimming operation.

Debris resulting from the maintenance

Objective Related Information Performance

Standard interferes with the mowing or trimming operation.

3.1.1.2 Edging

The contractor shall provide edging to maintain uniform edged cut to promote a neat appearance and prevent vegetation from encroachment on ground structures.

Edging to be performed every other mowing cycle for Prestige (COL 2) areas Ref. 1503050-05.

Edging to be performed monthly for COL 3 and Service Level 3 areas Ref.

1503050-06-07.

Edge where grass meets any ground structures, concrete or asphalt surface, or wherever needed, to maintain grass delineation.

All clippings and debris as a result of edging operation shall be removed in a timely manner to promote a neat and healthy appearance.

Edging is uniform in appearance and edged grass does not encroach more than one inch on ground structures

Debris is removed and disposed of.

Services performed are consistent with Service Level-3 in J-1503050- 03 for non-Navy Commands and COL-3 as specified by COLS

3.1.1.3 Lawn

Maintenance

The Contactor shall maintain lawns to ensure proper lawn health and promote growth.

Lawn maintenance service includes fertilization, weed control, de-thatching, aeration, over seeding, and treatment for prevention or correction of bare areas, ruts, holes, or dead vegetation.

Refer to Section J-1503050-05 for Prestige (COL 2) areas only.

Lawns are healthy and present a rich natural color.

Services performed are consistent with Service Level-3 in J-1503050- 03 for non-Navy Commands and COL-2, as specified by COLS

3.1.2 Vegetation

Control

The Contractor shall control undesired vegetation to ensure areas are free of undesired vegetation.

Fence lines, fence fabric, sidewalks, curbs, gutters, aggregate areas and paved surfaces including parking lots.

Refer to 1503020, Pest Control, for herbicide restrictions, procedures and reporting requirements.

Areas are maintained clear of undesired vegetation per the Contractor’s schedule.

Services performed are consistent with Service Level-3 in J-1503050- 03 for non-Navy Commands and COL-3 as specified by COLS

Objective Related Information Performance

Standard The Contractor shall develop and submit a schedule for the control of undesired vegetation per Section F.

listed in J-1503050-04 for Navy Commands.

3.1.3 Irrigation

Systems Operation

NA NA NA

3.1.4 Debris Removal The Contractor

shall remove debris to ensure a clean and neat appearance.

The Contractor shall provide leaf collection services each season.

Leaf collection services shall be performed once in October, once in November and once in December of each year in industrial and all other identified areas.

Refer to Section J, J-1503050-05, J-1503050-06, and J-1503050-007 for locations to receive leaf collection services.

The Contractor shall develop and submit a debris removal schedule per Section F.

Debris is removed as necessary to present an overall neat appearance.

Services performed are consistent with Service Level-3 in J-1503050- 03 for non-Navy Commands and COL-3 as specified by COLS listed in J-1503050-04

3.1.5

Shrub and Hedge shrubs and hedges in a uniform and natural shape as to prevent interference with pedestrian, vehicular traffic and building encroachment.

All shrubs and hedges in identified areas are maintained to remove dead, broken, damaged or diseased growth and stimulate new growth, maintain uniformity at their natural growth habitat.

The shrub/hedge shape shall be as to prevent interference with pedestrians, vehicular traffic, and building encroachment.

For shrub/hedge maintenance the government has found that a frequency of (2) two times per year when properly scheduled has maintained services at an acceptable level.

The Contractor shall develop and submit a schedule for shrub and hedge maintenance per Section F

Shrubs and hedges are trimmed to present a balanced appearance.

Shrubs and hedges do not encroach on structures, pedestrian traffic, or vehicular traffic.

Debris resulting from the maintenance operation is removed and disposed of.

Services performed are consistent with Service Level-3 in J-1503050- 03 for non-Navy Commands and COL-3 as specified by COLS listed in J-1503050-04 for Navy Commands.

3.1.6 Plant

Maintenance

The Contractor shall maintain plants to ensure a healthy appearance and to ensure there is no interference with pedestrians, Remove and properly dispose of dead, broken, damaged or diseased areas, and all other trimmings.

Plants are healthy and present a neat appearance consistent with the specified

COLS.

Objective Related Information Performance

Standard vehicular traffic, and building encroachment.

Plants do not encroach on structures, pedestrian traffic, or vehicular traffic.

3.1.7

Plant Bed

The contractor landscape beds and rock gardens to provide a neat appearance and promote plant health.

Plants and beds shall be fertilized, edged, weeded and mulched as appropriate.

Mulch shall be maintained at a two-inch level with a substance that matches existing mulch in type and appearance.

Rock gardens are to be maintained in a neat, weed free and uniform appearance.

Reference Section J-1503050-12 for locations.

Reference Pest Control Sub-Annex 1503020 Sections C Spec Item 3 and Section J for weed control objectives and standards in landscape beds and rock gardens.

Historically to maintain the mulch beds listed to the proper appearance requires monthly work.

All other mulch beds not listed in the attachment should be cleaned every second month of the growing season.

The Contractor shall develop and submit a schedule for plant bed maintenance per Section F

Landscape beds and rock gardens are maintained to a neat uniform appearance, plants are healthy, and free of weeds.

Debris resulting from the maintenance operation is removed and disposed of.

Services performed are consistent with Service Level-3 in J-1503050- 03 for non-Navy Commands and COL-3 as specified by COLS

3.1.8

Tree shall provide tree maintenance and care.

Tree maintenance and care to promote tree health, prevent interference with pedestrian and vehicular traffic, structure and power line encroachment.

Tree Maintenance includes:

a) pruning for health and safety, grass clearance, seasonal cleanup;

b) removing dead, broken, Trees present a healthy appearance with no encroachment on structures, pedestrian traffic, or vehicular traffic.

Debris resulting from the maintenance

Objective Related Information Performance

Standard damaged or diseased wood, or structurally weak limbs, and branches;

c) removing or pruning branches to clear roofs, adjacent structures, low hanging limbs and fronds which encroach onto walks, roadways and parking lots. Power lines may need protection from falling tree limbs and should be considered to prevent damage.

Tree trimming on streets is 10-14 feet above street level and in mowed areas 6-8 feet. Tree trimming such as this shall first require approval by the KO.

Climbing devices that may cause damage to trees shall not be used in the performance of maintenance.

The Contractor shall develop and submit a schedule for tree maintenance per Section F

Services performed are consistent with Service Level-3 in J-1503050- 03 for non-Navy Commands and COL-3 as specified by COLS

3.1.9 Maintenance of

Artificial Turf

NA NA NA

3.1.10 Maintenance of

Xeriscape Area

NA NA NA

3.2 Semi-improved

Grounds

The Contractor shall maintain semi-improved grounds to ensure grounds present a sightly appearance and do not interfere with operational requirements.

Vegetation height in ammunition storage areas must comply with NAVSEA OP 5 requirements.

Areas governed by specific requirements are identified on the location lists provided in J-1503050-8, J-1503050-9, J- 1503050-10, and J-1503050-19.

Includes removing all debris, brush, and fallen trees from the areas to be mowed prior to the commencement of mowing operations. Mowing shall include cutting of grass, brush, briars, weeds, and vines by machine and hand methods. Grass and weeds shall also be mowed where growing on surfaces of stone, asphalt, concrete parking lots, Semi-improved grounds present a sightly appearance and do not interfere with operational requirements.

Semi-improved grounds are maintained in a manner consistent with their intended purpose per contract specifications.

Mowing schedule is met.

All required records & reports are submitted

Objective Related Information Performance

Standard storage yards, drives, highways, roads, and ditches, if within the specified area to be mowed.

Mowing shall also include trimming by hand, as necessary, in ditches, steep rocky slopes, or in any area not accessible to tractor mowers. All grass, briars, brush, and weeds shall be mowed and trimmed back of, and around, all guard posts, guardrails, traffic barriers, culvert headwalls, bridge abutments, sign posts, building docks and steps, and utility lines, railroads, and poles which are within the prescribed mowing area.

Trimming along chain-link fence that exists in mowing area is included in the performance. All areas along bituminous and stone roads, which cannot be mowed by machine type mowers shall be mowed or cut by special or hand type equipment. When mowing is specified to be to the ‘wood line’, the cutter bar shall be between the timberline and the tractor.

Work includes hand trimming around any and all utilities fixtures within the mowing area (i.e. fire hydrants, valve boxes, sign post, and utility poles).

Equipment shall not be operated over areas, which are obviously barren or stripped of vegetation.

Any vehicle, which ordinarily is not driven at a speed in excess of 25 miles per hour and is operated upon Base roads, is required to exhibit the special “slow moving vehicle” emblem in accordance with standard State of Indiana Bureau of Motor Vehicles Specifications. In addition, all vehicles operating along and on center highways shall be equipped with operating flashing yellow lights.

Field type tractors used in the performance of this contract shall be equipped with approved roll requirements.

Objective Related Information Performance

Standard bars and safety belts. Belts shall be buckled around operator when the equipment is in operation.

Tractors shall have a low center of gravity. Field type tractors shall be dual rear wheel, four-wheel drive, and rubber tired.

3.2.1 Grounds Care

Magazine Mowing

The Contractor shall maintain grounds to ensure no interference with operational requirements.

The Contractor shall maintain magazine and cover fill areas to promote a uniform appearance and controlled growth.

In areas with mixed species, the accepted height shall be based on the dominant species.

Prior to mowing or trimming, the Contractor shall remove and appropriately dispose of debris that interferes with the mowing or trimming operation.

Vegetation adjacent to fencing, poles, walls, valves, valve boxes and other similar objects shall be trimmed to a height not to exceed the height of surrounding vegetation.

Areas governed by specific requirements are identified on the location lists provided in J-1503050-8, J-1503050-9, J- 1503050-10, and J-1503050-19.

There are 1,639 magazine cover fill structures.

Three performances per season include;

21 magazine cover fills, mowing of 7 adjoining retaining wall barricade cover fills, and the cleaning & trimming of 36 magazine ventilator domes for each occurrence. Refer to Attachment J-1503050-19 for a list.

Two performances per season include;

492 magazine cover fills which do not have a concrete retaining wall or an adjacent earth cover fill, but do have 1,968 ventilators to be cleaned. Typical area to be mowed

All vegetation is maintained in accordance with operational and contract requirements.

Grass vegetation is cut to specified height.

Mowing schedule is met.

All required records & reports are submitted

Objective Related Information Performance

Standard is indicated on Exhibit A of PW Drawing 3492

110 magazine cover fills which do not have a concrete retaining wall or an adjacent earth cover fill, but do have 110 ventilators to be cleaned. Typical area to be mowed is indicated on Exhibit B of PW Drawing 3492.

991 magazine cover fills with a concrete retaining wall and adjacent earth cover fill. There are 993 ventilators to be cleaned.

Typical area to be mowed is indicated on Exhibit D of PW Drawing 3492.

20 magazine cover fills with a concrete retaining wall and adjacent earth cover fill. There are 20 ventilators to be cleaned.

Typical area to be mowed is indicated on Exhibit C of PW Drawing 3492.

5 magazine cover fills with a concrete retaining wall and adjacent earth cover fill. There are 11 ventilators to be cleaned.

Typical area to be mowed is indicated on Exhibit E of PW Drawing 3492.

Due to erosion prevention requirements, a field type tractor mower shall be used on magazine cover fills. The equipment used shall not cause ruts, furrows, grooves, scalping or other damage to the turf. The tractors used in the performance of this contract shall be equipped with approved dual wheels roll bars/rollover protective structure (ROPS), and safety belts.

Safety belts shall be worn by the operator when the equipment is in operation. Tractors shall have a low center of gravity. The cutting edges of the mower shall be kept in sharp condition. All safety guards shall be in place at all times. All

Objective Related Information Performance

Standard fuel tanks shall meet OSHA standards. The contractor is required to utilize a fuel tank mounted on a vehicle that leaves the installation at end of each work day.

Vegetation height in ammunition storage areas must comply with NAVSEA OP 5 requirements.

Mow designated areas to a maximum height of 6 inches at each magazine, according to the type of magazine being mowed.

Area to be mowed includes each magazine driveway and entrance, and/or railroad siding. Railroad track and the space between docks and tracks shall be mowed if located within the specified area on PW Drawing 3492.

Magazine wall and retaining wall edges shall have grass and brush mowed to a maximum height of 2 inches within 10 inches adjacent to the walls. Vines, weeds, grass, and brush shall not be left overhanging concrete walls.

Trimming personnel shall face the edge of the wall with arms and trimmer extended out to the edge of the wall. DO NOT trim magazine walls with back to the wall edges.

Cut all vegetation protruding through magazine wall cracks, crevices, holes, and spaces in barricades.

The vegetation immediately in front of the Magazine Doors shall be maintained at a height less than the door threshold height.

Mowing shall be accomplished ONLY when magazine doors are closed.

Performance Schedule:

Objective Related Information Performance

Standard Three-time Mowing: 1st Performance commences approximately 15 May and shall be completed not later than 30 calendar days after commencement 2nd Performance (if required) commences approximately 1 August and shall be completed not later than 30 calendar days after commencement.

3rd Performance (if required) commences approximately 1 October and shall be completed not later than 30 calendar days after commencement.

Two-time mowing 1st Performance commences approximately 1 June and shall be completed not later than 45 calendar days after commencement 2nd Performance commences approximately 1September and shall be completed not later than 45 calendar days after commencement.

3.2.1.1 Ventilator

shall maintain a 5-foot radius, to a height less than 18 inches of vegetation, around the magazine ventilators at all times.

All magazine ventilators will, at all times, be trimmed to less than an 18-inch height within a 5-foot radius around the ventilators.

Vegetation height in ammunition storage areas must comply with NAVSEA OP 5 requirements.

Cuttings in the 5-foot radius of the ventilators shall be raked and collected and disposed of beyond the cleared firebreak area within after each mowing. Raking the remainder of magazine beyond the five-foot radius is not required.

Clean out each ventilator dome, completely pulling out and removing all vegetative matter, including leaves, vines, grass, weeds, and branches, after mowing. Removal of the dome is not required. Access into the

Five-foot radius around each ventilator is trimmed to less than 18 inches at all times during the growing season.

Ventilators are cleaned of all vegetation.

All debris is properly disposed of outside of the 5-foot radius.

Objective Related Information Performance

Standard magazine is not required. All work shall be accomplished from the exterior of the magazine.

Mowing equipment shall be kept a minimum of 5 feet away from ventilators. The 5-foot radius area may be mowed with ‘string’ type trimmer.

Cracked or broken domes shall be reported to the KO prior to mowing. No work shall be done on a magazine with a cracked or broken dome until verified by the KO. All ventilator domes not reported prior to mowing operations and found to be cracked or broken during the inspection of services performed shall be charged to the Contractor.

Contractor should note that historically replacement of a cracked or broken dome costs approximately $1,200.00

Government has found that when properly scheduled, trimming around ventilators at a frequency of 4 to 5 times per growing season maintained an acceptable level.

3.2.1.2

Paved Roads and Miscellaneous Areas roads and miscellaneous identified areas to promote a uniform appearance and controlled growth.

mowing maintenance designated roads and miscellaneous adjacent areas along highways identified.

The miscellaneous areas are mowed at the time of the highway mowing to the wood line on all sides. Listed adjacent areas include parking lots, storage yards, drives, loading and production plants, office buildings, entrances to buildings, and other areas.

Road and railroad intersections shall be mowed to the wood line or back 200 feet, whichever is less.

The 200-foot measurement shall be from the edge of track or the shoulder of road whichever is applicable.

Area is maintained in accordance with the contract requirements.

Grass vegetation is cut to specified height.

Objective Related Information Performance

Standard

There is approximately: 98 miles of road, 1050 acres of miscellaneous adjacent areas and 65 acres of intersections to be mowed.

Vegetation height in ammunition storage areas must comply with NAVSEA OP 5 requirements.

Reference Attachment J-1503050-08 for listing.

Performance Schedule:

1st Performance shall commence approximately 1 May and shall be completed not later than 30 calendar days after

2nd Performance shall commence approximately 1 July and shall be completed not later than 30 calendar days after

3rd Performance shall commence approximately 15 September and shall be completed not later than 30 calendar days after commencement.

Refer to Spec Item 3.2 to address mowing specifications.

3.2.1.2.1 Paved Roads

and shall re-establish roads and miscellaneous identified areas to promote a uniform

Work to be performed is re-establishment of five miles of paved road right-of-ways annually.

Right of way shall be 50 feet from edge of pavement on priority highways (Highways 5, 45, 58, 101, 161, 90, 99, and 331). For all other paved roads (secondary paved roads), right-of-way shall be 20 feet from edge of pavement.

Areas to be cleared will be determined by KO or COR annually.

Area is maintained in accordance with the contract requirements.

Brush and trees removed to create 50 foot right of way that can be mowed.

Objective Related Information Performance

Standard

3.2.1.2.2 Gravel Roads

and shall re-establish roads and miscellaneous identified areas to promote a uniform gravel road right-of-ways annually.

Right of way shall be 15 feet from edge of road base. Areas to be cleared will be determined by KO or COR annually.

Area is maintained in accordance with the contract requirements.

Brush and trees removed to create 15 foot right of way that

3.2.1.3

Semi-improved areas roads and identified miscellaneous areas to promote a uniform

Work to be performed is maintenance and care of semi-improved grounds. Areas to be mowed are listed on Attachments J-1503050-9 and 10.

Miscellaneous areas along the highway specified to be mowed shall be mowed at the time of the highway mowing. Listed adjacent areas to roads shall be mowed to the wood line on all sides.