19R0441-Pest_Control_NWS_Earle_-8-1-2019.pdf

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until local t ime

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149 - 150 H 151 peggy .a.deluca@navy@navy .mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 151

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40085 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 0 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in see page 2

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

PEGGY A. DELUCA 732-866-2825

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 3 4 - 13

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

14 - 58 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

60- 71 X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 72 - 74 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

76 - 83

PART II - CO NTRACT CLAUSES

NAVFAC MID ATLANTIC

PWD EARLE

201 HIGHWAY SOUTH

BLDG C-9 NWP STATION EARLE

COLTS NECK NJ 07722-5017

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

84- 136

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

08/01/2019

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N4008519R0441

Section A - Solicitation/Contract Form

GENERAL INFORMATION

COMMANDER MID-ATLANTIC

NAVAL FACILITIES ENGINEERING COMMAND

MID-ATLANTIC DIVISION

ACQUSITIONS OFFICE

NAVFAC RFP NUMBER: N40085-19-R-0441

CONTRACT FOR PEST CONTROL SERVICES AT

NAVAL WEAPONS STATION EARLE (NWSE), COLTS NECK AND LEONARDO, NJ

NOTICE:

Proposals to be submitted by 02:00 PM, Tuesday September 3, 2019

Contractor Access for Site Visit a NWSE:

It is recommended that you or a representative of your firm attend the site visit that is scheduled for 14 AUGUST 2019 at 1000, leaving from the pass and ID Building, Main Gate Entrance, Hwy #34 Colts Neck, NJ. You must contact John Buble by e-mail to john.buble@navy.mil no later than (NLT) close of business (COB) 8 August 2019 in order to arrange station access. If you do not respond to the site visit’s advance registration requirements, you will be turned away at the station’s main gate.

Visitors must also have a valid driver’s license, registration and insurance card in order to gain access to the Station.

You must also be a U.S. citizen to attend the site visit. Please allow time to be processed through the security Pass 7 I.D. Office prior to the Site Visit.

Proposal Delivery:

Electronic quotes are acceptable and may be e-mailed to Peggy DeLuca at peggy.a.deluca@navy.mil

Proposals that are sent via the United States Postal Service or a commercial carrier, such as Federal Express, UPS, etc., shall be addressed to:

PWD Earle Facilities Engineering & Acquisition Division 201 Highway 34 BLDG C-9 Box 5025 Colts Neck, NJ 07722 Attn: DeLuca

Contractor personnel planning to hand deliver their proposals, who do not have a valid Contractor’s ID must submit an e-mail request for a one-day pass to access the Naval Station. The written request shall include the company’s name, complete address, point of contact, phone number, fax number, e-mail address and the full legal name of each representative needing access to the Naval Station for the purpose of submitting proposals for this solicitation. The request shall be sent to Peggy DeLuca, Contract Specialist, via e-mail at peggy.a.deluca@navy.mil five (5) business days prior to the date proposals are due. BE ADVISED The level of security at the Station may change at any time.

As the level of security heightens, the amount of time required to gain access to the Station also increases.

Please allow sufficient amount of time for your proposal to be received prior to the due date and time.

mailto:john.buble@navy.mil mailto:peggy.a.deluca@navy.mil mailto:peggy.a.deluca@navy.mil

NOTICE: All inquiries concerning any phase of the specification shall be made – in writing to:

Peggy.a.deluca@navy.mil mailto:Peggy.a.deluca@navy.mil

Section B - Supplies or Services and Prices

SOLICITATION INFORMATION

Anywhere in this solicitation where the term “offer” is used, it is hereby changed to read “quote”.

Anywhere in this solicitation where the term “offerer” is used, it is hereby changed to read “quoter”.

B.1 Contract Title: PEST CONTROL SUPPORT SERVICES AT NAVAL WEAPONS STATION EARLE

(NWSE), COLTS NECK AND LEONARDO, NEW JERSEY

2 Type of Contract: This is a combination Firm Fixed-Price and Indefinite Delivery indefinite quantity (FFP/IDIQ) type of contract as noted in Section L, Instructions, Conditions, and Notice to Bidders, FAR 52.216-1 Type of Contract (APR 1984).

B.3 Minimum Guarantee: the FFP portion of the base year ONLY is the minimum guarantee for this contract.

B.4 Set Aside: this requirement is being offered as a 100% Small Business Set Aside.

B.5 NAICS Code: The NAICS code assigned to this procurement is 561710 Exterminating and Pest Control Services. The small business size standard is $11,000,000.00.

B.6 Wage Determination: Service Contract Act wages are included in this solicitation. Refer to Section Attachment J-0200000-02 Wage Determination.

B.7 Bid Guarantee/Bonding Requirements: There are no bid guarantee/bonding requirements for this procurement.

B.8 Contract Term: this contract contains provisions for a Base period with four (4) Option Periods, not to exceed a total of sixty (60) months. The government has the option to extend the term of the contract in accordance with (AW) Section I, Contract Clause 52.217-9, Option to Extend the terms of the Contract (MAR 2000). In the option periods, the government will adjust the prices, if applicable, based on the new Department of Labor Wage Determination.

B.9 Period of Performance (POP): the anticipated period of performance is as follows:

DESCRIPTION ESTIMATED POP

BASE PERIOD 23 SEPTEMBER 2019 – 22 SEPTEMBER 2020

OPTION YEAR ONE 23 SEPTEMBER 2020 – 22 SEPTEMBER 2021

OPTION YEAR TWO 23 SEPTEMBER 2021 – 22 SEPTEMBER 2022

OPTION YEAR THREE 23 SEPTEMBER 2022 – 22 SEPTEMBER 2023

OPTION YEAR FOUR 23 SEPTEMBER 2023 – 22 SEPTEMBER 2024

B.10 Evaluation of Proposals: Offeror shall submit a total lump sum price for Section B, CLIN’s 0001 through 00010. Offers will be evaluated based on total price for the base period and all option periods (FAR 52.217-5 Evaluation of Options (JUL 1990)). Detailed instructions to bidders are located at Section “L” of this solicitation.

B.11 Contract Line Item Numbers (CLINs) and Exhibit Line Item Numbers (ELINS):

a. Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Contract Exhibit Line Items (ELINs) as indicated in the schedule and the accompanying ELIN attachment (Section J 0200000- 09).

b. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the contract line item (CLIN), or exhibit line item (ELIN) will be recomputed accordingly. The CLIN which includes recomputed ELINs will also be recomputed to take into account the change in the ELINs. If the offeror provides a total amount for a CLIN or ELIN, but fails to enter the unit price, the total amount divided by the CLIN or ELIN quantity will be held to be the intended unit price.

c. The Schedule of Firm Fixed Price Work (CLINs 0001, 0003, 0005, 0007 and 0009) and the Schedule of

Indefinite Quantity Work (CLIN 0002, 0004, 0006, 0008 and 0010) will be used as the basis for deductions in accordance with FAR Clause 52.246-4, "Inspection of Services – Fixed Price, Section E."

B.12 Indefinite Quantity Individual Contract Line Item Quantities: Once the estimated quantities for individual line items shown on the schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.13 Government Purchase Card

Indefinite quantity work may be ordered at the prices offered by two ways:

1) by the issuing activity using a DD Form 1155 “Order for Supplies and Services”; or

2) by an authorized Government user via a Government Purchase Card (GPC).

When receiving GPC orders against Section B/Exhibits, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.14 Unit Price Adjustments in Option Periods: This contract incorporates the Service Contract Act (SCA). The SCA Wage Determination incorporated in Section J is for the Base Year performance period only. The latest Wage Determination available at the time for each option exercise will be incorporated into the contract and the unit prices will be adjusted in accordance with FAR Clauses 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment. The contractor warrants, by submission of his offer that the offered price does not include any contingency for future wage increases.

B.15 Unit Prices for Labor

a. A portion of the work included in the scope of this contract cannot be identified in advance in sufficient detail to be included in the Firm Fixed Price portion or as a Unit Price Task in the Indefinite Quantity portion of the contract. Labor for this work will be ordered under the “INDEFINITE QUANTITY WORK” clause in Section C and paid for based on unit prices for labor bid by the Contractor listed in the Schedule of Indefinite Quantity work.

b. The NTE amounts in the Schedule are a forecast of future labor and material requirements (A707, A708

B707, B708, C707, C708, D707, D708, E707, E708). Estimated amounts in the Schedule are a forecast of future requirements. These estimated amounts are for performing "Indefinite Quantity Work” accomplished in the time period shown. If the circumstance in paragraph a. occurs the Contracting Officer will request a separate proposal. The total amount of any Task Order will not exceed the NTE amount in any given year.

B.16 Period of Performance – Less than One Year: Offer shall be submitted for the performance of work for a period of one year. The contractor is cautioned to recognize that the initial term of the contract may be for a period of less than one in the case of a late award or protest. In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect work remaining in the contract term and no other adjustments to the pro-rated contract price will be made.

B.17 Notice to Offerors: Offerors are required to submit both Section B, Bid Schedule, and Section J, Exhibit Line Items (ELINs) with their bid. The total of the CLIN is equal to the sum of the ELINs as shown below:

B.18 Solicitation Annexes: This solicitation incorporates a Performance Work Statement (PWS) developed by using NAVFAC performance-based specifications. The PWS, consisting of Annexes 1, 2, and 15, are located in Section C. The Contractor will be required to meet the specifications in those Annexes.

B.19 Proposal Delivery: See Section “A” for instruction. It is imperative that offeror adhere to this notice in order to avoid delay in submitting your proposal. Please allow sufficient amount of time for your proposal to be received prior to the due date and time.

B.20 Request for Proposals (RFP) Information/Clarification Questions:

Offeror are required to review the entire solicitation package before submitting questions. Submit all questions, via one document, via e-mail to peggy.a.deluca@navy.mil at least ten (10) days before proposals are due. This is the most efficient way to ensure all questions are addressed in a timely manner.

B.23 Security Requirements and DBIDS Information: Refer to Section “C” Annex 0200000 Management and Administration, Section 2.8 for full details. All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS). There are no fees associated with obtaining a DBIDS credential. The Contractor shall provide the KO with the name of their designated Service Contractor Administrator (SCA) in DBIDS.

CLAUSES INCORPORATED BY FULL TEXT

52.219-14 LIMITATIONS ON SUBCONTRACTING (JAN 2017)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Applicability. This clause applies only to--

(1) Contracts that have been set aside or reserved for small business concerns or 8(a) participants;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) participants; and

CLINs ELINs 0001 A001 through A002 0002 A700 through A708 0003 B001 through B002 0004 B700 through B708 0005 C001 through C002 0006 C700 through C708 0007 D001 through D002 0008 D700 through D708 0009 E001 through E002 0010 E700 through E708

(3) Orders set aside for small business or 8(a) participants under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for--

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

(end of clause)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

RECURRING SERVICES - BASE YEAR

FFP

Price for labor, equipment, material supplies and supervision to perform FFP Pest Control Services IAW all terms and conditions of the Contract, Specifications, Annexes and Attachments.

FOB: Destination

PSC CD: S207

NET AMT

0002 Each NON RECURRING SERVICES - Base Year

FFP

Price to perform all labor, equipment, material supplies and supervision to perform IDIQ Pest Control Services on an "as needed" basis IAW all terms and conditions of the Contract, Specifications, Annexes and Attachments.

OPTION RECURRING SERVICES - 1st Option

FFP

Price for labor, equipment, material supplies and supervision to perform FFP Pest Control Services IAW all terms and conditions of the Contract, Specifications, Annexes and Attachments.

0004 Each NON RECURRING SERVICES - 1st Option

FFP

Price to perform all labor, equipment, material supplies and supervision to perform IDIQ Pest Control Services on an "as needed" basis IAW all terms and conditions of the Contract, Specifications, Annexes and Attachments.

OPTION RECURRING SERVICES - 2nd Option

FFP

Price for labor, equipment, material supplies and supervision to perform FFP Pest Control Services IAW all terms and conditions of the Contract, Specifications, Annexes and Attachments.

0006 Each NON RECURRING SERVICES - 2nd Option

FFP

Price to perform all labor, equipment, material supplies and supervision to perform IDIQ Pest Control Services on an "as needed" basis IAW all terms and conditions of the Contract, Specifications, Annexes and Attachments.

OPTION RECURRING SERVICES - 3rd Option

FFP

Price for labor, equipment, material supplies and supervision to perform FFP Pest Control Services IAW all terms and conditions of the Contract, Specifications, Annexes and Attachments.

0008 Each NON RECURRING SERVICES - 3rd Option

FFP

Price to perform all labor, equipment, material supplies and supervision to perform IDIQ Pest Control Services on an "as needed" basis IAW all terms and conditions of the Contract, Specifications, Annexes and Attachments.

OPTION RECURRING SERVICES - 4th Option

FFP

Price for labor, equipment, material supplies and supervision to perform FFP Pest Control Services IAW all terms and conditions of the Contract, Specifications, Annexes and Attachments.

0010 Each NON RECURRING SERVICES - 4th Option

FFP

Price to perform all labor, equipment, material supplies and supervision to perform IDIQ Pest Control Services on an "as needed" basis IAW all terms and conditions of the Contract, Specifications, Annexes and Attachments.

Section C - Descriptions and Specifications

0100000 – General Information Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Acquisition of Additional Work

1.4 Background Information

1.5 Verification of Workload and Conditions

1.6 Climate Patterns

1.7 Related Information

1.8 Navy Approach to Service Contracting

1.8.1 Partnering Philosophy

1.8.2 Contractor's Knowledge

1.8.3 Industry Best Practices

1.9 Standard Template

1.10 Navy PBSA Approach

1.11 Technical Proposal Certification

Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Naval Weapons Station Earle, Colts Neck, New Jersey 07722. This procurement is in the form of a combination firm-fixed price (FFP) and indefinite delivery-indefinite quantity (IDIQ) contract. The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff – N/A Annex 4 Public Safety – N/A Annex 5 Air Operations – N/A Annex 6 Port Operations – N/A Annex 7 Ordnance – N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support – N/A Annex 10 Supply – N/A Annex 11 Personnel Support – N/A Annex 12 Morale, Welfare and Recreation Support – N/A Annex 13 Galley – N/A Annex 14 Housing – N/A Annex 15 Facilities Support 1503020 Pest Control Annex 16 Utilities – N/A Annex 17 Base Support Vehicles and Equipment – N/A Annex 18 Environmental – N/A

1.2 Project Location The work sites are located on the main Station in Colts Neck, New Jersey on State Highway Route 34, the Pier Complex located in Leonardo, New Jersey on State Highway Route 36 and the government highway known as Normandy Road which interconnects the two activities and runs approximately 18 miles. Normandy Road is a Government property with restricted access limited to Station personnel and Contractors working with NWS Earle.

The work shall be performed at various locations on station and could vary from location to location. The following is an example of the dispersion of work at the various locations.

(1) Pest Control: Naval Weapons Station Earle, Colts Neck, Leonardo and the interconnecting Normandy Road

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information Naval Weapons Station (NWS) Earle is located approximately 50 statute miles south of New York City in the township of Colts Neck, in beautiful rural Monmouth County, New Jersey. Some areas of public interest nearby to this Naval activity are beautiful Monmouth Park and always exciting Atlantic City. NWS Earle encompasses 11,851 acres. The main Station area occupies 10,218 acres.

Another 670 acres are occupied in the vicinity of the Waterfront area in Leonardo, New Jersey, adjacent to Sandy Hook Bay. The remaining acreage abuts the road, which connects the two areas. NWS Earle’s mission is to receive, issue, maintain, store ammunition, explosives, and perform additional Mission requirements as directed by Department of the Navy. In addition, NWS Earle presently provides real estate, facilities, administrative and logistical support to other DOD Commands including Navy and Civilian ships.

The railroad connects the two sections of the base. Approximately 20 miles apart on double track mainline, ending three miles in the bay on trestles and three working piers. The rail system has multiple storage yards with multiple tracks. The mainline crosses bridges underpasses and major highways. Each intersection has signals and traffic lights. The track maintenance will require working in isolated areas where getting equipment in and out will be a challenge. The mainline is adjacent to houses the entire length.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, inventories, maps, floor plans, and tables to represent the type, quantity, and location of services to be provided.

As prescribed in FAR 52.237-1, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.6 Climate Patterns The climate of Monmouth County in general is temperate humid and is characterized by warm summers and moderate winters. The climate of Colts Neck is classified as continental with only minor influence from the Atlantic Ocean. At both these stations the summer temperatures seldom exceed 100 degrees F but frequently reach into the 90's from late May until early September. Winter readings rarely drop below 0 degrees F. The mean annual temperature for Monmouth County is 53 degrees F. Precipitation in Monmouth County ranges from 45 to 47 inches a year. The heaviest rainfall amounts Countywide normally occur during the summer months. A drought that lasted from September 1961 through August 1966 was one of the most significant departures from normal precipitation in recent years. This account is approximate; the contractor shall make their own determination.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government.

Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations. The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion. Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information.

Specification Item 2 will always contain the management and administrative requirements. Specification Item 3 will always contain the Recurring Work requirements. Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 must be priced and their price must be allocated across the Exhibit Line Items.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 – Management and Administration

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System – Not Applicable (NA)

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF) – N/A

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM) – N/A

2.4.4 Government-Furnished Equipment (GFE) – N/A

2.4.5 Government-Furnished Services (GFS) – N/A

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 NAVFAC MAXIMO – N/A

2.6.6.1 MAXIMO Data – N/A

2.6.6.2 MAXIMO Method of Data Entry – N/A

2.6.6.3 MAXIMO Access – N/A

2.6.6.4 MAXIMO Training – N/A

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information – N/A

2.8.9 Access to Navy Marine Corps Intranet (NMCI)

2.8.10 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan – N/A

2.9.3.5 Fall Prevention and Protection Plan

2.9.4 Crane Operations – N/A

2.9.4.1 Crane Inspections – N/A

2.9.4.2 Rigging Gear – N/A

2.9.4.3 Crane Operators – N/A

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.9.13 Excavations – N/A

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services – N/A

2.10.2.2 ODS Requirements for Refrigerant Recycling – N/A

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Universal Waste

2.10.2.7 Spill Prevention, Containment, and Clean-up

2.10.2.8 Hazardous Material Management

2.10.2.9 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.10 Noise Control

2.10.2.11 Salvage

2.10.2.12 Asbestos Containing Material (ACM)

2.10.2.13 Clean Air Act (CAA)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Notification to the Government for Work Above the Recurring Work Limitations

2.14.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage

Determinations

Wage Determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence.

Historically, there have been approximately four meetings per week.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager Site Safety and Health Officer

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law.

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Government

Information Technology (IT) System

N/A

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing

Procedures

Refer to Section G for invoicing instructions. Refer to Invoice Form in J- 0200000-04 for sample.

2.3.10 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-05.

2.4 Government-

Furnished Property, Materials and Services

In accordance with Section H, paragraph H.10 Govt-Furnished Property and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities utilities, materials, equipment and services for use in connection with this contract as stated below.

2.4.1 Government-

Furnished Facilities

(GFF)

N/A

2.4.2 Government-

Furnished Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

The Contractor is responsible for the cost of all utilities at all Government-provided facilities and any additional Contractor-owned facilities, at prevailing Naval Station rates. The Contractor will be billed directly for all utilities provided to all Contractor occupied facilities. Utility rates billed to the Contractor will be at the following rates. The quantities will be estimated where meters are not provided based on UFC 3-401-05N.

1. Electrical - the current rate for electrical services is $111.82 MWH

2. Water - the current rate for water is $13.23 per KGAL

3. Wastewater (Sewage) - the current rate for sewage services is $14.06 per

KGAL, based on 100% of the water consumption

Variations in Rates: Utility rates are subject to change. Changes in one or more utility rates shall not be basis for adjustment to the contract price or a claim unless the deviation from the quoted price for a utility rate exceeds 15%. When a utility rate varies by more than 15%, the contract price will be adjusted to reflect the amount the actual charge exceeds the rate quoted;

however, the Government will only be liable for the amount of cost exceeding 15% of the rate quoted. For example, if a quoted rate increases by 16%, the Government will only be liable for 1% of the rate increase. Vice versa if the quoted rate decreases by 16%.

Historically, electrical and water utility consumption at the Government- Furnished Facilities has averaged approximately 351 MWH of electricity and 316 KGAL annually. However, historical data associated with contracts prior to this solicitation may present data that may not be representative of the requirements specified in this contract.

2.4.3 Government-

Furnished Materials (GFM)

N/A

2.4.4 Government-

Furnished Equipment (GFE)

N/A

2.4.5 Government-

Furnished Services

(GFS)

N/A

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business.

In those cases, where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Sections C, F, H, I, J, and within the Directives, Instructions, and References. The Contractor shall submit accurate and complete documents within the specified timeframes. The

Contractor shall revise/modify records and reports, as directed by the KO, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format.

Deliverables shall be…