N40085-17-R-1140-0003.pdf

N4008517R1140

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

BASE OPERATION AND SUPPORT (BOS) FOR FACILITY INVESTMENT SERVICES AT MARINE CIORPS AIR STATION (MCAS), LAUREL BAY (LB), BEAUFORT, SC; LAUREL BAY SCHOOLS, BEAUFORT, SC; MCAS HOUSING COMPLEX, LAUREL BAY, SC AND LOCATIONS WITHIN

THE MID-ATLANTIC AREAS OF RESPONSIBILITY

This Amendment is issued to incorporate revisions to Section B, Section C - Annex 1700000, Section F - Annex 1503020 - Pest Control, Section J-1502000, Section J-1602000, inclusive of Section J, Attachment - J-0200000-11 - ELINs and Attachment J-0200000-13 - Recent/Relevant Experience Form. In addition this amendment provides proposal inquiries and responses related to the proposal.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 44

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Nov-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008517R1140

X 9B. DATED (SEE ITEM 11)

17-Oct-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Nov-2017

CODE

NAVFAC MID ATLANTIC

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDEMNT 0003

Proposal Inquiry Questions and Answers

35. There are several mentions of a requirement for a security clearance, but we are not finding reference to what level (i.e., 2.8 Contractor shall ensure that all security/entrance clearances are obtained). Please provide the DD254.

Answer: A DD254 is not required as none of the facilities require security clearances at any level. Escorts will be provided for Building 2145. The contractor will adhere to Annex 0200000, Section 2.8.4.3.1 for base access.

36. Attachment J-0200000-12 Requires certification of self-performance. It appears that this certification is to ensure that potential prime contractors are in compliance with DFARS 52.219-14, Limitation on Subcontracting The required certification makes no differentiation between a major subcontractor who may hold upwards of 20% of the contract, and a minor subcontractor/vendor, who may perform less than $5,000 worth of work each month. Will the Government please clarify if they want a listing of Major Subcontractors, or a listing of ALL subcontractors, some of whom may not be in a contractual agreement with our firm until after contract award.

Answer: The contractor shall comply with the limitations cited in FAR 52.219-14.

The submission of Attachment J-0200000-12 - Contractor's Self-Performance Certification and Notification of Subcontracting form will not only indicate the % of services to be performed by the subcontractors but also ensure that the contractor is will perform 50% of the services.

37. CBA - please provide a current union employee seniority list showing the number of employment years on site by employee and position title.

Answer: The information is not available. The solicitation should be reviewed and priced in accordance with standard business practices.

38. Does the Government provide the pool chemicals?

Answer: No

39. Is the contractor financially responsible for the disposal of any Hazardous Waste Disposal generated by others outside the scope of this PWS?

Answer: No

40. Please provide historical work load data on remote sites.

Answers: Work at remote sites, specifically Townsend Bombing Range will be accomplished under a task order.

41. Are the materials mentioned in 2.4.3 cost-reimbursable? If yes, are indirect rates allows on these purchases?

Answer: No, they are not cost-reimbursable. N/A

42. Attachment J-1502000-15, 45 cranes listed, and 11 cranes have no “status” indicated

Answer: See Amendment 0003

43. Spill Response Support - Depending on the material spilled, the appropriate safety gear could range from rubber glove to a fully encapsulated suit to include Self Contained Breathing Apparatus (SCBA). Will the government provide required Safety Gear for Spill Responses?

Answer: Yes

Can the government provide a historical workload for Spill Responses requiring contractor support?

Answer: The average is three (3) service tickets per year

Is the contractor financially responsible for disposal of any hazardous waste recovered from a spill generated by others?

Answer: No

44. Please provide Historical Data Service Orders/Workload Data

Answer: Quantities of types of Service Orders have been provided.

45. Is there a Sign Shop on base?

Answer: Per Section J, Attachment J-0200000-06 building 972 is the Sign Shop

46. Are all cranes listed in Attachment J-1502000-15 Government owned

47. Are all cranes listed in Attachment J-150200-15 operated by the Government

Answer: For normal operational use the cranes and hoists are operated by

Government/Military Personal. The contractor is required to provide a licensed operator for the certification of the cranes/hoists with NAVFAC P-307.

48. Spec Item 2.9.5.2 Rigging Gear - Does this Spec Item only pertain to contractor owned rigging gear

Answer: Yes

49. Spec Item 2.9.4.4 Critical Lift Plan - How many critical lifts are performed per year

Answer: Critical lifts are very rarely performed by the contractor. Generally as part of a task order requiring the use of a crane. There has been one in the last five years.

50. Spec Item 3.2.7 Weight Handling Equipment - Please provide PM/Repair Historical

Workload Data

Answer: Cranes and hoists require annual certification. There have been eleven unscheduled maintenance calls in the last 12 months.

51. 2.7.1.6 Journeyman Locksmith - Is this a cleared position? If yes, what level of clearance?

Answer: See 2.7.1.6, SECNAVINST 5510.36A

52. Attachment J-0200000-13 – Relevant Experience Individual Project Data Sheet - total length for each project data sheet shall not exceed one (1) double-sided page (or two (2) single-sided pages). Attachment J-0200000-13 is 3 pages total, please advise.

Answer: The Relevant Experience Individual Project Data sheet is 2 pages, which would equal 1 page double sided and should be submitted for each individual project.

The Relevant Experience Project check list is deleted, see Amendment 003.

53. ATTACHMENT J-0200000-13 – Relevant Experience Individual Project Data Sheet - If an

Offeror is utilizing experience information of affiliates/subsidiaries/parent/LLC/LTD member companies (name is not exactly as stated on the SF33), the proposal shall clearly demonstrate that the affiliate/subsidiary/parent firm will have meaningful involvement in the performance of the contract. Please clarify if Block 15 Other Information is the correct place for this information.

Answer: The Recent/Relevant Experience sheet should provide information for the firm in which the experience is being submitted/belongs to. Block 15 - Other

Information the contractor can provide any information/ clarification as to the relationship between the firm and the offeror.

54. ELIN x019AA - Please provide quantities of light fixtures in hangars in Exhibit J-1502000-

26, or historical number of relampings per year.

Answer: See Amendment 0003

55. ELIN x021AA - For estimating purposes, are we to assume the quantities represented as

“Post-Retro-fit” in exhibit J-1502000-28xx are applicable?

Answer: Yes

56. ELIN x023AA - It is difficult o obtain an accurate measurement of storm drainage linear footage or equipment from the drawing provided as J-1502000-05-02. Can the Government provide such numbers and inventory?

Answer: Laurel Bay – 6,588 FT. MCAS 100 FT.

57. ELIN x025AA - Please provide historical workload data for maintenance and repairs of

Bachelors Quarters

Answer: The total historical service order work load (Attachment J-1502000-06) includes service orders for the Bachelors Quarters.

58. ELIN x034AC - Please provide technical specifications for Jenbacher co-gen unit and list of components requiring maintenance.

Answer: Jenbacher Model: JMC-320-GS-N.L. See provided recommended maintenance actions list.

59. Section 3.5.1 Exterior Lighting Systems - Please provide the make/model and type of lighting (i.e. LED, bulbs), of the lights for replacement at the baseball field

Answer: 1000-1500 WATT HD

60. Reference Attachment J-1700000-02 Fleet Inventory: This attachment lists multiple pieces of equipment (pickups, dump trucks, vans, heavy equipment, etc…) which are assigned to the current contractor, ATSI. Will the successful contractor be allowed to use this equipment for our recurring services and non-recurring services work?

61. If the successful contractor will be allowed to utilize government vehicles (vans, trucks, heavy equipment, etc…) will the government be providing fuel for these vehicles?

62. Reference Annex 1503020: Is fire ant control in the food court areas under the firm fixed price portion of this contract?

Answer: Yes, Annex 1503020 3.1.2 refers to Fire Ant Control under Disease Vector or Health Pest Control. Annex J-1503020-06 COL 3 includes Disease Vector or Health Pest Control

63. Reference Attachment J-1502000-06 and the Pricing Sheets (ELIN X001AA through AC).

The Historical Service Order Workload shown in Attachment J-1502000-06 indicates total service orders to average 11,610 and that number only includes a 7-month amount of service orders for 2016. However, in the Pricing Sheets ELINs X001AA through X001AC indicates that bidders should price 5,000 total service orders. How will bidders recover the cost of the remaining 6,610 service orders that would be the difference between actual historical numbers and what the pricing sheets indicate?

Answer: The numbers associated with the work load Attachment J-1502000-06 should be used to understand the general work load. The Service Orders listed in J- 0200000-11 A001 is a representation of estimated service orders minus the service orders that now will be associated with IMP equipment. IMP equipment does NOT have service orders. Cost associated with IMP should include cost for estimated trouble calls expected for the associated IMP equipment. Example: If the average work load from previous history is 11611 Service Orders and 5000 are now associated with equipment that is NOT IMP then it is estimated that 6611 of the average service orders would be associated with the IMP equipment, and not separately priced.

64. Reference Attachment J-1502000-21-03 Air Quality: This attachment requires 2 inspections per year at all facilities. However, there is no ELIN for this requirement.

Please clarify where bidders are to include this task in our pricing proposals.

Answer: This falls under Section C, Annex -1502000, Section 3.3.1 which is IMP. All pricing for services necessary for the IMP section are associated with that equipment.

65. It is required that the contractor will utilize the Government provided CMMS, Maximo.

That somewhat indicates that the CMMS program is pre-formatted with all parameters.

Can the Government provide the PM schedule for the required tasks of the contract so that all bidders are bidding with the same information? The incumbent contractor has an advantage in that he is the only bidder with access to the frequencies required of this contract.

Answer: All work is in accordance with manufactures specifications and guide lines.

As Per Section C, Annex 1502000 - Section 2.3 and Annex 0200000 - Section 2.4.4. The CMMS program utilizes the manufacturers’ recommendations.

66. Non-Recurring Work ELIN X702 Power Line Clearing: There is a unit of issue of “Each”.

Please define what this is? Can you tell us what one power line clearing might be in terms of maximum linear footage or similar unit of measure?

Answer: Power Line Clearing is intended to keep trees/limbs from contacting power lines during storms or times of extreme winds. It is also intended to clear old, damaged, or dead foliage from proximity to power lines.

a. All tree limbs within a minimum distance of ten feet on either side of the primary and secondary conductors, and a vertical height to extend from ground level to the top of the tree(s), as necessary, are removed. Electrical service drops and telephone and cable television lines are trimmed to maintain a minimum clearance of six feet on either side of the conductors, and a vertical height to extend from ground level to the top of the tree(s). A five foot radius is maintained around all utility pole guy tie-down anchors in work area(s).

b. There is 45,000 linear ft. of powerlines on MCAS Beaufort and Laurel Bay

c. CHANGED TO PER 2500 LINEAR FEET

67. The cell for “Estimated Quantity” is completely blank. Should this be a “1” or and “N/A”

Answer: Revised to N/A for no action years, see Amendment 0003

68. ELINs X712 Bus Service: Please provide additional information as to what ordering a quantity of 1 would represent. Does this mean when one bus service is ordered we are to provide one bus for a certain period of time (up to a maximum time period)? Or does this mean ordering a quantity of 1 could mean multiple buses?

Answer: Revise to one bus and driver for a maximum of 8 hrs per occurrence, see

Amendment 0003

69. ELINs X712 Bus Service: Is there a cap on the amount of time one “Bus Service” can be?

For example, if the customer orders one “Bus Service” that service can last no longer than “X” amount of hours.

Answer: Revise to one bus and driver for a maximum of 8 hrs per occurrence, see

70. Does the Government provide the buses and gas for this service?

Answer: Yes

71. What is the IMP Limit of Liability on the current contract?

Answer: The Limit of Liability does not apply to Non-Recurring Work.

72. ELIN A033AA COL4 Base Measures (Reduced Pest Control Levels): There is a quantity of 12 listed in the Base Year and quantities of 0 in all the Option Years. We believe the quantity for the Base Year was intended to be 0 as well. Otherwise, our submitted price would reflect doing COL3 and COL4 pest control services.

Answer: See Amendment 003

73. Attachment J-1700000-07 BSVE Historical Data: The historical data shows that BSVE averages about 435 trouble calls per year. How are these service orders paid for? Using ELIN A001 or some other method? Or are they supposed to be built in to our firm fixed price?

Answer: The trouble calls will be covered by the Service Orders provided for in

ELIN A001

74. BSVE Service Orders: Please provide a representative listing of BSVE service orders.

Answer: Refer to Section J, Attachment J-1700000-07

75. Section C, Annex 1502000 - Section 3.1 Service Orders: Please provide a historical listing of service orders or at least a recent representative sample.

Answer: Refer to Section J, Attachment J-1502000-06

76. ELIN A001 Service Orders: The Section C specifications (Section C 150200 3.1.3 thru

3.1.9) currently list locksmith, traffic signs, airplane sunshades, septic tanks, power line clearing and gutter maintenance as items which can have service orders applied to. Are these the only items service orders can be called in for?

Answer: No, service orders are for response services that are needed and do NOT fall under IMP.

77. Section C 150200 3.5 Other Recurring Services: Within Other Recurring Services only

Section 3.5.2 Grease Traps has a limit of liability ($250 per occurrence). What are the limits of liability on the other items within Section 3.5?

Answer: Per Section C, Annex 1502000 - Section 3.5, The Contractor shall perform any repairs up to $1,000 per occurrence for all items under spec item 3.5. (unless otherwise noted in the Related Information).

78. Reference Attachment J-1602000-05: The inventory does not list the model and serial number for the Jenbacher generator. This information is critical for bidding purposes in order to look up replacement parts costs and subcontracted maintenance costs.

Answer: Jenbacher Model: JMC-320-GS-N.L. See provided recommended

Maintenance Actions list. Attachment Jenbacher Maintenance will be added, per Amendment 0003 – Attachment J-1602000-09 - Jenbacher Maintenance

79. Attachment J-1502000-38 UPS Inventory: Please provide the kVA ratings for the listed

UPS systems.

Answer : This information is not available

80. Annex 1503020 – Pest Control, Deliverables. There are a couple of Spec Items (2.3.5 and

3) that indicate the Date(s) of Submission are, “With the proposal.” Please clarify

Answer: Revisions to Annex 1503020 Pest Control, Deliverables - Section F, see

Amendment 0003

81. Annex 1503020 – Pest Control, Deliverables. Spec Item 2.3.5 requires, “Planned Pesticide

Use Sheets including Pesticide Labels and Material Safety Data Sheets (MSDS)” This Deliverable will be extensive and multiple pages long. Please clarify if this is required with the Proposal and exempt from the page count

Answer: Revisions to Annex 1503020 Pest Control, Deliverables - Section F, see

82. Annex 1503020 – Pest Control, Deliverables. Spec Item 3 is the Contractor’s Work Plan. Is the information required for this Plan covered by Factor 1 – Management Approach of is it a separate document? If it is a separate document please provide instruction for the contents and clarify whether it is exempt from the page count.

Answer: Per Amendment 0003 the Contractor’s Work Plan is to be submitted 15 after contract award. It is not covered by Factor 1.

83. Attachment J-0200000-13 –Relevant Experience Project Checklist. Please clarify if this form is for Government use or to be completed by offerors. If it is to be completed by offerors, please provide instructions with regard to completing the information requested in the individual cells.

Answer: Form has been deleted, per Amendment 003

84. Non-cost/price Factors for Submission Requirements. Can offerors use a font smaller than 12 point for graphics and tables as long as they are readable?

Answer: The Government considers 12-point Arial or Times New Roman font to be sufficient for Section L - 5252.215-9300 - Content of Proposals (b) (1) - Non-Cost/Price Factors Submission Requirements.

85. A pricing strategy sometimes used for contract pricing is for an offeror to base its initial proposal pricing on the existing CBA until the expiration date of the CBA. The offeror then submits pricing for the remainder of the contract term based on reduced DOL WD rates to gain a significant pricing advantage for its proposal. For evaluation purposes, will the government allow or accept the use of this strategy?

Answer: Section J, Attachment J-0200000-02 - CBA-2017 - In accordance with

Section 2(a) and 4(c) of the Service Contract Act, as amended, employees employed by the contractor(s) in performing services covered by the Collective Bargaining Agreement(s) are to be paid wage rates and fringe benefits set forth in the current collective bargaining agreement and modified extension agreement(s).

86. The current CBA with the International Union of Operating Engineers Local 465 expires

March 31, 2020. In light of this, will the Government expect offerors to submit pricing based on the CBA seniority, salaries, benefits and provisions until March 31, 2020, and then revert back to the established DOL WD rates until new CBA negotiations are complete?

the contractor(s) in performing services covered by the Collective Bargaining

87. The current CBA with the International Union of Operating Engineers Local 465 expires

March 31, 2020. In order to fairly evaluate pricing among offerors, would the Government please advise what salaries, benefits and provisions offerors are to base their pricing on for the remainder of the contract years past the March 31, 2020, CBA expiration date?

the contractor(s) in performing services covered by the Collective Bargaining

88. Attachment J-0200000-11_BOS_ELIN; Attachment J-1502000""ELIN A001;J-1502000-

06, Historical Service Order Workload"2;& 56"

"ELIN A001 provides a number of Service Orders for Emergency, Urgent, and Routine that total to 5,000 annual service orders, while Attachment J-1502000-06 indicates an average of 11,610 annual service orders.

Why is there such a difference in the total number of service orders, and Does the workload data in Attachment J-1502000-06 include IMP service order work?

The numbers associated with the work load Attachment J-1502000-06 should be used to understand the general work load.

The Service Orders listed in J-0200000-11 A001 is a representation of estimated service orders minus the service orders that now will be associated with IMP equipment.

IMP equipment does NOT have service orders. Cost associated with IMP should include cost for estimated trouble calls expected for the associated IMP equipment.

So if the average work load from previous history is 11611 Service Orders and 5000 are associated with equipment that is NOT IMP then it is estimated that 6611 of the average service orders would be associated with the IMP equipment.

89. Attachment J-0200000-11_BOS_ELINS A014, A015, and A017 3 and 4 "Government is referring to the listed ELINs for Integrated Maintenance Program (IMP) as IPM. Should the IPM be listed as IMP?

Answer: ELIN has been updated to read IMP instead of IPM, See Amend 0003

90. Attachment J-0200000-11_BOS_ ELIN A004AH and A012, 2 and 3. Are the 5 Generators listed in ELIN A004AH included in the ELIN A012 listing of Generators?

Please clarify the requirement.

Answer: No, these five (5) are separate because the generators are part of the gate security.

91. ELIN A014AH indicates a quantity of 3 Cooling Towers, while Attachment J-1502000- 09 provides a listing of 2 Cooling Towers. Please provide which quantity of cooling towers is correct.

Answer: The quantity of cooling towers on the ELIN has been updated see Amendment 0003.

92. The column that lists the Quantity of Airplane Sun Shade Inventory indicates 12, 12, 12 and 2. Is the quantity listed the number of shelders (shades) for each facility listed, or do the numbers relate to the months of service required?

Answer: Number of Shades

93. Please provide the horsepower of each Air Compressor listed, a list of which compressors are centrifugal and which are reciprocating, and please provide if any of the compressors are gas-driven.

Answer: Updated J-1502000-13 with HP and if compressor is centrifugal or reciprocating, see Amendment 0003.

94. Please provide the listing of WHE in Attachment J-1502000-15 to include: 1) which cranes are bridge cranes; 2) which WHE are electric and which are manual operation; 3) which WHE are hydraulic; and 3) what is the tonnage for each of the items listed in Attachment J-1502000-15.

Answer: Crane Inventory updated per Amendment 0003

95. PWS 1700000 Spec Item 3.4 BSVE Repair states that the ""Contractor is responsible for repairs 16 estimated flat rate hours and $250 of total direct material costs. Work in excess of the above limit may be ordered under the non-recurring work portion of the contract"", while Attachment J-1700000-03 states ""The Contractor shall provide all maintenance and repair of all equipment for Alpha codes A - Z listed regardless of age or mileage.

This annex will have a Recurring Work PRICE THRESHOLD (RWPT) as outlined below for all USMC owned CESE. The Contractor is responsible for all direct labor cost and the material cost up to the RWPT, per incident, per each piece of equipment."" The RWPT limits in the provided tables range from $5,000 - $20,000 for CESE, and $500 - $4,500 for WHE.

Please clarify if the contractor is responsible for the 16 hours and $250 materials limit as stated in the PWS, or the RWPT thresholds provided in the Attachment J-1700000-03."

Answer: C-1700000 spec item 3.3.1 Related information has been updated to read Contractor is responsible for any repairs found during maintenance up to 16 estimated flat rate hours and $250 of total direct materials costs, see Amendment 0003.

C-1700000 spec item 3.4 related information has been updated to read Contractor is responsible for repairs in accordance with the recurring work price thresholds found in J-1700000-03, see Amendment 0003.

96. Will the Government please provide an editable Excel worksheet of the ELIN file Attachment J-0200000-11 for the Price Proposal submission?

Answer: Section B - B.21 Request for Proposal (RFP) Files:

Solicitations are posted to the NECO website (https://www.neco.navy.mil ) as mandated by our Agency. By necessity, these files are protected to prevent unauthorized editing.

It is the sole responsibility of the offeror to obtain the RFP files, along with any amendments, from this website.

Unprotected editable file copies of the RFP documents including: Word, Excel and/or .pdf files (Adobe Acrobat Files) will not be provided. Please plan accordingly.

97. The RFP page 246 states "For a JV, the offeror shall provide the signed U.S. Small Business Administration (SBA)-approved Joint Venture Agreement or an SBA-approved Mentor-Protégé Agreement as part of this Factor."

Either of these agreements can be in excess of 30 pages. Would the Government consider moving this requirement to the Price Volume, or consider excluding this requirement from the 100 page limit?

Answer: The U.S. Small Business Administration (SBA)-approved Joint Venture Agreement or an SBA-approved Mentor-Protégé Agreement is excluded from the 100 page count.

98. The solicitation states "The period of performance will be determined at the time of award." The CBA Wage Schedule provides rates for April 2017, 2018, and 2019. Please clarify whether the contract is expected to start before or after April 1, 2018.

Answer: Yes, it is estimated to start before April 1, 2018.

99. The RFP states "The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre- expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc." The instructions given in B.14c on what to include in the price for Unit Priced Labor seem to contradict the description of Unit Price Labor (UPL) Work (Negotiated) in 2.17.2 on Page 64 of the RFP. There it states that there will be”…separately priced labor, material, and equipment exhibit line items.”

1) If there will be separately priced equipment and materials (including the Contractor’s non-recurring work material fixed burden rate [pg. 65]) on the negotiated task orders, why is the offeror being instructed to include equipment costs and material handling cost in the Unit Priced Labor Rate?

Answer: Incidental Equipment and material handling costs will be included in the UPL as stated in B.14

2) Is the intent for the Unit Priced Labor Rate to cover all costs through profit with the exception of Materials and Equipment Requirements as defined in 2.17.2.1.2 on Page 64?

Answer: Yes

100. ATTACHMENT J-1700000-02 FLEET INVENTORY - Are "ATSI" items listed under

"Location Assignment / Class" Government Owned, Contractor Operated vehicles/equipment for used on this contract?

Yes, the equipment associated with ATSI is Government owned equipment that the Contractor uses.

101. ELINs x001AA, x001AB, and x001AC all contain quantities in the "Description" field.

We submitted a clarifying question on these quantities earlier, and Amendment 002 revised the ELIN schedule, column E "Unit of Issue", from "EA" to "MO". However, it is still unclear whether the quantities in the "Description" field represent monthly quantities or annual quantities. For instance, Routine service orders are quantified at "3,600". Are we to expect 3,600 calls per month or per year? It is clear pricing must be on a monthly basis, but the quantity we are to price per month is still unclear. Please clarify.

1700000 – Base Support Vehicles and Equipment

Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Safety

2.3.2 Audits and Inspections

2.3.3 Special Vehicle Maintenance and Repair Requirements

2.3.3.1 Established Priorities

2.3.3.2 Allowable Downtime Standards

2.3.3.3 Downtime Computation

2.3.3.4 Temporary Suspensions of Downtime Standards

2.3.3.5 Replacement Material, Parts, and Equipment

2.3.3.6 Modifications or Alterations

2.3.3.7 Excessive Repairs

2.3.3.8 Shop Repair Orders (SROs)

2.3.3.9 Major Repairs (Non-Recurring Work)

2.3.3.9.1 Non-Recurring Work Preparation of Proposals

2.3.4 Labor Requirements

2.3.5 Fleet Size

2.3.6 Government-Furnished Property

2.3.7 Replacement Vehicles

2.3.8 Rental Equipment

2.3.9 Excess Vehicles

2.3.10 Key Control

2.3.11 Government Authority

2.3.12 Records and Reports

2.3.13 BSVE Operators

2.3.14 Interim or Breakdown Repair

2.3.15 Wrecked Vehicles

2.4 References and Technical Documents

3 Recurring Work

3.1 Operations

3.1.1 WHE/MHE/ CESE Services

3.2 Support Services

3.2.1 Dispatching Service

3.2.2 Non-Government Owned Leased Vehicles

3.2.2.1 GSA Leased Vehicles

3.2.2.2 Other Commercial Leased Vehicles

3.2.2.3 New and Used Reassigned Vehicles and Equipment Services

3.3 Maintenance

3.3.1 Maintenance (Government-Owned)

3.3.1.1 Inspection and Load Test Certification of WHE, MHE and OHE

3.3.1.2 Preventive Maintenance Inspections

3.3.1.3 Rolling Stock Rubber Tire and Associated Equipment for Spare Tire Install

3.4 BSVE Repair

3.5 BSVE Emergency Service

3.6 Emergency Work

4 Nonrecurring Work

Spec Item Title Description 1 General Information The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Base Support Vehicles and Equipment services at Marine Corps Air Station (MCAS), Laurel Bay (LB), the Medical Clinic and other Government agencies when directed by the KO in Beaufort, SC.

1.1 Concept of Operations The intent of 1700000 BSVE is to specify the requirements for a transportation program consisting of vehicles, equipment maintenance and repairs. The vehicle and equipment operations shall include dispatch, Weight Handling Equipment (WHE) / Material Handling Equipment (MHE), Ordinance Handling Equipment (OHE), liquid movements, people movements, operator licensing and training, inspection and certification, and specified administrative program management.

The following services are not considered BSVE and are not included in this template:

Maintenance and repair of facility mounted Weight Handling Equipment (WHE) is included in 1502000 Facility Investment.

Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1700000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations of each spec item within the BSVE function.

2.2.1 Certification, Training, and Licensing

BSVE operators shall comply with all Federal, State, and Local laws and regulations regarding certification, training and licensing.

Weight Handling Equipment (WHE) / Material Handling Equipment (MHE), Ordinance Handling Equipment (OHE), Civil Engineering Support Equipment (CESE) operators shall comply with the standards stated in NAVFAC P-300, NAVFAC P-307, and NAVSEA OP-2239.

Contractor shall provide personnel who have all necessary operator licensing and certifications needed to operate any cranes located on MCAS. IAW with NAVFAC regulations of their licensing equivalent.

Personnel working on electric vehicles, Hybrid/E85, ambulances, rescue vehicles, and fire trucks shall be certified to work on the electrical components, sub-assemblies and assemblies.

2.3 Special

Requirements

2.3.1 Safety Vehicles used for transporting ammunition, explosives, or other dangerous/hazardous material shall be marked and operated per NAVSEA OP- 2239 and the rules and regulations prescribed by the Federal Motor Carrier Safety Regulations, U.S. Department of Transportation, Federal Highway Administration, Bureau of Motor Carrier Safety.

Necessary permits for the movement of overweight/oversized loads on public highways shall be obtained.

2.3.2 Audits and

Inspections

The Contractor shall provide assistance and cooperation for all authorized transportation related inspections, internal reviews, and audits conducted by the Government. The Government and other external agencies perform approximately five audits and inspections per year.

2.3.3 Special Vehicle

Maintenance and Repair Requirements

The purpose of this Spec Item is to establish and define priorities and standards to be observed during the performance of BSVE maintenance and repair.

Spec Item Title Description

2.3.3.1 Established

Priorities The Fleet Inventory shown in J-1700000-02 indicates the priority assigned to each piece of BSVE in the fleet. The Government may change the priorities of up to 10% of the BSVE without a contract modification. The Contractor shall perform maintenance and repair in accordance with the timeframes established in the following priorities:

Priority 1 Generally, Priority 1 BSVE includes emergency vehicles (ambulances, fire trucks, police sedans and pickups), utility boom bucket trucks, and automobiles assigned to Commanding Officers and their staffs. However, the KO may designate Priority 1 work without regard to the type of vehicle use. Work on BSVE in this category shall start immediately after being reported down or received in the shop during regular working hours, and within two hours after regular working hours.

In the event BSVE will be down more than 24 continuous hours, the Contractor shall notify the KO of the reason for the delay, action being taken to shorten the delay, and the estimated day and hour BSVE will be returned to service.

Excluding such delays, the Contractor shall work uninterrupted until maintenance/repair is complete.

Priority 2 Generally, Priority 2 BSVE includes designated buses, automobiles assigned to base tenant activity staffs, emergency service vehicles, cranes, and MHE.

However, the KO may designate Priority 2 work without regard to the type of vehicle use. Work shall be completed on BSVE in this category within two hours after being reported down or received in the shop during regular working hours, and within four hours after regular working hours.

In the event BSVE will be down more than 48 continuous hours, the Contractor shall notify the KO of the reason for the delay, action being taken to shorten the delay, and the estimated day and hour BSVE will be returned to service.

Excluding such delays, the Contractor shall work uninterrupted until maintenance/repair is complete.

Priority 3 Work shall be completed on BSVE in this category within five working days after being reported down or received in the shop.

2.3.3.2 Allowable

Downtime Standards

The Contractor shall manage the overall maintenance effort so BSVE downtime does not exceed the allowable downtime standards specified herein. For the purpose of computing downtime, regular working hours is defined as eight hours per day, 0730 to 1600, Mondays through Fridays, except observed Federal holidays.

Downtime hours per shop repair shall not exceed the Allowable Individual Downtime by Alpha Code specified in J-1700000-03. Downtime hours per individual alpha group shall not exceed 10% of the total available hours per individual alpha group per month (invoice period). For any given alpha group, the total hours of availability per month equals the total number of units in the group times the number of regular working hours per month.

Spec Item Title Description

2.3.3.3 Downtime

Computation Downtime for Priority 1 BSVE shall commence immediately when reported down or received in the shop during regular working hours.

Downtime for Priority 2 BSVE shall commence two hours after being reported down or received in the shop during regular working hours.

Downtime for Priority 3 BSVE shall commence two working days after BSVE is reported down or received in the shop.

Downtime will terminate when a unit is returned to service.

Any time period that BSVE is returned to the Contractor for rework shall be included in the downtime computation. Any time period BSVE is under the control of the Government shall not be included in the downtime computation. If the Government elects to have work performed by other than the Contractor, any downtime associated with such performance will not be included in the downtime computation. When computing downtime, fractions of hours shall be rounded to the nearest hour (less than 30 minutes = 0, 30 minutes or more = one hour).

Maximum downtime per occurrence, including time awaiting parts, shall be limited to the specifications in Attachment J-1700000-03. Exceptions may be granted by the KO when submitted in writing by the Contractor prior to exceeding the allowable downtime.

2.3.3.4 Temporary

Suspensions of Downtime Standards

When the Contractor experiences a delay in material receipt that will cause the individual unit downtime of a particular unit to exceed the allowable time, the Contractor shall submit a Temporary Suspension of Downtime Accumulation to the KO per Section F. Written requests shall include a copy of a purchase order showing the material order date and expected delivery date, and information demonstrating the lack of required material is beyond the Contractor's control.

Downtime suspensions will not be approved if the material in question should have been stocked in adequate quantities to meet expected demand was not ordered to allow for adequate vendor lead times, or if the shipping method used to transport the material causes/contributes to the delay.

If granted, suspension of downtime accumulation will only cover the period from the date/time the Contractor's written request was provided to the KO to the date/time the material is received. The Contractor shall notify the KO immediately upon receipt of the material, and provide written documentation showing date and time of receipt.

2.3.3.5 Replacement

Material, Parts, and Equipment

The Contractor shall provide all material, parts and equipment for Civil Engineering Support Equipment (CESE) maintenance and repair. All parts, new or rebuilt, and materials used in the maintenance and repair shall be equal to or exceed the quality of the original manufacturer’s parts and materials. The use of used parts is prohibited unless approved by the GOVERNMENT REPRESENTATIVE. Use of parts cannibalized from other equipment must be approved in advance, in writing, by the KO.

Spec Item Title Description

2.3.3.6 Modifications or

Alterations The Contractor shall perform vehicle alterations and modifications requested by the KO or his designated representative. These requirements for alterations can include, but are not limited to, manufacturing and installing parts, i.e. roof bars, brackets, signs, seats, tie downs, security partitions, forklift trailers, 5th wheel skid plates, bumpers, step plates, ladder racks, safety rails, seat frames, and towing devices.

The Contractor shall also perform transfer of special equipment from one piece of equipment to another. (i.e. equipment bodies to new chassis, power-trains, hydraulic tailgates, emergency warning devices, etc.) This shall be accomplished by the Contractor as directed by the KO or his designated representative in the form of a Shop Repair Order (SRO).

2.3.3.7 Excessive Repairs The one-time repair limits set forth in Appendix F of NAVFAC P-300 do not apply.

Any BSVE that exceeds NAVFAC P-300 life expectancies shall be maintained as if it were in its last year of life expectancy. For example, an eight-year old BSVE Code (EC) 0313 pickup truck shall receive the same level of maintenance as a six-year old pickup truck.

2.3.3.8 Shop Repair Orders

(SROs)

All work performed on Government owned or leased vehicles (GSA leased vehicles excepted) and equipment shall be initiated, planned, scheduled and performed using the TM 4700-15/1, Ground Equipment Record Procedures (latest edition). Work shall include, but not be limited to, technical inspections, diagnosing and directing the maintenance and repair actions to be performed, and ensuring safety, reliability, and cost effectiveness.

Maintenance and repair actions shall be accomplished to maximize productivity and quality of work performed. Work generation methods shall include operator reports of deficiencies, defects noted by Government inspectors, and formal programs for preventive maintenance.

Approved manufacturer's time standards, as set forth in Contractor provided Chilton and Motors Manuals or Manufacturer's Manuals, shall be used for determining flat rates for time standards and repair of all equipment and vehicles, as well as for standard terminology for entries on Shop Repair Orders (SROs).

Contractor’s write-up of maintenance and repairs to be performed shall be explicit and all work shall be documented on the SRO. SROs shall be initiated for maintenance and repair requirements.

When complaint is validated, required repairs shall be noted on the SRO and the vehicle scheduled for repair. SRO's shall be opened for validated complaints on the same working day the vehicle is delivered to the Vehicle Maintenance Facility (VMF). The Contractor shall provide a monthly maintenance schedule for Preventive Maintenance and Annual Safety Inspections. This monthly schedule shall be produced and distributed in accordance with Section F. The Contractor shall maintain commercial SROs for any work covered by warranties and recalls.

Shop Repair Order forms are generated via Maintenance Management software.

(Fleet Anywhere/Fleet Focus)

Spec Item Title Description

2.3.3.9 Major Repairs

(Non-Recurring Work)

When ordered via the Non-Recurring work portion of the contract the Contractor shall perform major repairs exceeding the Alpha Code limits of liability. Major repairs include, but are not limited to, overhauls, complete paintings, rebuilds, rehabilitations; replacement of major components, assemblies, and subassemblies;

machining, welding, and specialized adjustments such as front end aligning and frame straightening. All major repairs shall be performed in accordance with manufacturer maintenance service manuals and NAVFAC P-300, whichever is more stringent.

The Contractor shall accomplish repairs on MCAS Beaufort tenant command vehicles and vehicles from other commands not listed in J-1700000-02, on an as-needed basis. This work will be ordered as Non-recurring work. Work orders shall be completed within five working days and other command vehicles will be treated as emergency equipment. The Contractor will request an extension of this requirement if hard to locate material required. The Contractor shall generate a cost estimate SRO for each vehicle but may not necessarily be tasked with the repair due to fiscal constraints.

2.3.3.9.

Non-Recurring Work Preparation of Proposals

The Contractor shall prepare and submit a proposal in accordance with the requirements identified in Annex 0200000 C Spec. item 2.17.2.1

2.3.4 Labor Requirements Chilton Labor Guide, Mitchell Mechanical Parts/Labor Estimating Guide, or similar estimating sources shall be used for determining the number of flat rate hours required to complete the scope of work. Total labor cost will be determined by totaling the number of flat rate hours and then multiplying by the flat rate hour unit price.

2.3.5 Fleet Size Fleet size shall be based upon the actual quantity of equipment in the fleet at a given time, and is not a cumulative total of the equipment maintained throughout the contract. The number of BSVE may vary as much as 10% without a contract modification.

Contractor acquired equipment provided to offset non-availability when the Contractor exceeds maximum allowable downtime standards shall not be considered additions to the fleet.

Each item of equipment removal from the fleet, and its designated replacement, shall be counted as a single unit for inventory purposes while the designated replacement unit is experiencing preparation for service (e.g., corrosion protection, equipment installation, marking, and record establishment).

The Contractor shall be required to continue to perform repairs to equipment, scheduled for replacement, to guarantee safe and reliable service during pending disposition.

2.3.6 Government-

Furnished Property

Except for those items specifically stated to be GFP in J-1700000-04, and in accordance with the type of GFP defined in Annex 0200000, the Contractor shall furnish everything required to perform the work prescribed within this annex.

2.3.7 Replacement

Vehicles

The Contractor shall provide substitute vehicles from the Class "C" motor pool when Class "B" assignments are required for regularly scheduled service or unscheduled service, to the maximum extent of availability of vehicles in the motor pool.

Spec Item Title Description

2.3.8 Rental Equipment If for any reason, equipment is not available to meet contract requirements

(including the standard for vehicle/equipment availability), the Contractor shall rent, purchase, or charter vehicles/equipment to meet the requirements. All requests from Government personnel for purchase, rental, and charter must be approved by the KO. Rentals and charters to meet special customer requirements will be ordered by Non-recurring work delivery order.

2.3.9 Excess Vehicles The Contractor shall prepare excess vehicles/equipment for disposal (including preparation of DD Forms 1348 and SF 120) and deliver to disposal facilities. In addition, the Contractor shall prepare vehicles/equipment for transfer to other installations when directed by the KO.

2.3.10 Key Control The Contractor shall maintain a positive system of key control for assigned CESE.

The Contractor shall maintain a spare key for assigned CESE and equipment listed in J-1700000-02. Special attention shall be paid to control of keys for CESE awaiting shop service, in service and awaiting customer pick up after completion of service, to preclude unauthorized use.

2.3.11 Government

Authority

The Government representatives have the authority to place any vehicle or piece of equipment, any Contractor furnished vehicle, or any piece of equipment operated by Contractor personnel, in a down status at any time for reasons of safety or essential maintenance.

2.3.12 Records and

Reports

The Contractor shall maintain CESE and MHE records in accordance with NAVFAC P-300, NAVFAC P-307, and other relevant directives listed in J- 1700000-06. Such records include the following:

a. Individual vehicle/equipment history jackets

b. DD Form 1342, DoD Property Record (Government-furnished equipment)

c. Accident damage repair estimates

d. Vehicle repair status

e. Annual safety and reliability inspection checklists

f. Railroad operations

Copy of DD Form 1342, DoD Property Record (Government-furnished equipment) can be found in J-1700000-05

These documents shall be acquired and maintained by the Contractor at the Contractor’s expense in the Technical Library with a copy of each maintained at the Vehicle Maintenance Facility (VMF). The Contractor will be provided all maintenance manuals in the possession of the Government at the time of award. The manuals shall be returned to the Government at the end of the contract.

Report titles, distribution, and frequencies are listed in Section F of the solicitation. The Contractor shall submit accurate and complete documents within the required timeframes.

2.3.13 BSVE Operators BSVE operators shall comply with all Federal, state,…