N40085-17-R-1140-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

BASE OPERATION AND SUPPORT (BOS) FOR FACILITY INVESTMENT SERVICES AT MARINE CIORPS AIR STATION (MCAS), LAUREL BAY (LB), BEAUFORT, SC; LAUREL BAY SCHOOLS, BEAUFORT, SC; MCAS HOUSING COMPLEX, LAUREL BAY, SC AND LOCATIONS WITHIN

THE MID-ATLANTIC AREAS OF RESPONSIBILITY

This Amendment is issued to incorporate a revised Section F - Deliverables, Section J - ELINs -Attachment J-0200000-11, Recent/Relevant Experience Form - Attachment J-0200000-13, Section M - Factor 2 - Recent/Relevant Experience of the Firm.

In addition this amendment provides proposal inquiries and responses related to the proposal and extends the proposal due date of Tuesday, 21 November 2017 to Tuesday, 28 November 2017. All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Nov-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008517R1140

X 9B. DATED (SEE ITEM 11)

17-Oct-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Nov-2017

CODE

NAVFAC MID ATLANTIC

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008517R1140

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

Proposal Inquiry Questions and Answers

13. Content of Proposals, (b), (1) Non-cost/price Factors Submission Requirements. States, “Provide Attachment J-0200000-12 Contractor’s Self-Performance Certification and Notification of Subcontracting in accordance with Factor 1- Management Approach.” Will Attachment J-0200000-12 count against the 100 page limit?

Answer: Yes Attachment J-0200000-12 counts against the 100 page limit. Per page

244 Section L, 5252.215-9300 - 100 page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements), pages sequentially numbered.

14. Factor 2 – Recent/Relevant Experience of the Firm, (i), Size. Will projects performed under a Multiple Award Contract be considered similar in size, if the total value of the projects exceeds $5M or greater per year?

Answer: The total of the contract amount will not be considered as similar size, scope and complexity as it is a Multiple Award Contract (MAC). However, Firm Fixed Priced task orders awarded the contractor similar in size, scope and complexity will be within the guidelines of the RFP.

15. Factor 2 – Recent/Relevant Experience of the Firm, B. Evaluation Factors for Award, (i).

States, “The attached Relevant Experience Form (Attachment D) is MANDATORY and SHALL be used to submit project information.” Should this be J-0200000-12?

Answer: It should be Attachment J-0200000-13, see Amendment 0002

16. Deliverables, Annex/Spec Item, Form Attachment Number. Shows the Form Attachment

Number as J-0200000-12, with the Deliverable Title of “Contractor Hazardous Material Inventory Log. Please clarify, as this is identified as the Contractor’s Self-Performance Certification and Notification of Subcontracting in other areas of the Solicitation.

Answer: It should be Attachment J-0200000-08, see Amendment 0002

17. Factor 4 – Past Performance. Please clarify if only CPARS, completed and/or first pages of

PPQs, and performance recognition documents are the only information to be included in this Factor. Factor 2, Recent/Relevant Experience of the Firm, states, “The attached

Relevant Experience Form (J-0200000-13) is MANDATORY and SHALL be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form.”

Answer: The contractor shall submit all documentation required in Section L, 5252.215-9300 – Content of the proposals. Attachment J-0200000-13 – Recent, Relevant Experience form is a condition of Factor 2 – Recent/Relevant Experience.

The contractor should review Section L, 5252.215-9300 – Content of the proposals, Factor 4 –Past Performance for submission.

NOTE: The distinction between Recent / Relevant Experience and Past Performance is that Experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past Performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

18. Factor 4 – Past Performance. States, “Also include performance recognition documents received within the last (5) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.” Will these performance recognition documents count against the 100 page limit?

Answer: Yes, per page 244 Section L, 5252.215-9300 - 100 page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements), pages sequentially numbered.

The performance recognition documents would be considered other documentation responsive to the solicitation.

19. Factor 4 – Past Performance, (ii) Basis of Evaluation. In order to demonstrate a “pattern” of successful completion of tasks, deliverables that are timely and of good quality, and cooperativeness and teamwork with the Government, can contractors submit multiple years of CPARS for projects? If so, will the CPARS submitted count against the 100 page limit?

Answer: Yes, Per page 244 Section L, 5252.215-9300 - 100 page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements), pages sequentially numbered.

CPARS documentation would be considered other documentation responsive to the solicitation.

20. Standard Form (SF)33 Block 9 states: Sealed offers in original and 4 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8

Price Proposal – (i) Solicitation Submittal Requirements: Offerors shall submit one (1) original and one (1) copy of the price proposal, in a separate three ring binder, that shall include the following: Signed Solicitation, Offer and Award Forms (SF 33), including Section B (CLINs 0001 through 0016), with all amendments acknowledged. Please clarify the total number copies of SF33 required, 5 total copies (1 original + 4 copies) or 2 total copies (1 original + 1 copy)?

Answer: Per Section L and Section 9 of the standard Form 33 the four (4) copies are:

the three (3) non-cost/price proposal copies and the one (1) copy of price are the 4 copies. The one (1) original for non-cost/price and one (1) original for price would not be considered copies.

21. Attachment J-0200000-13 Relevant Experience Individual Project Data Sheet 6. Type of

Work: RAO Projects. Please provide a definition for RAO.

Answer: See Amendment 0002

22. Attachment J-0200000-13 Relevant Experience Individual Project Data Sheet 6. Type of

Work: LTM Projects. Please provide a definition for LTM.

Answer: See Amendment 0002

23. Will escorts be needed to perform any of the testing/inspections of the Fire & Life Safety systems throughout the base?

Answer: Yes, in certain areas of Building 2145, (Pilot Training Center) that have restricted access. Escorts are provided by the building security office.

24. We were told certain buildings have higher levels of security thus needing a higher access level, which buildings require the higher access levels?

Answer: Building 2145 (Pilot Training Center) has restricted access areas (see

Question 1). Building 2146 (F-35 Hanger has a restricted access area. Escorts are provided by the building personnel at both locations.

25. In the solicitation page 104, 3.3.3 - Fire Protection Systems, it states "IMP shall adhere to established guidelines in accordance with NFPA, UFC 3-601-02, Operations and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems." The frequency of inspections are much different between NFPA and UFC. Question: Which code prevails for the Frequency of Inspections, NFPA or UFC?

Answer: Depending on the function, the most stringent code to be enforced.

26. Is there an annual requirement for each Foam Tank system to release a small portion of the foam and have a sample tested off site? If yes how do we dispose of the excess foam?

Answer: There is a sample test requirement once per year taken from the tank. They do not do a release to test the foam.

27. Are there any fire and smoke dampers that require testing under this scope of work?

Answer: This requirement is accomplished under a task order when required.

28. If there are fire and smoke dampers, how many are in each building? If yes, when were the fire and smoke dampers last tested?

Answer: This requirement is accomplished under a task order when required.

29. Is there any 6 year maintenance requirements for the Fire Extinguishers? Please provide a list by building of those fire extinguishers needing 6 year maintenance.

Answer: This requirement is accomplished under a task order when required.

30. Is there any 12 year hydrostatic testing requirements for the Fire Extinguishers? Please provide a list by building of those fire extinguishers needing 12 year hydrostatic testing.

Answer: This requirement is accomplished under a task order when required.

31. Attachmnet J-1502000-06 Historical Service Order Workload. Are SO's for Bachelor

Quarters included in Attachment J-1502000-06?

Answer: Yes

32. N40085-17-R-1140 J-0200000-11_BOS_ELIN.pdf "Will the government clarify if the contractor should use the workload included in the Section J attachments or the N40085- 17-R-1140 J-0200000-11_BOS_ELIN.pdf workbook if there are any discrepancies?

For example, SLIN A001aa (emergency) shows qty 500 ea, A001AB (urgent) 900 ea, A001AC (Routine) 3,600 ea. The workload in J-1502000-06 Shows Emergency Avg: 473, Urgent Avg: 692, and Routine Avg 10,446. "

Answer: The numbers associated with the workload attachment J-1502000-06 should be used to understand the general work load. The Service Orders listed in J-0200000- 11 A001 is a representation of estimated service orders minus the service orders that now will be associated with IMP equipment.

IMP equipment does NOT have service orders. Cost associated with IMP should include cost for estimated trouble calls expected for the associated IMP equipment.

So if the average work load from previous history is 11611 Service Orders and 5000 are associated with equipment that is NOT IMP then it is estimated that 6611 of the average service orders would be associated with the IMP equipment.

33. N40085-17-R-1140 J-0200000-11_BOS_ELIN.pdf SLIN A033AA and H033AA - COL4 Base Measures (Reduced Levels) has a quantity of 12 for each of these while the rest of the X033AA CLIN's show a quantity of 0. Is it the government's intent that the contractor price these items for the first and last year only?

Answer: COL Base 4 is a reduced level. This line item is in place if for some reason the level of Pest Control should need to be reduced. Once the annual cost for the Pest control at COL is determined then it is divided by 12 which will give you the unit price.

34. Is it the contractor’s responsibility to acquire the SBA signature?

Answer: In accordance with the solicitation Section L, 5252.215-9300 - Content of Proposal, Factor 2 - Recent/Relevant Experience of the Firm If the Offeror is a Joint Venture (JV), relevant project experience shall be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. For a JV, the offeror shall provide the signed U.S. Small Business Administration (SBA)-approved Joint Venture Agreement or an SBA-approved Mentor-Protégé Agreement as part of this Factor.

Failure to submit an SBA-approved Agreement will result in the relationship being considered as Prime/Subcontractor, and the prime contractor will not be found acceptable on the basis of the subcontractor’s experience only.

SECTION F - DELIVERIES OR PERFORMANCE

The following have been modified:

MANAGEMENT AND ADMINISTRATION

0200000 – Management and Administration

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

0200000/ 2.2.1.2

N/A Request to Work Outside Government’s Regular Working Hours

At least seven calendar days prior to requested day.

KO 1 As required

0200000/ 2.3.4

N/A Permits and Licenses

Before work commences and as requested by the KO.

KO 1 As specified

Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

0200000/ 2.3.4.2

N/A Gas Free Certifications

Within 15 days after award

KO 1

0200000/ 2.3.5

N/A Certificate of Insurance

Within 15 calendar days after award.

KO 1 As specified

0200000/ 2.3.11

N/A Cost Account Code (CAC) Report

First work day of each month.

KO 1 Monthly

0200000/ 2.3.12

41 CFR Parts 61-250 and

61-300

VETS-4212

Federal Contractor Reporting

Between 1 Aug and 1 Sept during each contract period.

KO 1 Annually

0200000/ 2.5.1

N/A Safety Data Sheets Before hazardous material is brought on base.

KO /

CHRIMP

1 As specified

0200000/ 2.6.3

N/A Annual Work Schedule

Within 30 calendar days of contract award or notice to exercise an option

KO 1 As specified

0200000/ 2.6.5

J-0200000-05-

MCAS Utility Outage Request Form

10 working days in advance of the planned outage

KO/ or Designate

1 As specified

0200000/ 2.6.5

J-0200000-05-

Excavation Request Form

10 days prior to the planned excavation

KO/ or Designate

1 As specified

0200000/ 2.6.7.1

N/A Quality Management Plan

Within 15 calendar days after award and within seven calendar days of changes.

KO 1 As specified

0200000/ 2.6.7.2

N/A QC Inspection File Within five calendar days of completion/ termination of the contract.

KO 1 As specified

0200000/ 2.6.7.2.1

N/A Contractor Quality Inspection and Surveillance Report

First work day of each month.

KO 1 Monthly

0200000/ 2.6.8

N/A Property Management Plan

Within 45 calendar days after award.

KO 4 As specified

0200000/ 2.7.1

N/A List of Key Personnel and Qualifications

Within 15 calendar days after award.

KO 1 As specified

0200000/ 2.7.1

N/A Organizational Chart

Within 15 calendar days after award.

KO 1 As specified

Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

0200000/ 2.7.2.6

N/A Proof of Legal Residency

Prior to be admitted to site of work.

KO 1 As specified

0200000/ 2.7.3

N/A Contractor Labor Hours (eCMRA) Report

No later than 31 October

KO 1 Annually for labor executed during the period of performance during each Government fiscal year

(FY)

0200000/

2.8.1 N/A Employee List Upon request. KO 1 As required

0200000/ 2.8.8

N/A Personnel Security Investigation (PSI), Fingerprint Card (FD87), and OF- 306 Declaration for Federal Employment

Prior to employee access to sensitive unclassified information.

KO/

Security Manager

1 As required

0200000/ 2.9.2

N/A Accident Prevention Plan

Within 15 calendar days after award and within seven calendar days of changes.

KO 3 As specified

0200000/ 2.9.3

N/A Activity Hazard Analysis

Together with the Accident

Prevention Plan and for changes.

KO 1 As specified

0200000/ 2.9.4

N/A Compliance Plans, Programs, and Procedures

Together with the Accident

Prevention Plan and for changes.

KO 1 As specified

0200000/ 2.9.6

J-0200000-05-

NAVFAC

Contractor Incident Reporting System

(CIRS)

Within five calendar days of accident.

KO 1 As required

0200000/ 2.9.6

J-0200000-05-

Weight Handling Equipment Accident Report

Within 15 working days of accident.

KO 1 As required

0200000/ 2.9.6

J-0200000-05-

Crane and Rigging Gear Near Miss Report

Within 15 working days of accident.

KO 1 As required

0200000/ 2.9.8

N/A Monthly On-Site Labor Report

First work day of each month.

KO 1 Monthly

Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

0200000/ 2.9.9

N/A OSHA Citations and Violations Corrective Action Report

Within 48 hours after receiving a citation.

KO 1 As required

0200000/ 2.9.11

N/A Safety Certifications

Within 15 calendar days after award and as old certifications expire.

KO 1 As specified

0200000/ 2.10.1.1

N/A Water Conservation Plan

Within 15 calendar days after award and for changes.

KO 1 As specified

0200000/ 2.10.2.1

N/A Class I ODS Report

Within 24 hours following delivery of refrigerant to

DLA

KO 1 As required

0200000/ 2.10.2.2

N/A Solid Waste Data By the 15th of the month.

KO/

NREAO

2 Monthly

0200000/ 2.10.2.3

J-0200000-08 Emergency Planning and Community Right- To-Know Act (EPCRA) Report

Within 15 calendar days after contract award and not less than 10 working days prior to planned use of hazardous material.

KO 2 As specified

0200000/ 2.10.2.5

J-0200000-08 Contractor Hazardous Material Inventory Log

Within 15 calendar days after the end of each calendar year and at termination of the contract.

KO 2 Annually

0200000/ 2.10.3

N/A Sustainable Procurement and Practices Plan

Within 15 calendar days after award and within 15 calendar days after exercised option periods.

KO 1 Annually

0200000/ 2.10.3

N/A Sustainable Delivery of Services Report

Within five calendar days after each contract period.

KO 1 Annually

Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

0200000/ 2.10.3.2

N/A Recovered Material Certification

.As specified KO 1 When a product containing recovered materials is equal to or better than the original and could be used.

0200000/ 2.14

N/A Daily Report to Inspector

Daily KO 1 When applicable

1502000 – Facility Investment

SECTION F: DELIVERIES OR PERFORMANCE

Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original/ Copies

Number of Copies

(including original)

1502000/ 2.2.1

N/A

Certification and Licenses

Within 15 days after award or as requested by the

KO

KO 1 Once for initial submittal, then as requested

1502000/ 2.5.1

N/A As Built Drawings

KO within five working days of completion of each project.

KO 3 Maintain current and provide to KO as requested.

1502000/ 2.5.2

N/A New Facilities final Equipment Inventory

30 days prior to use

KO 3 Maintain current and provide to KO as requested

1502000/

N/A Warranty Within 24 hours of KO request

KO 1 Maintain current and provide to KO as requested

1502000/

N/A Maintenance, repair, alteration data

Within 24 hours of KO request

KO 1 Maintain current and provide to KO as requested

1502000/ 3.1

N/A Service Order Summary Report

First work day of each month

KO 2 Monthly

1502000/ 3.2

Preventive Maintenance Program Plan

15calendar days following contract award

KO 2 Annually

1502000/ 3.2

N/A Monthly PM Work Schedule

Five work days prior to the beginning of each month

KO 1 Monthly

1502000/ 3.2

N/A Scheduled PM Work not performed

Within the first 5 working days beginning of each month

KO 1 Monthly prior to invoicing

1502000/ 3.2.1

N/A Water treatment test results

As required KO 1 Monthly prior to invoicing

1502000/ 3.2.1

N/A Dip slide results Within 7 days of sampling

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original/ Copies

Number of Copies

(including original)

1502000/ 3.2.1

N/A Corrosion coupons Within one month of pulling coupons

KO 1 Semi annually

1502000/ 3.2.2

N/A Documentation of DDC scheduled work performed

Within the first 5 working days beginning of each month

KO 1 Monthly

1502000/ 3.2.2

N/A Documentation of DDC scheduled work that was NOT performed

Within the first 5 working days beginning of each month

KO 1 Monthly

1502000/ 3.2.3

N/A Boiler Water Testing and Treatment results

As required KO 1 Monthly prior to invoicing

1502000/ 3.2.4

N/A Security Systems and Equipment repair report

As required KO 1 Monthly

1502000/ 3.2.6

J-1502000-14 Cathodic Protection reports monthly

As required KO 2 Monthly

1502000/ 3.2.6

J-1502000- 14-01

Cathodic Protection reports Quarterly

As required KO 2 Quarterly

1502000/ 3.2.11

N/A Water Quality testing report

First work day of each month

KO 1 Monthly

1502000/ 3.2.11

N/A Repairs to Arresting Gear

As required KO 1 Monthly

1502000/ 3.2.12

N/A Generator testing schedule

As required KO 2 Within 30 days after award 1502000/ 3.2.12

J-1502000- 31-16

Air Quality Report First work day of each month

KO 1 Monthly

1502000/ 3.3

Integrated Maintenance Program Plan

30 calendar days after contract award

KO 2 Annually

1502000/ 3.3

N/A Monthly IMP Schedule and IMP Maintenance and Repair Status

Five work days prior to the beginning of each month

KO 1 Monthly

1502000/ 3.3.1

J-1502000- 21-04

Daily AM/PM HVAC report

Twice daily KO 1 Daily

1502000/ 3.3.2

N/A Fuel Usage and Readings

As required KO 1 Weekly

1502000/ 3.3.3

J-1502000- 31-17

Daily Fire Alarm Report

As required KO 1 Daily

1502000/ 3.3.3

N/A After Action Report Twice weekly KO 1 Weekly

Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original/ Copies

Number of Copies

(including original)

1502000/ 3.4

Inspection, Testing, and Certification Program

30 calendar days after contract award, and as required

KO 1 Annually

1502000/

Inspection, Testing, Program Monthly Summary Report

First work day of each month

KO 2 Monthly

1502000/

Inspection, Testing

Schedule

First work day of each month

KO 2 Monthly

1502000/ 3.4

N/A Defect report As required KO 2 two working days following the inspection

1502000/ 3.4.1

N/A Boiler is ready Notification for Certification

As required KO 2 5 calendar day prior to certification 1502000/ 3.4.1

N/A Interruption of services and repair schedule.

As required KO 2 Within 10 working days prior to interruption.

1502000/ 3.4.2

N/A WHE is ready Notification for Certification

As required KO 2 5 calendar day prior to certification 1502000/ 3.4.2

Certification of Load Test and Condition Inspection Form

First work day of each month

KO 2 Monthly

1502000/ 3.4.2

N/A Crane Condition Inspection Record

As required KO 1 Within 5 working days after inspection

1502000/ 3.4.3

N/A Back Flow is ready Notification for Certification

As required KO 2 5 calendar day prior to certification 1502000/ 3.4.4

N/A VTE is ready Notification for Certification

As required KO 2 30 calendar day prior to certification

1502000/ 3.4.4

Inspection and Test Report for Vertical Transportation Equipment

First work day of each month

KO 2 Monthly

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original/ Copies

Number of Copies

(including original)

1502000/ 3.4.5

N/A Notification of Fire Protection System is ready for Certification

As required KO 2 30 calendar day prior to certification

1502000/ 3.4.5

Inspection and Test Report for Fire Protection

First work day of each month

KO 2 Monthly

1502000/ 3.5

Other Recurring Services Program

30 calendar days after contract award

KO 2 Annually

1502000/ 3.5

N/A Other Recurring Services Work Monthly Summary Report

Within the first 5 working days beginning of each month

KO 1 Monthly

1502000/ 3.5.1

N/A Exterior Lighting Program

30 calendar days after contract award

KO 1 Annually

1502000/ 3.5.2

N/A Grease Trap Inspection Schedule

30 calendar days after contract award

KO 1 Annually

1502000/ 3.5.3

N/A Air Field Lighting System Inspection Schedule

30 calendar days after contract award

KO 1 Annually

1502000/ 3.5.3

Lighting Vault log books

Within 24 hours of KO request

KO 1 Maintain current and provide to KO as requested

1502000/ 3.5.4

N/A 400 Hz converters Inspection Schedule

30 calendar days after contract award

KO 1 Annually

1502000/ 3.5.5

N/A Storm Drainage Systems Schedule

30 calendar days after contract award

KO 1 Annually

1502000/ 3.5.5

J-1502000- 31-15

Quarterly Storm Water Best Management Practices Check List

Within 5 days of the month following the Inspection

KO 1 Quarterly

1502000/ 3.5.6

N/A Fuel Storage Tanks and Facilities Schedule

30 calendar days after contract award

KO 1 Annually

Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original/ Copies

Number of Copies

(including original)

1502000/ 3.5.6

J-1502000- 31-01

Standby Fuel usage report

Within the first 5 days of the following month

KO 1 Monthly

1502000/ 3.5.6

J-1502000- 31-02

Fuel Storage Tanks Readings

Within the first 5 days of the following month

KO 1 Monthly

1502000/ 3.5.6

J-1502000- 31-03

Tank inspections Within the first 5 days of the following month

KO 1 Monthly

1502000/ 3.5.6

J-1502000- 31-04

Fuel Storage Tanks overfill

Within the first 5 days of the following month

Monthly

1502000/ 3.5.6

J-1502000- 31-05

Fuel Storage Tanks ( tank integrity)

Within the first 5 days of the following month

Monthly

1502000/ 3.5.6

J-1502000- 31-06

Fuel Storage Tanks visual inspection

Within the first 5 days of the following month

Monthly

1502000/ 3.5.6

J-1502000- 31-07

Fuel Storage Transfer pipeline inspection.

Biweekly

By Tuesday the week following the inspection

Biweekly

1502000/ 3.5.6

J-1502000- 31-08

Fuel Storage Transfer pipeline inspection. Annual

Within the first 5 days of the following month

Annually

1502000/ 3.5.6

J-1502000- 31-09

Fuel Storage Transfer pipeline pressure test

Within the first 5 days of the following month

Annually

1502000/ 3.5.6

J-1502000- 31-10

Facilities inspection.

Month

Within the first 5 days of the following month

Monthly

1502000/ 3.5.6

J-1502000- 31-11

Facilities inspection.

Annual

Within the first 5 days of the following month

Annually

Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original/ Copies

Number of Copies

(including original)

1502000/ 3.5.6

J-1502000- 31-12

Fuel Storage Tanks Spill containment weekly

By Tuesday the week following the inspection

KO 1 Weekly

1502000/ 3.5.6

J-1502000- 31-13

Secondary containment

Within the first 5 days of the following month

KO 1 Weekly

1502000/ 3.5.7

N/A Bachelor Quarters Inspections Scheduled

30 calendar days after contract award

KO 1 Annually

1502000/ 3.5.8

N/A Aircraft Hanger and Squadron Administration Spaces Inspections Scheduled

30 calendar days after contract award

KO 1 Annually

1502000/ 3.5.9

N/A Off Peak Ice Storage Systems Inspections Scheduled

30 calendar days after contract award

KO 1 Annually

1502000/ 3.5.10

N/A Oil/Water Separator Inspections Scheduled

30 calendar days after contract award

KO 1 Annually

1502000/ 3.5.11

N/A Solar Panels Inspections Scheduled

30 calendar days after contract award

KO 1 Annually

1502000/ 3.5.12

N/A Galley Hood Cleaning Inspections Scheduled

30 calendar days after contract award

KO 1 Annually

1502000/ 3.5.13

N/A Propane Air Blender Inspections Scheduled

30 calendar days after contract award

KO 1 Annually

1502000/ 3.5.14

N/A Preventative maintenance for UPS program to the

KO

30 calendar days after contract award

KO 1 Annually

Deliverables Preparation Instructions.

Spec item 3 Maintenance and Service logs :

At a minimum the records shall contain the following:

1. Mechanic/ Inspectors name.

2. Checks made.

3. Date of service.

4. Services performed.

5. Corrective actions performed.

6. Materials used.

7. Materials cost.

8. Labor hours used.

For Oil/Water separators submit by 5 October each year. For all other equipment not submitted unless otherwise specified. For Oil /Water separators copy to NREAO for all other equipment retain on file unless otherwise specified.

Spec item 3.1

Service Order Status:

Within one working day after completion of each service order the Contractor shall add the following information to the work authorization form and return on copy to the work control center for review and closed out or for further action.

1. Description of work actually completed if different from the original work description.

2. Brief description of materials and parts used, including quantities and approximate cost of materials.

3. Date and time work was started.

4. Date and time work was completed. The total number of labor hours expended on the call.

5. Name and signature of the Contractors craftsman performing the work, indicating that the work has been completed.

Spec Item 3.3.1

Refrigeration and Freezer Unit Operation

When documenting a record for the refrigeration and freezer operations the following information should be provided at a minimum:

1. Refrigerator/Freezer location.

2. Refrigerator/Freezer box identification.

3. Indicated Temperature

4. Required temperature band.

5. Repairs required (yes/no)

6. Time

7. Date

8. Name of Mechanic/Inspector

Spec Item 3.3.1 Ozone Depleting Substances (ODS) Inventory, ODS Quarterly Report, ODS Inventory and Maintenance Report, and ODS Annual Report.

The inventory includes records on the maintenance of the equipment. Process to include the following:

Location of equipment/process Application for which the ODS is used (i.e. refrigerant, solvent, etc.)

Type of ODS used (i.e. R-113, R-111, R-22, etc.)

Size of the equipment /process (i.e. 10 ton etc.)

Quantity of ODS used in equipment/ process Source of any ODS added to equipment/process either virgin or recycled Date equipment leak tested ( if applicable IAW 40CFR82.156) Date and quantity ODS is added to equipment/process

Date and quantity of ODS recovered from equipment /process Location of ODS removed from equipment/process (i.e. stored on station, turned into Navy Reserve (Class

I), sent to reclamation facility (Class II), etc., and date the equipment/process converted or retrofit from Class I to Class II ODS.

*Note: Equipment includes large and small appliances. However, small appliances (containing 5 pounds or less) shall be grouped together. Examples are water coolers and refrigerators. These items shall be included in the inventory by quantity and type of ODS only. Disposal of small appliances shall be listed separately. *

The Maintenance and Inventory Record:

The Contractor shall update the maintenance and inventory record on a quarterly basis, or to coincide with scheduled PM. The following three reports shall be generated from the maintenance and inventory record:

1. ODS quarterly report. The report must display the information by type of Class I ODS, application, and quantity.

The report must also identify quantity of Class I ODS saved due to equipment/process conversions or retrofit to Class II ODS.

2. ODS Inventory / Maintenance Report This report contains maintenance and tracking information for Class I and Class II ODS containing equipment and process.

3. ODS Annual Report. The annual report shall contain type of ODS and quantities ( in thousands of pounds).

1503020 – Pest Control

Annex/Spec Item

Form Attachment

Number

Deliverable Title Date(s) of

Submission

Distribution

Frequency Original / Copies

Number of Copies

(including original)

1503020/2.3 N/A Copy of State Certification for Contractor Personnel

15 calendar days prior to start of work.

Copies of renewed certifications shall also be submitted.

KO 2 As required

1503020/2.3.1 N/A Copy of Local/State Business License

Prior to contract award. Copies of renewed licenses shall also be submitted.

KO 2 1 per state

1503020/2.3.2 N/A Permits 5 days prior to the start of work requiring permits.

KO 2 As required

1503020/2.3.4 N/A Ultra-Low Volume (ULV) Equipment Calibration and Droplet Analysis Report

15 days prior to the start of work and thereafter every 50 hours of

ULV equipment use.

KO 2 As required

1503020/2.3.5 J-1503020-02 Planned Pesticide Use Sheets including Pesticide Labels and Material Safety Data Sheets

(MSDS)

With the proposal.

Note: Any proposed changes in pesticide usage shall be submitted for

KO approval at least 5 business days in advance of pesticide use.

KO 2 1 for each pesticide per pest as required

1503020/2.5.1 N/A Report of Conditions Conducive to Pest Infestation

Within one business day after citing conditions

KO 2 As required

Item

Form

Submission

Distribution

Frequency Original / Copies

Number of Copies

(including original)

1503020/2.5.2, 3.3

J-1503020-04 Pest Control Operation Electronic Reporting

By the 15th day of the month

KO 2 Monthly

1503020/2.5.3 N/A Report of Inspection by Regulatory Agencies

Within one working day after the inspection

KO 2 As required

1503020/2.5.3 N/A Regulatory Agencies reports and Samples taken

Within one working day after the inspection

KO 2 As required

1503020/2.5.4 J-1503020-14 Five-year Termite Treatment Warranties

10 days following the treatment.

KO 2 As required

1503020/3 J-1503020-07 Contractor's Work Plan

With the proposal.

KO 2 1 per proposal

1503020/3.1.3 J-1503020-11 Termite and Wood Decay Inspection (DD Form 1070) (per the appropriate Pest Group Sheet)

10 working days after inspection completed.

KO 2 As required

1503020/3.2.1 N/A Pest Control Service Order Summary

Within 5 working days of the following month

KO 2 Monthly

1503020/3.3 J-1503020-17 Report of Pest Management Operations

Electronically within 1 day of each pest management operation.

KO 2 As required

1503020/3, 4 N/A Adult Mosquito Catch (per the appropriate Pest Group Sheet)

The same day as collected in a labeled, resealable plastic bag.

Installat ion

Preventi ve

Medicin e

Depart ment

2 As required

1503020/3, 4 N/A Larval Mosquito Survey Report (per the appropriate Pest Group Sheet)

Within 1 day of the survey.

KO 2 As required

1503020/3, 4 N/A Stored Product Pest Survey (per the appropriate Pest Group Sheet)

Within 1 day of the survey.

Item

Form

Submission

Distribution

Frequency Original / Copies

Number of Copies

(including original)

1503020/3, 4 N/A Pharaoh Ant Treatment: Floor Plan Diagram (per the appropriate Pest Group Sheet)

2 calendar days prior to beginning the treatment.

KO 2 As required

1503020/3, 4 N/A Tick Survey Report (per the appropriate Pest Group Sheet)

Within 1 day of the survey.

KO 2 As required

1503020/3, 4 N/A Mole Cricket Survey Report (per the appropriate Pest Group Sheet)

Within 1 day of the survey.

Instructions for Contractor's Work Plan

The CWP shall adhere to applicable publications and directives contained in J-1503020-03 (Applicable Publications and Directives). The CWP will require approval by the Contracting Officer (KO). The CWP shall establish the strategy and methods for conducting a safe, effective, and environmentally sound pest management program in compliance with these specifications. Prospective contractors may review the installation’s historical records of pest activity and abatement actions, survey facilities and grounds, and consult with the Installation PMC in development of a plan. The CWP shall address continuous monitoring, pest response and removal procedures, record keeping, warranties, education and communication to installation personnel to prevent pests and disease vectors, bird control on applicable airfields and in hangars, etc. The IPM approach should use targeted (i.e., effective, environmentally sound) methods including habitat/facility modification, biological/genetic/cultural control, mechanical/physical control, and where necessary, the judicious use of least hazardous pesticides. The CWP shall include labels, MSDS sheets, and planned pesticide use sheets and comply with all applicable Local, State, and Federal regulations, and the

IPMP.

Instructions for Field Pest Management Record Form

The Contractor shall use the NAVFAC PPMC approved/provided on-line reporting system to provide a summary printout electronic copy of the data. The website is: NAVFAC PPMC approved NAVFAC Online Pesticide Reporting System (NOPRS) located at https://noprs.pestlogics.com/ . Contact the regional NAVFAC PPMC to obtain a password and tutorial instructions on how to use the system. . The report shall include individual daily records of all pest control operations, both chemical and non-chemical, including surveys. Records should be electronically submitted on a monthly basis to the KO by the 15th day of the preceding month. J-1503020-04 (Field Pest Management Record Form) may be used as a field data entry sheet at the contractor’s discretion.

1602000 – Electrical Power Generation, Transmission and Distribution

Item

Form Attachment

Number Deliverable

Title Date (s) of Submission

Distribution

Frequency Original/ Copies

Number of Copies (including original)

1602000/2.2.1 N/A Roster of high voltage qualified personnel

Five days prior to commencement of the contract

KO 1 Annually and any time a change is made to the personnel.

1602000 / 3 N/A Critical Spare Parts Inventory

15 days after award

KO 4 Once. Update if the requirements change.

1602000 / 3.1 N/A Preventative Maintenance Electrical Distribution Systems Program

Five days prior to commencement of the contract

KO 2 Once. Update if the requirements change.

1602000 / 3.1 J-1602000-

Utilities Outage Report

Within 5 days following the end of the month of service

KO 2 Monthly

1602000 / 3.1 N/A Preventative Maintenance Electrical Distribution Systems Schedule

3 days prior to the beginning of the month of Service

KO 1 Monthly

1602000 / 3.1 N/A Preventative Maintenance schedule, unaccomplished maintenance report

Within 3 days following the end of the month of service

KO 1 Monthly

1602000 / 3.1 N/A Repair status report

Within 3 days following the end of the month of service

KO 1 Monthly

1602000 / 3.1 N/A Summary of preventative maintenance and repair accomplished report

Within 3 days following the end of the month of service

Item

Form Attachment

Number Deliverable

Title Date (s) of Submission

Distribution

Frequency Original/ Copies

Number of Copies (including original)

1602000 / 3.1.2 N/A Operating Records, Logs, Reports and Procedures

Within the first 5 working days of the following month

KO 1 Monthly

1602000 / 3.2 N/A Integrated Maintenance Plan (IMP)

Within 30 days following award

KO 1 Once. Update if the requirements change.

1602000 / 3.2 N/A IMP schedule 3 days prior to the beginning of the month of Service

KO 1 Monthly

1602000 / 3.2 N/A IMP

unaccomplished maintenance report

Within 3 days following the end of the month of service

KO 1 Monthly

1602000 / 3.2 N/A IMP repair status report

Within 3 days following the end of the month of service

KO 1 Monthly

1602000 / 3.2 N/A IMP summary of maintenance and repair accomplished

Within 3 days following the end of the month of service

KO 1 Monthly

1602000 / 3.3.2 N/A Monthly meter reading report

By the 25th day of each month

KO 4 Monthly

1700000 – Base Support Vehicles and Equipment

Spec Item Form

Attachment Number

Report Title Date (s) of Submission

Distribution Frequency

Original/ Copies

Number of Copies

(including original)

1700000/ 2.3.3.4

N/A Temporary Suspension of Downtime Accumulation

Within two hours of notice to the Contractor that the material delays will cause the downtime standard to be missed.

KO 2 As required

1700000/ 3.2.1/3.3.1

N/A Vehicle Accident Reports

Monthly KO 4 Within five calendar days of the start of the month

3.2.2.1 N/A GSA Mileage and

Fuel Usage Report

Monthly KO 2 As required by the rental agreement

3.3 N/A Maintenance Schedule Monthly KO 2 By the 25th day

of the preceding month

3.3.1.1 N/A Schedule for Testing

and Certification

Within 30 days from contract start.

KO 4 Annually and as required after repairs

3.3.1.1 N/A Testing and

Certification Qualifications

As required KO 4 Prior to start of contract, annually and, prior to a new employee starting work.

3.3.1.1 N/A Maintenance

Inspection Specification and Record for crane category 1 through 4

As required KO 4 Within 15 days after start of contract.

3.3.1.2 N/A Preventive

Maintenance Schedule

Annually KO 4 15 calendar days prior to the start of work and annually.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

BASIS OF AWARD

EVALUATION FACTORS FOR AWARD

A. BASIS FOR AWARD

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract(s); to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the proposal determined to represent the best value—the proposal most advantageous to the Government, price and other factors considered.

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3. The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

4. As stated in the solicitation, all technical factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all technical factors and the performance confidence assessment (past performance) rating, when combined are approximately equal to price.

5. Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions. Proposals may be found to have either a significant weakness or multiple weaknesses that impact either the individual factor rating or the overall rating for the proposal. The evaluation report must document the evaluation board’s assessment of the identified weakness(s) and the associated risk to successful contract performance resulting from the weakness(s). This assessment must provide the rationale for proceeding to award without discussions.

B. EVALUATION FACTORS FOR AWARD

1. The solicitation requires the evaluation of price and the following non-cost/price factors:

Factor 1– Management Approach

Factor 2 – Recent, Relevant Experience of the Firm

Factor 3 – Safety

Factor 4 – Past Performance on Recent, Relevant Projects

NOTE: The distinction between Recent / Relevant Experience and Past Performance is that Experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past Performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

2. The relative importance of non-cost/price factors is that Factors 1, 2 and 3, are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment rating determined from the evaluation of Factor 4.

When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price.

The importance of price will increase if the Offeror’s non-cost/price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-cost/price proposal’s superiority to the Government. Award will be made to the responsible Offeror whose offer conforms to the solicitation and represents the best value to the Government, price and non-price factors considered.

3. Basis of Evaluation and Submittal Requirements for Each Factor.

(a) Price:

(1) Solicitation Submittal Requirements: Offerors shall submit one (1) original and one

(1) copy of the price proposal, in a separate three ring binder, that shall include the following:

Signed Solicitation, Offer and Award Forms (SF 33), including Section B (CLINs 0001 through 0016), with all amendments acknowledged.

Exhibits A through H (Attachment J-0200000-11) Copy of Representations and Certifications and proof of registration in System of Award

Management (SAM).

Confirm submission of the most recent Vets 4212 Report.

Provide name of financial institution, point of contract, telephone number and email address.

Provide a signed statement of release giving the reference permission to release the information to the Navy.

In addition to providing a hard copy of the price proposals, offerors shall also provide one (1) non-rewritable CD with pricing information. Offerors are advised that in the event of a discrepancy between pricing information contained on the CD and the hard copy, the hard copy will govern.

(2) Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items (see Section B of the solicitation).

The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in Section M of the solicitation. In accordance with FAR 52.217-5, evaluation of options will not obligate the Government to exercise the option(s).

Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP.

(ii) Comparison of proposed prices with the IGCE.

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of market survey results.

Factor 1 - Management Approach:

(i) Solicitation Submittal Requirements: The offeror shall submit a narrative response that clearly demonstrates its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement. Each of the topics below must be included in the narrative and tabbed in the technical proposal and d iscussed separately.

a. Phase-In Transition Plan, Describe what you will do to "start-up'' for performance of this contract. The phase-in transition period is 60 days as per F.2 of the RFP. Incl ude a schedule of key events and personnel actions.

b. Demonstrate your ability to provide key personnel in accordance with RFP Section 2.7.1 through

2.7.1.6 and provide a workforce management plan (not to exceed 10 pages) that describe the lines of management authority, supervision, span of control and accountability, including the relationship between overall management (corporate and on-site), administration, and subcontractors. The narrative shall include, at a minimum, Project Manager, Quality Manager, Site Safety and Health Officer, and on-site supervisor(s) and who they will report directly to for this contract.

c. Describe the work to be performed as the prime contractor as well as the work to be performed by each subcontractor proposed. The work to be self-performed, subcontractors to be utilized and their roles shall be clearly identified. If the prime will self-perform 100% of the work, it shall be clearly stated. Offeror must meet the requirements of DFARS 52.219-14, Limitation on Subcontracting. Submit Attachment J-0200000-12 as part of this factor.

d. Demonstrate your ability to provide and maintain a qualified workforce and clearly define the controls and/or processes that are in place to ensure continuity of services.

e. Demonstrate your ability to manage numerous work requirements simultaneously with a dispersed workforce under competing priorities at multiple locations.

f. Quality Management. Provide a summary of your Quality Management System, not to exceed two

(2) pages, that describes Quality Processes (Practices, Resources and Activities) and minimum controls that will be used to ensure full compliance with all performance objectives and standards as described in (0200000 - Management and Administration).