Enclosure (1) 1503050_C_Grounds_Maint DRAFT.pdf

1503050 – Grounds Maintenance and Landscaping Table of Contents

Spec Item Title 1 General Information

1.1 Outline of Services

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Permits

2.3.2 Vehicles on Sidewalks or Lawns

2.3.3 Equipment

2.3.4 Safety

2.3.5 Work Identification

2.3.6 Working Adjacent to Parking Areas

2.3.7 Access Coordination

2.4 References and Technical Documents

3 Recurring Work

3.1 Improved Grounds

3.1.1 Lawn and Field Maintenance

3.1.1.1 Mowing and Trimming

3.1.1.2 Edging

3.1.1.3 Lawn Services

3.1.1.4 Irrigation

3.1.2 Artificial Turf

3.1.3 Plant and Plant Bed Maintenance

3.1.4 Shrub and Hedge Maintenance

3.1.5 Tree Maintenance

3.1.5.1 Tree Maintenance - Deciduous

3.1.5.2 Tree Maintenance - Palmaceous

3.1.6 Vegetation Control

3.1.7 Debris Removal

3.2 Vacant Family Housing (FH) Grounds

3.2.1 Lawn and Field Maintenance

3.2.1.1 Mowing and Trimming

3.2.1.2 Edging

3.2.2 Vegetation Control

3.3 Operational Areas

3.3.1 Atago Hills Clear Zones

3.3.1.1 Grounds Care

3.3.1.2 Tree Control

3.3.1.3 Vegetation Control

3.3.2 SOFU Communication Site

3.3.2.1 Grounds Care

3.3.2.2 Tree Control

3.3.2.3 Vegetation Control

3.3.3 Atago Retention Ponds

3.3.3.1 Grounds Care

3.3.3.2 Tree Control

3.3.3.3 Vegetation Control

3.3.3.4 Debris Removal

Table of Contents

Spec Item Title

3.3.3.5 Sediment Removal

3.4 Storm Drainage Systems

4 Non-Recurring Work

1503050 - Grounds Maintenance and Landscaping Spec Item Title Description 1 General

Information

1.1 Outline of Services The intent of 1503050 Grounds Maintenance and Landscaping is to specify the requirements related to prestige areas, lawns, fields, operational areas, and storm water system operation and maintenance, such as: mowing, trimming, edging, trash and debris removal, aeration, de-thatching, fertilization, irrigation systems operation and maintenance, tree maintenance, tree control, vegetation and weed control within the installation.

The following services are not included in this Template:

• Exterior trash cans and debris removal within five feet for Bldg 615 and building perimeters of DoDEA, Family Housing (FH), and Child Youth Program facilities buildings are excluded from this specification. This is included in 1503010, Custodial for designated buildings.

• Maintenance and repair of irrigation system and components. Not Applicable (N/A). There are currently no permanent irrigation systems.

• Application of Herbicides for Vegetation Management and Weed Control is excluded from this specification. This is included in 1503020, Pest Control.

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1503050-01.

2.2 Personnel In addition to the Employee Requirements specified in Annex 2, the Contractor shall provide personnel with the qualifications specified below.

2.2.1 Certification, Training, and Licensing

Tree pruning shall be performed or overseen by a certified arborist or equivalent, who has acquired proper Midori-tsumi and Tsumiotoshi techniques.

Certificates considered as equivalent to arborist in this contract are as follows:

• First or second-class landscaping construction management engineer (Zouen-Sekou-Kanri-Gishi) issued by Ministry of Land, Infrastructure, Transport and Tourism.

• First or second-class landscape gardener (Zouen-Ginoh-She) issued by Ministry of Health Labuor and Welfare.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Permits The Contractor shall obtain all necessary permits required to perform the work in this contract. A copy of any applicable permit shall be submitted per Section F.

2.3.2 Vehicles on

Sidewalks or Lawns

Vehicles shall not be permitted on sidewalks or lawns without prior approval from the KO. The Contractor shall submit a request a permit per Section F.

Replace or restore all lawns, plants, and property damaged by the Contractor to their original condition or better at no additional cost to the Government.

When it is necessary for the Contractor to drive on the Polyurethane Paved Road (Red Jogging Road) in the Atago Sports Complex, the Contractor shall follow the instructions provided in J-1503050-02.

2.3.3 Equipment Use of grazing animals is subject to prior Government approval.

2.3.4 Safety Grounds maintenance and landscaping equipment shall be approved for use around ammunition bunkers when non-recurring work is ordered.

2.3.5 Work Identification The Contractor shall identify and recommend non-recurring work as appropriate to the KO.

2.3.6 Working Adjacent

to Parking Areas Work shall be performed with care on grounds adjacent to parking areas so as to prevent damage to parked vehicles.

Vehicles damaged by the Contractor because of negligence shall be returned to their original condition at no additional cost to the Government.

2.3.7 Access

Coordination

The Contractor shall coordinate all access to performance areas such as airfields and firing ranges through the KO. If required, the Contractor shall be in radio contact with the controlling authority during work performance.

The Contractor shall also coordinate with the Government to access work areas outside of the security fence at Atago Hills. In addition to that, there may be cases where access to the work site requires coordination with the Government, in which case the Contractor shall coordinate with the Government to access work areas. The procedure of coordination and specific areas where coordination is necessary will be provided by the Government after contract award.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1503050-03.

Spec Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work

The Contractor shall maintain improved grounds, operational areas, and storm water drainage systems to ensure a sightly appearance in accordance with specified standards.

Improved grounds and operational areas to be maintained are provided in J-1503050-04 Site Maps. This map is provided to show the overall location in this contract, but only outlines the improved grounds and operational areas except for the storm water drainage system. The Contractor shall refer to the relevant sub-Spec Items for detailed maps and storm water drainage systems.

The Contractor shall be knowledgeable about the climate of Iwakuni City and its seasonal patterns of grass growth.

The Contractor is required to dispose of all the wastes resulting from the work under this contract off the Installation. Refer to Spec Item

2.10.2 and its sub-Spec Items in 0200000 Management and Administration for details. The Contractor is encouraged to recycle organic debris including vegetation clippings, brush, tree limbs, hedge clippings, etc.

Organic debris shall be delivered to an approved recycling facility. All weight tickets for recycled debris shall be submitted per Spec Item

2.10.2.3 in 0200000 Management and Administration.

The Contractor shall submit Safety Data Sheets (SDS) and catalog cut sheets or samples of all proposed fertilizers and mulch for acceptance prior to bringing them on-board the installation and prior to use per Section F.

The Contractor shall develop and submit Grounds Maintenance Work Schedule per Section F.

In the case that the Contractor finds the actual grounds areas to be different from the information provided in this contract, the Contractor shall notify the KO on the

Improved grounds are maintained per the specified Common Output Level Standards (COLS) provided in J- 1503050-05.

Operational areas present a sightly appearance and do not interfere with operational requirements.

Storm drainage systems are maintained, and runoff is not restricted.

Item

Title Performance Objective

Related Information Performance Standard day identified. The information provided in Section J are fairly accurate and up to date, but not all details can be reflected, so some differences and deviations should be provided without additional cost to the Government for the service. The Government will evaluate substantial changes or variances due to construction or other reasons and, if deemed necessary, it will be negotiated and modified to add to or subtracted from the contract.

Informational Note: Due to the ongoing constructions on the installation, these areas may be revised during the contract period by bilateral modifications.

3.1 Improved

Grounds

The Contractor shall maintain Improved Grounds to ensure a neat, sightly, and healthy appearance.

COLS for improved grounds maintenance and landscaping are specified for COL2 (Prestige) and COL3 in J-1503050-05.

Enlarged drawings of the improved grounds areas is provided in J- 1503050-06 Improved Grounds Areas. The Contractor shall maintain areas designated as “CONTRACT AREA” at the associated standards shown for COL 2 (Prestige) and COL 3.

Approximate square meters (SM) and liner meters (LM) for following requirements are provided in J-1503050-07, SM and LM Information:

• Spec Item 3.1.1, Lawn and

Field Maintenance

• Spec Item 3.1.2, Artificial turf

• Additional requirements for

Spec Item 3.1.6, Vegetation Control

• Additional requirements for Spec Item 3.1.7, Debris Removal

• Additional requirements for security fence and spider fence of this Spec Item.

Notes:

(1) As specified in Spec Item

Services are performed as specified by and consistent with COLS listed in J-1503050-05.

Services are performed and maintain specified lawn and weed heights outside of the security fence and between the spider fence and security fence.

Item

Title Performance Objective

Related Information Performance Standard

3.1.1.2 Edging, the provided

edging locations do not include all required edging locations, and the LM provided does not include poles, fences, ditches, etc. and is provided for reference only.

(2) The information provided is for reference only and does not limit the service requirements of this contract.

The following requirement information for security and spider fence lines is provided for clarification of requirements and is not intended to limit the requirements for other fence lines. Refer to the relevant Sub-Spec Items for fence line requirements: In addition to the lawn areas shown in J-1503050-06 and COLS requirements, the Contractor shall maintain lawns and weeds at the height at 2.5” - 6” for following areas:

• Security Fence Areas (Main

Base): The Contractor shall maintain U.S. Government property areas outside of the security fence. The U.S.

Government property areas are identified with boundary markers. Sample photos of the boundary markers are provided in J-1503050-08. When the boundary line is in the grass or weeds area and maintaining the U.S. Government property areas only would cause an unsightly appearance, the Contractor shall maintain the areas up to the structures (e.g., sidewalks, curbs, etc.). Refer to J-1503050-09 for examples.

• Spider Fence Lines (Main Base):

A spider fence is a low-height fence installed inside the security fence. The distance between the spider fence and the security fence is approximately 30-45 centimeters. The Contractor shall maintain the areas between the spider fence

Item

Title Performance Objective

Related Information Performance Standard and security fence.

The historical work schedule is provided in J-1503050-10.

3.1.1 Lawn and

Field Maintenance

The Contractor shall maintain improved grounds to ensure a neat, sightly, and healthy appearance.

Improved grounds as shown in J- 1503050-06 Improved Grounds Areas are designated as COL 2 (Prestige) Areas and COL 3 Areas, and denoted fence lines and Lawn Areas. Please note the following:

• In COL 3 Areas, there are areas where lawns are dominated by other plants because recurring lawn maintenance services such as fertilization, weed control, dethatching, aeration, and overseeding, and recurring irrigation are not required, but are shown on the map in J- 1503050-06 as “LAWN AREA.”

• On the drawing of Atago Sports Complex (South) provided in J-

1503050-06 (COLS3-SC01

Area), 10 feet from the picket fence line is illustrated to be lawn areas. However, the actual lawn areas are shaped irregularly, and some lawn areas are larger than 10 feet from the picket fence and some are smaller. The Contractor shall maintain the actual lawn areas.

Sample photos of Atago Sports Complex lawn areas are provided in J-1503050-11.

Except for any additional requirements specified within this specification:

• Prestige Areas are designed to be maintained for appearance and lawn health in accordance with the specified COLS.

• Lawn areas for COLS 3 Full receive mowing and trimming, edging, and vegetation control but no other lawn care and irrigation services.

• Lawn areas for COLS 3 Minimum receive mowing and trimming and

Services are performed as specified by and consistent with the COLS listed in J- 1503050-05.

Designated lawn areas are freshly mowed prior to the special events.

Item

Title Performance Objective

Related Information Performance Standard vegetation control but no other lawn care and irrigation services.

Extra care shall be taken when performing work to prevent damage to Government property, such as, plants, trees, shrubs, bushes, fences, and interlocking pavers.

Special Requirement:

Prior to Friendship Day Event (generally held on May 5th) and Independence Day Celebration Event (generally held around July 4th), the lawns in the areas specified by the Government shall be freshly mown to present a sightly appearance. The exact event date and the areas to be maintained for the event will be identified by the Government prior to the event, and the Contractor shall arrange the work schedule to meet this requirement.

3.1.1.1 Mowing and

Trimming

The Contractor shall maintain vegetation to ensure a uniform height.

The minimum and maximum acceptable vegetation heights for COL 2 (prestige) areas and COL 3 areas are identified within the COLS in J-1503050-05.

The minimum and maximum acceptable vegetation heights for outside of security fence and between the security fence and spider fence is specified in Spec Item 3.1.

Maximum growth heights are based on the dominant species, exclusive of grass seed heads or pods.

If an undesirable vegetation species becomes the dominant species, lawns shall still be maintained to a uniform height consistent with the height specified in the COLS.

Prior to mowing or trimming, the Contractor shall remove and appropriately dispose of all debris to include but not limited to palm fronds, fruits, nuts, dead or broken branches/limbs, paper/cardboard, cans, plastic bottles, etc. If the

Vegetation is uniform in appearance.

Vegetation is not less than the minimum and at or below the maximum acceptable height specified.

Trash and debris are removed and disposed of prior to mowing and trimming and presents an overall neat appearance.

Vegetation within and adjacent to objects is trimmed to match the height and appearance of surrounding vegetation.

Clippings and trimming debris are removed from the work site on the same day the work is performed and presents

Item

Title Performance Objective

Related Information Performance Standard

Contractor finds any other obstacles or difficulties to fulfill the work requirements, the Contractor shall report the Government and shall not move or alter any Government property that is obstructed without prior written approval from the Government.

The Contractor shall trim vegetation within and adjacent to objects located within the lawn or other specified vegetation area including, but not limited to fence lines, fence fabric, walls, signs, street lights, fire hydrants, parking lots and structures, sidewalks, building perimeters, power/utility poles, guy wires, valve boxes/hand holes, trees, statues, etc., to match the height and appearance of surrounding vegetation heights.

At Atago Hills and Atago Sports Complex, if the Contractor finds any difficulty performing work because of vegetation encroachment on the lawn areas, the Contractor may cut the vegetation around those areas.

In Family Housing areas, the residents will clear their lawn areas according to the Contractor’s grounds maintenance work schedule. If the Contractor finds residential items on their lawns on the scheduled workday that prevent work from being performed, the Contractor shall notify Family Housing Office and the PAR of the obstruction. The work shall then be rescheduled and performed after the area has been cleared.

The Contractor shall remove and dispose of all clippings and trimmings, excluding grass clippings, on the same day the work is performed to promote a neat and healthy appearance. Grass clippings within areas identified as lawns and other specified vegetation areas shall be removed whenever possible, and any mowed grass that cannot be removed shall be evenly distributed an overall neat appearance.

Grass clippings are removed and those that cannot be removed are distributed evenly and presents an overall neat and healthy appearance and do not interfere with surrounding structures or systems.

Item

Title Performance Objective

Related Information Performance Standard and promote a neat and healthy appearance and not to interfere with surrounding structures or systems (e.g., sidewalk, street, parking lots, storm drainage systems, etc.).

3.1.1.2 Edging The Contractor

shall maintain an edged cut to ensure a neat appearance.

Edging shall be performed where vegetation meets any concrete, asphalt, or aggregate surface, where vegetation abuts planter beds, fences, poles, sidewalk, curbs, ditches, or wherever needed to maintain vegetation delineation.

Map locations of edging shown in J- 1503050-12 indicate most locations where vegetation meets concrete, sidewalks, and curbs, but not all required edging locations are included and are provided for reference only. The fences are indicated in J-1503050-06 Improved Grounds Areas.

Edging is uniform in appearance with limited encroachment on fences, poles, concrete or asphalt surfaces, plant beds, sidewalks, curbs, ditches, or other structures in COL 2 (Prestige) area.

Edging includes variations in uniformity of appearance and several occurrences of vegetation encroachment on fences, poles, concrete or asphalt surfaces, plant beds, sidewalks, curbs, ditches, or other structures in COL 3 area.

3.1.1.3 Lawn

Services

The Contactor shall perform lawn services to ensure proper vegetation health and promote growth.

Lawn services include aeration, de-thatching, fertilization, and overseeding. These services shall be performed at an optimal frequency to meet the standards specified by the COLS listed in J-1503050-05.

The Contractor shall remove and dispose of all aeration cores and all de-thatching debris, on the same day the work is performed to promote a neat appearance.

Fertilizer type and application shall be determined by the soil analysis tests performed by the Contractor.

The Contractor shall submit a copy of the soil analysis test results along with the proposed type of fertilizer to be used prior to applying fertilizer per Section F.

The Contractor shall submit a copy of the proposed type of seed to be used prior to over seeding per Section F.

Lawn services improve vegetation health and vegetation present a healthy appearance.

Fertilizer type and application performed as indicated by the soil analysis.

Lawns are relatively healthy and present a generally uniform appearance and natural color and have minimal bare areas, ruts, holes, weeds, dead vegetation, debris, and unwanted vegetation.

Item

Title Performance Objective

Related Information Performance Standard

3.1.1.4 Irrigation The Contractor

shall irrigate to provide the appropriate amount of water to vegetation.

Irrigation shall be performed in a manner that promotes the health and growth of all vegetation and minimizes water consumption regardless of whether or not an irrigation system is installed or its conditions (coverage or functionality).

The Contractor shall be responsible for the proper application of water to performance areas.

Temporarily installed and portable irrigation systems shall be removed immediately following each use.

There are limited water sources for temporary and portable irrigation systems and components, and the Government will provide locations for water outlets or hookups upon request after contract award. If sufficient water pressure is not available for irrigation, the Contractor may use a fire hydrant or bring in a water truck.

Informational Note: Currently, there are no permanent irrigation system installed on the installation.

Irrigation provided as necessary to maintain health and appearance of vegetation.

3.1.2 Artificial

Turf

The Contractor shall maintain outdoor artificial turf to ensure a sightly appearance.

The Contractor shall remove vegetation from and fluff artificial turf, clean liquid spills, remove bird droppings and any other debris. The Contractor shall provide the infill material as necessary.

Work shall be performed every two weeks throughout the year.

The manufacturer’s recommended maintenance procedures are included in J-1503050-13 Artificial Turf Maintenance Manual for reference.

Artificial turf is clean, free of vegetation, and presents a sightly appearance.

3.1.3 Plant and

Plant Bed Maintenance

The Contractor shall maintain plants and plant beds to ensure a healthy appearance and to ensure there is no interference with pedestrians, The Contractor shall remove and properly dispose of dead, broken, damaged or diseased areas, and all other trimmings.

The Contractor shall fertilize, edge, weed, and mulch plant beds as appropriate.

Plants and plant beds present a relatively neat appearance consistent with the specified COLS.

Plants do not encroach on structures, pedestrian

Item

Title Performance Objective

Related Information Performance Standard vehicular traffic, and building encroachment.

The Contractor is responsible for plant replacement up to ¥5,000 per plant not to exceed 30 plants annually.

traffic, or vehicular traffic.

3.1.4 Shrub and

Hedge Maintenance

The Contractor shall maintain shrubs and hedges to ensure a healthy, uniform, and neat appearance and to ensure there is no interference with pedestrians, vehicular traffic, and building encroachment.

The Contractor shall remove and properly dispose of dead, broken, damaged or diseased areas, and all other trimmings.

The Contractor is responsible for plant, shrub, and hedge replacement up to ¥5,000 per plant not to exceed 30 plants annually.

Shrubs and hedges are healthy and and are allowed some deviations from a balanced appearance consistent with the specified COLS.

Shrubs and hedges do not encroach on structures, pedestrian traffic, or vehicular traffic.

3.1.5 Tree

Maintenance

The Contractor shall provide tree maintenance to ensure tree health and to prevent interference with pedestrian and vehicular traffic, and structure encroachment.

Tree maintenance includes fertilization; pruning for health and safety, vegetation clearance, seasonal cleanup; removing dead, damaged or diseased wood, or structurally weak limbs and branches; removing or pruning branches to clear roofs, adjacent structures, low hanging limbs and fronds which encroach onto walks, roadways, and parking lots.

Tree trimming or pruning shall be accomplished by or under guidance of a certified arborist. Climbing devices that may cause damage to ornamental trees shall not be used.

The Contractor shall remove and properly dispose of dead, damaged or diseased limbs and branches, and all other cuttings within two working days following operations “or” at the end of each workday.

The Contractor shall trim branches or trees other than Deciduous to maintain the following conditions:

• Vertical clearances of 4.25 m minimum over roadways.

• Vertical clearance of 2.5 m minimum over walkways, grounds, and other surfaced areas (not including roadways).

Trees are healthy and are allowed some deviations from a balanced appearance consistent with the specified COLS.

Trees do not encroach on structures, pedestrian traffic, or vehicular traffic.

All debris is removed and disposed of properly and within the specified time.

Item

Title Performance Objective

Related Information Performance Standard

3.1.5.1 Tree

Maintenance

- Deciduous

The Contractor shall maintain deciduous trees to ensure a neat and clean appearance.

The Contractor shall trim deciduous trees by cutting and removing dead or infested branches, branches which may be hazardous to personnel or property, branches adjacent to structures and utilities, and cutting of branches to present a symmetrical shape and well balanced appearance of the tree.

Trimming shall be performed with extreme care so as to prevent detriment, injury, or death to the plant being trimmed, adjoining plants, soil or properties. All branches cut shall be made to preclude any splitting, ripping or damage to the bark of the tree or portions of the branch which are to remain. The Contractor shall treat the cut surface of the branches more than 1-1/4 inches in diameter with an accepted tree wound paint.

The Contractor shall trim branches or trees to maintain the following conditions:

• Clearance of 5’ minimum between the end of branches and any part of adjacent trees.

• Clear radius of 20’ minimum between branches and adjacent structures, i.e. utility systems or fixed man-made objects.

• Vertical clearances of 20’ minimum over roadways.

• Vertical clearance of 10’ minimum over walkways, grounds, and other surfaced areas (not including roadways).

Trees are properly maintained to present a neat, clean, and symmetrical appearance, but are allowed some deviations from a balanced appearance.

Trees are maintained per the Contractor’s schedule.

3.1.5.2 Tree

Maintenance Palmaceous

The Contractor shall maintain palmaceous trees to ensure a neat and clean appearance.

The Contractor shall maintain palmaceous trees to include the removal of all old or newly formed or forming fruiting structures and stalks of the palm tree to include pruning of fronds to a 120 degree “V” shape above the top of the tree, cutting fronds as close to the trunk as much as possible without removing petiole base.

Trees are properly maintained to present a neat and clean appearance, but are allowed some deviations from a balanced appearance.

Trees are maintained per the Contractor’s schedule.

Item

Title Performance Objective

Related Information Performance Standard

The Contractor shall remove of fruits and flower stalks at all stages of development.

The Contractor shall remove fronds or leaves from ground level up to and including those fronds whose base stems are hanging parallel with the ground.

The Contractor shall remove all dead or dying fronds as well as any frond stubs.

3.1.6 Vegetation

Control

The Contractor shall perform vegetation control to ensure areas are free of undesired vegetation.

The Contractor shall remove unwanted vegetation from fence lines, fence fabric, brick walls, sidewalks, curbs, gutters, aggregate areas, paved surfaces including parking lots, and from beneath shrubs and hedges in all the Improved Grounds areas in J-1503050-06.

In addition to the above requirements and specified COLS, the Contractor shall remove unsightly weeds and unwanted vegetation from the areas listed in J-1503050-07, SM and LM Information. Location of additional requirement areas are provided in J- 1503050-14 Landscaping Areas, High-visibility Areas, and Tree Pits or identified in J-1503050-06 Improved Grounds Areas.

Special requirement: In addition to the specified COLS, all concrete pavement surfaces to include but not limited interlocking pavement etc., within the Housing-funded areas in J- 1503050-06, except townhouse parking areas for residents, on a semi-annual basis. The Contractor shall schedule the work during the growing season in March through September. For townhouse locations, see Family Housing (FH) Units provided in J-1503050-15.

Objects such as: fence lines, fence fabric, brick, walls, sidewalks, curbs, gutters, aggregate areas, paved surfaces including parking lots, and beneath shrubs and hedges are free of all vegetation consistent with the specified COLS.

All areas with designated additional requirements (except concrete pavement surfaces to be funded by Housing) are free of all unsightly weeds and unwanted vegetation.

Weeds and unwanted vegetation from specified concrete pavement surfaces in Housing-funded areas are removed semi-annually.

3.1.8 Debris

Removal

The Contractor shall remove debris to ensure a clean and neat appearance.

Except for any additional requirements specified within this specification, COL 2 Prestige areas receive debris removal services.

The Contractor shall remove and

Debris is removed and present a neat appearance consistent with the specified

COLS.

Item

Title Performance Objective

Related Information Performance Standard appropriately dispose of all debris including seasonal debris, e.g., fruit, seed pods, dry brush, and fallen leaves, from the areas specified in J- 1503050-05 COLS and J-1503050-06 Improved Grounds Area to ensure the designated areas are free of debris.

The Contractor shall remove debris not only from the lawn areas but also from parking lots, concrete, and other paved areas within the contract area delineated by the red line, excluding roadways.

In addition to specified COLS, the Contractor shall provide the above requirements weekly for the areas listed in J-1503050-07, SM and LM Information. In addition to this weekly requirement, the Contractor shall provide the service upon Government’s request as soon as practical, but no later than the end of the Contractor’s regular working hours with no additional cost to the Government. The frequency of Government request is anticipated approximately 20 times per year.

Location of additional requirement areas are identified in J-1503050-06 Improved Grounds Areas.

Informational Note: There are no designated buildings in the current COL 2 (prestige) area designated on the ELINs and maps in J-1503050-06 that are exempt from debris removal because they are subject to 1503010 Custodial. The Government will provide information regarding excluded buildings and distance ranges from buildings if the COL 2 (prestige) area is modified.

Areas with designated additional requirements are maintained free of debris per the Contractor’s schedule or on the same day of Government request.

3.2 Vacant

Family Housing

(FH)

Grounds

The Contractor shall maintain the designated vacant FH grounds to ensure a neat and sightly appearance and to prevent encroachment of

COLS for vacant FH grounds maintenance are specified for COL3 in J-1503050-05.

The Contractor shall maintain a maximum of 400 vacant designated FH grounds per month at the associated standards shown for COL

Services are performed as specified by and consistent with COLS listed in J-1503050-05.

Item

Title Performance Objective

Related Information Performance Standard other occupied FH areas or adjacent areas.

3. Approximate SM of respective FH grounds and location of the FH units are provided for reference in J- 1503050-15, Family Housing (FH) Units. The grounds area of the FH units to be maintained is shown in light blue, inside the fence line indicated by the light blue line on the location map provided in J-1503050- 15.

Information on designated vacant units required grounds maintenance services will be provided by the FH office at least one month prior to the work. The POC of FH office will be provided after contract award.

When a vacant unit is filled, or vice versa, the FH office may request a change of location as originally requested. The Contractor shall provide the required services up to the maximum of 400 vacant FH units at no additional cost to the Government. The Contractor shall notify the PAR of the change in location as soon as practicable and prior to the performance of work.

3.2.1 Lawn and

Field Maintenance

The Contractor shall maintain the designated vacant FH grounds to ensure a neat and sightly appearance.

Lawn areas for COLS 3 Full receive mowing and trimming, edging, and vegetation control but no other lawn care and irrigation services.

Lawn areas for COLS 3 Minimum receive mowing and trimming and vegetation control but no other lawn care and irrigation services.

Extra care shall be taken when performing work to prevent damage to Government property, such as fences.

Services are performed as specified by and consistent with the COLS listed in J- 1503050-05.

3.2.1.1 Mowing and

Trimming

The Contractor shall maintain vegetation of the designated vacant FH grounds to ensure a uniform height.

The minimum and maximum acceptable vegetation heights for COL 3 areas are identified within the COLS in J-1503050-05.

Maximum growth heights are based on the dominant species, exclusive of grass seed heads or pods.

If an undesirable vegetation species becomes the dominant species, lawns

Vegetation is uniform in appearance.

Vegetation is not less than the minimum and at or below the maximum acceptable height specified.

Item

Title Performance Objective

Related Information Performance Standard shall still be maintained to a uniform height consistent with the height specified in the COLS.

Prior to mowing or trimming, the Contractor shall remove and appropriately dispose of all debris to include but not limited to palm fronds, fruits, nuts, dead or broken branches/limbs, paper/cardboard, cans, plastic bottles, etc. If the Contractor finds any other obstacles or difficulties to fulfill the work requirements, the Contractor shall report the Government and shall not move or alter any Government property that is obstructed without prior written approval from the Government.

The Contractor shall trim vegetation within and adjacent to objects located within the lawn or other specified vegetation area including, but not limited to fence lines, fence fabric, walls, building perimeters, etc., to match the height and appearance of surrounding vegetation heights.

The Contractor shall remove and dispose of all clippings and trimmings, excluding grass clippings, on the same day the work is performed to promote a neat and healthy appearance. Grass clippings within lawn or vegetation areas shall be removed whenever possible, and any mowed grass that cannot be removed shall be evenly distributed and promote a neat appearance and not to interfere with surrounding structures or systems (e.g., sidewalk, street, parking lots, storm drainage systems, etc.).

Trash and debris are removed and disposed of prior to mowing and trimming and presents an overall neat appearance.

Vegetation within and adjacent to objects is trimmed to match the height and appearance of surrounding vegetation.

Clippings and trimming debris are removed from the work site on the same day the work is performed and presents an overall neat appearance.

Grass clippings are removed and those that cannot be removed are distributed evenly and presents an overall neat appearance and do not interfere with surrounding structures or systems.

3.2.1.2 Edging The Contractor

shall maintain an edged cut of the designated vacant FH grounds to ensure a neat appearance.

Edging shall be performed where vegetation meets any concrete, asphalt, or aggregate surface, where vegetation abuts planter beds, fences, poles, ditches, or wherever needed to maintain vegetation delineation.

Edging includes variations in uniformity of appearance and several occurrences of vegetation encroachment on fences, poles, concrete or asphalt surfaces, plant beds, Item

Title Performance Objective

Related Information Performance Standard ditches, or other structures in COL 3 area.

3.2.2 Vegetation

Control

The Contractor shall perform vegetation control of the designated vacant FH grounds to ensure areas are free of undesired vegetation.

The Contractor shall remove unwanted vegetation from fence lines, fence fabric, brick, walls, gutters, aggregate areas, paved surfaces and from beneath shrubs hedges, trees in all the designated vacant FH ground areas.

Objects such as: fence lines, fence fabric, brick, walls, gutters, aggregate areas, paved surfaces, and beneath shrubs, hedges, trees are free of all vegetation consistent with the specified COLS.

3.3 Operational

Areas

The Contractor shall maintain operational areas to ensure grounds present a sightly appearance and do not interfere with operational requirements.

Prior to mowing or trimming, the Contractor shall remove and appropriately dispose of all debris to include but not limited to palm fronds, fruits, nuts, dead or broken branches/limbs, paper/cardboard, cans, plastic bottles, etc. that interferes with the mowing or trimming operation.

The Contractor shall trim vegetation within and adjacent to objects located within the operational areas including, but not limited to fence lines, fence fabric, walls, signs, poles, valves, valve boxes, and other similar objects to match the height and appearance of surrounding vegetation heights.

If the Contractor finds any obstacles or difficulty to fulfill the work requirements (e.g., stems, trunks, etc.), it shall be reported to the Government. The Contractor shall not move or alter such Government property without prior written approval from the Government.

Site maps of the operational areas are provided in each sub-Spec Item.

The historical work schedule except for SOFU communication site is provided in J-1503050-10. No historical work schedule data available for SOFU communication site as it was not included in the previous contract at the time this specification was prepared.

Operational areas present a sightly appearance and do not interfere with operational requirements.

Vegetation within and adjacent to objects such as: fence lines, fence fabric, and brick walls is trimmed to match the height and appearance of surrounding vegetation.

3.3.1 Atago Hills

Clear Zones

The Contractor shall maintain clear zones at Atago Hills to ensure

Areas applicable to this spec item, including its subordinate spec items, are clear zones at Atago Hills.

Vegetation height in clear zones must

Clear zones present a sightly appearance and do not interfere with

Item

Title Performance Objective

Related Information Performance Standard grounds present a sightly appearance and no interference with operational requirements.

comply with MCO 5530.14, Marine Corps Physical Security Program Manual requirements. Refer to J- 1503050-02 for the definition of clear zones. The clear zones at Atago Hills and the sizes of the areas are identified on the map provided in J-1503050-16. Part of the areas is owned by Iwakuni City and a map showing the location of the Iwakuni City-owned area is also included.

Whenever the Contractor needs to make changes to the accepted work schedule for the area owned by Iwakuni City, the COR and the PAR shall be notified at least 10 working days prior to the originally scheduled work date or the rescheduled date, whichever is sooner.

operational requirements.

3.3.1.1 Grounds

Care

The Contractor shall maintain grounds to ensure no interference with operational requirements.

In accordance with MCO 5530.14, vegetation in clear zones shall not exceed six (6) inches (approximately 15 centimeters).

All vegetation is maintained in accordance with operational requirements.

3.3.1.2 Tree Control The Contractor

shall provide tree control to prevent encroachment on clear zones.

Tree control includes maintaining clear zones.

All branches leaning inside the clear zones shall be vertically trimmed up to 15 feet (4.5 meters).

Tree control shall be accomplished by or under guidance of a certified arborist or equivalent.

Remove and properly dispose of all tree trimmings.

Trees do not encroach on clear zones.

3.3.1.3 Vegetation

Control

The Contractor shall control undesired vegetation to ensure areas are free of undesired vegetation.

The Contractor shall remove unwanted vegetation from fence fabric.

Areas are maintained clear of undesired vegetation per the Contractor’s schedule.

3.3.2 SOFU

Communicati on Site

The Contractor shall maintain the designated areas at

SOFU

Communication Site to ensure the grounds present a

The location of SOFU Communication Site can be found in J-1503050-04 Site Maps.

The Contractor will be required to contact Air Traffic Control

Areas present a sightly appearance and do not interfere with operational requirements.

Item

Title Performance Objective

Related Information Performance Standard sightly appearance and do not interfere with operational requirements.

Maintenance Division (ATCMD) to obtain the key to the work site.

Areas applicable to this spec item, including its subordinate spec items, are shown on the map provided in J- 1503050-17. The areas include inside of the fence and five (5) feet outside the fence line.

This spec item does not apply to the lawn areas at this site, which are included in Spec Item 3.1 and shall be maintained per applicable COLS.

3.3.2.1 Grounds

Care

The Contractor shall maintain grounds to ensure unimpeded access for vehicles and personnel.

All vegetation in the areas shall be maintained so as not to exceed six

(6) inches (approximately 15 centimeters).

All vegetation is maintained at or below the specified height.

3.3.2.2 Tree Control The Contractor

shall provide tree control to prevent encroachment on designated areas.

All branches leaning inside the areas shall be vertically trimmed up to 15 feet (4.5 meters).

Tree control shall be accomplished by or under guidance of a certified arborist or equivalent.

Remove and properly dispose of all tree trimmings.

Trees do not encroach on designated areas.

3.3.2.3 Vegetation

Control

The Contractor shall control undesired vegetation to ensure areas are free of undesired vegetation.

The Contractor shall remove unwanted vegetation from fence fabric.

Areas are maintained clear of undesired vegetation per the Contractor’s schedule.

3.3.3 Atago

Retention Ponds

The Contractor shall maintain the retention ponds and the surrounding areas to ensure access to the ponds is secured and the ponds function properly.

Areas applicable to this spec item, including its subordinate spec items, are the five (5) retention ponds in Atago (Ponds I, II, IV, V and VI) and their surrounding areas up to five (5) feet outside the fence lines, and the access roads to the ponds.

The Government’s intent is to have the sediment removed before the rainy season starts every year.

The locations of the ponds and information of each pond are provided in J-1503050-18.

Areas present a sightly appearance and do not interfere with operational requirements.

Item

Title Performance Objective

Related Information Performance Standard

The Contractor shall obtain permission from local residents if access to their property is necessary to perform the work.

The Contractor shall notify the KO or the COR immediately upon discovery of hazardous waste or any other unsafe condition.

3.3.3.1 Grounds

Care

The Contractor shall maintain grounds to ensure unimpeded access for vehicles and personnel.

All vegetation in the areas shall be maintained so as not to exceed six (6) inches (approximately 15 centimeters).

All vegetation is maintained at or below the specified height.

3.3.3.2 Tree Control The Contractor

shall provide tree control to prevent encroachment on the designated area.

All branches leaning inside the areas shall be vertically trimmed up to 15 feet (4.5 meters).

Tree control shall be accomplished by or under guidance of a certified arborist or equivalent.

Remove and properly dispose of all tree trimmings.

Trees do not encroach on designated areas.

3.3.3.3 Vegetation

Control

The Contractor shall control undesired vegetation to ensure areas are free of undesired vegetation and the ponds function properly.

The Contractor shall remove unwanted vegetation from fence fabric.

Additionally, the Contractor shall remove aquatic vegetation from the ponds to prevent it from obstructing the flow of stormwater runoff.

Areas are maintained clear of undesired vegetation per the Contractor’s schedule.

3.3.3.4 Debris

Removal

The Contractor shall remove debris to ensure areas are free of debris and the ponds function properly.

The Contractor shall remove all debris from the work area, including the ponds, to maintain a sightly appearance, and to prevent debris from obstructing the flow of stormwater runoff.

Areas are cleared of debris per the Contractor’s schedule.

3.3.3.5 Sediment

Removal

The Contractor shall remove accumulated sediment from the ponds to maximize the efficiency of the ponds.

The Contractor shall remove sediment from each pond to its original design depth on an annual basis.

Removed sediment shall be properly disposed of. The Contractor shall submit a Sediment Disposal Report per Section F.

Ponds are returned to their original design depths.

Item

Title Performance Objective

Related Information Performance Standard

The Contractor shall protect and ensure the integrity of the pond slope during removal operations.

3.4 Storm

Drainage Systems

The Contractor shall remove obstructions and control trees and vegetation in storm drainage systems to ensure unrestricted flow of storm water runoff.

Drainage systems include curb gutters, curb inlets, brow ditches, drainage channels, swales, catch basins, yard drains, and other devices used to direct the flow of runoff.

The Contractor shall clean and remove debris from drainage systems that would inhibit drainage. In addition, the Contractor shall check drainage systems as necessary to ensure that storm water runoff is not restricted after heavy rains.

Aboveground storm drainage systems shall be maintained clear of obstructions, debris, vegetation, and anything else which may restrict runoff flow. Vegetation height shall not exceed eight inches above the ground.

If obstructions affecting water flow or that could affect water flow are identified or reported, the Contractor shall immediately clean the aboveground storm drainage system.

However, the intent of this contract is for the Contractor to control this from happening, and the Contractor shall improve its quality management system to ensure that reports are not repeated.

Drain covers and grates of underground systems shall be maintained clear of obstructions, however, covers and grates shall not be removed for cleaning drainage systems. The KO and COR shall be notified within 24 hours, in writing, of obstructions in subsurface drain lines beyond Contractor responsibility. Missing or damaged yard drain covers and grates shall be reported immediately to the KO and

COR.

No evidence of obstructions in the visible area of the drainage systems.

Obstructions affecting waterflow or that may affect the waterflow is cleaned within one hour of receipt of the report.

Item

Title Performance Objective

Related Information Performance Standard

Storm water drainage systems to be maintained are provided in J- 1503050-19 Storm Drainage Map.

Informational Note: During the Spring (cherry blossom) and Fall (leaves) is when there are the most debris.

Spec Item Title Performance Objective Related Information Performance

Standard 4 Non-Recurring

Work Non-Recurring work may be ordered utilizing DoD FEDMALL in accordance with Section H or other applicable section(s), or on a task order in accordance with the PROCEDURES

FOR ISSUING ORDERS

clause in Section G or other applicable section.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to non-recurring work ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

Performance standards for non-recurring work will be the same as those in Spec Item 3 where applicable.

Performance Standard