Enclosure (1) 1503020 C Pest Control.pdf

1503020 – Pest Control Table of Contents

Spec Item Title 1 General Information

1.1 Outline of Services

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training and Licensing

2.3 Special Requirements

2.3.1 Business Licensing

2.3.2 Vehicles

2.3.3 Equipment

2.3.4 Pesticides

2.3.4.1 New Pesticide Request and Planned Pesticide Use (PPU) Sheet

2.3.4.2 Reporting

2.3.5 Disposal

2.3.6 Spills

2.3.7 On-Site Mixing

2.3.8 On-Site Materials Storage

2.3.9 Occupied Spaces

2.3.10 Personal Protective Equipment (PPE)

2.4 References and Technical Documents

3 Recurring Work

3.1 Scheduled Pest Control

3.1.1 Nuisance Pest Control

3.1.2 Public Health Pest Control

3.1.3 Structure Damaging Pest Control

3.1.4 Vegetation Management

3.1.5 Vertebrate Pest Control

3.2 Pest Control Service Orders

3.3 Pest Management Reporting

4 Non-Recurring Work

1503020 - Pest Control Spec Item Title Description 1 General

Information

1.1 Outline of Services The Government’s integrated pest management (IPM) program is intended to emphasize surveys, establish control thresholds, and maintain documentation to track the effectiveness and safety of control efforts. IPM may include techniques such as education, habitat modification, biological control, genetic control, cultural control, mechanical control, physical control, regulatory control, and where necessary, the judicious use of least-hazardous pesticides.

Pesticides, when needed, shall be selected consistent with IPM principles in order to minimize negative impacts on human health and the environment.

The Contractor shall perform pest control services in conformance with the Integrated Pest Management Plan (IPMP) to prevent and control the following pests:

-- Unwanted vegetation and invasive plants -- Nuisance, structure damaging, and public health pests

− cockroaches − termites − bees − wasps − ants − fleas − silverfish − stored product pests − mosquitoes − bedbugs

-- Vertebrate pests − mice − rats − bats − feral dogs and cats − other nuisance mammals − pigeons and other nuisance birds

Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1503020-01.

2.2 Personnel The Contractor shall provide personnel with qualifications, technical knowledge, experience and skills required for efficient operations within the pest control function.

2.2.1 Certification, Training and Licensing

All Contractor personnel who apply pesticides shall be certified by the Department of Defense (DoD) in the categories required to perform the work specified in this contract. Certificates issued in Host Nation (First Level / Second Level / Third Level Pest Control Operator and Pest Management Supervisor) will be considered as equivalent to the DoD Certificate for proposal. The certification matrix is provided in J-1503020-02.

After contract award, the personnel whose certificate is to expire shall attend a necessary certification training course, DoD or Host Nation, at the Contractor’s expense and renew their certificate in the categories required to perform the work.

DoD certification is valid for three years from the time it is issued. DoD Certifications are conducted every three years by NAVFAC Pacific and NAVFAC Far East. Detail information can be provided by Installation’s Pest Management Coordinator upon request.

The Contractor shall provide personnel who possess any other certification, training and licensing required to meet all contract requirements.

All work performed shall be in accordance with Federal, DoD, Japanese, local, and Installation policies and regulations.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Business Licensing The Contractor or subcontractor shall possess the following business license issued by the Prefecture to provide pest control services under this contract:

• No. 7 Registration (Structural Pest Control Business License (7号登録 建築物ねずみ昆虫等防除業

Proof of business licensing shall be provided per Section F.

2.3.2 Vehicles Vehicles used to transport pesticides shall be equipped with a fire extinguisher, a spill containment kit capable of containing any potential pesticide spill, an emergency eye wash station, at least two gallons of emergency wash water for personal decontamination, and a first aid kit. All pesticides carried on vehicles shall be stored in a locked compartment separate from the cab of the vehicle.

Vehicles shall not be left unattended at any time unless properly locked and secured.

Vehicles shall be clearly marked as pest control vehicles and have warning signs both in English and Japanese on the exterior.

All vehicles shall be maintained with a clean and orderly appearance, free from pesticide residues or grime buildup. Vehicles shall not be cleaned, washed, or rinsed on Government property.

Item

Title Description

2.3.3 Equipment The Contractor shall provide repair and maintenance as necessary to keep all equipment in good operating condition, and take appropriate action regarding the following:

• All tanks, hoses, pumps, control valves, and gauges shall be free of visible deterioration, shall not leak, and shall operate at the manufacturer's recommended rates and pressures. Equipment that has failed shall be replaced or repaired by the Contractor prior to resuming operations.

• Screens, strainers, and filters shall be used and maintained per the pump, sprayer, and nozzle manufacturer's instructions.

• Spray nozzles shall deliver spray patterns as specified by the nozzle manufacturer. Nozzles that become clogged or eroded shall be repaired or replaced by the Contractor prior to resuming operations.

• Ultra-Low Volume (ULV) equipment shall be calibrated and maintained to assure proper flow rate and droplet size of pesticide as required by the label. ULV equipment shall be calibrated at the beginning of each spray season and thereafter every 50-100 hours of use (or per manufacturer's recommendations), when pesticide is changed, or when the machine is repaired. Calibration and maintenance reports shall be maintained on file and submitted per Section F.

• All pesticide devices placed in visible areas, including bait stations and boxes, shall be clearly and plainly marked with such precautionary words as "DANGER" and "PESTICIDES," or as required by applicable regulations.

• Specific equipment requirements relevant to individual Pest Groups are further delineated in the Pest Group Requirements in Section J.

2.3.4 Pesticides All pesticides must be used in accordance with the MCAS Iwakuni Integrated Pest Management Plan (IPMP) provided in J-1503020-03 and JEGS in a matter consistent with IPMP principles. All pesticides shall be procured, processed, handled, and applied in strict accordance with the manufacturer's label. All pesticides shall be registered with the EPA or approved for sale and use within Japan.

The Contractor shall maintain a book of labels, both in English and Japanese, and Safety Data Sheets (SDSs) for pesticides they use or intend to use, and have it readily available for the COR's/PMPAR’s inspection at all times.

All pesticides used by the Contractor on the Installation shall be registered for the use intended.

2.3.4.1 New Pesticide

Request

The New Pesticide Request, including labels and SDS for each pesticide intended for use, shall be submitted per Section F. Approvals may be made for and limited to specific pests and sites. Any proposed changes in pesticide usage shall be submitted online per Section F for approval prior to use.

The New Pesticide Request shall be submitted through NAVFAC Online Pesticide Reporting System (NOPRS) when the Contractor requests the use of a pesticide not previously approved. The NAVFAC Pest Management Consultant (PMC) must be contacted to obtain a link to the website, password, and instructions to use the system.

A screen shot of New Pesticide Request is provided in J-1503020-04.

Item

Title Description

2.3.4.2 Reporting See Sections F and J.

2.3.5 Disposal All pesticides, rinse water, and containers shall be disposed of per pesticide label directions. The Contractor shall dispose of any pesticides, pesticide containers, pesticide residue, pesticide rinse water, or any pesticide contaminated articles at an authorized disposal area off-site from the installation.

2.3.6 Spills Pesticide spills shall be cleaned, decontaminated, and reported as specified in the MCAS Iwakuni Spill Prevention and Response Plan.

2.3.7 On-Site Mixing The Contractor shall not mix pesticides on Government property unless specifically authorized by the KO. If mixing is authorized, it shall be done at an approved Government furnished facility or over an approved containment device.

All water sources shall be equipped with proper back-flow prevention devices.

An air gap shall be maintained between the water source and the pesticide tank.

2.3.8 On-Site Materials

Storage

The Contractor shall not store pesticides on Government property unless specifically authorized by the KO.

2.3.9 Occupied Spaces Liquid or aerosol pesticides shall not be applied in occupied spaces when people are present. Dust pesticide formulations shall not be applied in occupied spaces if the dust can be carried by air currents to people. Gel baits, cockroach, rodent, and ant bait stations, or other pesticide formulations that do not volatilize or drift in air currents may be applied in occupied spaces.

2.3.10 Personal Protective

Equipment (PPE)

The Contractor shall provide PPE to each of their pest control applicators. This equipment shall include, at a minimum, the PPE required by the pesticide label and SDS.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1503020-05.

Spec Item Title Performance

Objective Related Information Performance

Standard 3 Recurring Work The Contractor shall provide pest control services to ensure pests are controlled in a proper and timely manner.

The Contractor shall comply with the Integrated Pest Management Plan (IPMP), JEGS, and applicable DoD and OPNAV Instructions, and Federal, Japanese, and local policies and regulations.

Service Level Standards for Pest Control services are specified in J-1503020-06.

Control level and time frame for each pest group are included in the Pest Group Requirements in Section J. Unless otherwise specified, “hours” and “days” indicated in these requirements include non-business hours, holidays, and weekends.

Additional service or retreatment following the initial service that has not provided the control required shall be provided at no additional cost to the Government.

The Contractor shall develop and execute a plan for pest control services. The Contractor’s Work Plan (CWP) shall adhere to applicable References and Technical Documents contained in J- 1503020-05. The CWP shall establish the strategy and methods for conducting a safe, effective, and environmentally sound pest management program in compliance with the specifications. The Contractor may review the Installation’s historical records of pest activity and abatement actions, survey facilities and grounds, and consult with the Installation Integrated Pest Management Coordinator (IPMC) in development of a CWP. The CWP shall address continuous monitoring, pest response and removal procedures, record keeping, warranties, education

Services are performed as specified by and consistent with the Service Level Standards listed in J-1503020-06.

Pests are controlled to levels and within times specified in the Pest Group Requirements in Section J.

Objective Related Information Performance

Standard and communication to Installation personnel to prevent pests and disease vectors, etc.

based on the IPM approach. The IPM approach should use targeted (i.e., effective, environmentally sound) methods including habitat/facility modification, biological/genetic/cultural control, mechanical/physical control, and where necessary, the judicious use of least hazardous pesticides. Pesticide applications shall only be limited to when or where justified under the IPM approach. The CWP shall include a pesticide list, labels, SDSs, PPU Sheets, and comply with all applicable local, Japanese, DoD and Federal policy and regulations, and the

IPMP.

The CWP shall be submitted per Section F for review, comments, and acceptance.

The Contractor shall report conditions that promote or are conducive to pest infestations.

These include sanitation problems, improper food storage practices, inadequate exclusion policies, or damaged or missing exclusion devices or the like.

The Contractor shall report these conditions per Section F. Report must be legible and can be submitted electronically or hand-written to the COR/PMPAR.

3.1 Scheduled Pest

Control

The Contractor shall provide scheduled pest control services to ensure the appearance and infestation of pests are controlled in a proper and timely manner.

Scheduled pest control services shall include both inspection and treatment of the following categories of pests: nuisance pests, public health pests, structure damaging pests, and vertebrate pests.

The Contractor shall perform pest control for public health pests and pests that may adversely affect the DoD

Pests are controlled to levels and within times specified in the Pest Group Requirements in Section J.

Pest surveys are conducted at the Frequencies for Scheduled Work

Objective Related Information Performance

Standard mission and military operations;

the health and well-being of people; and structures, material, and property.

Preventive applications of pesticide in the absence of a pest or signs/symptoms of a pest are prohibited except in cases, such as termite pretreatment, pre-emergence weed and mosquito larval control (in special circumstances, such as pre-flood), where it is an effective means of IPM.

The Contractor shall submit a monthly schedule and monthly pest management records per Section F for all scheduled pest control services listed below.

specified in J- 1503020-07.

3.1.1 Nuisance Pest

Control

The Contractor shall control nuisance pests to ensure facilities are free from nuisance pests.

The Contractor shall perform scheduled pest control for Nuisance Pests at the facilities listed on the Frequencies for Scheduled Work table in J- 1503020-07.

The following nuisance pest areas shall be inspected and treated, as necessary, per the General Requirements and Performance Standards specified within Nuisance Pest Requirements in J-1503020-08:

• 001 Ant Control

• 002 Arthropod Control in Food

Handling Establishments

• 003 Cockroach Control

• 004 Flea Control in and

Around Buildings and Structures

• 005 Miscellaneous Arthropod Pest Control

• 006 Stored Product Pest Control (Arthropods)

Control of the Pest Groups not listed on J-1503020-07 may be ordered via a service order or a non-recurring work task order.

Pest surveys are conducted at the Frequencies for Scheduled Work specified in J- 1503020-07.

Pests are controlled to levels and within times specified for Nuisance Pest Requirements in J- 1503020-08.

Objective Related Information Performance

Standard

If the Contractor finds any widow spiders during performance of work, it shall be notified to the IPMC via PMPAR within three (3) hours.

The notification shall include information such as the location, number and types (black, redback, or brown, adult, juvenile, eggs, etc.) of the widow spiders found.

3.1.2 Public Health Pest

Control

The Contractor shall control public health pests to prevent vector borne diseases or impacts to public health.

The Contractor shall perform scheduled pest control for Public Health Pests at the facilities listed on the Frequencies for Scheduled Work table in J- 1503020-07.

The following public health pest areas shall be inspected and treated, as necessary, per the General Requirements and Performance Standards specified within Public Health Pest Requirements in J-1503020-09:

• 008 Adult Mosquito Control

• 009 Adult Mosquito Control -

Residual

• 011 Bed Bugs

• 012 Bee, Wasp, Hornet, and

Stinging Arthropod Control

• 013 Childcare

Facilities/Sensitive Areas Pest Control

• 014 Filth Fly Control

• 015 Larval and Pupal

Mosquito Control

• 017 Tick Survey and Control

Outdoors

• 018 Fire Ant Control

Control of the Pest Groups not listed on J-1503020-07 may be ordered via a service order or a non-recurring work task order.

If the Contractor finds any fire ants or suspected fire ants during performance of work, it shall be notified to the IPMC via

Pest surveys are conducted at the Frequencies for Scheduled Work specified in J- 1503020-07.

Pests are controlled to levels and within times specified for Public Health Pest

1503020-09.

Objective Related Information Performance

Standard PMPAR within three (3) hours.

The notification shall include information such as the location, number of colonies and range of inhabitation, if known, etc., of the fire ants or suspected fire ants found.

3.1.3 Structure

Damaging Pest Control

The Contractor shall control structure damaging pests to ensure facilities are free of structure damaging pests.

The Contractor shall perform scheduled pest control for Structure Damaging Pests at the facilities listed on the Frequencies for Scheduled Work table in J-1503020-07.

The following structure damaging pest areas shall be inspected and treated, as necessary, per the General Requirements and Performance Standards specified within Structure Damaging Pest Requirements in J-1503020-10:

• 019 Other Wood Destroying

Organisms (Non-Termite) Control

• 020 Survey for Termite and Wood Destroying Organisms

Termite control services may be ordered via a service order or a non-recurring work task order as necessary. See J-1503020-11 for termite control specifications for reference.

Pest surveys are conducted at the Frequencies for Scheduled Work specified in J- 1503020-07.

Pests are controlled to levels and within times specified for Structure Damaging Pest

1503020-10.

3.1.5 Vegetation

Management

The Contractor shall manage vegetation to ensure facilities are free of vegetation pests.

The following vegetation pest areas shall be inspected and treated, as necessary, per the General Requirements and Performance Standards specified within Vegetation Management Requirements in J-1503020-12:

• 024 Industrial Sidewalk, Substation, Vault and Right-of-Way Weed Control

• 025 Turf and Ornamental Bed Weed Control

Pest Groups in this spec item may be ordered via a service

Pests are controlled to levels and within times specified for Vegetation Management

1503020-12.

Objective Related Information Performance

Standard order or a non-recurring work task order.

3.1.6 Vertebrate Pest

Control

The Contractor shall control vertebrate pests to ensure facilities are free of vertebrate pests.

The Contractor shall perform scheduled pest control for Vertebrate Pests at the facilities listed on the Frequencies for Scheduled Work table in J- 1503020-07.

The following vertebrate pest areas shall be inspected and treated, as necessary, per the General Requirements and Performance Standards specified within Vertebrate Pest Requirements in J-1503020-13:

• 026 Bat Control in Buildings

• 027 Commensal Rodents in and Around Buildings and Structures

• 028 Pest Bird Control

• 029 Pest Vertebrate Control

Control of the Pest Groups not listed on J-1503020-07 may be ordered via a service order or a non-recurring work task order.

Pest surveys are conducted at the Frequencies for Scheduled Work specified in J- 1503020-07.

Pests are controlled to levels and within times specified for Vertebrate Pest

1503020-13.

3.2 Pest Control

Service Orders

The Contractor shall perform service orders in a timely manner to ensure the appearance and infestations of pests are controlled.

The Contractor shall receive pest control service orders per the work reception requirements in Annex 2.

The Contractor shall notify the COR or PMPAR if it receives a service order that would violate the MCASI IPMP if performed.

The Contractor shall schedule and perform pest control service orders in a way that minimizes disruptions to customers and Government operations.

The Contractor shall respond to pest control service orders in accordance with the response times stated for each pest group performance standard in Section J.

Pests are controlled to levels and within times specified in the corresponding pest group requirements in Section J.

Objective Related Information Performance

Standard The Contractor has full responsibility for any work up to the pest control service order limit of liability (LoL) of ¥50,000in direct labor and direct material cost per pest control service order under Recurring Work.

The Contractor shall notify the PMPAR upon identification that the pest control service order will exceed the specified limits of liability in accordance with reporting requirements in Annex

2. If a non-recurring work task order is issued for the portion exceeding the specified pest control service order LoLs, the Government will only pay for the portion of direct labor and/or direct material that exceeds the pest control service order limits.

Examples of work exceeding the pest control service order LoLs:

• If a pest control service order requires ¥60,000in direct labor and direct material cost, the Government may issue a task order in accordance with the non-recurring work provisions of the contract for the one direct labor hour and ¥100in direct material cost that exceeds the pest control service order LoL.

The Contractor may invoice for completed pest control service orders. The Contractor shall not invoice for incomplete pest control service orders and pest control service orders not issued.

A modification will be process at the end of each period of performance to deduct for pest control service orders not issued and incomplete pest control service orders. Deduction will be based on the unit prices specified in J-0200000-XX, ELINs.

Objective Related Information Performance

Standard

The Contractor shall survey the area to determine the level of infestation prior to performing treatment.

The Government may combine multiple services requirements recently received for the same general area, e.g., floor of a building or structure into a single pest control service order provided the Contractor’s pest control service order LoLs are not exceeded.

Submit a monthly summary of completed pest control service orders per Section F.

Historical Information for Pest Control Service Orders is provided in J-1503020-14.

3.3 Pest Management

Reporting

The Contractor shall report pest management operations to ensure the effectiveness and safety of control efforts can be monitored in a proper and timely manner.

The Contractor shall use NAVFAC Online Pesticide Reporting System (NOPRS) for reporting each pest control action, both chemical and non-chemical, e.g., pesticide application, pest control service order per, Section F.

The record entered into NOPRS may only be a summary of each pest control action. The detailed record shall be included in other applicable reports.

Contact the regional NAVFAC PMC to obtain an account and instructions on how to use the system.

Refer to J-1503020-15 for a screenshot of NOPRS.

Reports are accurate, complete and submitted within the specified timeframe.

Spec Item Title Performance Objective Related Information Performance

Standard 4 Non-Recurring

Work Non-Recurring work may be ordered utilizing DoD FEDMALL in accordance with Section H or on a task order in accordance with the PROCEDURES

FOR ISSUING ORDERS

clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to non-recurring Work ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for non-recurring work will be the same as those in Spec Item 3 where applicable.