PreSolNotice_26R4998.pdf
PDF 327 KB Posted
- Solicitation number
- N4008426R4998
About this file
This is a Pre-Solicitation Notice for a Design Build (DB) project to construct a headquarters and operations building at Baucau Airfield in Timor Leste. The Government anticipates issuing a formal solicitation around May and June 2026. The project includes design and construction of a 500 square meter headquarters and operations building, construction of supporting facilities, parking areas, and access roads, and provision and installation of a backup diesel generator system capable of supporting critical operations for up to 24 hours. All work must comply with applicable Unified Facilities Criteria, International Building Code, or host nation requirements. The project magnitude is estimated between USD 1,000,000 and USD 5,000,000.
Contractors interested in attending the Pre-Proposal Site Visit (PPSV) tentatively scheduled for May-June 2026 must submit a Base Access Request (BAR) no later than May 21, 2026, at 11:00 a.m. Thailand Time to Kannikar Pakhunthot at kannikar@state.gov. BAR submissions must include a personnel roster in Excel format and a combined PDF document containing identification documents (passport bio pages for foreign nationals or valid passports/government-issued identification for Timor-Leste citizens) properly bookmarked and organized. Each company may submit up to four names (two primary and two alternates), but only two participants, one driver, and one vehicle per company are authorized for the site visit. The driver must remain in the vehicle at all times. Contractors requesting access after the deadline will not be included on the Government list, and those conducting unauthorized site inspections will be disqualified. All ID documents must be valid for at least six months from submission, and submissions must comply with specified formatting requirements or will not be processed. No reimbursement will be made for costs associated with providing information, and no telephone calls requesting bid packages will be accepted.
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Other files
| File | Type | Posted |
|---|---|---|
| SiteAccessRequest_26R4998.xlsx | XLSX spreadsheet |
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Text version
N4008426R4998 CONSTRUCT HEADQUARTERS AND OPERATIONS BUILDING, BAUCAU,
TIMOR LESTE
NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING
INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT OR ANY FOLLOW-UP
INFORMATION REQUESTS.
No telephone calls will be accepted requesting a bid package or solicitation. There is no bid package or solicitation currently available. In order to protect the integrity of any future procurement that may arise from this announcement, information regarding the technical point of contact will not be provided and no appointments for presentations will be made.
Notice Type: Pre-Solicitation Notice
Response Date: May 21, 2026, 11:00 a.m. Thailand Time
This notice serves to inform the public about an upcoming project at Baucau Airfield, Baucau, Timor Leste. The Government anticipates issuing a solicitation around May and June 2026. This notice also seeks contractors interested in attending the site visit for the Base Access Request BAR facilitated by the United States Government. Access to the site visit is only available through submission of the BAR.
Requests received after the response date will not be considered.
Project Description: This is a Design Build (DB) project for the design and construction of facilities at Baucau Airfield. Work includes the following:
Design and construction of a 500 square meter headquarters and operations building
Construction of supporting facilities, parking areas, and access roads
Provision and installation of a backup diesel generator system capable of supporting critical operations for up to 24 hours.
All work shall comply with applicable Unified Facilities Criteria, International Building Code, or host nation requirements.
Project magnitude is between USD1,000,000 and USD 5,000,000.
A Pre-Proposal Site Visit (PPSV) is tentatively scheduled for May-June 2026 to allow offerors to familiarize themselves with site conditions. Offerors must complete the Base Access Request BAR and submit required information no later than May 21, 2026, at 11:00 a.m. Thailand Time.
To: Kannikar Pakhunthot (Site Access Coordinator) Email: kannikar@state.gov Cc: nitiwate.dissanont.ln@us.navy.mil and rondel.g.williams.civ@us.navy.mil
Note:
Contractors may submit up to four names consisting of two primary and two alternate personnel.
Only two participants, one driver, and one vehicle per company are authorized for the site visit.
The driver must remain in the vehicle at all times.
Contractors requesting access after the deadline will not be included on the Government list.
Contractors are prohibited from conducting site inspections outside the scheduled visit. Violations will result in disqualification.
INSTRUCTIONS TO CONTRACTORS FOR BASE ACCESS REQUEST (BAR) for PPSVs Important: All BAR submissions must be received during business hours.
What to Submit:
1. Personnel Roster: Please provide a list of all personnel requesting access in an Excel spreadsheet. Name the spreadsheet Encl 1 Personnel Roster_[Short Company Name]. Submit all names using proper case formatting (first letter capitalized, remaining letters lowercase). Correct format: Cruz, Juan, Incorrect format: CRUZ, JUAN or JUAN CRUZ.
2. Combined ID Document (PDF): Create a single PDF document (letter size, 8.5 inch x 11 inch) containing all personnel IDs in the specified format below. Incomplete, incorrect, or expired ID submissions will not be processed.
Formatting the ID Document (PDF):
o File Name: Use the format [Company Name]_IDs (e.g., McDonalds_IDs).
o PDF Bookmarks: Organize the document with bookmarks for each person. Each bookmark should be named in the format Last Name, First Name (e.g., Cruz, Juan).
o No Password: Do not password-protect the PDF file.
o ID Order: Arrange the IDs in the same order as they appear on the Excel personnel roster.
o For each person on the list, provide letter-size PDF of their passport bio page, as shown in the example. Use this specified format for consistency. Verify the ID validity dates before submitting.
o DO NOT SEND INDIVIDUAL JPEG FILES. Requests with JPEG files shall not be processed. Sending PDFs will streamline the processing for the BAR drafter.
o All information must be readable - date of birth and ID expiry date. The ID validity date must be at least 6 months from the date of submission.
Acceptable ID Formats:
o Foreign Nationals: Only a valid passport bio page is accepted.
o Timor-Leste Citizens: Provide any one of the following:
- Valid passport bio page
- Government-issued identification (e.g., National ID or driver’s license)
Ensure you follow the specified format:
Personnel list in Excel, Valid passports in a single PDF per company properly bookmarked. JPEG files will not be processed.
Do not password protect the files.
Submittals not in compliance with required format shall not be processed. Thank you for your cooperation.
Email subject: [Notice ID_BAR_Company Name] Example: N4008426R4998_BAR_McD.
All information relevant to the site visits will be posted on SAM.gov. Emails requesting confirmation for site visit times, locations, and other information that is clearly stated on SAM.gov
File details come from the government source that posted it. Updated .