Notice 2 RFI Q 2-3.pdf
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- Solicitation number
- N4008426Q1020
About this file
This document is Notice 2 to a Request for Quotation (RFQ) for the procurement of micro buses for Naval Air Facility Atsugi, issued by the Department of the Navy, Naval Facilities Engineering Systems Command Far East on 30 October 2026. The RFQ number is N40084-26-Q-1020. The notice provides clarifications to frequently asked questions regarding evaluation factors and submission requirements and revises the original RFQ provisions and clauses.
Regarding offeror qualifications, the prime contractor must be an authorized dealer and/or manufacturer, or must have a teaming agreement or subcontract with an authorized local dealer or manufacturer that will supply and support the vehicles. The offeror or proposed subcontractor/teaming partner must be authorized to do business in Japan and hold appropriate licenses, manufacturer authorizations, and dealer agreements. Revised submission requirements mandate that offerors submit: (1) Price Schedule (Attachment 4) with acknowledgements of any amendments, priced in Japanese Yen only—quotations not in Japanese Yen will be deemed non-responsive and not evaluated; (2) Completed Attachment 1 (Specification—Mandatory Characteristics) for each item; (3) Completed Representations and Certifications (Attachment 3); and (4) Completed IRS Form W-14 (Certificate of Foreign Contracting Party Receiving Federal Procurement Payments), if applicable, with a note that failure to submit it will result in no excise tax exemptions and a 2 percent government withholding on each payment. Failure to submit items (a) and (b) will render the quote non-responsive and ineligible for award consideration. Submission of items (c) and (d) is strongly encouraged to facilitate responsibility assessment and validate award eligibility.
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| File | Type | Posted |
|---|---|---|
| Notice 1 RFI Q 1 - 3.pdf |
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Text version
DEPARTMENT OF THE NAVY
NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND FAR EAST
PSC 473 BOX 13
FPO AP 96349
DISTRIBUTION: DoW COMMUNITY ONLY
NOTICE 2
30 October 2026
RFQ N40084-26-Q-1020
PROCUREMENT OF MICRO BUS
FOR
NAVAL AIR FACILITY ATSUGI
NOTE: The following schedule is provided for INFORMATION ONLY. The RFQ remains unchanged unless it is amended in writing on a Standard Form 30.
Request for Information Questions and Responses
2. Attachment 2, Evaluation Factors: offeror must be an authorised dealer and/or manufacturer. May a UK prime working with an authorised Japanese vehicle dealer quote, or must the prime itself hold manufacturer-issued dealer authorisation?
ANSWER: The prime is an authorized dealer/manufacturer, or the prime has a teaming agreement / subcontract with an authorized local dealer or manufacturer that will supply and support the vehicles.
3. Attachment 2, Evaluation Factors: if the prime itself must hold dealer authorisation, what documentary form of offeror authorisation is required?
ANSWER: The Government requires that the offeror, or a proposed subcontractor/teaming partner that will supply and support the vehicles, be authorized to do business in Japan and be an authorized dealer and/or manufacturer of the proposed vehicles. It is the offeror’s responsibility to determine and obtain the appropriate licenses, manufacturer authorizations, dealer agreements, or other documentation necessary to meet this requirement and to perform the contract in Japan.
Additional Information
Please be advised of additional changes:
Revised the Encl_2_Attachement_2_Provisions_and_Clauses.pdf. Addendum to Evaluation - Commercial Product and Commercial Services, Submission Requirements & Basis of Evaluation (i) from:
(i) RFQ Submittal Requirements: The Offeror shall complete and submit the following in the order shown below:
a. Price Schedule, Attachment 4, to include acknowledgements of amendments, if any. Quotations shall be priced in Japanese Yen ONLY. Quotations not priced in Japanese Yen will be considered non-responsive and will not be evaluated.
b. Completed Attachment 1: Specification - Mandatory Characteristics for each item being purchased under this solicitation.
DISTRIBUTION: DoW COMMUNITY ONLY
c. Completed Representations and Certifications, Attachment 3.
d. Completed Representations and Certifications of SF 1449
e. Completed IRS Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, if applicable. If not submitted with the offer, excise tax exemptions will not be applied to any resulting contract, and the Government will withhold a full 2 percent on each payment.
Note: The failure of an Offeror to complete and submit items a, and b will result in the Offeror's quote being deemed non-responsive and ineligible for further consideration for award. Submission of item c and d is strongly encouraged to facilitate responsibility assessment per FAR 9.104-1 and validate eligibility to receive an award.
to:
(i) RFQ Submittal Requirements: The Offeror shall complete and submit the following in the order shown below:
a. Price Schedule, Attachment 4, to include acknowledgements of amendments, if any. Quotations shall be priced in Japanese Yen ONLY. Quotations not priced in Japanese Yen will be considered non-responsive and will not be evaluated.
b. Completed Attachment 1: Specification - Mandatory Characteristics for each item being purchased under this solicitation.
c. Completed Representations and Certifications, Attachment 3.
d. Completed IRS Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, if applicable. If not submitted with the offer, excise tax exemptions will not be applied to any resulting contract, and the Government will withhold a full 2 percent on each payment.
Note: The failure of an Offeror to complete and submit items a, and b will result in the Offeror's quote being deemed non-responsive and ineligible for further consideration for award. Submission of item c and d is strongly encouraged to facilitate responsibility assessment per FAR 9.104-1 and validate eligibility to receive an award.
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