AMD1(3)NAFATSUGIINST 11300.1A - EXCAVATION PROGRAM.pdf

DEPARTMENT OF THE NAVY

U.S. NAVAL AIR FACILITY ATSUGI

PSC 477 BOX 9

FPO AP 96306-0001

NAFATSUGIINST 11300.1A

N4

21 Apr 2025

NAF ATSUGI INSTRUCTION 11300.1A

From: Commanding Officer, U.S. Naval Air Facility Atsugi

Subj: EXCAVATION PROGRAM

Ref: (a) OSHA Part 1926 - Safety and Health Regulations for Construction-Subpart

P-Excavations

(b) US Army Corps of Engineers EM 385-1-1

(c) OPNAVINST 5100.23H

Encl: (1) Excavation Permit Request Procedures

(2) Excavation Standard Operating Procedures

(3) Excavation Permit Request Form

(4) Prior to Excavation Report

1. Purpose. To establish policy, responsibility and procedures for effective implementation of the U.S. Naval Air Facility (NAF) Atsugi Excavation Program.

2. Cancellation. NAFATSUGIINST 11300.1.

3. Definitions. The Excavation Program and enclosures (1) through (4) use the following acronyms and definitions.

a. Excavation. Any man-made cut, cavity, trench, or depression in an earth surface, formed by earth removal.

b. Atsugi Underground Utility Survey Team. Utilities and Energy Management (UEM)

Branch Utilities Outage Coordinator (team leader), representative from Naval Computer and

Telecommunications Station Far East Detachment Atsugi Base Communications Office, and representative from NAF Atsugi Americable Office, and the base Environmental Division are members of this team.

c. Excavating organization. Any organization to include NAF Atsugi departments, tenant commands, contractors, etc. who conduct excavation operations.

4. Scope. All NAF Atsugi departments, tenant commands, and contractors will comply fully with excavation policies set forth in this instruction.

5. Policy. References (a) through (c) establish federal and Department of Defense, and Navy safety requirements for excavation operations. Entities requesting permission to conduct excavation operations aboard NAF Atsugi are expected to comply fully with references (a) through (c). Enclosure (1) provides step by step procedures for completion of the Excavation

Permit Request Form and Prior to Excavation Report. A completed and approved Excavation

Permit Request Form and Prior to Excavation Report are required prior to commencement of any excavation activities. Enclosure (2) contains specific NAF Atsugi operating procedures for performing excavations. Enclosure (3) provides a blank Excavation Permit Request Form, and enclosure (4) provides a blank Prior to Excavation Report.

6. Responsibilities. The NAF Atsugi Public Works Department UEM Branch is the ultimate approval authority for Excavation Permit Requests. The UEM Branch Utility Outage

Coordinator is responsible for providing excavating activities with underground utility plans.

The Utilities Outage Coordinator will act in the leadership role of marking underground utilities, communication lines, and cable-television lines if requested as a member of the Atsugi

Underground Utilities Survey Team.

7. Action. All entities desiring to conduct excavation operations aboard NAF Atsugi must be familiar with this instruction.

8. Records Management. Records created as a result of this instruction, regardless of media and format, must be managed per Secretary of the Navy Manual 5210.1 of September 2019.

9. Review and Effective Date. Per OPNAVINST 5215.17A, NAF Atsugi will review this instruction annually on the anniversary of its effective date to ensure applicability, currency, and consistency with Federal DoD, SECNAV, and Navy policies and statutory authority using

OPNAV 5215/40 Review of Instruction. This instruction will automatically expire 10 years after effective date unless reissued or canceled prior to the 10-year anniversary date or an extension has been granted.

Releasability and distribution:

This instruction is cleared for public release and is available electronically only via the

Flankspeed sharepoint site: https://flankspeed.sharepoint-mil.us/sites/CNICGlobalHub/directives/Directives/Forms/CNRJNAFATSUGIJA.aspx https://flankspeed.sharepoint-mil.us/sites/CNICGlobalHub/directives/Directives/Forms/CNRJNAFATSUGIJA.aspx https://flankspeed.sharepoint-mil.us/sites/CNICGlobalHub/directives/Directives/Forms/CNRJNAFATSUGIJA.aspx

Enclosure (1)

Excavation Permit Request Procedures

1. Excavation Permit Request Form

a. All organizations desiring to perform excavation operations aboard Naval Air Facility

(NAF) Atsugi must complete enclosure (3).

(1) Routing of the NAF Atsugi Excavation Permit among the approval authorities is the responsibility of the Excavating organization.

(2) Excavation Permit Requests may take up to 14 days for complete approval.

Excavating organizations should plan accordingly for this situation.

b. Excavating Organizations (EO) must complete the following fields in the Excavation permit: Requester Name, Company, Phone Number, Contract Number (if applicable), Location of Area to be Excavated, Reason for Excavation, Statement of Compliance, Signature, and date.

2. Prior to Excavation Report

a. As part of the Excavation Permit Request process EOs are required to submit enclosure

(4) as an attachment to the Excavation Permit Request.

b. The EO must complete the following fields on the Prior to Excavation Report: Survey

Date, Requester Name, Method of Checking for Underground Utilities, Observation Check Box, and Requester's Plan if Underground Utilities are Discovered/Encountered.

c. In completing the Prior to Excavation Report the EO has the option to perform the excavation survey on their own or request assistance from Atsugi Underground Utilities Survey

Team. If the Excavating organization elects to conduct the prior to excavation survey on their own they will assume complete liability for damage to any underground utilities or communication lines.

d. Whoever completes the Prior to Excavation survey is responsible for marking the location of buried utilities and communication lines.

e. Once underground utilities/communication lines have been marked, it is the excavating organizations responsibility to maintain the markings throughout the duration of the excavation.

3. Routing of Excavation Permit Request Form and Prior to Excavation Report

a. The completed Excavation Permit Request form will be taken by the requester to the

Utilities Office (building 1310) Utility Outage Coordinator (UOC). The UOC will review the excavation area and provide the requesting activity with any utility drawings that may be affected by the excavation. The UOC will coordinate with the Japan Maritime Self-Defense

Force (JMSDF) Communications and Utilities Offices to ensure that JMSDF Communication is included and utilities infrastructure.

Enclosure (1)

(1) The EO will then complete the Prior to Excavation Survey using the utility drawings provided by the UOC.

(2) In the case that utility drawings provided by the UOC do not indicate that there are utilities in the vicinity of the excavation site but the requesting organization have (from conducting their prior to excavation inspection) identified the presence of underground utilities, the EO must inform the UOC of their findings, submit a detailed excavation plan, and cautiously excavate in order to not damage the utilities.

(3) It is the EOs responsibility to prevent damage to any underground utilities and communication lines.

b. Once the Prior to Excavation Report has been completed, it is brought to the UOC for review and approval. The UOC will inform the EO when to pick up the signed excavation permit and to carry it to the next signing authority, Base Communications Office (BCO) located in building 71. The EO must submit both the Excavation Permit Request and the Prior to

Excavation Report to the BCO manager for review and approval.

c. After the BCO has approved and signed the Excavation Request Form they will notify the

EO that the form has been approved. The EO will then carry the form to the Atsugi

Environmental Office, building 150, for review and approval of the Excavation Permit Request.

The Environmental Office shall review the request and approve or disapprove the Excavation

Permit Request due to excavation areas that contain cultural resources or contaminated soil.

d. Following notification of approval by the Environmental Office, the EO must submit the

Excavation Permit Request form and the Prior to Excavation Report to the NAF Atsugi

Americable Office Manager, building 538, DSN: 315-264-2288, COMM: 046-763-2288 for review and approval.

e. After receiving notification of approval from the NAF Atsugi Americable Office

Manager, the EO must submit the completed Excavation Permit Request and Prior to Excavation

Report to the NAF Atsugi Utilities Director for approval as the authorizing official.

f. Upon receiving approval from the authorizing official the EO must post a copy of the completed Excavation Permit Request form at the excavation site and can begin approved excavation activities.

Enclosure (2)

Excavation Standard Operating Procedures

1. Excavation Safety

a. Entities conducting excavation operations aboard Naval Air Facility Atsugi must strictly adhere to excavation safety procedures defined in references (a) through (c) of this instruction.

b. Excavating organizations (EO) shall especially adhere to shoring, benching, and safe access requirements defined in reference (b) U. S. Army Corps of Engineers EM 385-1-1.

(1) EOs shall provide all employees that are exposed to danger from moving ground a support protection system.

(2) Sloping or benching system shall, be designed by a registered engineer or equivalent and a copy of the design must be maintained at the job site.

(3) EOs must provide protection to prevent personnel, vehicles, and equipment from falling into excavations.

(4) All personnel performing excavation operations have and use the proper personal protection equipment.

• Signs, marking and barriers

• Appropriate hand and powered tools

• Shoring & Trench boxes

• Dewatering pumps

• Availability of communications devices (telephone/radio)

• Appropriate lighting, if required

• Ladders (Egress)

• Hand/Mechanical traffic control devices

• Safety shoes

• Hard hat

• Hearing protection

• Safety glasses

• Protective gloves

• Reflective vest (CAT 2)

2. Excavation Procedures

a. If during the course of excavation operations the EO encounters any of the following situations, they must cease excavation operations and report their findings to the indicated responsible authority immediately:

(1) Unexploded ordnance - Base Security Office, DSN: 315-264-3500.

2 Enclosure (2)

(2) Unexpected underground utilities - Utilities Office, DSN: 315-264-4091, COMM:

046-076-4091.

(3) Cultural resources/important artifacts - Environmental Office, DSN: 315-264-3552, COMM: 046-076-3552.

(4) Unexpected underground communication lines - Base Communications Office, DSN: 315-264-3300, COMM: 046-076-3552.

(5) Contaminated soil - Environmental Office, DSN: 315-264-3552.

3. Status of Excavation Projects

a. EOs must inform the authorizing official on the Excavation Permit Request form when:

(1) They have completed all excavation work to include filling in the site.

(2) They are not going to complete their excavation work within the time specified on their permit.

(3) They are making any changes to the area to be excavated.

b. If EO requires additional time to complete their excavation or they are changing the excavation area, they must submit a request in writing to the authorizing official of the excavation permit request form. The time extension or change of excavation area request must include the following:

(1) Reason why the excavation could not be completed in the time originally specified on the Permit Request Form.

(2) Revised excavation completion date.

(3) Reason why the excavation area is being altered from the area originally specified on the Permit Request Form.

c. The Excavation Request Permit form authorizing official can either accept or reject the time extension or change in area request submitted by the EO. Any EO found to have an expired excavation permit will immediately be forced to stop work and required to submit a new excavation permit request obtaining new signatures from each approving authority.

(1) If the request is accepted, the EO can continue with excavation operations without interruption.

(2) If the request is not accepted, the excavation work must cease immediately and a new excavation permit request form must be submit following the excavation permit request form process.

Enclosure (3)

Excavation Permit Request Form

1. Excavating Organization:

Name: _________________________________________

Company: _________________________________________

Phone: _________________________________________

Contract#: _________________________________________

2. Location of Area to be Excavated:

(A to-scale drawing of the excavation site must be included along with this form. The excavation area must be staked or flagged every three feet.)

3. Reason for Excavation:

4. Requester agrees to the Following

a. This excavation permit is used for any work that may disrupt underground utilities, communications, right of ways, or any routine activities. Processing of this permit will take approximately 10-14 days. The excavating activity must have an approved excavation permit prior to commencement of work and the permit must be kept on the project site.

b. If utilities or communication assets have been identified as present in the area to be excavated, hand digging shall be implemented within a 10 foot radius of specified assets until the exact location of the assets has been determined. It is the responsibility of the excavating activity to maintain utility or communication markings after utilities have been located and marked.

c. The Government reserves the right to have on-site personnel present during any excavation activity and will specify on this permit under precautionary measures if necessary.

d. The Excavating organization shall take reasonable precautions to protect all existing improvements, utilities, communications, and vegetation from damage at or near the work site.

The Excavating organization shall be liable for all damages to persons or property that occurs as a result of excavation work negligence per this Dig Permit Policy.

Permit# Valid from: to:

Depth of excavation:

Date received: Date approved:

2 Enclosure (3)

e. Any questions regarding the status of this excavation permit may be directed to the

Utilities and Energy Management Branch Utilities Outage Coordinator (UOC) at 264-4091.

Any utility related emergency encountered during excavation activities must be reported to the UOC at 264-4091.

f. A separate Utility Outage Permit is required in addition to this Excavation Permit for any required utility outages related to this excavation work.

g. Although the Utilities Department and Base Communications Office may indicate

(verbally or via provided drawings) that there are no underground assets in the area of excavation, it is still incumbent on the excavating activity to check for underground utilities or communication assets in the excavation area prior to excavating. The use of radiological equipment or equivalent underground utility locating device prior to commencement of excavation activities shall be documented in a Prior to Excavation Report. The excavating activity can either check using their own equipment or ask the Atsugi Underground Utility

Survey team to check for buried assets. A completed Prior to Excavation Report must be attached to this request to receive approval for excavation.

h. If in the process of excavating the excavating activity discovers unexpected underground utility or base communication assets, they must immediately stop excavation work and report finding to the Utilities and Energy Management office. For culturally significant finds stop excavation and report findings to Environmental Office for Cultural Resource Management.

I , HAVE READ THIS PERMIT REQUEST IN ITS ENTIRETY

UNDERSTAND THE REQUIREMENTS OUTLINED IN THE PERM. IT REQUEST, AND

AGREE TO COMPLY WITH ALL ITEMS DEFINED THEREIN.

Signature of Excavating organization Date

5. Approving Authorities

a. Utilities and Energy Management Outage Coordinator

Approval: Yes ☐ No ☐

Comments:

Print Name/Signature Date

3 Enclosure (3)

b. Base Communications Office

c. Environmental Office (Cultural Resource Management/Compliance Branch) Approval:

d. CATV Office

Excavation Permit is Approved Disapproved

If disapproved, provide reasoning:

Authorizing Official:

Print Name/Signature

Date

Enclosure (4)

Prior To Excavation Report

On

Date of Survey Excavating organization checked the excavation site for underground utilities and base communication assets using the following method:

observed that:

Excavating organization there are ☐ there are not any ☐ indications of underground utilities or base communication assets in the planned excavation area.

Excavating organization plan if there are underground utilities or base communication assets or culturally significant artifacts in excavation area: