N4008425B04090001.pdf

ACQR6072261

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Preventive Maintenance Program and Service Orders for Heating Ventilation Air Conditioning (HVAC) Systems and Refrigerant Systems, and Icemaker Systems, in the U.S. Naval Installations in KANTO Plain, JAPAN

a. The purpose of this amendment is to provide Government answ ers to Pre-proposal inquiries (PPI) and provide Specs Amendment 0001 and 0002.

b. The hour and date specified for receipt of Offer is extended to be 2 December 2024, 10:30AM.

c. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Nov-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008425B0409

X 9B. DATED (SEE ITEM 11)

23-Oct-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Nov-2024

CODE

NAVFAC FAR EAST

FEAD YOKOSUKA

PSC 473 BOX 13

FPO AP 96349-0013

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SOLICITATION NO. N4008425B0409

PROJECT TITLE: PMI SERVICE FOR HVAC SYSTEM

Pre-Bid/Proposal Inquiry Form

July 2016

Page Section Para.

1 11/08/2024 PWS: 1502000

- Facility Investment -

2.3.3 Business

Permits

The contractor would like to correctly understand the required licenses which the Government is asking the contractor to provide in this spec item. Please advise the name of required licenses in Japanese for the bold items mentioned in the SPECIFICATION.

The required licenses below is mentioned in the

SPECIFICATION:

The Contractor's specific construction permit or common construction permit shall include the following minimum required types of construction work.

• Pipe work

• Steel structure construction

• Paving work

• Sheet metal work

• Paint work

• Telecommunications work

• Water supply facility work

• Construction work

• Electrical construction

• General Building work

• Plumbing work

• General Building

• Scaffolding and Earthwork

The answer for the inquiry:

"Due to some duplication, the work authorization in Specification Item 2.3.3 has been revised as follows. • Machine appliance setting construction business

• Steel structure construction (Kou-Kouzoubutsu-Kouji)

• Paving work (Hosou-Kouji)

• Sheet metal work (Bankin-Kouji)

• Paint work (Tosou-Kouji)

• Telecommunications work (Denki-Tsuushinn-Kouji)

• Water supply facility work (Suidou-Shisetsu-Kouji)

• Construction work (Kenchiku-Kouji)

• Electrical construction (Denki-Kouji)

• General construction business (Ittspan-Kenchiku-Kouji)

• Plumbing work (Kan-Kouji)

• Scaffolding, Earthwork and Concrete work (Tobi-Dokou, Konkurihto-Kouji)

The Government responsibility for the inquiry: Changed to the Specification as Specifications Amendment 0001.

A0002

2 11/08/2024 1 8 The solicitation states Bid Due date is 25 Nov 2024, 10:30am.

Due to the volume of pricing, and complexity of pricing the project, we request extending the bid due date to 20 Dec 2024.

3 11/08/2024 PWS: Pg 57 3.1.1 Emergency It states historically, approximately two emergency work orders originate after normal working hours during four years. Is this true that such a small number of emergency work orders for all HVAC systems under this contract was issued? Please provide historical data describing those emergencies.

The answer for the inquiry:

Yes only two emergency service orders.

Outline scope of work is provided in specified in J-1502000-04.

The Government responsibility for the inquiry: No changed to the Specification.

The answer for the inquiry:

Yes only two emergency service orders.

Outline scope of work is provided in specified in J-1502000-04.

The Government responsibility for the inquiry: No changed to the Specification.

A0002

Posted on Amend No.

REFERENCEQuestion No. QUESTION GOVERNMENT RESPONSEDate Submitted

Bid Due Date will be extended to 2 December 2024 in Amendment 0001. A0002

Pre-Bid/Proposal Inquiry Form

July 2016

Page Section Para. Amend No.No. QUESTION GOVERNMENT RESPONSEDate Submitted

4 11/8/2024 Attachment J- 0200000-13

(ELINS)

A001 AA Emergency Please confirm what basis/evidence we should use to determine approximate number of emergency service tickets annually as the data for emergency shows as data for each command shows historically that approimately one emergency occurred annually.

The answer for the inquiry:

See “Informational Note:

Historically, approximately two emergency work orders originate after normal working hours during four years” at Spec Item 3.1.1 in 1502000 – Facility Investment. In this meaning historically that approximately 0.5 times emergency occurred annually

The Government responsibility for the inquiry: No changed to the Specification.

A0002

5 11/8/2024 Attachment J- 0200000-13

(ELINS)

A001 AB Urgent Please confirm what basis/evidence we should use to determine approximate number of emergency service tickets annually as the data for emergency shows as data for each command shows historically that approimately seven urgent occurred annually.

The answer for the inquiry:

See “Informational Note:

Historically, approximately two emergency work orders originate after normal working hours during four years” at Spec Item 3.1.1 in 1502000 – Facility Investment and J-1502000-04 Samples of Required Work and Historical E/U/R Work Order Data.

The Government responsibility for the inquiry: No changed to the Specification.

A0002

6 11/8/2024 Attachment J- 0200000-13

(ELINS)

A001 AC Routine Please confirm what basis/evidence we should use to determine approximate number of emergency service tickets annually as the data for emergency shows as data for each command shows historically that approimately 17 routine occurred annually.

The answer for the inquiry:

Definition for Service Order, Emergency, Urgent and Routine is provided in J- 1502000-01.

The Government responsibility for the inquiry: No changed to the Specification.

A0002

7 11/8/2024 Will the government issue additional work orders (emergency, urgent, routine) if the number of work order requests exceed the number of work orders priced in the ELIN?

The answer for the inquiry:

12 MO (Month) in the ELIN is not limit of the service order quantity limit.

The Contractor shall decide the risk for the service order quantities and put the bid prices monthly considered Historical E/U/R Work Order Data in J-1502000-04.

The Government responsibility for the inquiry: No changed to the Specification.

A0002

11/8/2024 Please provide Emergency, Urgent, and Routine work order requests within the 200,000 JPY threshold.

The answer for the inquiry:

Definition for the threshold specified at Spec Item 3.1 in 1502000 – Facility Investment is the Government requirement.

The Government responsibility for the inquiry: No changed to the Specification.

A0002

Pre-Bid/Proposal Inquiry Form

July 2016

Page Section Para. Amend No.No. QUESTION GOVERNMENT RESPONSEDate Submitted

9 11/13/2024 Pg. 551 Pg. 1034

Pg. 551 describes EA Filter size for room 113 (FEP- 1 Paint Booth System) is 1500x1100 and 1500x600 size, but on pg 1034 the FEP-1 EA Filter size is 1000x1200x20t. Please clarify the correct filter size for this requirement.

The answer for the inquiry:

Sizes and quantity specified in J-1502000- 07 (1500x1100 1EA and 1500x600 1EA) are correct.

The Government responsibility for the inquiry: Revised Filter size and QTY specified in J-1502000-08 in Specifications Amendment 0002

A0002

10 11/14/2024 General

Will the government provide warehouse or laydown area on base for spare equipment/materials?

The answer for the inquiry:

No. Government will not provide warehouse or laydown area on base for spare equipment/materials.

The Government responsibility for the inquiry: No changed to the Specification.

A0002

11/14/2024 Pg.19 2.6.7 Service Interuptions

Govt indicates contractor shall shutdown, restart, and perform operational checks on all equipment affected by both scheduled and unscheduled utility outages and service interruptions, at no additional cost. Question: How many scheduled, unscheduled outages occured in 2023 and 2024?

The answer for the inquiry:

2023th: No blackout in Yokosuka Base is occurred.

2024th: One blackout in Yokosuka Base is occurred.

Other than above, the offeror shall count the service interruption to perform PM work. Due to the Recurring and Non-recurring work is the Offerer’s performance base.

At any type of the service interruptions are needed, the Contractor shall shutdown, restart, and perform operational checks on all equipment affected by both scheduled and unscheduled utility outages and service interruptions, at no additional cost to the Government.

The Government responsibility for the inquiry: No changed to the Specification.

Pre-Bid/Proposal Inquiry Form

July 2016

Page Section Para. Amend No.No. QUESTION GOVERNMENT RESPONSEDate Submitted

11/14/2024 Pg.19 2.6.7 Service Interuptions

Will the govt issue a service ticket upon notification if equipment is damaged and requires repair due to unscheduled utility outages?

The answer for the inquiry:

The Government will issue a service order, not issue a ticket, if blackout is occurred.

The Government responsibility for the inquiry: No changed to the Specification.

A0002

11/14/2024

Pg. 266

Last Paragrap h

Direct Data Entry

Contractor personnel assigned to input data into NAVFAC MAXIMO; Question. Will the govt provide office seats in govt facility for contractor personnel assigned to data entry into MAXIMO?

The answer for the inquiry:

The Government will not provide office seats in Government facility for contractor personnel. Due to the Contractor is not approval to access to NAVFAC MAXIMO in the PWD Yokosuka.

The Government responsibility for the inquiry: No changed to the Specification.

A0002

11/14/2024

Will the govt provide a bldg list associated with all equipment by each command ?

The answer for the inquiry:

The Government will not provide a building list associated with all equipment by each command.

Required Recurring and Non-recurring building and inventories are provided in J- 1502000-07 and J-1502000-09.

The Government responsibility for the inquiry: No changed to the Specification.

Pre-Bid/Proposal Inquiry Form

July 2016

Page Section Para.

15 11/12/2024 Page 1115 of

Attachment J- 1505000-08

13. YSK-

4372＆4373:

In the INVENTORY for YSK-4372 & 4373, items such as Absorption Cooling Chiller Unit (P.791), Cooling Tower (P.903), Air Handling Unit, and various pumps are mentioned but no mention of these in the work requirements can be found. Is it correct to understand that the work requirements follow those for other buildings within the DODEA funding portion?

The answer for the inquiry:

No, it is not correct.

Required Reference PM Work Requirements for HVAC and Refrigeration Systems at YSK-4372 & 4373 is dropped.

Both DODEA and DODDS are official Activity name.

But it is preferable to unify in a common Activity name.

The Government responsibility for the inquiry:

1. Restore dropped maintenance items will be restored to Attachment J-1502000-08 Reference PM Work Requirements for HVAC and Refrigeration Systems in this Amendment 0002.

2. Unified as DODDS in this Amendment 0002.

A0002

16 11/12/2024 Page 554 of 2257 Attachment J- 1502000-07

36. YSK-2053: As for YSK-2053, a Water Cooled Screw Chiller Unit appears in the work requirements (P.1038), but it is not listed in the inventory. Is it acceptable to refer to the site plans (P.1794) for now to calculate the costs?

The answer for the inquiry:

Water Cooled Screw Chiller Unit at YSK-2053 is dropped in the Attachment J-1502000-07 Systems Descriptions for HVAC and Refrigeration Systems.

So calculate the costs is required.

The Government responsibility for the inquiry: Restore dropped Water Cooled Screw Chiller Unit at YSK-2053 of Attachment J-1502000-07 Systems Descriptions for HVAC and Refrigeration Systems.in this Amendment 0002.

A0002

17 11/12/2024 Page 1102 of

Attachment J- 1502000-08

8. YSK-1292.

Window Mounted Type A/C Unit:

For Window Type A/C Unit, can we assume that in the event of a malfunction, the unit will be replaced according to the description in EXHIBIT E - CLIN 9004?

Additionally, when replacing equipment, if the supplied unit differs from the existing one, modifications to supporting parts, frames, or window glass may be required. For high-altitude work where a bucket truck cannot be used, scaffolding might need to be set up. Is it correct to assume that these costs should also be factored into the bid?

The answer for the inquiry:

A1: Yes, it is correct to assume that these costs should also be factored into the bid according to the description in EXHIBIT E - CLIN 9004.

A2: For high-altitude work where a bucket truck cannot be used, scaffolding is need to be set up. So it is correct to assume that these costs should also be factored into the bid.

The Government responsibility for the inquiry: No changed to the Specification.

A0002

Posted on Amend No.

REFERENCEQuestion No. QUESTION GOVERNMENT RESPONSEDate

Submitted

Pre-Bid/Proposal Inquiry Form

July 2016

Page Section Para.

Posted on

Amend No.

REFERENCEQuestion

No. QUESTION GOVERNMENT RESPONSEDate Submitted

18 11/12/2024 Page 1102 of

Attachment J- 1502000-08

8. YSK-1292.

Window Mounted Type A/C Unit:

If failures in the Window Mounted Type A/C Unit may occur outside of PM work, and in such cases, repair requests from building users can be expected.

Would the content in the Note section (Task Order utilizing DoD FEDMALL) still apply in these situations as well?

The answer for the inquiry:

Yes, the content in the Note section (Task Order utilizing DoD FEDMALL) will apply in these situations as well.

The Government responsibility for the inquiry: No changed to the Specification.

A0002

19 11/12/2024 Page 1084 of

Attachment J- 1502000-08

DODEA

FUNDING

PORTION, Air Handling Unit

Regarding the filter replacement tasks for Air Handling Units in each building, excluding IKE-824S, saltwater-resistant filters are specified. We also suppose that other pre-filters will also need to be replaced.

Is it correct to refer to the equipment information in the Attachment J-1502000-07 "INVENTORY", and calculate costs accordingly?

The answer for the inquiry:

Yes, exception of IKE-824S, replacement filters for Air Handling Unit of DODDS funding portion shall be replaced with same specification specified in Attachment J-1502000-07.

Yes, it is correct to refer to the equipment information in the Attachment J-1502000-07 and calculate costs accordingly.

A0002

20 11/12/2024 Page 988-989 of

Attachment J- 1502000-08

9. YSK-1942: It is described about the work requirement about 2(two) CRAC UNITs (DAIKIN & Emerson. But we could not find the any descriptions in the Attachment J- 1502000-07 "INVENTORY". Please provide thee detail equipment information for us.

The answer for the inquiry:

Two CRAC Units are dropped in the Attachment J- 1502000-07 Systems Descriptions for HVAC and Refrigeration Systems.

The Government responsibility for the inquiry:

Restore dropped two CRAC Units will be restored to Attachment J-1502000-07 Systems Descriptions for HVAC and Refrigeration Systems in this Amendment 0002.

Pre-Bid/Proposal Inquiry Form

July 2016

Page Section Para.

Posted on

Amend No.

REFERENCEQuestion

No. QUESTION GOVERNMENT RESPONSEDate Submitted

21 11/12/2024 Page 356-367 of

Attachment J- 1502000-07

4. YSK-2046:

Inverter

The 10(ten) air handling units not listed in the inventory are currently being replaced by other construction project at YSK-2046. And the subject inverters are used for the control of these air handling units. So we suppose that these inverters in the panel board will be replaced next spring through summer by other project. May we estimate the maintenance cost based on the current inverter configuration as it is?

Or should we calculate the maintenance price to accommodate new inverters being replaced?

The answer for the inquiry:

The offeror shall estimate the maintenance cost based on the current inverter configuration.

The Government responsibility for the inquiry:

Restore dropped 10 air handling units at YSK-2046 will be restored to Attachment J-1502000-07 Systems Descriptions for HVAC and Refrigeration Systems in this Amendment 0002.

Note: After completion of the Construction work and after awarded of this Contract, the Government will issue the Modification if any changing will be needed.

A0002

22 11/12/2024 Page 356-367 of

Attachment J- 1502000-07

4. YSK-2046:

Inverter

As mentioned above, the spare inverters in question are for an air handling units. We suppose that the manufacturer/model number of the spare inverters should be changed accompanting with the replacement of air handling units. May we remove this item from the target equipment?

The answer for the inquiry:

The offeror shall not remove estimate the maintenance cost of the spare inverters.

The Government responsibility for the inquiry: No changed to the Specification.

Note: After completion of the Construction work and after awarded of this Contract, the Government will issue the Modification if any changing will be needed.

A0002

23 11/12/2024 Page 966 of 2257 Attachment J- 1502000-07

1. YSK-B39B:

Dedicated Outside Air Unit

Although there is no filter schedule in PWS & Inventory, the subject Outside Air Unit is equipped with air filters (Pre-filter & Medium efficiency filters).

When we consulted the OEM (Showa Tekkou), we were recommended to replace pre-filters annually, and Medium efficiency filters biennially. Even if there is no description of air filters, should we include the cost for filter replacement work in accordance with OME recommendation.

The answer for the inquiry:

No, the offeror shall not include the cost for the filter replacement work. Those replacement work shall add the replacement requirement as modification after awarded of this Contract.

The Government responsibility for the inquiry: No changed to the Specification.

Pre-Bid/Proposal Inquiry Form

July 2016

Page Section Para.

Posted on

Amend No.

REFERENCEQuestion

No. QUESTION GOVERNMENT RESPONSEDate Submitted

24 11/12/2024 Page 987 of 2257 Attachment J- 1502000-08

9. YSK-1942:

Water Cooled Screw Chiller Unit: General Note

It is described that we will perform Season-in, Season-on, Season-off PMIS for the subject chiller unit.

However, the chiller unit in question operates 24 hours a day, 365 days a year, so there is no seasonal changeover. So may we consider that we will do Four quarterly PM works, and one annual PM work instead of Season-in, Season-on, Season-off PMIS?

The answer for the inquiry:

Quarterly PM works and one annual PM work are required instead of Season-in, Season-on, Season-off

PMIS.

The Government responsibility for the inquiry: The existing Reference PM Work Requirements for HVAC and Refrigeration Systems of Attachment J-1502000-08 is ambiguous. So the requirement will be revised in this Amendment 0002.

Pre-Bid/Proposal Inquiry Form

July 2016

Page Section 25 11/15/2024 Page 1052 of

Attachment J- 1505000-08

29. YSK-2078: It is described that OA filters shall be replaced for 4 (four) each Desiccant type dehumidifier units (DEFU- 6, DEFU-7-1, DEFU-7-2, DEF-8) on the roof annually.

But the subject 4 DEFU units are also equipped with salt removal filters as shown below. And the OEM (Seibu Giken) recommended replacing these salt removal filters with new ones. Should we include these salt removal filters as annual filter replacement work in accordance with OEM recommendation or NOT?

Please clarify.

Salt Removal Filter: Model "VM/X-P95M-56F", 610x610x150t, 76EA Salt Removal Filter: Model "VM/X-P95M-28H", 610x610x150t, 12EA Salt Removal Filter: Model "VM/X-P95M-28V", 305x610x150t, 4EA Salt Removal Filter: Model "VM/X-P95M-14F", 305x305x20t, 4EA

The answer for the inquiry:

Q: Should we include these salt removal filters as annual filter replacement work in accordance with OEM recommendation or

NOT?

A: Offeror shall not include these salt removal filters as annual filter replacement work. Those replacement work shall add the replacement requirement as modification after awarded of this Contract.

The Government responsibility for the inquiry: No changed to the Specification.

A0002

26 11/15/2024 Page 1117 of

Attachment J- 1505000-08

14. IKE-824S: It is described that Middle filters shall be replaced for 3 (three) air handling units (AHU5-7) . But the subject middle filters are also installed ate other four (4) AHUs (AH1-4). Should we include these filters as filter replacement work or NOT? Please clarify.

The answer for the inquiry:

Q: Should we include replacement of the middle filters for the other four AHUs (AH1-4) as filter replacement work or NOT?

A: Offeror shall not include the replacement the middle filters for other four AHUs (AH1-4) as filter replacement work. Those replacement work shall add the replacement requirement as modification after awarded of this Contract.

The Government responsibility for the inquiry: No changed to the Specification.

A0002

Posted on Amend No.

REFERENCEQuestion No. QUESTION GOVERNMENT RESPONSEDate

Submitted