N4008424R0054_Question and Answer form_2.27.2025.xlsx
XLSX spreadsheet 17 KB Posted
- Solicitation number
- N4008424R0054
About this file
This is a Question & Answer document with 16 questions and responses for solicitation N40084-24-R-0054, regarding hazardous waste disposal support services at U.S. Marine Corps Base Camp Kinser for U.S. Commander Fleet Activities Okinawa (CFAO), Japan.
Key clarifications include: non-U.S. citizens are eligible to provide services; contractors may propose their own staffing quantities rather than using the government's estimates; there are seven installations where waste collection operations will occur (Camp Shields, Kadena Air Base including Navy Munition Command, White Beach, Awase Communication Site, Naha Port, Tengan Pier, and Camp Kinser); proposals must be submitted through the PIEE Solicitation Module; offerors without Japanese business licenses may satisfy requirements through JV partners or vendors with "Kaisha Tokibo Tohhon" registration; and the scope includes hazardous waste items from JEGS Chapter 15 but excludes medical and municipal solid waste. The incumbent contractor Amentum currently provides required training approximately twice per year.
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Sheet1
| Question & Answer Form |
| for |
| N40084-24-R-0054 |
| HAZARD WASTE DISPOSAL SUPPORT CONTRACT AT U.S. MARINE CORPS BASE, CAMP KINSER FOR U.S. COMMANDER FLEET ACTIVITIES OKINAWA (CFAO), JAPAN |
| No. | Date | Ref: (Document, i.e. PWS, RFP) | Ref: Page# | Ref: Section | Questions | POC | Revision to synopsis/PWS | Concurrence | Government Response | Rensponse Provided | |
| 1 | 1/28/25 | N4008424R0054_Attachment Combined Synposis page 19 | 19 | U.S.-JAPAN STATUS OF FORCES AGREEMENT | Will non-US citizens be eligible to provide services? | CON | No | Yes, this requirement is open to all eligible vendors regardless of US citizenship. | NOTICE 1 - Dated 04 Feb 2025 | ||
| 2 | 1/28/25 | N4008424R0054_Attachment Combined Synposis page 19 | 19 and 43 | U.S.-JAPAN STATUS OF FORCES AGREEMENT | Page 19 states the U.S. Government will not offer "United States Official Contractor" status. It is also stated on page 42 3(iii) the Contractor shall request determination of status under SOFA. | ||||||
| Please confirm that eligible contractors will be granted SOFA status. | CON | No | The reference on page 19 is referring to company SOFA status. Page 43 is referring to SOFA status for invididual contractor employees. | NOTICE 1 - Dated 04 Feb 2025 | |||||||
| 3 | 1/28/25 | Attachment 1 | N4008424R0054_Attachment_1_Price-Schedule | Under Section A - Labor of the Pricing Schedule there are multiple positions listed (HWSA Manager, Site Supervisor, Safety Officer, Procurement Lead) and a Quantity of 1 EA. Please confirm that the quantities included in Attachment One are illustrative and the offerors should submit labor/equipment costs required in order to deliver the contract. | COR | No | Offerors may submit their own quantities needed to fulfill requirement. Government will determine reasonableness during evaluation. | NOTICE 1 - Dated 04 Feb 2025 | |||
| 4 | 1/28/25 | Attachment 1 | N4008424R0054_Attachment_1_Price-Schedule | Under Section B - Transportation Cost of the Pricing Schedule there is a quantity of 55 EA. Can the government clarify how the quantity of 55 trucks was determined? Based on our experience, we believe this number may be insufficient. | COR | No | Gov't estimated by the number of FY23 truck usage for MCBB and USN and ratio MCBB vs USN (90%: 10%). Offerors may submit their own quantities needed to fulfill requirement. Government will determine reasonableness during evaluation. | NOTICE 1 - Dated 04 Feb 2025 | |||
| 5 | 1/28/25 | Attachment 2 | 12 | PWS Section 5 GOVERNMENT FURNISHED FACILITIES, EQUIPMENT, SERVICES AND/OR INFORMATION | The Government states "Government property identified herein, or by attachment". Will the Government provide a list of any equipment to be included as GFE in the contract award? | COR | Yes, Attachment 10 MCB Camp Kinser_HWSAs will be incorpoated in next amendment. | Per PWS 5, Gov't only provide work spaces at Bldg. 407 or 500 within Camp Kinser.Facility Map, Attachment X "MCB Camp Kinser_HWSAs" will be distributed in next amendment. | Amendment 0001 - Dated 04 Feb 2025 | ||
| 6 | 1/28/25 | Attachment 2 | 1 | ||||||||
| 17 | PWS Section 1 Location (1.4.2) | ||||||||||
| PWS Section 7 PERFORMANCE REQUIREMENT SUMMARY | PWS 1.4.2 Hazardous Waste Storage Area states two (2) facilities located at Camp Kinser. However, PWS 7 PERFORMANCE REQUIREMENT SUMMARY states three (3) facilities in paragraphs 1 and 2. Can the government please clarify the number of facilities? | COR | Yes, edit PWS will be provided. | In this case, a facility is defined as a DOD installation/base. There are seven (7) installations that the Contractor would be expected to perform waste collcetion operation at: Camp Shields, Kadena Air Base including Navy Munition Command, White Beach, Awase Commnunication Site, Naha Port, Tengan Pier, and Camp Kinser. PWS has been revised in both sections to show clarification, and will be distributed in the next amendment. | Amendment 0001 - Dated 04 Feb 2025 | ||||||
| 7 | 1/28/25 | Attachment 1 | CFAO HW Disposal Basic Period-CFAO HW Disposal Op4 Tabs | Please provide instructions to clarify what information from the Contractor is required in the blocks below? For instance Is the "Date Prepared" the date the quote is submitted to the Government? |
- Identification No
- Estimated By
- Category Code #
- Date Prepared
| CON | No | Please fill out Date Prepared as date price proposal is submitted to the Government. All other referenced fields can be left blank at this time. | NOTICE 1 - Dated 04 Feb 2025 | ||
| 8 | 1/28/25 | Attachment 1 | "CFAO HW Disposal Basic Period-CFAO HW Disposal Op4" Tabs | The Price Schedule includes a formula in the Profit Rate that sums the Subtotal of Section C and the Basic Total Labor Cost. |
- Can the Government please provide guidance on how the Profit Rate is calculated?
| - Please clarify where the Offeror should enter a Profit Rate? | CON | No | Please disregard profit formula in price schedule and enter proposed rate(s) in those blocks. | NOTICE 1 - Dated 04 Feb 2025 | |||||
| LATE | |||||||||
| 9 | 1/31/25 | Attachment 2 PWS | 1 | 1.4.2. Hazardous Waste Storage Area (HWSA)s | The Govt states "Two (2) facilities located on Camp Kinser, Building 407 (PCB Item Storage) and Building 500 (HWSA). Additional facilities may be added at a future date." - Will the Govt issue an RFP for additional employees required to support additional facilities added to the contract? Where is the Contractor to include and forecast FTE pricing should there be additional facilities added at a futhre date? | No | If after award more facilities are added, a modification will be issued to modify the PWS and any other affected documents to reflect the change. If additional cost will be incurred in relation to the added facilities, such as needing additional employees, cost will be discussed with the administering Contracting Officer before award of the modification. | NOTICE 1 - Dated 04 Feb 2025 | |
| 10 | 1/31/25 | There were no SF30 forms provided with the combined synopsis/solicitation as well as Amendments 0001 and 0002. I am responsible for filling out and signing the SF30s for Amentum. Can you confirm if the omission of the SF30s was in error and they will be provided with a subsequent Amendment? | No | Due to the procurement method, utilizing a combined solicitation/synopsis, there is no related SF form for the solicitation. Contract will be built on SF1449 form and will require signature at time of award. There have been no amendments issued for this solcitation/synopsis at this time. Please advise where you are seeing an Amendment 0001 and 0002 if you have follow up questions. | NOTICE 1 - Dated 04 Feb 2025 | ||||
| 11 | 1/31/25 | XXX personnel have an active Proposal Manager role in PIEE at https://piee.eb.mil/. and will however, the PIEE system has an overall file size limit. Depending on the size of XXX’s proposal file(s) we may have difficulty submitting our proposal electronically through PIEE. Is there another acceptable way of submitting our proposal…perhaps email or DoD Safe Dropoff? "a. All proposals (with all required supporting documentation) shall be electronically submitted through the DoD Solicitation Module in the PIEE website at https://piee.eb.mil/sol/xhtml/unauth/index.xhtmlb. Offerors shall submit quotations electronically via Procurement Integrated Enterprise Environment (PIEE) – Solicitation Module in an Adobe Portable Document Format (PDF) and Microsoft Excel format (for Price Schedule). Offerors should mark all electronic files with the solicitation number and should keep the file name as short as possible (i.e., under 40 characters).c. It is the responsibility of the Offeror to confirm receipt of proposals." | No | No, submittal through Solicitation Module is the only listed method to submit proposals. The RFP proposal submission method remains unchanged. Please refer to Section 8, for instructions on proposal submission procedures.If Offerors experience any issue when submitting their proposal, feel free to contact the listed POCs for troubleshooting. | NOTICE 1 - Dated 04 Feb 2025 |
| 12 | 2/6/25 | N4008424R0054_Attachment Combined Synposis | 4 and 5 | Synopsis Section 7 Synopsis Section 8 | “Evidence of Financial Capability and Permits/licenses are included in the list of “Offerors shall submit the following documents in response to this RFQ:” ..but then under “7. PRE-AWARD SURVEY” in the RFP it indicates the Gov’t will request Evidence of Financial Capability and Permits/licenses if needed as part of pre award survey and we will have 3 days to provide the documentation. Please verify if the Gov’t requires to upload the Evidence of Financial Capability with the proposal submission in PPIE. | Yes, edit to synopsis will be provided in next amendment. | Evidence of Financial Capability listed in PWS section 8 item "I" has been moved to PWS section 7. The pre-award survey is not a part of the technical evaluation. | Amendment 0002 - Dated 06 Feb 2025 |
| 13 | 2/6/25 | N4008424R0054_Attachment Combined Synposis | 4 and 5 | Synopsis Section 7 Synopsis Section 8 | Can you please verify if the Gov’t requires ... to upload the Evidence of Financial Capability with our submission in PPIE? We are concerned about the file size and the PIEE file size limitations. This is 3-year complete audited financials and we anticipate the file size will be rather large. | No | See changes to combined solicitation/synopsis in PPI # response above. FYSA the combined total of all simultaneouslyuploaded files must not exceed 1.9 GB. | NOTICE 2 - Dated 06 Feb 2025 |
| 14 | 2/6/25 | N4008424R0054_Attachment Combined Synposis | 5 | Synopsis Section 8 | Please clarify: “duly authorized to operate and conduct business in Japan as well as the local prefecture/municipality/city”. As long as the proposed team has all the required permits/licenses to perform the work in compliance with the contract requirements and Japanese law, will it be accepted notwithstanding the offeror’s lack of a Japanese business license? | No | In case the offeror does not have a Japanese business license, This requirement may be satisfied by the firm's JV partners or vendors having the Japanese registration entitled "Kaisha Tokibo Tohhon". An Offeror must provide the following from the firm's JV partners or vendors: registration number, associated dates, and the issuing organization in order to be eligible for award. | NOTICE 2 - Dated 06 Feb 2025 |
| 15 | 2/22/25 | Attachment 2 PWS | 3 | 1.5.1 | There are hazardous waste (HW) explained in the JEGS within Solid Waste (CH 15). Is NAVFAC referring to only those articles that deal with HW or all solid waste? HW sections in the Solid Waste chapter include, but not limited to: Poly-chlorinated Biphenyls (PCB), mercury, contaminated soil, asbestos, medical waste. Please advise. | No | We mean to only include those items listed in the solid waste chapter (15) that are normaly disposed of through the hazardous waste program, such as asbestos, PCBs, and soil contminated with hazardous waste. Note: We do not include medical waste, or regular municipal solid waste under this Hazardous Waste PWS. | NOTICE 3 - Dated 27 Feb 2025 |
| 16 | 2/22/25 | Attachment 2 PWS | 11 | 2.12 | Contractor providing training is a new note; however, this is a function Amentum is currently performing. Will the Government require a frequency other than "as mission needs dictate" currently in place? Amentum currently performs this function twice per year, on average. | No | The current schedule of training that Amentum performs does not need to change. The statement "as mission needs dictate" is refering to turnover of rotational squadron personnel, which typically happens every 6 months. | NOTICE 3 - Dated 27 Feb 2025 |
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