A1_24Q3602 CHT and OWW.pdf

NAVFAC FE FEAD OKINAWA

PSC 480 BOX 778

FPO AP 96370-1170

Ser N232 29 May 2024

Subj: REQUEST FOR QUOTATION (RFQ) FOR N4008424Q3602 COLLECTION, HOLDING, TRANSFER (CHT) AND TREATMENT OF BLACK AND GRAY WASTEWATER AT ANCHORAGE;

TREATMENT AND/OR DISPOSAL OF OILY WASTE WATER (OWW) SERVICE FOR COMMANDER

FLEET ACTIVITIES, OKINAWA, JAPAN AMENDMENT 1

Encl (1) The Government response of Pre-proposal inquiries

1. The purpose of this amendment is to provide the Government’s response to the pre-proposal inquiries (PPI), enclosure (1).

2. Proposal due date is not changed.

3. All other terms and conditions of this RFQ remains the same.

If you have any questions or concerns regarding this RFQ, please contact Naoko Umemoto via e-mail:

naoko.umemoto.ln@us.navy.mil or 098-961-9629.

Sincerely, BERCHAN TORREJON

Contracting Officer NAVFAC FE FEAD Okinawa

TORREJON.BERCHAN

.ALLARD

BLAIN.1279401367

Digitally signed by

TORREJON.BERCHAN.ALLARD

BLAIN.1279401367

Date: 2024.05.28 18:49:23 +09'00'

PRE PROPOSAL INQUIRY FORM

DATE: 21 May 2024

Question Reference (Sect/Para/Page) QUESTION GOVERNMENT RESPONSE

1 0200000 Management and Administration / 2.6.1 Safeguarding Information / Page12

Please provide more details and examples of the required POAM, Plan of Action and Milestones.

Please refer to NIST SP 800-171.

2 0200000 Management and Administration / 2.7.2.6 Proof of Legal Residency / Page 18

We have previously submitted Resident Registrations for DBIDS base access, is that maintained as current so that no new certificates are required?

Contractor shall newly submit Resident Registrations and apply for DBIDS under this contract.

3 0200000 Management and Administration / 2.8.3Passes and Badges / Page 18

Can you confirm that obtaining CAC cards is not required under this contract?

Concur, CAC will not be required for this contract.

4 0200000Management and Administration / 2.13.1.1 Acceptance and Performance / Page 33

Is the FedMall required to be used under this contractual relationship? If it is required, could you tell us the requirements for using it?

FedMall is currently not being utilized for NAVFAC PWD Okinawa.

5 1604000-Wastewater / 2.4.1Cancellation of Work Orders / Page 38

In the ELIN, the Cancellation Charge is listed as 10.

Explain this number, it it expected to occur ten times, is 10 a financial number?

The Government does not expect cancellation to occur more than ten times annually.

6 1604000-Wastewater / 4.3 Perfluoroalkyl and Polyfluoroalkyl Substances

(PFAS)

Sampling Test / Page 45, PWS

Due to the large capacity of the barge tank, are there any requirements volume for sampling? If the tank is less than 80% full, and we sample and find PFOS and PFOA are less that 50 ppt is ocean discharge permitted. In other words, is it acceptable to sample at the completion of the first collection operation?

Yes. The 80% full volume is general guidance to potentially reduce the number of sampling events that need to happen.

However, since this is guidance, it may be adjusted for operational reasons.

7 1604000-Wastewater / 4.3 Perfluoroalkyl and Polyfluoroalkyl Substances

(PFAS)

Sampling Test / Page 46, PWS

When and where is training for sample collection personnel according to OPENAV-M5090.1 conducted? How do we apply for it? Are there costs?

Personnel collecting samples must be qualified/certified in the jurisdiction in which they work. This means personnel qualified/certified to conduct PFAS sampling in Japan satisfy the qualification standards of OPNAV-M 50590.1. US Navy-specific training is not required.

8 1604000-Wastewater / 4.8 Vacuum Truck Services for OWW Services / Page 49, PWS

The operating hours of the OWW service, is stated in PWS1604000 “Wastewater” 4 as only during the day time (usually 0730-1730). Conversely, it is stated as 24h in “Wastewater” 4.8. Could you explain the discrepancy and clarify which is correct?

Contractor shall perfom OWW service during daylight hours only IAW Annex 1604000, section 4. Section 4.8 will be revised accordingly.

9 ATTACHMENT J-0200000-08 /

EXHIBIT LINE ITEM NUMBERS /

Regarding the term (contract period), could you provide details as to when and how proceedings of base year to option year are conducted? When it will be decired, who makes the decision, what are the criteria, will we have any opportunity for review and input, and how or what criteria are considered for the evaluation?

The contracting officer may exercise contract options after making a determination that the criteria in FAR 17.207 are met.

https://www.acquisition.gov/far/part-17#FAR_17_207

10 0200000 - Management and Administration / 2.9.6 Accident and Damage Reporting / Page 27, PWS

The contractor is responsible for incidents on the base, and we would like to make our utmost efforts to ensure safety management. What are the lessons learned from the incident in Sasebo by the US military, which is responsible for overall management of the base, and what measures are envisioned or planned to go into effect to prevent similar mistakes in the future?

This question is irrelevant to the solicitation. No response is provided.

11 0200000-Management and Administration / 2.9.1.1 Experience Modification Rate (EMR) / Page 23, PWS

What is the Experience Modification Rate (EMR)? Is it possible to check our EMR?

EMR is applicable for U.S. Contractors only.

SOLICITATION NO.: N4008424Q3602

OFFEROR NAME:

ADDRESS:

PHONE NUMBER:

EMAIL:

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

12 Attachment J - 1604000-08, d) / Page

Is a Japanese laboratory acceptable for analysis? Can you tell us if there is a Japanese inspection agency that has been approved for use?

There are currently no Japanese labs listed here:

http://www.denix.osd.mil/edqw/accreditation/accreditedlabs.

Only accredited labs on this list may be used. This means that while people certified to collect samples in Japan may collect the samples, but they must then be shipped to an accredited lab in the United States that is on the list for the proper EPA test method to be conducted.

13 COMBINED

SYNOPSIS/SOLICITATION RFQ

N4008424Q3602 CONTRACT

TERMS AND CONDITIONS /

5.MAXIMUM NOT TO EXCEED (NTE)

AND MINIMUM GUARANTEE / Page

The minimum guarantee amount of 20,000,000 yen.

Compare the amount of mobilization withdrawal as stated in Attachment (2) J-1604000-08, Base Period ~ 4 th OP?

Please confirm the minimum guarantees is per year, or over the entire period of Base year plus 4 option years.

The minimum guarantee applies to the entire contract regardless of whether or not the options are exercised. The minimum guarantee amount of JPY 20,000,000 is regarded as an amount equivalent to the mobilization/demobilization ELIN price and is intended to be fulfilled during the Base period.

Option periods are not guaranteed. However, if the option(s) is exercised (See response to Q9), the Mobilization/de-mobilization ELIN price for that exercised option period will be paid to the contractor.

14 0200000-Management and Administration / 2.8.3 Passes and Badges / Page 18, PWS

What is the Common Access Card (CAC) that all employees of a contractor must obtain? Can't they just obtain a DBIDS?

This section contains standard NAVFAC PWS language and states "if applicable" only. We do not anticipate that contractor will require CAC to perform work under this contract. DBIDS is sufficient for this contract.

15 0200000-Management and Administration / 2.8.4 Access to Installation, Page 18, PWS

Who is the SCA (Designated Service Contract Administrator)?

The Contractor's Administrator that is designated for DBIDS enrollment process.

16 0200000-Management and Administration / 2.8.6 Security Clearances / Page 19, PWS

Is a security clearance a requirement for any personnel under this contract? If so what assistance will be provided to the contractor to process applications?

A security clearance will not be required, if DBIDS is obtained for personnel under this contract.

17 0200000-Management and Administration / 2.9.6 Accident and Damage Reporting / Page 27, PWS

Will access credentials, training and guidance be proficed to the contractor and staff for access to ESAMS?

No. Since ESAMS require to obtain a CAC, Contractor may submit CIRS electronically via email to the Government.

18 1604000-Wastewater / 2.4.1 Cancellation of Work Orders / Page 38, PWS

Is it correct in understanding that if Work Order is issued but the actual OWW and CHT emissions are zero, the situation is the same as “Cancellation after 1600 hours on the working day prior to the scheduled start date and time of service” and therefore a cancellation fee will be paid to the Contractor?

Yes.

19 1604000-Wastewater / 2.4.1 Cancellation of Work Orders / Page 38, PWS

Is it correct that “Cancellation earlier than 1600 hours on the working day prior to the scheduled start date and time” is only valid for cancellations made by e-mail, not verbally?

Since work requests may be placed during non-regular working days/hours and in accordance with PWS 0200000 / Spec 2.6.3 (Work Reception), the Government shall reserve the right to notify the Contractor of cancellations through various communication methods to include, but is not limited to: phone call, text messaging, and/or email.

20 RFQ/Page 14 For a minimum guarantee of 20,000,000 JPY, can the contractor charge monthly or should the contractor charge it in a lump sum?

Payment for the minimum guarantee will be during the initial Base period and can be either lump sum or in monthly increments.

21 attachment J-0200000-08 We understand that ELIN X003 (Mobilization / de-mobilization) will only happen once at the start of the contract and at the end of the contract.

1. The contractor should perform Mobilization / de-mobiliztion each contractual year?

2. Are ELIN X003 (20,000,000 JPY) fixed price?

1. No, the contractor will only perform mobilization at the start of the contract and demobilization at the completion of the contract one time.

The term "Mobilization/Demobilization" in the ELIN is the term used that is associated with the cost of mobilizing and demobilizing as well as responding to work requests within each annual period.

2. ELIN X003 (20,000,000 JPY) is fixed price.

22 1604000 - Wastewater, Spec Item 4, Non-recurring work/Page 43 of PWS

PWS indicates "anchorage service has not been issued for the past six years. The last anchorage support was in 2014."

Does that mean no anchorage service has been requested since the last support in 2014?

Correct, no anchorage service has been provided since 2014;

however, Contractor must be able to provide anchorage support IAW PWS as required.

23 1604000 - Wastewater, Spec Item 4.8, Vacuum Truck Services for OWW Services/Page 49 of PWS

OWW process should be provided during daytime as per confirmation from the site visit on 17 May 2024. However according to 4.8, PWS indicates "OWW is continuously and safely collected, treated and disposed 24 hours a day".

Please clarify.

Contractor shall perfom OWW service during daylight hours only IAW Annex 1604000, Section 4. Section 4.8 will be revised accordingly.

24 1604000 - Wastewater, Spec Item 4.5, Disposal of PFASContaminated OWW/Page 48 of PWS

PWS indicates "Disposal of any treated or untreated OWW with a greater than 50 ng/L concentration of PFAS (PFOS+PFOA) shall be by high temperature incineration at a GOJ permitted disposal facility."

Will the government pay all the costs associated with incineration if the contractor should ask incinerator to dispose the PFAS all contaminated only OWW with a greator than 50 ng/L concentration of PFAS?

The Government will not pay additional costs, regardless of PFAS concentration level. Unit prices shall be firm fixed price.

25 attachment J-0200000-08 As we understand, CHT service on the pierside is not included in this contract. Through this contract, CHT service on the pierside will never be requested?

CHT service on pierside will not be required under this contract.

26 attachment J-0200000-08 When any services provision exceeding the quantity in the ELIN list occurs, will any modification for increasing the quantity be issued? If so, will the Unit Price at that time be changed?

Please refer to RFQ, FAR clause 52.212-4 addenda #6 (page 14), Non-Recurring Work Contract Line Item Quantities.