23R0100 Amendment 1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide responess to questions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Apr-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008423R0100

X 9B. DATED (SEE ITEM 11)

24-Mar-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Apr-2023

CODE

NAVFAC FAR EAST

ACQ DEPT

PSC 473 BOX 13

FPO AP 96349-0013

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008423R0100

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTION TO OFFERORS

L1 TIME FOR RECEIPT OF PROPOSALS

a. Offerors shall comply with this “Instructions, Conditions and Notice to Bidders” and “Solicitation, Offer and Award (Standard Form 33)” and Section M “Evaluation Factors for Award” in the preparation of Proposals. Offerors must thoroughly and fully review the solicitation and its attachments.

b. Non-price and price proposals shall be submitted no later than the date and time provided in Block 9 of the Standard Form 33 (unless revised by a formal amendment).

c. Proposal Submission:

i. PROPOSALS SUBMITTED VIA HAND-DELIVERY / MAIL: Proposals (with all required supporting documentation) shall be hand-delivered or mailed in a sealed package, in one (1) original and one (1) copy, with one (1) electronic copy. Electronic copy of all proposals shall be submitted on a CD and/or a DVD in Adobe Portable Document Format (PDF) unless otherwise specified in the solicitation.

Proposal shall be marked to show the following:

Offeror’s name and address Solicitiation Number (RFP N4008423R0100) Date and time proposals are due

All hand delivered proposals must be dropped of at Bldg. 4364, 2F, Reception Desk by the proposal due date and time.

Any offerors who do not have gate access for Naval Base Yokosuka may send their proposal via email, base authorized courier, or base authorized contractor representative, to be delivered prior to the proposal due date. Use of Japan Postal Service is not recommended. Proposals shall be sent to the following address:

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND (NAVFAC) FAR EAST

ATTN: MR. JOSHUA PATTON, PRY222

BUILDING 4364, 2ND FLOOR

TOMARI-CHO, YOKOSUKA-SHI, KANAGAWA-KEN 238-0001 JAPAN

ii. PROPOSALS VIA EMAIL:

Proposals shall be emailed to the following address:

Mr. Joshua Patton, Contract Specialist, joshua.s.patton.civ@us.navy.mil

Subject line of email should be labled: RFP N4008423R0100

No email sent shall be larger than 4 MB in size. If the proposing company must send multiple emails, then each email must be labeled with the subject as “Email of x of n”, where x is the unique number and n is the total number of emails. The time stamp of when the email is received by the Contracting

Officer shall be official, so please provide enough time when sending to allow for possible server delays.

L2 PRE-PROPOSAL CONFERENCE/SITE VISIT

The Government does not anticipate providing a site visit at this time.

L3 INSTRUCTIONS FOR SUBMITTING QUESTIONS REGARDING THE SOLICITATION

All questions concerning this solicitation shall be addressed to Mr. Joshua Patton, via email at joshua.s.patton.civ@us.navy.mil, by 13 APRIL 2023 at 3:30 PM Japan Standard Time (JST). Responses to inquiries will be provided in the form of an Amendment and posted to the website https://www.beta.sam.gov/.

The Government may not respond to inquiries submitted after the inquiry submission cut-off date. All inquiries shall be submitted using Attachment 3 Pre-Proposal Inquiry Form.

L4 AMENDMENTS AND NOTICES TO THE SOLICITATION

Amendments and notices will be posted to the website https://www.beta.sam.gov/. It is the offeror’s responsibility to check the website periodically for any amendments to the solicitation. Please note that notices do not change the solicitation. Changes to the solicitation can only be made by the issuance of amendments.

L5 CONTRACTING LICENSING REQUIREMENT

Any contract resulting from this solicitation will be awarded and performed in its entirety in the country of Japan.

Contractors must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract. Offerors will be required to provide verification on required license prior to award of any contract to the contracting officer if such information is not already on file with or available to the contracting officer.

L6 AUTHORIZATION TO PEFORM

In accordance with DFARS 252.225-7042, The Offeor must be duly authorized to do business in Japan.

L7 STATUS OF FORCES AGREEMENT:

The U.S. Government will not offer “United States Official Contractor” status under Article XIV of the U.S.- Japan Status of Forces Agreement (SOFA) to any Offeror awarded a contract under this solicitation; however, the U.S.

Government may consider designating eligible employee(s) as “Members of the Civilian Component” under Article I(b) of the SOFA.

L8 PROPOSAL CURRENCY

Proposals shall be priced only in Japanese Yen. Proposals not priced in Japanese yen shall be deemed non-responsive, and will not be eligible for award. FY23 BER rate of 127.7677 Yen /1$ will be used for award purposes.

L9 SYSTEM FOR AWARD MANAGEMENT (SAM)

System for Award Management prior to award of a Department of Defense contract. Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://beta.sam.gov/ or by calling 866-606-8220 or 334-206-7828 for international calls. A contract cannot be awarded to a contractor not registered in SAM.

L10 INCURRED EXPENSES

The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation

L11 SUBMISSION OF PROPOSALS IN THE ENGLISH LANGUAGE

Proposals submitted in reponse to this solicitation shall be in the English language. Proposals received in other than English shall be rejected.

L12 NO ALTERNATE OR MULTIPLE PROPOSALS

Neither multiple proposals, nor proposal variations or options, nor alternate or alternative proposal will be considered in the evaluation.

(End of Summary of Changes)

CUI//FEDCON

RFP No.: N4008423R0100 Project Title: COMMUNICATIONS DISTRIBUTION AND TIE-IN AT THE U.S. FLEET

ACTIVITIES YOKOSUKA, JAPAN

GOVERNMENT RESPONSE

CUI//FEDCON

Questi on No.

Reference (Section/Para graph/Page)

Question Government Response

1 General

There are conflicts within the solicitation documents regarding performance period.

Page 6 of 59, CLIN 0001 states requirements related to CLIN 0001 must be completed by 15Dec2024. Page 3 of 59, Option 2, states if Option is awarded within 365 of CLIN 0001 award, government will add 540 days to the performance period.

Page 6 of 59, Section FAR 52.211-10 to complete entire work for use not later than 540 days. Summary of Work, section 1.2.1, states all work must be completed in 540 days or before 31Jan2025. Request government define performance period by CLIN, providing specific delivery dates/performance periods for each CLIN?

CLIN 0002 States “The exercise of the option item will include an extension to the contract completion date of 540 calendar days”. Which Means when the Option is exercised the period of performance of the option will extend up to the 540 day completion date. Not an additional 540 days.

For the summary of work section 1.2.1. When the contract is awarded the period of performance is 540 days. However, if from award the date of 31 January 2025 is less than 540 days (i.e. 500 days from award) then the PoP end date is 31 January 2025 and not 540 days.

The total period of performance with options exercised will be either 540 days or end 31 January 2025 whichever is earlier.

2 General

Solicitation document page 1 of 59 mentions proposal due date is 1 May 2023, and question due date on page 49 of 59 is 13 May 2023 which is after the proposal due date. Confirm if both of the due date is correct.

1 May 2023 is the correct proposal due date.

Questions are due by 13 April 2023. See amendment 1.