20T0408-0001.pdf

ACQR5763377

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PREVENTIVE MAINTENANCE, INSPECTION AND CLEANING SERVICE ORDERS FOR KITCHEN EA HOODS AND DUCTS, OA DUCTS, GREASE

TRAPS AND OIL WATER SEPARATORS

The purpose of Amendment is to provide the Government’s response to pre-proposal inquiries and corresponding revised PWS w ith addtional requirements as Attachment 3; corrections to CLIN information; and additional Quote Submission Instructions in RFQ SF1449.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Dec-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008420T0408

X 9B. DATED (SEE ITEM 11)

25-Nov-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Dec-2019

CODE

NAVFAC FAR EAST

FEAD YOKOSUKA

PSC 473 BOX 13

FPO AP 96349-0013

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008420T0408

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMD 0001

A. The purpose of Amendment is to provide the Government’s response to pre-quotation inquiries and corresponding revised PWS with addtional requirements as Attachment 3; corrections to CLIN information; and additional Quote Submission Instructions in RFQ SF1449.

No. Questions (Should include Specification Section or Drawing Reference)

Answers

1 1502000-2.2.1 Certification, Training, and Licensing:

1502000-3.2.3 Cooking Oil:

Industrial Waste Disposal License (Shori-Hai-Yu) is required, even, collected waste cooking oil is carried to Recycle Yard (on Base), So, I think that, its disposal license (Hai-Yu) is not necessary on this project.

If there is another reason, I would like to ask why its license is required.

"Hai-Yu is not necessarily needed for cooking oil".

Added the term “exception of cooking oil” in this amendment.

2 1502000-2.2.1 Certification, Training, and Licensing:

I think that, there is no works (may be for PM of exhaust hood and its related equipment) which, 1st or 2nd grade electrician must be engaged.

If there is another reason, I would like to ask why its license is required.

Electrical certification is needed for non-recurring work.

No changed.

3 SF1449 Page 3 of 49

Base period is written 2019 through 2020. Is this 2020 through 2021?

It is 2020 through 2021.

Correction is made in Amendment 0001.

4 SF1449 Page 45 of 49

How many numbers of original and copy for Price Factor (RFQ Submittal Requirements) are required?

Is digital copy (ex. CDR) of Price Factor required?

If you hand-carry it, one (1) original and digital copy is required. You may be able to submit it via e-mail if it’s possible.

5 Attachment J-0200000-07

Would you provide excel format of J-0200000-07 for us?

We’ll provide Attachment J- 0200000-07 in excel format. It’s in Amendment 0001.

6 Attachment J-0200000-07 (Non-Recurring Price)

I would like to ask a mean of “Extended Price”.

The meaning of “Extended Price” is available to issue total amount of No-recurring projects that is allowed to the Contractor in the period.

So input the same of Unit Price at the portion by the Contractor is required.

7 Attachment J-0200000-07

I would like to ask which is correct “Frequency” and “Quantity” on following Sub ELIN.

A～E

001B-018 (YSK-3313),

001B-027 (YSK-A37),

005B-001 (YSK-1557)

Revised Quantity for the pointed out portions in this amendment.

B. Quotes are due by 10:30am (JST) on 24 Dec 2019.

C. All other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

PROVIDE PM SERVICE FOR FOR KITCHEN EA HOODS AND DUCTS, OA DUCTS, GREASE TRAPS AND OIL WATER SEPARATOSThe price for this Contract Line Item Number (CLIN) is the total of Exhibit Line Item

Numbers (ELINs) A001 through A006 Base Period: 1 February 2019 through 31 January 2020

To:

PROVIDE PM SERVICE FOR FOR KITCHEN EA HOODS AND DUCTS, OA DUCTS, GREASE TRAPS AND OIL WATER SEPARATOSThe price for this Contract Line Item Number (CLIN) is the total of Exhibit Line Item Numbers (ELINs) A001 through A006 Base Period: 1 February 2020 through 31 January 2021

CLIN 0002

The CLIN extended description has changed from:

PROVIDE UNIT PRICED TASK WORK UPON RECEIPT OF A TASK ORDER IN ACCORDANCE WITH

SOW 15202000, SPEC ITEM 4The price for this Contract Line Item Number (CLIN) is the total of Exhibit Line Item Numbers (ELINs) A700Base Period: 1 February 2019 through 31 January 2020

To:

PROVIDE UNIT PRICED TASK WORK UPON RECEIPT OF A TASK ORDER IN ACCORDANCE WITH

SOW 15202000, SPEC ITEM 4The price for this Contract Line Item Number (CLIN) is the total of Exhibit Line Item Numbers (ELINs) A700Base Period: 1 February 2020 through 31 January 2021

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 SOW 359 19-SEP-2019 Attachment 2 NOTICE to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 SOW 359 19-SEP-2019 Attachment 2 NOTICE Attachment 3 Amendment 0001 55 06-DEC-2019 Attachment 4 Q&A 12-DEC-2019

The following have been modified:

ADDENDA TO 52.212-1

GENERAL INFORMATION

EVALUATION FOR AWARD:

The Government anticipates a single award of a Firm Fixed Price contract. The Government reserves the right to make award on initial quotes without discussions. Quoters are therefore instructed to provide their best terms in their initial quotes in the event discussions are not conducted.

Award shall be made to the quoter whose quote is the most advantageous to the Government, based on price only.

Price Factor:

(i) RFQ Submittal Requirements:

a. Quotations shall be priced in Japanese Yen ONLY.

b. Contractor must fill out the blank on pages 1 thru 7 of SF1449 and submit pages 1 through 7 of SF1449.

c. Submit Page B3-B4, Schedule of Price.

d. Submit ELIN prices of Section J-02000000-07.

e. Submit completed 52.212-3, Representations and Certifications.

(ii) Basis of Evaluation: The Government will evaluate the total price. Analysis will be performed by on e or more of the following techniques to ensure a fair and reasonable price:

a. Comparison of proposed prices received in response to the RFQ.

b. Comparison of proposed prices with the IGE.

c. Comparison of proposed prices with available historical information.

d. Comparison of market survey results.

1. Quote Submission Instructions

a. Submission of offers due:24 December 2019, 10:30 AM. Offers and supporting documentation must be submitted by the deadline or they will not be evaluated for award. If handcarried, one(1) original and digital copy is required. E-mail submission is allowed if it is capable. Delivery Service by Japanese post office or Takuhaibin are acceptable. Confirmation of delivery by the due date/time is quoter’s responsibility. Please notify FEAD Yokosuka if you plan to use the delivery service to submit your offer. For Japan mail, the address of the Purchasing Office is:

Naval Facilities Engineering Command (NAVFAC) Far East Attn: Ms. Satomi Abe, FEAD

BLDG 4364, 2ND FLOOR, BOX 13,

TOMARI-CHO, YOKOSUKA-SHI, KANAGAWA-KEN 238-0001

No escort or pick up service for proposal at the main gate of Naval Base Yokosuka can be provided.

b. Failure to submit all required information as stated above will adversely affect evaluation of your quotation. All questions concerning this solicitation shall be addressed to PWD Yokosuka FEAD, Ms. S. Abe at satomi.abe.ja@fe.navy.mil

2. SAM Registration Contractors must be registered in the System for Award Management (SAM) database to be eligible for award. For more information please go to https://beta.sam.gov/

3. Currency of Proposals Offers shall be priced only in Japanese yen.

4. Local Source Restrictions This solicitation is intended for local sources in accordance with FAR 5.202(a)(12). Local sources are those persons or entities normally resident and licensed to conduct business in Japan. Offers from non-local sources will not be considered under this solicitation in accordance with the provisions of the U.S. - Japan Status of Forces Agreement.

By submitting a quotation, the offeror represents that the firm is duly authorized to operate and to do business in the country of Japan.

5. Site Visit Information

a. The site will be available for visitation at 09:00 AM on 05 Dec 2019 at Bldg. 3208 USNH of Yokosuka Naval Base.

b. Individuals are required to have a “BASE ACCESS PASS” for the event. If the site visit attendee does not possess a valid pass, requiring an escort shall meet at Yokosuka Naval Base Main Gate at 08:30 am on the site visit day. In such case, you are required to notify to Contract Specialist via email Satomi.Abe.ja@fe.navy.mil at least 24 hours prior to the site visit for an escort. Failure to notify may result decline your request.

c. Pass applicants must carry picture IDs. Valid picture IDs for Japanese Personnel includes a Driver’s license, which indicates nationality or permanent address, a Passport or Resident Card with pictures (JUMIN KIHON DAICHO Card). Valid picture IDs for non-Japanese Personnel includes a Passport or Alien Registration Card.

A Driver’s license which does NOT indicate the individual’s nationality or permanent address may be used if accompanied with a Jumin Hyo with permanent address (Honseki chi).

6. Amendments Amendments will be posted to the website https://beta.sam.gov/ Hard copies of the amendment will not be mailed. It is the offeror’s responsibility to check the website periodically for any amendments to the solicitation.

Note: Offerors must acknowledge any and all amendments issued under this solicitation by signing each SF30 (amendment) and submitting it with the quote.

7. Inquiries Inquiries regarding this solicitation shall be submitted electronically 10 days prior to the closing date to Contract Specialist at email Satomi.Abe.ja@fe.navy.mil . The Government does not intend to respond to inquiries submitted less than 10 days before the closing date.

8. Attachment Release ATTACHMENT 1 - SPECIFICATION will be made available to Offerors upon request. The point of contact for Attachment 1 is Ms. Satomi Abe via email Satomi. Abe.JA@fe.navy.mil This solicitation is a Request for Quotation (RFQ), therefore the words “offer” and “offeror” may be construed to mean “quotation” and “quoter” where appropriate and the words “proposal” or “proposing” may be construed to mean “quote” or “quoting” where appropriate. Because this solicitation is a Request for Quotations, FAR 52.212- 1(c) is not applicable; however, Quoters are requested to hold quoted prices firm for 60 days after the date specified for receipt of quotes. The Government may apply the provision regarding late submissions in 52.212-1(f), however the Government reserves the right to consider late submissions or revised quotes if the Contracting Officer determines that it is in the Government’s best interests to do so.

(END OF ADDENDA TO 52.212-1)

ADDENDA TO FAR 52.212-4

AUTHORIZATION TO OPERATE AND CONDUCT BUSINESS IN JAPAN

Any contract resulting from this solicitation will be awarded and performed in its entirety in the country of Japan.

Contractors must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract. The U.S. Government will not offer “United States Official Contractor” status under Article XIV of the U.S.-Japan Status of Forces Agreement (SOFA) to any offeror awarded a contract under this solicitation; nor will the U.S. Government certify any employees of a contractor as “Members of the Civilian Component” under Article I(b) of the SOFA.

CONCILIATION

a. Any disagreement arising under this contract which is not resolved by the parties to this contract may be submitted to the U.S.-Japan Joint Committee for Conciliation in accordance with paragraph 10, Article XVIII, of the Status of Forces Agreement under Article VI, of the Treaty of Mutual Cooperation and Security between Japan and the United States of America.

b. Recourse to the Joint Committee for Conciliation for resolving disputes is available in addition to the procedures set forth in the Contract Disputes Act of 1978 and the Disputes Clause of this contract, 52.233-1. A request for conciliation by the Joint Committee, however, shall not toll the time periods allowed under the Contract Disputes Act for appealing a contracting officer’s final decision to either the Armed Services Board of Contract Appeals or U.S. Court of Federal Claims.

c. Upon filing a request for conciliation with the Joint Committee, the Contractor shall immediately notify the Contracting Officer in writing of the request.

5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA).

(a) DOD contracting activities awarding or administering contracts shall incorporate the following Enterprise-wide Contractor Manpower Reporting Application (ECMRA) standard language into all contracts which include services, provided the organization that is receiving or benefiting from the contracted service is a Department of Defense organization, including reimbursable appropriated funding sources from non-DOD executive agencies where the Defense Component requiring activity is the executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency.

Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

(b)The standard language to be inserted is:

“The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site.

Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

CONSUMPTION TAX EXEMPTION PROCEDURES ON PURCHASE OF GOODS

AND SERVICES BY THE UNITED STATES ARMED FORCES IN JAPAN

[JAPANESE LAW NO. 108, 1988]

(a) The Consumption Tax Law (Law No. 108, 1988) was enacted in the Diet of Japan on 24 December 1988, and applied from April 1, 1989. The Government of Japan (GOJ) and the United States Government (USG), in accordance with paragraph 3, Article XII, of the "Agreement Under Article VI of the Treaty of Mutual Cooperation And Security Between Japan And The United States of America Regarding Facilities And Areas And The Status of United States Armed Forces In Japan,” (SOFA) have agreed upon procedures for exempting the United States from the Japanese Consumption Tax on goods and services purchased in Japan for official purposes of the U. S. Armed Forces by the U. S. Armed Forces or its authorized procurement agencies.

(b) The underlying objective is to obtain the full amount of the exemption from the tax on U.S. Forces procurements immediately at the time of purchase and at the same time provide the Contractor a proof of purchase document, acceptable to GOJ tax authorities, which he/she can present to the tax authorities to obtain a tax credit and/or refund for tax already collected and paid by previous sellers.

(c) The exemption from the Japanese Consumption Tax applies not only to prime contractors, but also subcontractors or suppliers at every level regardless of the nationality of the prime contractor whether a Japanese or foreign firm.

(d) By the submission of their offer, the offeror certifies that the Japanese Consumption Tax is not included in the bid/proposal/quote price, nor will it be a part of any subsequent modification to the contract. Procedures for Contractors to obtain a consumption tax credit are described in USFJ Instruction 51-5 that may be obtained from the Procuring Contracting Office.

(End of NAVFAC Language)

Contractor Support of Electronic Contracting (FedMall)

The contractor is required to offer indefinite quantity (IQ) pre-priced line item services to authorized Government personnel when they are ordering the work directly via the Governmentwide Commercial Purchase Card (GCPC) program. When receiving GCPC orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

The contractor agrees to accept and process electronically submitted GCPC orders for IQ services, including those orders issued through the FedMall. The FedMall is a U.S. Government (USG) owned and operated web-based ordering system that enables any Department of Defense (DoD) or Federal activity to search for and order goods and services. Authorized GCPC users will receive approved accounts on FedMall to view and order IQ line items.

The contractor is required to receive electronic IQ orders from the FedMall using 128-bit encrypted email. The contractor agrees to purchase, install, and utilize the most recent version of PGP Personal software, or a comparable solution, for the purpose of decrypting order notification emails from the FedMall. In addition, the DoD has established the External Certification Authority (ECA) program to support the issuance of DoD-approved certificates to contractors. The ECA program is designed to provide the mechanism for contractors to securely communicate with the DoD and authenticate to DoD Information Systems. The contractor agrees to purchase, install, maintain and use a DoD-approved ECA certificate. Information on obtaining an ECA certificate can be found at http://iase.disa.mil/pki/eca/Pages/certificate.aspx.

The contractor shall post updates on order delivery schedule and performance to the FedMall in a timely manner.

The contractor shall track quantities and report total ordered quantity in FedMall and approved DD 1155's by line item number each month and year-to-date. The report shall be due to the Contracting Officer by the fifth day of the following month. The contractor must track and report when total dollar value of all orders from both GCPC purchases and DD 1155s exceed 75% of the combined Section B Pre-Priced Line Item quantities."

(End of NAVFAC language)

PAYMENT INSTRUCTIONS:

Payments shall be made in accordance with the Payment Instructions table at DFARS PGI

204.7018 (b)(2).

A link to the table is provided below:

https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/PGI204_71.htm#payment_instructions

(End of Summary of Changes)