SF30_N4008420R8702_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation No: N40084-20-R-8702 Project Title: Facilities Services at the U.S Naval Air Facility, Atsugi and Combined Arms Training Center, Fuji, Japan

Description continued on page 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Jan-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008420R8702

X 9B. DATED (SEE ITEM 11)

20-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Jan-2020

CODE

NAVFAC FAR EAST

FEAD ATSUGI

PSC 477 BOX 15

FPO AP 96306-0001

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008420R8702

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES (REVISED)

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMD 0002

The purpose of this amendment is as follows:

1. To incorporate a following change made to FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS

(OCT 2014).

Changed from:

BASIS FOR AWARD

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the lowest priced, technically acceptable offer.

2. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306 (a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in a competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3. The LPTS process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

4. An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award. An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

To:

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the lowest priced, technically acceptable offer.

2. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals to be evaluated for technical acceptability may be limited to the lowest priced offer.

3. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

4. An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award.

An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

2. To incorporate a following change to ADDENDUM TO FAR 52.212-1.

Changed from:

Factor 2, Safety:

Solicitation Submittal Requirements: The Offeror shall submit a narrative no more than 2 single-sided (1double-sided) pages that demonstrates its commitment to safely accomplishing the requirements identified in the Performance Work Statement and will properly manage and implement safety procedures and accident prevention methods. The narrative should address each of the following topics:

(1) the offeror’s method for selecting a subcontractor with a safe performance record;

(2) the offeror’s safety management system that they will use to oversee the safety compliance and performance of self-performed and subcontractor performed work;

(3) the offeror’s methodology to execute an effective program that facilitates accident prevention techniques and processes, and employee reporting of unsafe conditions and unsafe activities.

To:

Factor 2, Safety:

Solicitation Submittal Requirements: The Offeror shall submit a narrative no more than 2 single-sided (1double-sided) pages that demonstrates its commitment to safely accomplishing the requirements identified in the Performance Work Statement and will properly manage and implement safety procedures and accident prevention methods. The narrative should address each of the following topics:

(1) the offeror’s method for selecting a subcontractor with a safe performance record;

(2) the offeror’s safety management system that they will use to oversee the safety compliance and performance of self-performed and subcontractor performed work; and

(3) the offeror’s methodology to execute an effective program that facilitates accident prevention techniques and processes, and employee reporting of unsafe conditions and unsafe activities.

3. To provide the following Government answers in response to the inquiries received.

Question

No.

Reference

(Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

1 3.1.1.1 Mowing and Trimming/ 3.1.8 Vegetation Control

Could you please tell us the details of mowing and trimming?

What is the difference between 3.1.1.1, Mowing and Trimming and 3.1.8, Vegetation Control?

As specified in Spec 1503050 Sec C Spec Item 3.1.1.1, Mowing and Trimming is to maintain vegetation to ensure a uniform height under 3.1.1 requirement. 3.1.8, Vegetation Control is to perform vegetation control to ensure areas are free of undesired vegetation under 3.1 requirements.

2 3.1.1.1 Mowing and Trimming

Could you please tell us the details of vegetation trimming?

Please explain the specific content and area.

As specified in Spec 1503050 Sec C Spec Item 3.1.1.1, maintain minimum and maximum acceptable vegetation heights for prestige areas, lawns, and fields identified within the Common Output Level Standards (J-1503050-03), and Customer Fund Ground Maintenance Level Standards (J-1503050-05). Areas are specified in the site map (J-1503050-07).

3 3.1.1.3 Lawn Services/ Aeration

Could you tell us in detail the equipment and work method used for aeration, amd the area range?

The specific of the equipment used at that time, what kind of equipment should be used.

As stated in the solicitation page 13 of 60, the contract is performance-based specification relying on the contractor's experience and expertise to determine the best method of services.

4 3.1.1.3 Lawn Services/ Fertilization

Where is the specific area for fertilization?

Also in what situation is it necessary.

As specified in Spec 1503050 Sec C Spec Item 3.1.1.3, these services shall be performed at the frequency specified by COLS (J-1503050-03), and Maintenance Levels (J-1503050-05).

Fertilization type and application shall be determined by the soil analysis tests performed by the Contractor.

The contractor shall submit a copy of the soil analysis test results and the proposed type of fertilizer to be used for acceptance prior to applying fertilizer per Section F.

5 3.1.1.3 Lawn Services/ Top Dress/Over Seed

What is the specific work of Top Dress/Overseed, when is it necessary, and where is the specific place of the work?

As specified in Spec 1503050 Sec C Spec Item 3.1.1.3, Performance Standards for Top Dressing/Overseeding is to keep the Lawns free of bare spots, ruts, holes, or dead vegetation.

6 3.1.1.4 Weed Control Pre-emergent

There is no specific information about the content of pre-emergent.

Could you please tell us how this is done specifically?

As specified in Spec 1503050 Sec C Spec Item 3.1.1.4, pre-emergent vegetation control (herbicide) shall be accomplished at the beginning of growing season to meet the performance standard.

7 3.1.4 Plant/Plant Bed Maintenance

Where is the specific place/area for this work?

Could you tell us the specific location of the Plant/Plant Bed included in this work?

As specified in J-1503050-03 Note 5, there is no area under this solicitation.

8 3.1.6 Tree Maintenance

For Tree Maintenance, we would like you to give a specific description of the specific location, number of trees, and what area the tree is pointing to.

Please explain us the details of this work.

Locations are specified in the site map (J- 1503050-07). The numbers of trees are identified in J-1503050-08 NAF Atsugi FX&NGIS Fund Tree Maintenance Inventory List, J-1503050-09 Customer Fund (Housing) Tree Maintenance Inventory List, and J-1503050-10 Customer Fund (Housing) Tree Maintenance Sketch

9 3.1.7 Ornamental Tree Maintenance

There is no specific breakdown for this work.

Please tell us the details of this work it is, whether it is pruning and includes the use of herbicides and fertilizers.

Also, do you include the frequency and amount of this work in this quote?

As specified in Spec 1503050 Sec C Spec Item

3.1.7 Ornamental tree maintenance includes

staking, adjustment of ties and supports, removal of stakes; maintaining watering berms for existing plantings; fertilization; pruning for health and safety, vegetation clearance, seasonal cleanup; removing dead, damaged or diseased wood, or structurally weak limbs and branches;

removing or pruning branches to clear roofs, adjacent structures, low hanging limbs and fronds which encroach onto walks, roadways and parking lots.

Pruning shall be accomplished by or under guidance of a certified arborist.

Maintain ornamental trees consistent with the specified COLS (J-1503050-03), and Customer Fund Ground Maintenance Level Standards (J- 1503050-05).

10 3.1.8 Vegetation Control

Please tell us the specific contents of vegetation control.

Whether to use chemicals, work before germination, how much area will be?

Is the vegetation control included in the housing area?

In the drawing, it is shown in the station area, but not in the housing area.

As specified in 3.1.8, the Contractor shall remove unwanted vegetation from fence lines, fence fabric, brick walls, sidewalks, curbs, gutters, aggregate areas, and paved surfaces including parking lots and roads.

As stated in the solicitation page 13 of 60, the contract is performance-based specification relying on the contractor's experience and expertise to determine the best method of services.

11 3.1.8 Vegetation Control

Regarding vegetation control, it is included in the COL2, Prestige, but the specific location and work contents of the Prestige are not described. Is work such as mowing and trimming on the area included?

Details are provided in J-1503050-04 NAF Atsugi FX Fund Ground Maintenance Inventory List, and J-1503050-06 Customer Fund Ground Maintenance Inventory List and J-1503050-07 Site Maps for FX and Housing areas.

12 N/A About plants of endangered species, BLDG.1600 and Picnic area has endangered species of plants, Golden Orchid.

If you work in this place, should you conserve it at the discretion of the contractor or should we do conservation activities with the judgment of the government?

As specified in the Spec 1503050 Sec C Spec Item 2.3.9.1, the Contractor shall coordinate with the Government to identify the exact location before start the grass cutting. The Contractor shall notify to KO, when the plant is found in another place. The Government verified that endangered plant is existed at B#1606 area and picnic area at the present.

13 N/A Could you comfirm that the BLDG.

1600 area in the drawing refers to the northern slope of the first pumping station?

What exactly does the work in this location mean? Since it is different from the previous content, let us confirm what kind of work it is, whether to do mowing work or not.

Exact location around the building 1600 is provided in the site map J-1503050-07, Drawing No. C-28. As specified in J-1503050-04, grounds maintenance for this area includes lawn, vegetation control and edging.

14 N/A Mowing work in cages(e.g. fire hydrants in the 900s), Work in the cage is not included in this content, will it be work on another order?

If so, what will be the amount charged for that work? And with regard to the frequency, is it the same frequency as the surroundings, or is it a limited frequency, such as several times a year?

The specifications and the site map J-1503050-07 do not exclude the area within the fence for the fire hydrant. Therefore, the area is included, and the frequency of service is the same as the area outside the fence.

15 N/A The address of the reply is not described where to sybmit after filling out 20R8702-attachment 15-PPQ form.

Please tell us where to send and where to reply.

See revised attachment 15 provided with the Amendment 0002.

16 N/A If there FFP and IDIQ in one contract for PPQ and Past Performance, if the IDIQ Task Order has been awarded, may the annual total contract include the amount of IDIQ Task Order?

If the contract has both Recurring and Non- Recurring work items, the annual total contract amount should be the sum of Recurring work and the Non-Recurring Not-To-Exceed Amount regardless of the actual Non-Recurring task orders being issued under this contract.

17 Attachment 3_J_1503010_10 Play Ground Inventory

We once heard noisy work in B3250 Playground was prohibited in the daytime during weedays because of many children.

Can we conduct maintenance in B3250 Playground on weekdays?

As specified Spec 0200000 Spec item 2.6.2 Work Control, it is the Contractor’s full responsibility to coordinate with and notify affected tenants/organizations/commands of the work schedule. Also, 2.6.3 Work Schedule states that the Contractor's work shall not interfere with normal Government business, and the Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

4. All other terms and conditions remain unchanged.