N4008420R8702_PRE-PROPOSAL CONFERENCE MINUTES.pdf

PRE-PROPOSAL CONFERENCE

MINUTES

SOLICITATION NUMBER: N40084-20-R-8702

PROJECT TITLE: Facilities Services at the U.S. Naval Air Facility, Atsugi and Combined Arms Training Center (CATC) Fuji, Japan

LOCATION: NAF Atsugi and CATC Fuji, Japan

DATE: 09 January 2020, 10:00 AM

Welcome/Introductions Contract Specialist

Project Overview Contract Specialist

Contractual Background Contract Specialist

Contract Procedures Contract Specialist

Wrap-Up Contract Specialist

Site Tour Project Manager

NOTICE TO PROSPECTIVE OFFERORS:

YOUR QUESTIONS ARE ENCOURAGED REGARDING THE RFP AND WILL BE

ANSWERED, IF POSSIBLE, DURING THE PRE-PROPOSAL CONFERENCE. PLEASE

SUBMIT YOUR QUESTIONS REGARDING THE SPECIFICATIONS OR SITE VISIT

TO RIE HANAZATO VIA E-MAIL AT RIE.HANAZATO.JA@FE.NAVY.MIL, WHICH, IF

NEEDED, WE’LL FOLLOW WITH AN AMENDMENT TO THE SOLICITATION.

MINUTES OF THE CONFERENCE, INCLUDING QUESTIONS AND ANSWERS, WILL

BE POSTED ON THE BETA.SAM WEBSITE.

THE SOLICITATION REMAINS UNCHANGED UNLESS AN AMENDMENT IS ISSUED.

N4008420R8702

AGENDA

1. Welcome/Introductions – Contract Specialist

a. Attendance Roster.

Please take a moment to sign the attendance roster. Minutes of the Pre-Proposal Conference minutes will be posted on the beta.SAM website.

b. SAM Registration Please ensure that your company is actively registered in SAM.

System for Award Management (SAM): hhttps://sam.gov/portal/SAM

Beta.SAM: Register at – https://beta.sam.gov/

c. Amendments.

Be advised that unless the solicitation is amended in writing, it remains unchanged. If an amendment is issued, it will be posted on beta.SAM and normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

2. Project Overview – Contract Specialist

a. Project Description.

The work includes, but not limited to, providing all labor, equipment, materials, transportation, supervision, and any other necessary work for Facilities Services at the U.S. Naval Air Facility, Atsugi and Combined Arms Training Center, Fuji, Japan.

b. Funding Availability. The Government reserved the recurring work for base year for this project.

c. Options. 4 1-year option periods are included in this procurement

d. Period of Performance. Base year and four (4) one-year options.

CLINS Option Periods Description Period of Performance 0001 Base Year Period Recurring Portion 5/16/2020 – 5/15/2021 0002 Base Year Period Non-Recurring Portion 5/16/2020 – 5/15/2021 0003 1st Option Period Recurring Portion 5/16/2021 – 5/15/2022 0004 1st Option Period Non-Recurring Portion 5/16/2021 – 5/15/2022 0005 2nd Option Period Recurring Portion 5/16/2022 – 5/15/2023 0006 2nd Option Period Non-Recurring Portion 5/16/2022 – 5/15/2023 0007 3rd Option Period Recurring Portion 5/16/2023 – 5/15/2024 0008 3rd Option Period Non-Recurring Portion 5/16/2023 – 5/15/2024 0009 4th Option Period Recurring Portion 5/16/2024 – 5/15/2025 0010 4th Option Period Non-Recurring Portion 5/16/2024 – 5/15/2025

NOTE: The solicitation has the wrong Period of Performance. POP will be corrected to match the above dates in a form of an amendment.

e. Special Issues.

i) Wide Area Workflow (WAWF) Invoicing Procedure shall be used in accordance with

DFARS Clauses 252.232-7003 and 252.232-7006 in the solicitation.

3. Contractual Background – Contract Specialist

a. Regulations

i) The Federal Acquisition Regulation (FAR),

ii) The Department of Defense Federal Acquisition Regulation Supplement (DFARS),

iii) Navy Marine Corps Acquisition Regulation Supplement (NMCARS),

iv) NAVFAC Acquisition Supplement (NFAS)

b. The Contract.

i) Advertised solicitation – beta.SAM website https://beta.sam.gov/.

Attachments – Attachments 2 through 12 will be made available to Offerors upon request.

ii) Amendments – Will be posted to beta.SAM.

iii) Estimated award date is April 2020.

iv) CAUTION – Today’s Q&As are not contractually binding. Please submit any questions in

English electronically 10 days prior to the proposal due date.

c. 41 U.S.C. 423 - Procurement Integrity.

(A) PROHIBITED CONDUCT BY COMPETING CONTRACTORS

During the conduct of any Federal agency procurement of property or services, no competing contractor or any officer, employee, representative, agent, or consultant of any competing contractor shall knowingly—

(1) make, directly or indirectly, any offer or promise of future employment or business opportunity to, or engage, directly or indirectly, in any discussion of future employment or business opportunity with, any procurement official of such agency, except as provided in subsection (c) of this section;

(2) offer, give, or promise to offer or give, directly or indirectly, any money, gratuity, or other thing of value to any procurement official of such agency; or

(3) solicit or obtain, directly or indirectly, from any officer or employee of such agency, prior to the award of a contract any proprietary or source selection information regarding such procurement.

NOTICE

UNITED STATES LAWS AND REGULATIONS PROHIBIT YOU FROM PARTICIPATING IN ANY

OF THE FOLLOWING CONCERNING THIS SOLICITATION:

BID RIGGING

PRICE FIXING

COLLUSIVE BIDDING

BID ROTATION

OFFERING GRATUITIES

OFFERING OR RECEIVING KICK-BACKS

THE PRICES IN YOUR OFFER MUST BE ARRIVED AT INDEPENDENTLY WITHOUT ANY

CONSULTATION, COMMUNICATION, OR AGREEMENT WITH ANY OTHER OFFEROR OR

COMPETITOR.

YOUR OFFER CAN NOT BE DISCLOSED BY YOU DIRECTLY OR INDIRECTLY TO ANY

OTHER OFFEROR OR COMPETITOR BEFORE BID OPENING.

IT IS ALSO UNLAWFUL FOR YOU TO INDUCE ANY OTHER BUSINESS TO, OR ALLOW

ANOTHER BUSINESS TO INDUCE YOU TO SUBMIT OR NOT SUBMIT AN OFFER FOR THE

PURPOSE OF RESTRICTING COMPETITION.

ALL OF THE ABOVE ACTS ARE ACTS OF DISHONESTY UNDER UNITED STATES LAWS AND

REGULATIONS AND ARE FORBIDDEN.

PENALTIES COULD INCLUDE DEBARMENT OR SUSPENSION FROM DOING BUSINESS WITH

ANY UNITED STATES GOVERNMENT AGENCIES, CANCELLATION OF CONTRACTS AND

RECOUPMENT OF PRIOR MONIES PAID.

IF YOU ARE SOLICITED BY ANY OTHER BUSINESS TO COMMIT WITH ANY OF THE ABOVE

ILLEGAL ACTS, PLEASE NOTIFY OICC IWAKUNI AT TELEPHONE NUMBER 046-816-4092.

注意

この入札に関連して次のいずかに関与したら合衆国の法律、規則等により違法になります。

不正手段による入札 値段の不正取り決め 共謀入札 入札の回し取り 謝礼をすること リベートの授受

入札の値段の入札者や競争相手との協議、意志伝達又は同意によらず独自に見積もった値段で なければならない。

貴方の入札は開札前に他の入札者や競争相手に直接、間接見せてはいけない。

尚、貴方が他の会社に、あるいは他の会社が貴方に競争相手を制限する目的入札をする様に 又は入札しない様にと説き勧めることは、これまた違法である。

全て上記の行為は、合衆国の法律、規則等のもとでは不正な行為であり、禁じられている。

処罰は、合衆国政府機関の関連事業からの除外又は停止、契約の取り消し、そして支払い金の 償還も含まれる。

もし貴方が他の会社から上記のいずれかの違法行為に関わりあうことになる様な申し込みを

されたら、NAVFAC FAR EAST 電話 046-816-4092 まで御通報ください。

4. Contract Procedures – Contract Specialist/Project Manager

a) Authorization to Perform

In accordance with DFARS 252.225-7042, the Offeror must be duly authorized to operate and to do business in Japan.

b) The Best Value Source Selection Process.

The lowest price technically acceptable (LPTA) source selection process is used for this procurement.

c) Proposal Format.

Proposals shall be prepared in two separate volumes – Volume I, Price Proposal and Volume II, Non-Price Proposal. Each volume shall be clearly identified and separately bound in 2 or 3-ring binders with pages attached at the left margin. Offerors shall use labeled dividers within the Volumes to clearly identify the various sections of information.

Proposal Volumes shall be organized and submitted as follows:

VOLUME I, PRICE PROPOSAL

Location Contents Tab 1 Signed Standard Form 1449, complete Representations and Certifications, and copies of all amendments (if applicable) Tab 2 Completed Exhibit Line Item Number (ELIN) worksheet J-0200000-6 Tab 3 Other documents described in 52.212-2

VOLUME II, NON-PRICE PROPOSAL

Location Contents Tab 1 Factor 1, Corporate Experience Tab 2 Factor 2, Safety Tab 3 Factor 3, Past Performance

All pages shall be consecutively numbered. No pen and ink changes are allowed. Page limits, where stipulated, must be adhered to.

All pages of the proposal shall be 8 ½” x 11” or JIS A4 (charts and graphs excluded). Margins should be 1” on all sides of the sheet. Type size shall be 11 pitch or larger and all pages printed on white paper.

A cover letter shall accompany the proposal. Offers submitted in response to this solicitation shall be in English. The Price Proposal and Non-Price/Technical Proposal shall be submitted in separate volumes with a cover letter which shall include:

1) the solicitation number and title;

2) the prime contractor name, address, phone number, point of contact, and email address;

3) the name, title, and signature of person authorized to sign the proposal.

d) Proposal Submission Requirements.

The proposal shall be submitted so that it is received no later than the date and time specified in Block 8 of the solicitation or as amended. Proposal submission requirements for evaluation are detailed in FAR 52.212-2 Evaluation – Commercial Items. The sealed package is to be submitted in the following format and number of copies:

a. One (1) original hard copy of the Non-Price Proposal

b. Two (2) hard copies of the Non-Price Proposal

c. One (1) electronic copy of the Non-Price Proposal in Adobe Acrobat PDF format provided on a compact disc (CD)

d. One (1) original hard copy of the Price Proposal

e. One (1) hard copy of the Price Proposal

f. One (1) electronic copy of the completed schedule in Microsoft Excel format

Place the CD in the sealed envelope, along with the hard copies of the Price Proposal.

The Offeror is responsible for ensuring that all paper and electronic copies are identical.

Should there be a discrepancy between the paper and electronic versions, the paper copy will govern.

Proposals shall be submitted in a sealed envelope marked clearly on the outside with the following statement: “PROPOSAL SUBMITTED UNDER RFP N40084-20-R-8702, DO

NOT OPEN IN MAILROOM”

Proposals shall be delivered by mail, package delivery service (takuhaibin), or hand-carried so that they arrive at the address specified below prior to the date and time specified in Block 8 of this solicitation (unless the closing date is extended by amendment). Electronic (Email, facsimile, etc.) submissions of proposals are not acceptable and will not be considered. No escort service or pick-up of proposals from the main gate will be provided; therefore, offerors are advised to plan accordingly to account for mailing and delivery time and/or base access issues when submitting their proposals.

Offerors shall submit the proposal to the following address: Naval Facilities Engineering Command Far East

PWD Atsugi, FEAD ACQ Attention: Ms. Rie Hanazato

PSC 477 BOX 15, FPO AP 96306

Bldg. 89, NAF Atsugi Ayase-shi, Kanagawa, Japan 252-1101

PROPOSAL MUST BE RECEIVED BY THE GOVERNMENT AT THE

LOCATION/ADDRESS ABOVE ON OR BEFORE THE DATE AND TIME SPECIFIED

AT THE DEADLINE FOR RECIPT OF PROPOSALS. LATE SUBMITTALS WILL NOT

BE CONSIDERED UNLESS IT MEETS THE REQUIREMENTS IN FAR 52.212-1.

Price

Solicitation Submittal Requirements: Offeror shall complete the following in the order shown:

a) Standard Form (SF) 1449: 1) Complete blocks 17a and, if applicable, 17B; 2) Complete blocks 30a, 30b, 30c; 3) Complete Contract Line Item Numbers (CLINs) 0001 through 0010 and the Total Price on the SF1449 – Continuation Sheet; and 4) Complete Representations and Certifications. Prices shall be submitted in Japanese Yen only.

b) Copies of all amendments (if applicable) acknowledged

c) Completed Exhibit Line Item Number (ELIN) worksheet in Microsoft Excel format support the amounts specified for each Contract Line Item Number (CLIN) in the solicitation. In the event that there is a difference between the hard copy and the Microsoft Excel format version of the price proposal, the hard copy price will be held to be the intended offer and the total of the CLINs, SLINs, or ELINs will be recomputed accordingly.

Structure of CLIN/ELIN and Common Output Levels (COLs)

(1) Recurring Work Contract Line Items (CLINs) 0001, 0005, 0009, 0013, 0017- COL4

ELIN 001 NAF Atsugi Station (FX) Fund: Ground Maintenance and Custodial* ELIN 002 NGIS Fund: Ground Maintenance ELIN 003 Navy Lodge Fund: Ground Maintenance ELIN 004 Credit Union: Custodial ELIN 005 Community Bank: Custodial

Contract Line Items (CLINs) 0002, 0006, 0010, 0014, 0018- COL3 ELIN 006 NAF Atsugi Station (FX) Fund: Ground Maintenance and Custodial ELIN 007 NGIS Fund: Ground Maintenance ELIN 008 Navy Lodge Fund: Ground Maintenance ELIN 009 Credit Union: Custodial ELIN 010 Community Bank: Custodial

Contract Line Items (CLINs) 0003, 0007, 0011, 0015, 0019- Other Than COL 4 and 3 Applied Facilities

ELIN 011 NAF Atsugi Station (FX) Fund: Ground Maintenance and Custodial ELIN 012 Housing Fund: Ground Maintenance, Custodial, and Facilities Investment** ELIN 013 USNH/USND Fund: Ground Maintenance and Custodial ELIN 014 DoDEA Fund: Ground Maintenance and Custodial ELIN 015 DeCA Fund: Custodial ELIN 016 MWR Fund: Custodial ELIN 017 Galley Fund: Custodial ELIN 018 DCMA Fund: Custodial ELIN 019 NCIS Fund: Custodial ELIN 020 USRJ Army Fund: Custodial ELIN 021 Community Bank Fund: Custodial ELIN 022 UH Fund: Custodial ELIN 023 NAF Atsugi Fund: Facilities Investment and Swimming Pool***

Note: Shall full price for each COL4 (Line Item 0001, 0005, 0009, 0013, 0017) and COL3 (0002, 0006, 0010, 0014, 0018). These Line items are optional and will be ordered sequentially to achieve the desired level of service.

* Custodial Service will start from 1 Jul 2020 ** Facility Investment Service will start from 1 Oct 2020 *** Facilities Investment and Swimming Pool will start from 16 Apr 2021

(2) Non-Recurring Service Contract Line Items (CLINs) 0004, 0008, 0012, 0016, 0020

Although not part of the price evaluation, Offerors should also include the following items if available with their price proposal to assist the Government in validating eligibility to receive an award:

d) An informational page that contains the following information:

- DUNS number: DUNS Numbers are provided by Dun and Bradstreet’s Data

Universal Numbering System (DUNS). Offerors can register for a DUNS number online at https://www.dnb.com/duns/number/get-a-duns.html. Offerors are not required to obtain a federal Tax Identification Number (TIN), also known as an Employer Identification Number (EIN). When registering, simply leave the TIN.EIN information blank. There is no cost to obtain a DUNS number. Offerors do not have to have a DUNS number to submit a proposal, however, one will be required before receiving an award.

- CAGE code: Once registered in the System for Award Management or SAM, an Offeror can request a CAGE Code through the Defense Logistics at https://cage.dla.mil/. There is no cost to obtain a CAGE Code. Offerors do not have to have a CAGE Code to submit a proposal, however one will be requir3ed before receiving an award.

e) A copy of current SAM registration

- Offerors can register with SAM at http://www.sam.gov. Offerors do not have to be registered with SAM to submit a proposal, however registration will be required before receiving an award.

f) A copy of a Joint Venture Agreement, Partnership Agreement and /or Teaming

Agreement (if applicable). The JV of Partnership must be registered in the System for Award Management (SAM) database as the JV or Partnership. The SAM website is located at https://www.sam.gov. Failure to submit the Joint Venture Agreement, Partnership Agreement or Teaming Agreement may result in the Offeror’s proposal being rejected as non-responsible.

Non-Price Factors

Factor 1, Corporate Experience:

Solicitation Submittal Requirements: Submit recent and relevant projects that best demonstrate experience on relevant projects using the Project Data Sheet (Attachment 14). In order to demonstrate a recent project, such contracts must have been completed (including all options) within the past ten (10) years of the issuance of this solicitation and demonstrate at least three (3) consecutive years (continuous or no gap in the time services were provided). A relevant project is defined as follows:

(1) Custodial Service

- Total annual contract value of 100,000,000 (JPY) or more by a single contract or multiple contracts

- No maximum number of projects to be submitted (After the pre-proposal conference, the Government discovered that that the maximum number needs to be assigned. The change will be made in an amendment.)

(2) Grounds Maintenance

- Total annual contract value of 100,000,000 (JPY) or more by a single contract or multiple contracts

- No maximum number of projects to be submitted (After the pre-proposal conference, the Government discovered that that the maximum number needs to be assigned. The change will be made in an amendment.)

(3) Pool Maintenance

- Total annual contract value of 15,000,000 (JPY) or more by a single contract or multiple contracts

- No more than three (3) contracts shall be submitted

(4) Building System Maintenance and Cleaning (Drain/Duct Pipe Cleaning, and/or Water Tank Cleaning)

- Total annual contract value of 15,000,000 (JPY) or more by a single contract or multiple contracts

- No more than three (3) contracts shall be submitted

If more than the maximum number of projects is submitted, the Government will only evaluate projects up to the maximum number authorized in the solicitation, excess will not be evaluated.

If the offeror has teaming partners, recent and relevant project experience should be submitted for projects performed by either the offeror or the teaming partner. The offeror needs to provide a copy of the teaming agreement. Offerors failing to provide a copy of the teaming agreement will be considered to have not met the requirements of the factor and shall be rated Unacceptable.

To enable verification, the offeror should include the firm’s name and CAGE code for each project included in the proposal for this factor.

Factor 2, Safety:

Solicitation Submittal Requirements: The Offeror shall submit a narrative no more than 2 single-sided (1double-sided) pages that demonstrates its commitment to safely accomplishing the requirements identified in the Performance Work Statement and will properly manage and implement safety procedures and accident prevention methods. The narrative should address each of the following topics:

(1) the offeror’s method for selecting a subcontractor with a safe performance record;

(2) the offeror’s safety management system that they will use to oversee the safety compliance and performance of self-performed and subcontractor performed work;

(3) the offeror’s methodology to execute an effective program that facilitates accident prevention techniques and processes, and employee reporting of unsafe conditions and unsafe activities.

Factor 3, Past Performance:

Solicitation Submittal Requirements: IF A COMPLETED CPARS EVALUATION IS

AVAILABLE, IT SHALL BE SUBMITTED WITH THE PROPOSAL. IF THERE IS NOT

A COMPLETED CPARS

EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its teaming partners to submit to the client for each project the offeror includes in its proposal for Factor 1, Corporate Experience. AN OFFEROR SHALL

NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment 15), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Ms. Rie Hanazato, via email at Rie.Hanazato.ja@fe.navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Performance award or additional forms of performance recognition will not be considered.

Offerors may provide information on problems encountered and the corrective actions taken on projects submitted under Factor 1. Offerors may also address any adverse past performance issues. Explanations shall not exceed two (2) double-sided pages (or four (4) single-sided pages) in total.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the Offeror’s reference or the references’ unwillingness to provide information requested may affect the Government’s evaluation of this factor.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate, and complete past performance information rests with the Offeror.

CURRENT PROPOSAL DUE DATE: 31 January 2020, 10:00 JST

e) Basis for Award.

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the lowest priced, technically acceptable offer.

2. The Government intends to evaluate proposals and award a contract without discussions with offerors

(except clarifications as described in FAR 15.306 (a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in a competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

4. An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award.

An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

EVALUATION FACTORS FOR AWARD

1. The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 – Corporate Experience Factor 2 – Safety Factor 3 – Past Performance

The distinction between corporate experience and past performance is corporate experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

2. Basis of Evaluation or Each Factor.

Price

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. In accordance with FAR 52.217-5, Evaluation of Options (JUL 1990), evaluation of options shall not obligate the Government to exercise the options(s).

Proposal Analysis will be performed by one or more of the techniques identified in FAR 15.404- 1(b)(2) to ensure a fair and reasonable price.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Non-Price Factors

Factor 1, Corporate Experience:

The Government is seeking to determine if the Offeror has demonstrated recent and relevant corporate experience involving (1) custodial service, (2) grounds maintenance, (3) pool maintenance, and (4) building system maintenance and cleaning.

An Offeror will be rated “Acceptable” if collectively its submittals for “Corporate Experience” demonstrate experience involving following:

(1) Custodial Services for a total annual contract value of 100,000,000 (JPY) or more; and

(2) Grounds Maintenance for a total annual contract value of 100,000,000 (JPY) or more;

(3) Pool Maintenance for a total annual contract value of 15,000,000 (JPY) or more; and

(4) Building System Maintenance and Cleaning for a total annual contract value of 15,000,000

(JPY) or more.

Such contracts must have been completed (including all options) within the past ten (10) years of the issuance of this solicitation and demonstrate at least three (3) consecutive years (continuous or no gap in the time services were provided).

An Offeror will be rated “Unacceptable” if it fails to meet the requirements to be rated acceptable described above.

A proposal receiving an “Unacceptable” evaluation rating for Factor 1 will be ineligible for award.

Factor 2, Safety:

The Government is seeking to determine whether the information contained in the Offeror’s proposal demonstrates a commitment to safety and that the Offeror plans to properly manage and implement safety procedures and accident prevention methods for itself and its subcontractors.

An Offeror will be rated “Acceptable” if it demonstrates a commitment to safety and that the Offeror plans to properly manage and implement safety procedures and accident prevention methods for itself and its subcontractors.

An Offeror will be rated “Unacceptable” if it fails to meet the requirements to be rated acceptable

A proposal receiving an “Unacceptable” evaluation rating for Factor 2 will be ineligible for award.

Factor 3, Past Performance:

The Government is seeking to determine if the Offeror has relevant and recent past performance information that pertains to the services outlines in the solicitation. The past performance evaluation results is an assessment of the Offeror’s probability of meeting the solicitation requirements. The evaluation will consider how well the Offeror performed on recent and relevant projects submitted under Factor 1 and may also consider past performance on other projects currently documented in known sources. The Government will consider the recency and relevance of the information, the source of the information, context of the data, and general trends in the Offeror’s performance. This evaluation is separate and distinct from the Offeror’s responsibility determination.

The Government will evaluate the degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Reporting System (eSRS), performance recognition documents, and information obtained from any other sources) reflect a trend of satisfactory performance considering:

- A pattern of successful completion of tasks;

- A pattern of deliverables that are timely and of good quality;

- A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); and

- Recency of tasks performed that are identical to, similar to, or related to the task at hand

An offeror will be rated “Acceptable” if an offeror’s “Past Performance” information demonstrates: (A) An overall rating of at least Satisfactory or better on the Past Performance Questionnaires, Attachment 15 of this RFP, (2) An overall rating of at least Satisfactory or better in CPARS or other DOD or

Government appraisal systems, or (3) Past Performance Evaluations from telephone interview of Satisfactory or better.

An offeror will be rated “Unacceptable” if it fails to meet the requirements to be rated acceptable

Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “Acceptable”.

A proposal receiving an “Unacceptable” evaluation rating for Factor 3 will be ineligible for award.

f) Debriefing Procedures.

Debriefing procedures are identified in FAR Part 15.505 (Pre-award debriefing of offerors) and

15.506 (Post-award debriefing of offerors).

g) Points of Contact.

Your point of contact for this solicitation is:

NAVFAC FE PWD Atsugi FEAD ACQ Contract Specialist: Ms. Rie Hanazato Telephone: Commercial 046-763-3487 or DSN 264-3487 E-mail: rie.hanazato.ja@fe.navy.mil

6. Wrap-Up – FEAD Officer

Inquiries regarding the Request for Proposal (RFP) shall be submitted electronically in English using the Pre- Proposal Inquiry Form provided with this solicitation 10 days prior to the proposal due date.

Government does not intend to respond to inquiries submitted less than 10 days before the proposal receipt date. The point of contact (POC) for inquiries is Ms. Rie Hanazato by email at rie.hanazato.ja@fe.navy.mil.

Responses to inquiries will be provided in the form of an Amendment and posted to the website https://beta.sam.gov/. The Government may not respond to inquiries submitted after the inquiry due date specified above.

7. Site Tour – Project Manager. Site tour was conducted prior to pre-proposal conference.

8. Q&As

Q1. If the offeror’s corporate experience does not meet all the requirements under Factor 1 but has very good past performance records, can the offeror be eligible for award?

A1. As stated in the solicitation page 67, an overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award. An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

Q2. It seems that it is better to have “Unknown” past performance records since “Unknown” is considered “Acceptable”.

A2. As stated in page 69, In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. Also as stated in the solicitation page 63, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror.