N40084-20-R-0052 Amendment 0003.pdf

NAVFAC FAR EAST

FEAD OKINAWA

PSC 480 BOX PWD

FPO AP 96370-1170

ACQR5779985

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N40084-20-R-0052 Okinaw a Base Operation and Support Contract for CFAO, Japan.

See Page 2 for Amendment 0003 details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 39

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008420R0052

X 9B. DATED (SEE ITEM 11)

30-Apr-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Jul-2020

CODE

NAVFAC FAR EAST

CORE EXECUTION TEAM

PSC 473 BOX 13

FPO AP 96349-0013

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE N40084

FACILITY CODECODE

EMAIL:TEL:

N4008420R0052

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003 INFO

The purpose of this Amendment 0003 is for the following:

1. Provide responses to the pre-proposal inquiries received as shown below.

No. Questions (Should include Specification Section or

Drawing Reference) Answers

1 Would it be possible for the government to provide the J Section Inventory attachments in their native Excel format for the above referenced RFP? The specific J Section Attachments are:

J-1501000-03 ICAP Inventory

J-1502000-04 Historical Facility Service Order Workload J-1502000-05 Security Inventory J-1502000-06 Vehicle Barrier Systems Inventory J-1502000-08 Radon Mitigation Systems Inventory J-1502000-10 Cathodic Protection System Inventory & Report J-1502000-11 Lightning Arrestors and Grounding Device Inventory J-1502000-12 Uninterruptible Power System (UPS) Inventory J-1502000-13 Roll-Up Doors Inventory J-1502000-14 Hangar Doors Inventory J-1502000-15 Metal Sliding Doors Inventory J-1502000-16 Automatic Doors Inventory J-1502000-17 Fuel Tanks and Systems Inventory J-1502000-18 Rooftop Ventilation/Exhaust Ventilation system and equipment Inventory J-1502000-19 Magazines (Explosion-Proof Ventilation Systems) Inventory

See Attachment 6 "Section J Inventory Word and Excel Files". The following were not available in word or excel format:

J-1503020-15

Cont'd

J-1502000-20 Eye Wash Stations Inventory J-1502000-21 Water Cooler Inventory J-1502000-22 HVAC and Refrigeration System Inventory J-1502000-23 Fire Protection System Inventory J-1502000-24 Vertical Transportation Equipment (VTE) System Inventory & Map J-1502000-25 BOILERs and UPVs Inventory J-1502000-26 Grease Trap Inventory J-1502000-27 Exhaust Hoods and Ducts Inventory J-1502000-28 Oil/Water Separator Inventory and Maintenance Instruction J-1502000-30 Air Compressor System Inventory J-1502000-31 Auxiliary Generator Inventory J-1502000-33 Boiler & UPVs Inspection Report J-1502000-34 Vehicle Fume Inventory J-1502000-35 Gas Detection Inventory J-1502000-37 Petroleum, OILS and Lubricants (POL) Inventory J-1502000-38 Galley Equipment Inventory J-1502000-39 Electrical Panel Inventory

J-1503020-05 Pest Control (5.1 & 5.2) J-1503020-13 Pest Control Service Orders

J-1503020-15 IPMP

J-1601000-06 HISTORICAL UTILITY SERVICE

ORDER WORKLOAD

J-1601000-07 METER INVENTORIES

J-1602000-03 Electrical Distribution System – Equipment List J-1602000-04 Street Lighting Inventory J-1602000-07 Photovoltaic Systems

J-1604000-05 Equipment List for White Beach Wastewater Treatment Plant

Cont'd

J-1604000-06 Wastewater Facilities List For Septic Tanks J-1604000-07 Equipment List for Sewage Collection System1604000 J-1604000-09 Maintenance Plan J-1604000-11 Material Usage J-1604000-13 Sludge

J-1606000-03 Water Distribution System Description and Inventory J-1606000-03.1 Gate Valves List J-1606000-03.2 Pump Station Equipment List J-1606000-03.3 Fire Hydrant List J-1606000-03.4 Back Flow Prevention List

J-1800000-03 OHS Spill Data

Some of these sections have sub-section attachments such as “J-1502000-08.X” This request includes those attachments as well if not specifically listed above.

2 Attachment+3_ELINS for the RFP shows a Quantity of “0” for Elin’s A005"XX" in the Base Year and Option Years: Will the Government please clarify if this is correct or if a quantity change is necessary?

The quantity of "0" is correct. This inventory may be added to the contract at a later date. However at this time, offerors are not required to propose a cost for these line items.

3 Attachment+3_ELINS for the RFP shows A002AA - Region and A003AA - USMC regarding ICAP. Will the Government update attachment J-1501000-03 to show what assets correlate to each ELIN/Customer, or provide a Location listing that correlates to each Region/Customer so that the ICAP work can be priced accurately?

This inventory may be added to the contract at a later date. However at this time, offerors are not required to propose a cost for these line items.

4 ATTACHMENT J-0200000-16 (J-0200000-16, Page 5 of 26) ELIN, A729, "Bulk sampling of materials suspected...."

Question: Will Government notifiy us when each ACM sample needs to be taken? Then the amout will be paid?

This is included as non-recurring work. Please refer to the revised Section H "Special Contract Requirements" Paragraph H6 "Non-Recurring Work" as to how this will be ordered.

5 1502000 - 3.1.3 (1502000 - C, Page 13 of 30) ”Routine service orders are limited to a recurring work ceiling of JPY600,000.....”

Question: Several work descriptions contain in one routine service order? Or only one work description contains in one routine service order?

Please refer to Spec Item 3.1.

(Spec Item 3.1 is applicable to all 3.1 spec items)

6 1502000 - 3.1.3 (1502000 - C, Page 13 of 30) ”Routine service orders are limited to a recurring work ceiling of JPY600,000.....”

Question: Can one service order be combined with different buildings and different installations?

7 1502000 - 3.1.3 (1502000 - C, Page 13 of 30) ”Routine service orders are limited to a recurring work ceiling of JPY600,000.....”

Question: If we can not complete the work at JPY600,000, can we stop at JPY600,000?

8 ATTACHMENT J-1606000-03

Inventory List

Question:

Number of Item is different between Inventory list （J-1606000-03), Water Distribution Map (J- 1606000-04). Which information should we follow?

Please follow Attachment J-1606000-03 for the inventory and use the J-1606000-04 Map for location reference.

9 0200000-2.9.13 (0200000 - C, Page 26 of 37) "The Contractor shall provide a third party, independent, private utility locating company to positively identify underground utilities in the work area in addition to any station locating service and coordinated with the station utility department."

Question: Can't our in-house technicians conduct identification and excavation of underground utilities?

There is no issue if the contractor can provide the service so long as they have qualified personnel and the certification.

10 0100000 - 1.5 (0100000 - C, Page 3 of 5) Workload "Throughout the PWS, the workload data is generally referred to as being located in Sections C and J."

Question:

Is this meaning "almost of all NAVY property needed to be supported under BOSC? Or could you give us example what is not included.

As stated in Annex 1, Spec Item 1.2., the work will be performed at various locations in the Okinawa Prefecture. Section "J" provides all of the amplifying data to support the services described in Section "C'.

11 0100000 - 1.5 (0100000 - C, Page 3 of 5) Workload "Throughout the PWS, the workload data is generally referred to as being located in Sections C and J."

Question: On what page, we can find Section C?

Section "C" is made up of all of the technical annexes addressed in this PWS: 0100000, 0200000, 0600000, 1501000, 1502000, 1503020, 1601000, 1602000, 1604000, 1606000, 1800000.

Section"J" includes all of amplifying information to provide the services described in Section "C".

12 ATTACHMENT J-0200000-16, ELIN A003-USMC

(J-0200000-16, Page 1 of 26)

Question: This BOSC is under NAVY contract. Do we handle USMC facility under BOSC contract?

Yes, the USMC facilities are included however the inventory for these facilities may be added to the contract at a later date.

13 1502000 - 4.1 (1502000 - C, Page 30 of 30) "The Contractor shall provide temporary power by means of an auxiliary generator."

Question: What is the size (KVA) of the largest temporary generator was provided in the past?

Providing temporary Auxiliary Generator is nonrecurring work. Detailed requirements will be provided in the nonrecurring work request.

Historically, there was one facility that required 850kVa. Most other requirements are 100 kVa.

14 1502000 - 3.2.1. (1502000 - C, Page 15 of 30) HVAC and Refrigeration Systems

Question: Inside HVAC Duct Cleaning will be the part of maintenance (recurring work)? We do not see such duct in the inventory.

Inside Duct Cleaning is nonrecurring work.

Detailed requirements will be provided in the nonrecurring work request.

15 ATTACHMENT J-1502000-28.1 (J-1502000-28,

Page 2 of 34) Building 8239 in Camp Shields is Wash Rack OWS

Question: Treatment plants in Okinawa sometimes prohibit accepting any oil contaminated waste from US Military base. When such things happen, can the US Government handle those waste?

No.

16 ATTACHMENT J-1502000-04 HISTORICAL

FACILITY SERVICE ORDER WORKLOAD (J-

1502000-04, Page 1 of 1）

ATTACHMENT J-1503020-13 HISTORICAL

PEST CONTROL SERVICE ORDER WORKLOAD

(J-1503020-13, Page 1 of 1)

ATTACHMENT J-1601000-06 HISTORICAL

UTILITY SERVICE ORDER WORKLOAD (J-

1601000-06, Page 1 of 1)

Question: Are there any other service orders, other than above three (FACILITY, PEST, UTILITY) attachments?

17 ATTACHMENT J-1502000-04 HISTORICAL

FACILITY SERVICE ORDER WORKLOAD (J-

1502000-04, Page 1 of 1）

ATTACHMENT J-1503020-13 HISTORICAL

PEST CONTROL SERVICE ORDER WORKLOAD

(J-1503020-13, Page 1 of 1)

ATTACHMENT J-1601000-06 HISTORICAL

UTILITY SERVICE ORDER WORKLOAD (J-

1601000-06, Page 1 of 1)

Question: Please disclose the volume or number of Minor tickets (ceiling up to 2,000,000) were issued.

Please see "Historic Data Work Orders for FY14- 19" under Attachment 7 "Revised Specifications and Supplemental Data" for all historic service orders from Fiscal Year 2014 through 2019.

18 J-1502000-29 (J-1502000-29, Page 1 of 1) Temperature Standards

Question: Do we need to turn on Heating System during Cooling Season?

The Contractor shall keep at the required temperature for HVAC and refrigeration.

19 J-1502000-29 (J-1502000-29, Page 1 of 1) Temperature Standards

Question: It will be not easy to maintain the temperature at 40 F in Storage Area, and at 60 F in Working Area with regular HVAC system. Are these number are correct?

Please refer to "Amendment 03 Revised Section J-1502000-29" under Attachment 7 "Revised Specifications and Supplemental Data".

20 ATTACHMENT J-0200000-16 (J-0200000-16, Page 2 of 26)

ELIN A005 - USMC (MWLK) Speck Item 3

Question: The quantity is 0(zero). Regarding USMC (MWLK), these buildings were not surveyable. All inventory data simply states "unknown". Facility Investment quantity is all "0 MO". Are bidders required to insert a unit price?

This inventory may be added to the contract at a later date. However at this time, offerors are not required to propose a cost for these line items.

21 ATTACHMENT J-0200000-16 (J-0200000-16, Page 1 of 26) ELIN A003 - USMC (MWLK) Speck Item 3 Quantity is 10

ATTACHMENT J-0200000-16 (J-0200000-16, Page 2 of 26) ELIN A005 - USMC (MWLK) Speck Item 3 Quantity is 0

ELIN A007 - USMC (MWLK) Speck Item 3 Quantity is 10

Question: Why quantity on A003 is 10, but quantity on A005 is 0?

Please refer to "Amendment 03 Revised Section J-0200000-16" under Attachment 7 "Revised Specifications and Supplemental Data".

22 ATTACHMENT J-1502000-05 (J-1502000, Page 1 of 2)

Question: There are several Inventory list on SECTION J. If the number of inventories were increased by adding a new building or new systems, are we able to have extra budget?

If inventories are increased, they will be included in the contract through an official modification issued by the KO. At that time, the additional cost will be negotiated between the contractor and the Government.

23 0200000 – Management and Administration (0200000 - C, Page 7 of 37)

2.3.9 Invoicing Procedure states "Refer to Section G

for invoicing instructions."

Question: On what page, we can find Section G?

And Will the monthly Invoice be a Fixed Rate for the annual award amount divided by number of months?

Please refer to page 27 of Solicitation N40084-20- R-0052. Monthly invoice amount shall be in accordance with the ELIN schedule.

24 1502000 – Facility Investment (1502000 - C, Page 3 of 30) Paragraph 1.1 states "Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment."

Question: Would minor construction in this case consist of new works, (such as installing additional inventory or equipment) and be classified as Non- Recurring Work?

Yes.

25 ATTACHMENT J-1601000-02 (ATTACHMENT J-

1601000-02 Page 2 of 3) Definition of Emergency Service Order states :

Emergency is defined as any facility deficiency that immediately compromises the mission or life, health and safety. Always includes, but is not limited to, failure of any utility, fire protection, environmental control, or security alarm systems.

Question: Should the Contractor expect other work that does not fit this criteria? (IE: A/C is down in wintertime, BEQ single Room Power Tripping, Lost Key so Replace Lock)

Please refer to 1601000 Spec Item 3.1.1 and 1502000 Spec Item 3.1.1.

26 ATTACHMENT J-1502000-04 (J-1502000-04,

Page 1 of 1)

Question:

For bidding purposes for the "Service Orders" section, should the bidder base his bid on "Average per Year" at the bottom or "FY19 (Oct 2018 - Sep 2019)" quantity listing?

The FY19 Quantity significantly exceeds the average per year. With the high threshold being 600,000 JPY, an increase in Service Order quantity will cause the contractor significant financial loss. Would

The contractor shall bid based on the information provided in the PWS. This is an indefinite delivery, indefinite quantity (IDIQ) contract that is comprised of both recurring and nonrecurring work which will be issued as firm-fixed price task orders. The firm-fixed price orders are not subject to adjustment based on actual costs.

increases over the "Average Per Year" or "FY19" quantity of service orders be grounds for a Cost Increase Modification?

27 ATTACHMENT J-0200000-16

(J-0200000-16, Page 1 of 26)

Question: How would quantified Non-Recurring Work with ELINs be paid for?

Please refer to the revised Section H "Special Contract Requirements" Paragraph H6 "Non- Recurring Work".

28 ATTACHMENT J-0200000-16

(J-0200000-16, Page 1 of 26)

What would be the Capacity/Size and specifications of the largest Backflow Preventer required?

Please refer to J-1606000-03.

29 Attachment J-1502000-01 (J-1502000-01, Page 3 of 6) Service Order Definition States: "Service orders are minor facility problem requests or requests for other non-recurring work that is too small to be planned and estimated."

Question: Can the contractor expect Routine and Urgent Service orders to indeed fit this criteria?

30 Attachment J-1502000-01 (J-1502000-01, Page 3 of 6) Service Order Definition States: "Service orders are minor facility problem requests or requests for other non-recurring work that is too small to be planned and estimated."

Question: The threshold for Urgent and Routine Service orders of JPY 600,000 seems high according to this definition, but is the threshold amount correct?

31 1502000 – Facility Investment (1502000 - C, Page 13 of 30) Par 3.1.3 Performance Standard States: "Routine service orders are completed within 30 calendar days."

Question: Will the government consider that many items from CONUS and even locally procured items cannot arrive within 30 days before issuing a service order for replacement of an item with a long lead time, or can the 30 day requirement be waived in these instances?

Please refer to 1502000 Spec Item 3.1

32 1502000 – Facility Investment (1502000 - C, Page 12 of 30) Par 3.1.2 Performance Standard States: "Urgent service orders are completed within five working days."

Will the government consider that any items from CONUS and even locally procured items cannot arrive within 5 working days before issuing a service order for replacement of an item with a long lead time, or can the 5 day requirement be waived in these instances?

Please refer to 1502000 Spec Item 3.1

33 Attachment J-0200000-10 NAVFAC MAXIMO Data Reporting (J-0200000-10, Page 1 of 1) MAXIMO Data Reporting States: "Work order data includes all necessary information for the documentation of all completed work orders, including, but not limited to, service orders, preventive maintenance (as performed under the PM program or as part of IMP)"

Question: How is the Work Order Ticket for PM Program Issued, and is MAXIMO Data Reporting required in addition to Microsoft Software Report?

Refer to 0200000 Spec Item 2.6.6 through 2.6.6.4 and J-0200000-10.

34 ATTACHMENT J-1502000-04 HISTORICAL

FACILITY SERVICE ORDER WORKLOAD (J-

1502000-04, Page 1 of 1)

ATTACHMENT J-1601000-06 HISTORICAL

UTILITY SERVICE ORDER WORKLOAD (J-

1601000-06, Page 1 of 1)

Attachment J-0200000-10 NAVFAC MAXIMO Data Reporting (J-0200000-10, Page 1 of 1) MAXIMO Data Reporting States: "Work order data includes all necessary information for the documentation of all completed work orders, including, but not limited to, service orders, preventive maintenance (as performed under the PM program or as part of IMP)"

Question: Is Work Order Data performed under the PM Program included in the various historical workload count? If not, for bidding purposes, how many IMP Preventive Maintenance service order tickets are issued per month?

1) Yes. Please refer to 1502000 Spec Item 3.2

2) There is no IMP.

35 (RFP Page 68 of 71, 1. Factor 1, Corporate Experience: a. Solicitation Submittal Requirements)

Question: Does "the maximum number" mean the maximum number for each (i) Facility Management,

(ii) Facility Investment and (iii) Utility Management (i.e. fifteen (15) in total) or the combined maximum number of all of (i) Facility Management, (ii) Facility Investment and (iii) Utility Management (i.e. five (5) in total)?

The maximum number means a maximum number of five (5) for each: (i) Facility Management, (ii) Facility Investment and (iii) Utility Management. Provided that only a maximum of five (5) each is provided for each type of service, a total of fifteen (15) projects can be submitted.

36 ATTACHMENT J-0200000-16

ELIN A013 thru A021

What kind of work is required during "Mobilization"? Is Preventive Maintenance work or any deliverables required during this period?

Mobilization work includes any administrative or preparation effort required in order to start the recurring work on the date specified in the contract.

37 1502000 / 3.2.22 ; Do we have to contact third party for load test of auxiliary generator ?

No.

38 1602000 / 3.2.2 Street lighting systems: Lamp replacement work part of the PM program. Is our understanding correct ?

Yes.

39 0200000 / 2.4 Will the contractor be allowed an area to set up field office and storage space? If so, will the government provide water and electricity ?

No Government Furnished Property will be provided to the contractor. If the contractor requests to use a field office (contractor owned) and connects it to Government utilities, the contractor will have to pay.

40 0200000 / 2.4.4 Does the government provide the operator for the movement of port operation cable ?

41 1502000 /3.1 Please provide estimated service order qty for each category for estimation purpose.

Please refer to J-1502000-04.

42 ATTACHMENT J-0200000-16, There is zero months shown for A005~E- USMC ( MWLK) spec Item 3 and also there is not shown data on the inventory. Do we have to price for those items? If yes please provide equipment data for USMC area.

This inventory may be added to the contract at a later date. However at this time, offerors are not required to propose a cost for these line items.

43 1502000/ 3.2.6 Cathodic protection systems cleaning and testing work have to perform once a year . Is our understanding correct ?

Please refer to 1502000 Spec Item 3.2.6

44 1502000/ 3.3 It say .."The contractor is fully responsible for and shall perform any repair, discovered during inspection, testing and certification work up to JPY 60,000 per occurrence under PM program in direct material and labor cost under the recurring work portion of the contract.". Is this requirement considered for daily water quality test ( pH and chlorine residuals) ?

Please refer to 1606000 Spec Item 3.1.

45 1502000 / 3.4.6 , During site visit we learned there is different contract to do clean and dispose work for Oil/ water separators. Does extract and dispose oil require under this contract?

Yes.

46 1502000 / 4.1 Please provide detail of temporary generator requirement for estimation purpose.

Generator price will depend on size/capacity.

Providing temporary Auxiliary Generator is nonrecurring work. Detailed requirements will be provided in the nonrecurring work request.

Historically, there was one facility that required 850kVa. Most other requirements are 100 kVa.

Current generator requirements are listed J- 1502000-31.

47 1503020 / 3.1 if pest is identified during pest survey , Do we have to respond and what is cost limitation of pesticide ?

Please refer to 1503020 Spec Item 3.2

48 1503020 / 3.1 if pest identified during pest survey , Does contractor require to perform pesticide work under this contract.

49 Attachment 3_ELINS / A006 AB, Do we have to price for unscheduled service ? If so is it for survey work ?

This may include any of the work described in Annex 1503020 - Pest Control. Please see "Historic Data Work Orders for FY14-19" under Attachment 7 "Revised Specifications and Supplemental Data" for all historic service orders from Fiscal Year 2014 through 2019.

50 1602000 / 4.1 Please provide detail of New electric meter requirement for estimation purpose. There are different types of electric meter and prices depend on types.

Please refer to 0200000 Spec Item 2.15.1.

Please refer to 1602000 Spec Item 4.

Please refer to J-1601000-07.

51 1602000 / 4.2 Please provide detail of New street light requirement for estimation purpose.

Please refer to 0200000 Spec Item 2.15.1.

Please refer to 1602000 Spec Item 4.

52 1606000 / 4.1 Please provide detail of New water meter requirement for estimation purpose. There are different types of water meter ( digital , analog, etc. ).

Prices depend on types and sizes.

Please refer to 0200000 Spec Item 2.15.1.

Please refer to 1606000 Spec Item 4.

Please refer to J-1601000-07.

53 1502000 / 3.2.22 Generator requires an annual load test with over 30% load. If facility request a load test with 100 % load, will this be performed under maintenance or extra cost paid by the government?

Please refer to 1502000 Spec Item 3.2.22.

54 160400 , Does contractor require to dispose of sludge and clean tank ? If so, off base disposal work acceptable?

1) Yes.

2) Yes.

Please refer to 1604000 Spec Item 3.1.5

55 Instruction to Bidders - Contractor would like to request for an extension of 2 weeks for the proposal submission.

Please refer to Amendment 0003.

56 RFP, page 3 of 71, Section B ITEM NO 0001 (and follow-on ITEM NO's) - Question: Is the Offeror to Identify Quantity and/or Unit Price values, or is the Offer to only put Net Amount from Attachment 3 as applicable?

Offeror shall put the net amount as applicable from Attachment 3.

57 RFP, page 32 of 71, H3.a - Question: Is the Offeror to understand that all files are to be turned over without maintaining a copy for themselves?

Please refer to Section H "Special Contract Requirements" paragraph H3 Contract Generated and/or Collected Information" for the requirements of what information will need to be provided to the Government upon termination of Contractor's services.

Offeror shall follow standard business practices in regards to how information generated/collected by the offeror shall be maintained.

58 RFP, page 33 of 71, H6 - Question: Is the Offeror to meet this requirement in order to be considered for award, or is the requirement post award?

Please refer to the revised Section H "Special Contract Requirements" Paragraph H6 "Non- Recurring Work".

The requirement for PGP Personal software, (or a comparable solution) is post-award.

59 PWS, page 3 of 5 (4/1460) 0100000 - General Information, 1.5 - Question: As it is impossible for an Offeror to inspect everything having an impact on the cost of contract performance, will the Offeror be allowed to provide an initial inspection report identifying equipment that needs repair to bring it to a maintainable level, and provide an offer to the Government for those services?

Offerors shall propose based on the solicitation and attachments provided.

60 PWS, page 7 of 37 (13/1460), 0200000 - Management and Administration, 2.4.1 - Question:

Will the Contractor be allowed to install temporary facilities on the Government Installations to be serviced by the contract?

The Government will allow the contractor to have Laydown areas for use during the contract period.

This will be coordinated between the Contractor and Contracting Officer's Representative after award.

61 PWS, page 7 of 37 (13/1460), 0200000 - Management and Administration, 2.4.2 - Question:

Research shows UFC 3-401-05N to be canceled without replacement, is there an active UFC that can be referenced?

There is no active UFC for this subject. As a result, the reference is removed.

Please see "Amendment 03 Revised Annex 2 Spec Item 2.4.2 (Page 7)" under Attachment 7 "Revised Specifications and Supplemental Data".

62 PWS, page 7 of 37 (13/1460), 0200000 - Management and Administration, 2.4.2 - Question:

What entity bill the contractor directly, does the contractor pay the US Government or a Japanese entity?

The Government will bill the contractor. Then payment is made to the US Government.

63 PWS, page 7 of 37 (13/1460), 0200000 - Management and Administration, 2.4.2 - Question:

For GFP identified in section H-10, are there meters on those locations?

No Government Furnished Property will be provided to the contractor. If the contractor requests to use a field office (contractor owned) and connects it to Government utilities, the contractor will have to install meters and the government shall charge the contractor for the utility usage.

64 PWS, page 7 of 37 (13/1460), 0200000 - Management and Administration, 2.4.2 - Question:

If meters are located on GFP, will the Offerors be provided a sample of past meter readings and applicable % of what the Offeror can expect to be their burden?

No. There is no historical data prior to this solicitation.

65 PWS, 7 of 37 (13/1460), 0200000 - Management and Administration, 2.4.2 - To clarify: contractor is not responsible for costs of all gov't facilities, but only facilities which government provides to contractor for exclusive use and/or any offices contractor sets up on gov't bases to perform contract requirements.

Is this correct?

66 PWS, page 8 of 37 (14/1460), 0200000 - Management and Administration, 2.4.3 - Question:

Will the Government deliver the fuel?

Yes. Please refer to 0200000 Spec Item 2.4.3

67 PWS, page 8 of 37 (14/1460), 0200000 - Management and Administration, 2.4.3 -Question:

Will the Government dispense the fuel?

Yes. Please refer to 0200000 Spec Item 2.4.3

68 PWS, page 8 of 37 (14/1460), 0200000 - Management and Administration, 2.4.3 - Question:

Will the Government provide fuel for all Government owned Generators to be used in the performance of service?

Yes. Please refer to 0200000 Spec Item 2.4.3

69 PWS, page 8 of 37 (14/1460), 0200000 - Management and Administration, 2.4.3 - Question 4:

Will the Government provide fuel for Contractor provided temporary Generators used in support of Emergency Service and/or other Service/Task

Orders?

70 PWS, page 8 of 37 (14/1460), 0200000 - Management and Administration, 2.4.4 - Question:

Will CFAO Port Operations provide the equipment and operators for all crane and forklift services to accomplish ship to shore hosting at no cost to the contractor?

Yes. Please refer to 0200000 Spec Item 2.4.4

71 PWS, page 8 of 37 (14/1460), 0200000 - Management and Administration, 2.5 - Question:

Will Japanese materials meeting local industry standards be considered acceptable?

Yes. But only if the material meets the requirements of the specfication.

72 PWS, page 8 of 37 (14/1460), 0200000 - Management and Administration, 2.6.1 - Question:

Will the request for service when issued via telephone be made by a person who is English speaking?

Yes. The possibility of the caller being bilingual is high. (English /Japanese)

73 PWS, page 9 of 37 (15/1460), 0200000 - Management and Administration, 2.6.4 - Question:

Is the Contractor to understand that documents are to be left as downloadable for the duration of the contract to include all option periods that are exercised?

74 PWS, page 9 of 37 (15/1460), 0200000 - Management and Administration, 2.6.4 - Question:

Can the Government provide an estimated NTE amount of MB that the contractor would need to maintain and secure?

The offeror shall use a sufficient amount of MB to account for all deliverables over the life of the contract (8 years including initial, weekly, monthly, annual, situational).

75 PWS 9 of 37 (15/1460) 0200000 - Management and Administration, 2.6.4 - Question: Is the Offeror to understand that they are not responsible to physically submit deliverables to the government, whereas deliverables are all to be posted to a website only and it is the responsibility of the gov't to download the documents after being notified of their availability?

Please refer to 0200000 Spec Item 2.6.4 and Section F Deliverable Form Preperations Instructions.

76 PWS, page 10 of 37 (16/1460), 0200000 - Management and Administration, 2.6.5 - Question:

With regards to notifications, what are the "local procedures" that the Contractor is to be in accordance with?

The requirements are covered in each technical annex.

77 PWS 10 of 37 (16/1460) 0200000 - Management and Administration 2.6.6.1 - Question: Is the Contractor responsible of closing work orders provided by the Government?

Please refer to J-0200000-06.

78 PWS 10 of 37 (16/1460) 0200000 - Management and Administration 2.6.6.1 - Question: If data entry includes recurring work orders, does this involve job plan entry into MAXIMO along with the linking of assets to the job plans, and the creation of the recurring work order?

Please refer to J-0200000-06.

79 PWS 10 of 37 (16/1460) 0200000 - Management and Administration, 2.6.6.1 - If job plans are to be entered into MAXIMO for the purpose of creating recurring work orders, is there a deadline for when this information is to be entered and/or a timeline for different stages of the data to be entered?

Please refer to 0200000 Spec Item 2.6.6.2, J-0200000-06 & 10

80 PWS, page 10 of 37 (16/1460), 0200000 - Management and Administration, 2.6.6.2 - Question:

Is the Government responsible for data entry / updating and loading information (provided by the Contractor) into the MAXIMO System until the Contractor has obtained access and established MAXIMO accounts?

81 PWS, page 10 of 37 (16/1460), 0200000 - Management and Administration, 2.6.6.2 - Question:

Is the Contractor responsible for entering any work data or plans into the MAXIMO System in advance, or is data entry based on work performed?

Data entry is based on work performed.

82 PWS, page 10 of 37 (16/1460), 0200000 - Management and Administration, 2.6.6.2 - Question:

If the Contractor is responsible for entering information in advance, what information is required and how long of a period does the Contractor have in advance to enter the data before its deadline?

Please refer to 0200000 Spec Item 2.6.6.2, J-0200000-06 & 10.

83 PWS, page 10 of 37 (16/1460), 0200000 - Management and Administration, 2.6.6.2 - Question:

As the Contractor may not receive work report data until the end of, or after normal working hours - will the Government consider allowing the Contractor to update by the end of the following normal working day?

Yes. Refer to 0200000 Spec Item 2.6.6.2, J-0200000-06 & 10.

84 PWS, page 10 of 37 (16/1460), 0200000 - Management and Administration, 2.6.6.2 - Question:

Is the Contractor responsible for creating and/or closing Work Orders within MAXIMO?

Yes. Please refer to J-0200000-06 & 10.

85 PWS, page 10 of 37 (16/1460), 0200000 - Management and Administration, 2.6.6.2 - Question:

Is the Contractor to understand that submission of a properly formatted Pipe Delimited Flat-file, with appropriate data, will be the only submittal required until gaining access into the MAXIMO System, with respect to data to be input into the MAXIMO System by the Contractor?

Yes. Refer to 0200000 Spec Item 2.6.6.2.

86 PWS, page 11 of 37 (17/1460), 0200000 - Management and Administration, 2.6.6.4 - Question:

Will Government provide the classroom for the training?

87 PWS, page 11 of 37 (17/1460), 0200000 - Management and Administration, 2.6.6.4 - Question:

How many Contractor personnel are permitted to attend the initial training?

Refer to 0200000 Spec Item 2.6.6.3.

88 PWS, page 13 of 37 (19/1460), 0200000 - Management and Administration, 2.7.1 - Clarification Request 1: As the contract services multiple locations and the PM and/or alternate will have to be present at their corporate office from time to time, please clarify the Governments intent regarding the requirement to be on-site during Government's regular working hours.

Refer to 0200000 Spec Item 2.7.1, 2.7.1.1, 2.7.1.2 and 2.7.1.3.

89 PWS, page 13 of 37 (19/1460), 0200000 - Management and Administration, 2.7.1.1 - Question:

Given the various distances to locations serviced under the contract and respect to where individuals may reside, will the Government allow 2 hours for the PM and/or alternate to be on-site after normal working hours?

Yes. Please refer to "Amendment 03 Revised Annex 2 Spec Item 2.7.1.1 (Page 13)" under Attachment 7 "Revised Specifications and Supplemental Data".

90 PWS, page 13 of 37 (19/1460), 0200000 - Management and Administration, 2.7.1.2 - Question:

As the contract services multiple locations and the QM and/or alternate will have to be present at their corporate office from time to time, please clarify the Governments intent regarding the requirement to be on-site during Government's regular working hours.

Please refer to 0200000 Spec Item 2.7.1, 2.7.1.1,

2.7.1.2 and 2.7.1.3.

91 PWS, page 13 of 37 (19/1460), 0200000 - Management and Administration, 2.7.1.3 - Question:

As the contract services multiple locations and the SSHO and/or alternate will have to be present at their corporate office from time to time, please clarify the Governments intent regarding the requirement to be on-site during Government's regular working hours.

Please refer to 0200000 Spec Item 2.7.1, 2.7.1.1,

2.7.1.2 and 2.7.1.3.

92 PWS, page 15 of 37 (21/1460), 0200000 - Management and Administration, 2.7.2.1 - Question:

Is the Contractor to understand that electronic versions (not hard copies) of personnel certification and training records, available for review within 4 hours and kept for the duration of the contract, will satisfy the requirement?

Yes, if the required information is up to date and available as required in accordance with 0200000 Spec Item 2.7.2.1.

93 PWS, page 18 of 37 (24/1460), 0200000 - Management and Administration, 2.8.6.1- Question :

If the Contractor is denied access for scheduled PM services, can the Contractor update the work status as completed for the PM?

Please refer to 0200000 Spec Item 2.8.6.1 and contact the PAR / COR for direction.

94 PWS, page 18 of 37 (24/1460), 0200000 - Management and Administration, 2.8.8 - Question:

Is the e-QIP process the same process that personnel must go through in order to obtain a CAC Card for use with the MAXIMO System?

95 PWS, page 20 of 37 (28/1460), 0200000 - Management and Administration, 2.9.3.7 - Question:

Which tanks are lead-based and what are there locations (with respect to item 2)?

Please refer to Annex 1606000.

96 PWS, page 22 of 37 (28/1460), 0200000 - Management and Administration, 2.9.4 - Spec item states in part.. --" The Contractor shall comply with paragraph 11.1 of NAVFAC P-307 and notify the Contracting at least 24 hours prior to bringing any crane..."Question: With direct reference to the words "the Contracting", please clarify who the Contractor is to notify.

The contractor should notify the KO.

97 PWS, page 22 of 37 (28/1460), 0200000 - Management and Administration, 2.9.4 - Question:

For equipment used in crane type operations, does the Yearly, Monthly and Daily Inspection logs need to be submitted for approval?

Please refer to 0200000 Spec Item 2.9.4 and 2.9.4.1

98 PWS, page 25 of 37 (31/1460), 0200000 - Management and Administration, 2.9.9 - Question:

Is the Contractor to understand that inspections every day that work is being performed can be in accordance with the Contractors approach, whereas performing the inspection may be an ancillary duty of one of the workers within the team working on-site - under the umbrella of the Contractors APP?

Please refer to 0200000 Spec Item 2.7.1.3, 2.9 and 2.9.1.

99 PWS, page 30 of 37 (36/1460), 0200000 - Management and Administration, 2.1..2.2 - Question:

Where is the ODS Reserve located?

Please refer to J-0200000-14.

100 PWS, page 30 of 37 (36/1460), 0200000 - Management and Administration, 2.1..2.2 - Question:

If Class I ODS and or HCFC-22 is needed for equipment covered under the contract, is the

Please refer to J-0200000-14.

contractor to utilize the ODS Reserves?

101 PWS, page 30 of 37 (36/1460), 0200000 - Management and Administration, 2.10.2.3 - Question: If/When the Contractor encounters hazardous waste, should the contractor notify the KO and the Environmental Division via phone call or email?

Both avenues should be utilized to provide contact and record of incident.

102 PWS, page 30 of 37 (36/1460), 0200000 - Management and Administration, 2.10.2.3 - Question: Is the Government responsible for transporting and disposing of JEGS-regulated hazardous waste which the Contractor encounters during operations?

Contact the KO and Environmental Division as required.

103 PWS, page 31 of 37 (37/1460), 0200000 - Management and Administration, 2.10.2.5 - Question: If ACM and/or items containing PCB's are removed/replaced during performance of work, will the disposal of those items (Government owned) be facilitated via the Governments disposal system?

Please refer to 0200000 Spec Item 2.10.2.5, Off Base Facilites.

104 PWS, page 32 of 37 (38/1460), 0200000 - Management and Administration, 2.10.2.11 - Question: How is the Contractor compensated for the cost of protecting the historical, archaeological or human skeletal remains (in-place)?

Please refer to 0200000 Spec Item Spec 2.10.2.11.

As stated in this section, "The contractor will stop work in the immediate area of the discovery until directed by the KO to resume work".

105 PWS, page 32 of 37 (38/1460), 0200000 - Management and Administration, 2.10.2.13 - Question: Is the Offeror to understand that delivery of salvage material and equipment will be within Okinawa?

Please refer to 0200000 Spec Item 2.10.2.13.

Contact KO for direction. The Government does not anticipate delivering any salvage material or equipment outside of Okinawa.

106 PWS, page 33 of 37 (39/1460), 0200000 - Management and Administration, 2.10.2.14 - Question: What buildings and locations have ACM?

Information will be provided after award.

107 PWS, page 33 of 37 (39/1460), 0200000 - Management and Administration, 2.10.2.15 - Question: Is the Offeror to understand that tracking is for materials used in the awarded contract of this solicitation only?

Please refer to 0200000 Spec Item 2.10.2.115.

108 PWS, page 34 of 37 (40/1460), 0200000 - Management and Administration, 2.11.1 - Question:

Is the Contractor provided base access throughout TCCOR Three until ALL CLEAR is declared?

Yes, however this is subject to base restrictions/conditions at the time of the event.

109 PWS, page 34 of 37 (40/1460), 0200000 - Management and Administration, 2.12 - Question: Is the technical library adjacent to office space provided by the Government to where the Contractor can monitor?

The space is adjacent to PWD Office at 3753. If the contractor has any information that they need, they will provide a blank disk to PWD and PWD will burn the information to the disk.

110 PWS, page 35 of 37 (41/1460), 0200000 - Management and Administration, 2.13 - Question: If repair work is required on an item that is covered by warranty, will the contractor proceed as non-reoccurring work after approval from the KO?

Refer to Spec Item 2.13. As stated in this section, "All defects in workmanship, material, parts, or improper installation by others and found by the Contractor to be covered by a warranty prior to performing repair work shall be reported to the

KO".

111 PWS, page 36 of 37 (42/1460), 0200000 - Management and Administration, 2.15.2 Question:

After Contractors submission of the documents to the KO, what is the Governments targeted timeline to approve/issue fixed priced task orders?

The targeted timeline is from 1 to 60 days depending on the crticality.

112 PWS 36 of 37 (42/1460) 0200000 - Management and Administration, 2.15.2 - Question: Are QC and SSHO manhours allowed to be included in the cost of each Task Order?

Please refer to 0200000 Spec Item 2.15.2 for items required for estimate. The unit priced labor rate shall include all costs necessary to perform the requirement.

113 PWS, page 36 of 37 (42/1460), 0200000 - Management and Administration, 2.15.2.1 - Question: If unavoidable circumstances do not allow for compiling a proposal within 14 days, will the Government consider extending the timeline on a case by case basis?

See Amendment 0003.

114 PWS, page 37 of 37 (43/1460), 0200000 - Management and Administration, 2.15.2.2 Question:

Is there a typo within the Title portion of the Spec item, whereas it states "Issuance of Final Task Order" (would Issuance of "Finalized" Task Order be correct)?

115 PWS, page 2 of 6 (45/1460), 0600000 - Port Operation, 2.3.1 Question: Will Government issue emergency tickets for Contractor to be available for protection of life and property in the event of severe weather?

Please refer to 0200000 Spec Items 2.11 and

2.11.1 for disaster preparedness coordination.

116 PWS, page 2 of 6 (45/1460), 0600000 - Port Operation, 2.3.1 Question: Will the Contractor and applicable subcontractor support personnel have access to base during all phases of TCCOR Conditions?

Please refer to 0200000 Spec Items 2.11 and

2.11.1 for disaster preparedness coordination.

117 PWS, page 3 of 6 (46/1460), 0600000 - Port Operation, 3.1 - Question: In what means will Port Ops notify the Contractor directly with regards to vessel arrival and departure times?

The specific communication process shall be established during the initial Formal Partnering session, concurrent with the Pre-Performance Conference. Please refer to 0200000 Spec Items

2.3.3 and 2.3.3.1

118 PWS, page 3 of 8 (52/1460), 1501000 - Facility Management, 2.3.2 - Question: Historically how many times in the past 5 years has training been provided off-island in which the Contractor was to attend?

Possibly two times. Coordinate with KO/COR after award since not all locations are predetermined when training is announced.

119 PWS, page 4 of 8 (53/1460), 1501000 - Facility Management, 3 - Question: Will the Offeror be provided access to the data within the NAVFAC BMS link in order to judge the burden of facility management reporting and coordination requirements as applicable?

Information will be provided on request.

120 PWS, page 4 of 8 (53/1460), 1501000 - Facility Management, 3.1.1 - Question: Is the Offeror to understand that the Government will provide classification of all Service Requests?

No. Please refer to 1501000 Spec Item 3.1.1

121 PWS, page 4 of 8 (53/1460), 1501000 - Facility Management, 3.1.1 - Question: Situations may arise to where entering data within 15 minutes may not be practical, will the Government allow the Contractor to enter the required information within 4 hours during routine working hours, or following normal working day for late afternoon receipt?

Please refer to "Amendment 03 Revised Annex 1501000 Spec Item 3.1.1 (Page 53)" under Attachment 7 "Revised Specifications and Supplemental Data".

122 PWS, page 5 of 8 (54/1460), 1501000 - Facility Management, 3.1.2 - Question: As there is not a time specified, can the Offeror understand that it would be acceptable for the Contractor to update and/or close out completed work orders no later than the following routine working day?

Refer to 0200000 Spec Item 2.6.6.2

123 PWS, page 5 of 8 (54/1460), 1501000 - Facility Management, 3.2 - Question: Is the Contractor to understand that the Inventory within the MAXIMO system is accurate upon start of the contract?

Changes may have beem made between issuance of RFP and Contract award.

124 PWS, page 6 of 8 (55/1460), 1501000 - Facility Management, 3.2.2 - Question: Will Government provide on-site training for ICAP Program to ensure there is common understanding between the Government and Contractors interpretation of condition assessment criteria?

Please refer to 0200000 Spec Items 2.6.6 - 2.6.6.4, J-0200000-10 and 1501000 Spec item 3.2

125 PWS, page 7 of 30 (64/1460), 1502000 - Facility Investment, 2.3.2 - Question: Are there any buildings and/or facilities within the contract that are designated as historical sites?

126 PWS, page 8 of 30 (65/1460), 1502000 - Facility Investment, 2.3.6 - Question: If the Contractor is responsible for equipment to perform as specified during the warranty period, how is the Contractor to be compensated for repairs?

Please refer to Annex 0200000 Spec Item 2.13

127 PWS, page 10 of 30 (67/1460), 1502000 - Facility Investment, 3.1 - Question: If the threshold of a routine or urgent service ticket is exceeded, will the next step always be a non-recurring work request, or will gov't issue an additional service order to complete the work?

Please refer to Annex 1502000 Spec Item 3.1.

Please refer to Annex 0200000 Spec Item 2.14.1.

128 PWS, page 15 of 30(72/1460), 1502000 - Facility Investment, 3.2.1 - Question: Does HVAC and Refrigeration Systems maintenance include any DDC system maintenance? If so, please provide a list of all DDC systems in inventory.

Please refer to "DDC Inventory" under Attachment 7 "Revised Specifications and Supplemental Data".

129 PWS, page 17 of 30(74/1460), 1502000-Facility Investment, 3.2.6 -Question: Does Cathodic Protection Systems require underwater system maintenance? If so, is a dive plan first required for approval for this maintenance?

Yes, the Contractor shall require underwater system maintenance. Dive plan is not required.

130 PWS, page 23 of 30(80/1460), 1502000 - Facility Investment, 3.3 - Question: Will the Offeror be provided information on the last performed 3-year and 5-year VTE inspections in order to adequately allocate funds within the applicable years of the price schedule?

Please refer to "Amendment 03 Revised Section J-0200000-24" under Attachment 7 "Revised Specifications and Supplemental Data". It has a columun for 5-year Inspected date and Note for 3-year inspection.

131 PWS, page 23 of 30(80/1460), 1502000 - Facility Investment, 3.3 - Question: Is the Offeror to understand that the Government will provide certification for all boilers, and that the contractor is responsible only for support of certification.