Atch(1-1)_PWS_A0001.pdf

A0001

MEDICAL WASTE (MW) COLLECTION, TRANSPORTATION, AND DISPOSAL SERVICES

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOLICITATION NUMBER N40084-19-T-5404

SOW - Page 1 of 29

SCOPE OF WORK (SOW)

TABLE OF CONTENTS

Specification Item (Spec Item) and Title

1. GENERAL

1.1. Project Description

1.1.1. Partnering Philosophy

1.1.2. Contractor’s Management and Knowledge

1.1.3. Industry Best Practices

1.2. Definitions and Acronyms

1.3. References, Instructions, and Directives

1.4. Contract Period and Period of Performance (POP)

1.4.1. Contract Period

1.4.2. POP

1.5. Working Hours

1.5.1. Government Regular Working Hours

1.5.2. Contractor’s Regular Working Hours

1.6. Government-Furnished Property, Materials and Services

1.6.1. Government-Furnished Facilities

1.6.2. Government-Furnished Utilities

1.6.3. Government-Furnished Materials (GFM)

1.6.4. Government-Furnished Equipment (GFE)

1.6.5. Government-Furnished Equipment (GFE)

1.7. Contractor-Furnished Items

1.8. Protection of Government Property

1.9. Performance Evaluation

2. ADMINISTRATION

2.1. Permits and Licenses

2.1.1. Joint Venture Agreement (JVA)

2.2. Insurance

2.3. Invoicing Procedures

2.4. Acquisition of Additional Work

2.5. Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

3. MANAGEMENT

3.1. Work Reception

3.2. Work Control

3.3. Work Schedule

3.4. Quality Management System (QMS)

3.5. Key Personnel

3.5.1. PM

3.5.2. QM

3.5.3. SSHO

3.5.4. EM

3.6. Interpreter

4. SECURITY REQUIREMENTS

4.1. Employee Listing

4.2. Vehicles

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 2 of 29

Specification Item (Spec Item) and Title

4.3. Passes and Badges

4.4. Access to Installation

4.5. Access to Restricted Areas and Access Arrangements

4.6. Permission to Use a Camera

4.7. Permission to Use a Commercial Radio Transmitter Equipment

4.8. Employee Status

5. CONTRACTOR SAFETY REQUIREMENTS

5.1. Accident Prevention Plan (APP)

5.2. Activity Hazard Analysis (AHA)

5.3. Safety and Occupational Health (SOH) Risks Compliance Plans

5.3.1. MW Safety Plan

5.3.2. Alcohol and Drug Abuse Prevention Plan

5.4. Safety Inspection and Monitoring

5.5. Accident and Damage Reporting

5.5.1. Accident Reporting and Notification Criteria

5.6. Monthly On-Site Labor Hours

5.7. Safety Apparel on Jobsites

5.8. Fire Protection

5.9. Emergency Medical Treatment

6. ENVIRONMENTAL MANAGEMENT AND SUSTAINABILITY

6.1. Environmental Protection

6.2. Contractor-generated Waste Disposal

6.3. Spill Prevention, Containment, and Clean-up

6.4. Hazardous Material Management

7. WORK PROCEDURES

7.1. Recurring Work Procedures

7.1.1. Notification to the Government for Work Above the Recurring Work Limitations

8. WORK REQUIREMENTS

8.1. Personnel Requirements

8.2. MW Processing Plan

8.3. Records and Reports

8.3.1. MW Collection and Disposal Report

8.3.2. Control Manifest for Industrial Waste

8.3.3. MW Quantity Chit

8.3.4. CFM Container Quantity Report

8.4. Recurring Work Description

8.4.1. MW Collection and Transportation

8.4.2. MW Disposal

8.4.3. MW Containers

9. SUBMITTALS

9.1. Pre-Award

9.2. After Award

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 3 of 29

APPENDICES

APPENDIX CODE TITLE

APPENDIX A DEFINITIONS

APPENDIX B ACRONYMS

APPENDIX C REFERENCES, INSTRUCTIONS, AND DIRECTIVES

APPENDIX D SAMPLE INVOICE COVER FORM (NAVFAC 7300/30)

APPENDIX E DAILY REPORT FORM

APPENDIX F SAMPLE AHA

APPENDIX G SAMPLE INITIAL NEAR MISS NOTIFICATION REPORT FORM

APPENDIX H INSTALLATION SPILL PREVENTION RESPONSE PLAN POL/HAZARDOUS

SUBSTANCE (HS) SPILL RESPONSE FLOWCHART

APPENDIX J EXHIBIT LINE ITEM NUMBERS (ELINs)

APPENDIX K SAMPLE COLLECTED MEDICAL WASTE QUANTITY CHIT

APPENDIX L HISTORICAL QUANTITY DATA

APPENDIX M MEDICAL WASTE DEPOSIT AREA LOCATION MAP

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 4 of 29

1. GENERAL

Requirements and standards for higher level Specification Items (Spec Items) apply to all subordinate Spec Items, e.g., Spec Item 8 standards apply to all work requirements Spec Items. Spec Item 8.3 is applicable to all 8.3 subordinate specification items (8.3.1 through 8.3.4). Spec Items 8.4 is not considered subordinate to 8.3. All costs associated with Spec Items 1 through 7 and Spec Item 9 must be priced and their price must be allocated across the

Exhibit Line Items.

1.1. Project Description

The Contractor shall provide all labor, tools, materials, equipment, transportation, supervision and management necessary to provide Medical Waste (MW) collection, transportation, and disposal services as described in the scope of work (SOW) at Marine Corps Air Station (MCAS) Iwakuni, Japan under a performance-based contract that is comprised of Recurring Work Items.

The contract is a performance-based service acquisition (PBSA) relying on the Contractor’s experience and expertise determining the best method of providing the services requested. All work in this project shall be performed in accordance with (IAW) this specification, the directions of the Contracting Officer (KO), the

Japan Environmental Governing Standards (JEGS), and all other applicable Japanese, prefectural, and local laws and regulations.

1.1.1. Partnering Philosophy

The Government views its Contractors as partners and not just abstract service providers. The Government wants its Contractors to succeed because partners' success drives the Government’s successful mission accomplishment. Within the bounds of acquisition policy the Government intends to work to find solutions that will be beneficial to both the Government and its partners.

1.1.2. Contractor's Management and Knowledge

The Government will receive insightful management from its Contractors. This management will include the knowledge, skills, authority and willingness to use Contractor resources to find better ways of serving

Government clients’ (supported commands’) strategic and operational goals and objectives (end results).

The Government wants its Contractors to exercise maximum discretion within the bounds of prudent risk management to adjust processes and resources needed to reach specified objectives (end results) at the highest performance level.

1.1.3. Industry Best Practices

The Government will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Government's and Contractor's responsibility as partners to reach this goal. To that end, the Government's emphasis will be on evaluating performance objectives (end results).

1.2. Definitions and Acronyms

Definitions can be viewed in APPENDIX A; Acronyms in APPENDIX B.

1.3. References, Instructions, and Directives

The Contractor and any Subcontractors shall become familiar with and follow all Installation regulations, including fire, traffic, safety, environmental, energy conservation, and security regulations. See APPENDIX C for a listing of applicable references, instructions, and directives.

1.4. Contract Period and Period of Performance (POP)

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 5 of 29

1.4.1. Contract Period

The Contract includes a 12-month base period with a clause for two (2) 12-month option periods for a total

36-month contract.

1.4.2. POP: The scheduled POP is as follows.

Base Period 12 months from 1 October 2019 to 30 September 2020

First Option Period 12 months from 1 October 2020 to 30 September 2021

Second Option Period 12 months from 1 October 2021 to 30 September 2022

1.5. Working Hours

1.5.1. Government Regular Working Hours

The Government’s regular working hours are from 0800-1630, five days per week, Monday through

Friday, except observed Federal holidays. The Government observes the following holidays: New Year’s

Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

If the Contractor needs to work outside the Government regular working hours, he/she shall obtain prior approval from the respective Supported Commands and notify the FSC Office for acknowledgement.

1.5.2. Contractor’s Regular Working Hours

The Contractor’s regular working hours in this contract are from 0630-1830, Monday through Saturday including U.S. Federal holidays. If the Contractor needs to work outside the Contractor’s regular working hours, he/she shall submit a written request to obtain prior approval from the authorized Government personnel. A sample request letter and the detailed instructions for the submission of the request will be provided by the KO or the Contracting Officer’s Representative (COR) after contract award upon request from the Contractor. Any services performed outside of the Contractor’s regular working hours for the

Contractor’s convenience shall be provided at no additional cost to the Government.

1.6. Government-Furnished Property, Materials and Services

IAW Federal Acquisition Regulation (FAR) 52.245, GOVERNMENT PROPERTY and Naval Facilities

Engineering Command (NAVFAC) Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned utilities, materials, and property for use in connection with this contract as stated below. Using the Government-furnished property, materials, and services for other purposes is prohibited.

1.6.1. Government-Furnished Facilities: None

1.6.2. Government-Furnished Utilities

The Government will furnish water and electricity at existing outlets and sanitary services for use as may be required for the work to be performed under the contract. Information concerning the location of existing outlets may be obtained from the Performance Assessment Representative (PAR). Utilities specified above will be furnished at no cost to the Contractor. The Contractor shall provide and maintain, at its expense, the necessary service lines from existing Government outlets to the work site. These utilities shall not be used for any purpose other than those specified and ordered under the provisions of this contract.

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 6 of 29

1.6.3. Government-Furnished Materials (GFM): None

1.6.4. Government-Furnished Equipment (GFE)

One (1) metal waste container to store bags of non-infectious MW will be furnished inside the trash enclosure of the Veterinary Clinic at Bldg. #1052. Refer to Spec Item 8.4.1 for the location of the trash enclosure.

1.6.5. Government-Furnished Services: None

1.7. Contractor-Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, and supplies to perform the requirements of this contract. The KO, COR or the PAR may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO or the COR may at any time require Samples, Safety Data Sheets (SDS) or

Manufacturer’s Data Cut Sheets of Materials used in this contract.

The Contractor is responsible for taking actions necessary to protect his supplies, materials, equipment and personal property of his employees or company from loss, damage or theft.

1.8. Protection of Government Property

The Contractor shall provide protection for all Government property to prevent damage from the Contractor’s operations. All damage to Government property caused by negligence on the part of the Contractor shall be promptly repaired and the property restored to its original condition at no additional cost to the Government. If the Contractor fails to restore the facilities within seven days from official notice of negligence, the Government may have the work performed by other means and the Contractor shall be held liable for reimbursement to the

Government for those services accordingly. Reporting requirements for property damage accidents are specified in Spec Item 5.5, Accident and Damage Reporting.

1.9. Performance Evaluation

The Contractor’s performance will be evaluated using the Contractor Performance Assessment Reporting

System (CPARS) located at http://www.cpars.gov. On-line training for Contractor personnel is available on the website. Prior to commencement of work, the Contractor is required to provide the Government with the name, phone number and e-mail address of the “Contractor’s representative” that will be responsible for receipt and review of draft performance evaluation prepared by the Government. It is the Contractor’s responsibility to keep this contract information current. After Contractor performance evaluation is completed, it will be placed in the Federal Government’s Past Performance Information Retrieval System (PPIRS) for use by source selection officials when considering contractors for award of new contracts.

2. ADMINISTRATION

2.1. Permits and Licenses

The Contractor shall possess all required permits, licenses and authorizations to perform work under this contract and comply with the JEGS, Waste Management and Public Cleansing Act (廃棄物の処理及び清掃に

関する法律) and all other applicable Japanese, prefectural and local laws, regulations, and standards.

http://www.cpars.gov/

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 7 of 29

At a minimum, the Contractor shall possess the following permits issued by all the appropriate city or prefectural authorities.

- Permit for Collection and Transportation of (Ordinary) Industrial Waste

- Permit for Disposal of (Ordinary) Industrial Waste

- Permit for Collection and Transportation of Specially Controlled Industrial Waste

- Permit for Disposal of Specially Controlled Industrial Waste

In addition to the above, the Contractor shall possess any other permits and licenses required to perform work under this contract IAW the Contractor’s MW Processing Plans.

The Contractor shall submit copies of all the required Permits and Licenses to the KO or the COR before commencement of work and at any other time as requested by the Government.

All licenses and permits shall be kept up to date by the Contractor. The Contractor shall submit the renewed permits and licenses prior to the old ones expiring.

2.1.1. Joint Venture Agreement (JVA)

The JEGS prohibits the generators of industrial waste to contract with a licensed transporter that requires the transporter to then separately subcontract with a licensed disposal facility. Therefore, a single contractor shall be licensed to both transport and dispose of industrial waste. A JVA wherein one joint venture partner possesses a required transportation license and the other partner possesses a required disposal license is an acceptable alternative to meet this single contractor requirement. Such joint venture must be registered in the Contractor Central Registration website and possess a valid Data Universal Numbering System (DUNS) number prior to submittal.

2.2. Insurance

The Contractor shall submit a Certificate of Insurance to the KO or the COR as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below IAW the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION.

Minimum Insurance Amounts: The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

a. Comprehensive General Liability: ¥ 50,000,000 per occurrence

b. Automobile Liability: ¥ 20,000,000 per person for bodily injury and ¥2,000,000 per occurrence for property damage. The Contractor is responsible to provide the appropriate level of insurance for motorcycles.

c. Workmen's Compensation: As required by Japanese worker's compensation and occupational disease statutes

d. Employer's Liability coverage: N/A

e. Other as required by Japanese Law

2.3. Invoicing Procedures

The Contractor shall follow the procedures set forth in Standard Form (SF) 1449, SOLICITATION /

CONTRACT / ORDER FOR COMMERCIAL ITEMS IAW Department of Defense (DoD) Federal Acquisition

Regulation Supplement (DFARS) Clause 252.232-7003 titled "Electronic Submission of Payment Requests and

Receiving Reports" and DFARS 252.232-7006 titled “Wide Area Workflow Payment Instructions.” This

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 8 of 29 contract/order requires use of the DoD Wide Area Workflow (WAWF) Receipt and Acceptance system for the submission of invoices. This web-based system, located at https://wawf.eb.mil, provides the technology for

Government Contractors and authorized DoD personnel to generate, capture, and process receipt and payment-related documentation in a paperless environment.

Invoices rendered under this contract shall be submitted as follows:

(1) The Contractor shall submit the NAVFAC invoice cover form (NAVFAC 7300/30) with the breakdown for the amount billed under the invoice to the Contract Specialist (CS) via email. The

Government will provide the electronic invoice cover form (NAVFAC 7300/30) after contract award.

A sample cover form is provided in APPENDIX D. The breakdown shall be prepared using a form that the Contractor considers appropriate.

The invoice form (NAVFAC 7300/30) shall contain the following information:

Contractor name, address, phone number and point of contact

Invoice number

Invoice date

Contract number and applicable task order numbers

Invoice total

Typed name, title and signature of Contractor’s representative (Digital signature is not accepted)

The breakdown shall contain the following information:

Period of services performed

Contract line item breakdown (item number, quantity, unit, unit price and total amount)

(2) The invoice form (NAVFAC 7300/30) will be routed to the COR internally for confirmation and acceptance, then returned to the Contractor via email.

(3) The Contractor shall then upload the endorsed NAVFAC 7300/30 form with the appropriate breakdown into the DoD WAWF Receipt and Acceptance system for the submission of invoices electronically.

Payment will be based on the actual quantities of work performed and/or work completed that are properly authorized. Invoices will be processed for payment upon verification of work actually performed or work completed.

2.4. Acquisition of Additional Work

The Government reserves the right to acquire additional MW collection, transportation, and disposal services in addition to the services identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract IAW the CHANGES clause in SF1449, SOLICITATION / CONTRACT /

ORDER FOR COMMERCIAL ITEMS.

The recurring work limitations are specified in Spec Item 8.3, Recurring Work Description. The Contractor is required to notify the Government when the amount of collected waste is approaching the limitations. Refer to

Spec Item 7.1.1, Notification to the Government for Work above the Recurring Work Limitations, for the detailed requirement.

2.5. Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

The Contractor shall report all Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil.

https://wawf.eb.mil/ https://www.ecmra.mil/

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 9 of 29

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

3. MANAGEMENT

The Contractor shall manage the total work effort associated with services required herein to assure fully adequate and timely completion of these services. In this function will be a full range of management duties including, but not limited to, planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure the work is performed as specified in this SOW IAW sound and efficient management practices and to the general standard of an experienced journeyman skilled in the applicable trades.

3.1. Work Reception

The Contractor shall provide a work reception function with the bilingual (English/Japanese) capability to receive, prioritize, correspond, and respond to Government inquiries during Government regular working hours and provide a point of contact (POC) at a local or toll free number who can perform the above function during other than Government regular working hours.

3.2. Work Control

The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO, the COR or the PAR. A written status update of any item of work shall be provided in the Daily Report. The Government will provide the electronic

Daily Report form (entitled “Contractor Production Report”) after contract award. A copy of the sample Daily

Report form is provided in APPENDIX E.

The Contractor shall contain the following items in the Daily Report:

All items included in the sample form provided in APPENDIX E a status update of any item of work;

all required and applicable items stated in this specification, e.g.;

- changes or additions to any job that prevent the Contractor from completing the work on time or that change the scope of work per Spec Item 3.3, Work Schedule;

- Monthly On-Site Labor Hours required per Spec Item 5.6, Monthly On-Site Labor Hours (the first working day of each month)

- dates, locations, descriptions of the work performed, the time the work was performed, problems services rendered,;

- any identified items which differ from the provided Government-furnished Property, Materials, and

Services, drawings, and any item which is not in the scope of this contract;

as determined by the Contractor to include all applicable regulatory information.

3.3. Work Schedule

The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The

Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO or the COR of any difficulty in scheduling work due to Government controls.

https://www.ecmra.mil/

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 10 of 29

The Contractor shall make his/her best effort to perform all of his/her workcollection services during the

Government’s regular working hours. If the scheduled collection day falls on an observed Federal holiday or for any other reason, the Government may direct the Contractor to reschedule the collection. The Contractor shall provide close coordination with supported commands and departments as appropriate to establish the schedule of this contract. The POC for all relative supported commands will be provided by the KO or the

COR after contract award.

For changes or additions to any job that prevent the Contractor from completing the work on time or that change the scope of work, the Contractor shall report to the KO or the COR through an email or in the Daily

Report. Refer to the Spec Item 3.2, Work Control for the Daily Report submission.

After contract award, the supported commands may request to visit the Contractor’s disposal facilities to view the MW disposal process. When requested, the Contractor shall cooperate with the supported commands in scheduling such a visit.

3.4. Quality Management System (QMS)

The Contractor shall establish and maintain a complete QMS program IAW the provisions specified herein.

The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance requirements.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

A timely notification to the Government.

3.5. Key Personnel

The Contractor shall provide Key Personnel as stated below. The PM, QM, SSHO, and EM (including equally-qualified alternates) are all considered as Key Personnel. All requirements for respective Key Personnel shall be applied to any potential replacement and alternates of the PM, QM, SSHO, and EM.

The Contractor shall submit a List of Key Personnel and Qualifications. The List of Key Personnel and

Qualifications shall include, at a minimum, the following:

- A list of all Key Personnel, including alternates

- Resume for each Key Personnel

(The Government-specified resume form shall be used. The form will be provided by the Government after contract award.)

- Copies of certificates and licenses

- Any additional information requested by the KO or the COR necessary to certify their qualifications

Note: If an individual other than Key Personnel is assigned as the interpreter, his/her information shall also be included in the List of Key Personnel and Qualifications. Refer to Spec Item 3.6 for the requirement of the interpreter.

The above-listed information, along with the justification, shall be submitted to the KO or the COR for prior approval when the Contractor intends to revise or appoint new Key Personnel and/or interpreter(s).

The Contractor shall submit an Organizational Chart showing lines of authority of the key personnel, on-site supervisor(s), and interpreter(s) (if applicable) for this contract. The chart shall include names of personnel and

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 11 of 29 their position title in this contract. As a minimum, include the PM, QM, SSHO, on-site supervisor(s) and interpreter(s) (if applicable) and who they will report directly to for this contract.

Primary and alternate Key Personnel shall be revised as applicable for the contract and as requested by the

Government.

3.5.1. PM

The Contractor shall provide a PM and designated alternate, as applicable, who have the full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be available on-site (any given work site) within one hour after the Government's request both during and after

Government’s regular working hours. The assigned PM shall not occupy the other Key Personnel positions.

The PM shall have fulfilled the following pre-requisite experience before being hired as the PM under this contract:

The PM shall have at least three years of experience in managing a workforce providing services on contracts of similar size, scope and complexity.

3.5.2. QM

The Contractor shall provide a QM or designated alternate who shall be on-site at all times during performance of the work. The QM or designated alternate shall be available on-site within one hour of the

Government's request after Contractor’s regular working hours. The QM is encouraged to report directly to a senior corporate official from the Prime Contracting firm and not report directly to the PM. The QM may be the same person as the SSHO and/or EM as long as the person is qualified for all the positions.

The QM shall have fulfilled the following pre-requisite experiences before being hired as the QM under this contract:

The QM shall have at least three years of experience in preparing and enforcing the Contractor’s

Quality Management programs and plan on contracts of similar size, scope and complexity.

After contract award, the QM shall complete the course entitled “Construction Quality Management for

Contractors,” which will be provided by the Government at no cost to the Contractor, when required by the

KO or the COR.

3.5.3. SSHO

The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29

Code of Federal Regulations (CFR) 1926.16 are met for the project. The SSHO or an equally-qualified designated representative/alternate shall be on the site at all times when work is being performed to implement and administer the Contractor's safety program and Government-accepted Accident Prevention

Plan (APP). The SSHO may be the same person as the QM and/or EM as long as the person is qualified for all the positions.

The SSHO's training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled CONTRACTOR SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub-paragraphs unless otherwise specified in this SOW.

The Contractor shall provide an SSHO whose primary duty and responsibility is to prepare and enforce the

Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 12 of 29

The SSHO shall have completed three years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity.

The SSHO shall have completed the Occupational Safety and Health Administration (OSHA) 30-hour construction safety class or equivalent.

Note: The Japan Construction Occupational Safety and Health Association (JCOSHA) provides construction site safety and health management courses, “Kouji Shunin Course” and “Shocho

Course,” which are considered as acceptable equivalent training courses to the OSHA 30-hour construction safety class. Completion of one of these courses will fulfill the requirement. These training courses have five years of validated date. The SSHO shall maintain renewal of certificate.

The refresher course is also an equivalent course after the initial training course has been completed. JCOSHA website: http://www.kensaibou.or.jp or https://www.kensaibou.or.jp/eng/index.html.

The SSHO shall maintain competency through having taken eight (8) hours of documented formal, on-line, or self-study safety and health related coursework every year and submit the certificate(s) or documentation for completion of training(s).

3.5.4. EM

The Contractor shall provide an EM whose responsibility is to ensure Contractor operations adhere to the goals and policies of the Environmental Management System (EMS), and other specified Sustainability requirements affecting this contract. The EM shall develop, implement and monitor environmental strategies, policies and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and policy.

After contract award, when available and within the base period, the EM shall complete the Government-provided training entitled “Environmental Compliance Course (ECC),” which will be provided at no cost to the Contractor. After completing the training, the EM shall in turn ensure all personnel within their organization working aboard the Installation are familiar and in compliance with the contents and requirements provided from the training in the performance of their daily work.

The EM may be the same person as the SSHO and/or the QM as long as the person fulfills the below-specified pre-requisite qualifications and experience for all positions the EM will be appointed to.

The EM shall have fulfilled the following pre-requisite training and experiences before being hired as the

EM under this contract:

The EM shall have knowledge of environmental regulations and federal energy laws and policy that are applicable to operations similar to those of this contract.

3.6. Interpreter

The Contractor shall provide at least one individual assigned to this contract who can speak, read, and comprehend English to the extent that the Contractor employees can perform the contract requirements and comply with Installation emergency procedures. The Contractor shall provide a bi-lingual (English/Japanese) interpreter with the knowledge and capabilities of interpreting the technical requirements of this contract. This individual shall be available on-site within one hour of Government request and shall be revised as applicable for the contract and as requested by the Government. The interpreter shall be revised as applicable for the contract and/or as requested by the KO or the COR.

The information of the interpreter including his/her resume shall be included in the List of Key Personnel and

Qualifications required in Spec Item 3.5.

http://www.kensaibou.or.jp/

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 13 of 29

4. SECURITY REQUIREMENTS:

The Contractor shall become familiar and comply with all Installation regulations, including fire, traffic, safety, environment, energy conservation, and security regulations and obtain all required corporate and personnel Security

Clearances prior to commencement of work. The Contractor shall comply with all Federal, host nation (Japanese), and local security statutes, regulations, and requirements. The Contractor shall ensure that all security/entrance clearances are obtained. Ingress and Egress of Contractor vehicles onto the Installation may be limited to certain gates. The Contractor shall follow the most updated rules and regulations provided by the Government. For any questions regarding security rules or regulations, contact the PMO at 0827-79-3303/3055 or the Staff Judge

Advocate (SJA) at 0827-79-5591/6674. All vehicles, hand-carry items and persons are subject to search upon entering / exiting the Installation and at any time while on MCAS Iwakuni. Random searches are conducted at all gates during increased security or force protection conditions and when deemed appropriate by the Commanding

Officer. Delays at the gates can be anticipated. The Contractor shall ensure that a list of all personnel with Security

Clearances is maintained current, including clearances that are pending.

4.1. Employee Listing

The Contractor shall maintain a current Employee List used for this contract and submit it to the Government.

The list shall include all employees’ names, pass numbers, positions in this contract, emergency contact numbers, and license plate numbers. The Employee listing form will be provided by the Government after contract award.

4.2. Vehicles

The company name shall be displayed in English on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid license plate that complies with the Japanese Vehicle Code.

Vehicles shall meet all other requirement of the Japanese Vehicle Code, such as safety standards, and shall carry proof of insurance and registration, if applicable. A Vehicle list shall be submitted with the Employee

List which is described above in Spec Item 4.1, Employee Listing.

4.3. Passes and Badges

All Contractor employees (except for ones already possessing passes for other contracts not set to expire during the performance period of this contract) shall obtain the required employee and vehicle passes per MCASO

P5560.8, Motor Vehicle Traffic Supervision; and MCASO 5500.2, Installation Access Control. The

Government will provide detailed instruction, procedures, and specific forms for obtaining the employee gate passes after contract award. The Contractor shall request the Government instruction for obtaining the gate pass endorsement (Secondary Job Notification) for Contractor employees who possess the passes for other contracts

(their primary contract) and need access to the work site to provide services for this contract (secondary job) after contract award.

Informational note for planning purposes: the current process takes approximately three weeks from application submittal until passes are issued (the period is subject to change).

The PMO Pass and Registration Section will issue passes without charge. Each employee shall have their passes in their possession at all times and present them when requested by security authorities. When an employee leaves the Contractor's service, the employee's Passes and Badges shall be returned to the PMO Pass and Registration Section within 10 calendar days after the employee leaves the Contractor’s service and prior to the expiration date. The Contractor shall immediately report instances of lost or stolen passes to the KO or the

COR.

4.4. Access to Installation

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 14 of 29

Access will be provided to the Contractor as necessary to accomplish work at the work site. Prior to the start of work, the Contractor shall verify existing site conditions and report to KO or the COR in case the existing conditions differ from the information provided in this specification.

Per the most updated MCASO 5500.2U (at the solicitation point), Installation Access Control dated 13th July

2012, escort privileges granted to the Contractor is limited to the purpose of escorting personnel to the PMO

Pass and Registration Section in order to pick up their permanent gate passes (MCAS Iwakuni Access Pass) only. The Contractor shall obtain their escort pass for official business as necessary and appropriately. All

Contractor personnel shall obtain access to the Installation by obtaining passes from the PMO Pass and

Registration Section per above Spec Item 4.3, Passes and Badges. Passes shall be presented to the security authorities when entering or departing the Installation.

The PMO will grant the Contractor access via specific gates during Contractor’s working hours specified in

Spec Item 1.5.2, Contractor’s Regular Working Hours. Should the performance of work be required other than these times, the Contractor shall submit a Request for Access to Installation After-Hours and Sundays for PMO approval. The instruction and specific form will be provided by the Government as necessary and as requested by the Contractor. The Contractor shall possess a copy or the original of the approved request letter to present to the security authorities when accessing the Installation on the approved time/day requested.

(Note: All working tools loaded in the vehicle(s) such as, but not limited to machines, tools, equipment and fuel shall be listed along with pictures in the Request for Access to Installation After-Hours and Sundays and preauthorized by the PMO.)

Per United States Forces Japan (USFJ) Instruction 31-204, Restrictions on Designated Third Country Nationals

(DTCN) to USFJ Installations and Areas, DTCN are not authorized to enter the MCAS Iwakuni Installation and areas without prior coordination with the Installation commander (or delegate).

4.5. Access to Restricted Areas and Access Arrangements

Contractor personnel shall not enter restricted or controlled areas or Installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all restricted areas entered during non-duty hours and shall secure all restricted areas under the Contractor’s cognizance at the end of each work day or shift period.

The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Supported Commands, NFBC (including Veterinary Clinic) and DENT, may issue keys to the Contractor to access the MW deposit areas at the pre-performance conference.

The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

4.6. Permission to Use a Camera

Taking any graphic images, such as photographs, videos, moving images, etc., using any type of cameras (e.g., filmed or digital cameras, cell phone, tablet, security camera mounted on vehicle, etc.) without Government approval is strictly prohibited. The Contractor shall submit a request letter for Permission to Use a Camera prior to taking any graphic images. All graphic images shall be taken by the approved personnel (and cameras) and restricted to those images that are necessary to fulfill the work requirement of this contract. The Contractor shall possess a copy or the original of the approved request letter to present to Government personnel when requested. The Government will provide detailed instructions, procedures, and a sample request form for obtaining the permission to use a camera after contract award when requested by the Contractor.

4.7. Permission to Use a Commercial Radio Transmitter Equipment

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 15 of 29

Using radio transmitter equipment without Government approval is prohibited. The Contractor shall confirm the Air Traffic Control Maintenance Division (ATCMD), Station Airfield Operations Department (OPS) via the

PAR for the restrictions and procedures for the use of radio transmitting equipment and submit a request letter for Permission to Use a Commercial Radio Transmitter Equipment. The Contractor shall possess a copy or the original of the approved request letter to present to Government personnel when requested. The Government will provide detailed instructions, procedures, and a sample request form for obtaining the permission to use a commercial radio transmitter equipment after contract award when requested by the Contractor.

4.8. Employee Status

The Contractor shall notify the KO or the COR of any changes to any employee’s status to include, but not limited to, termination, convictions/arrests, adverse actions taken on the job for any reason or any other documented misbehavior that may affect, or have the potential to affect, security standing in terms of access to federal facilities or IT systems.

5. CONTRACTOR SAFETY REQUIREMENTS:

The Contractor shall develop and implement a safety program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the:

a. U. S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1;

b. Public Law (P. L.) 91-596, Occupational Safety and Health Act;

c. MCASO 5100.20, Procedure for Ground Occupational Safety and Health Program; and

d. Japanese Law No. 57, Industrial Safety and Health Law (Roudo Anzen Eisei Ho).

Where discrepancies exist among these documents listed above, the more stringent of the requirements shall govern.

Copies of these requirements are available for review in the Contracting Office.

Any reference to “USACE” facilities, property, or equipment specified in EM 385-1-1 should be interpreted as

Government facilities property, and equipment.

Both English and Japanese versions of EM385-1-1 can be found at the following website:

http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx

The Japanese version is provided for information only. The Contractor shall comply with the most current English version.

All necessary safety procedures shall be provided at the Contractor's expense.

If the Contractor fails or refuses to comply with safety requirements, the Government may issue a stop work order for all or part of the services or work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claim for extension of time or for excess cost or damages to the

Contractor. Refer to Spec Item 5.4, Safety Inspections and Monitoring for more information. The Contractor shall ensure that employees are supplied with and use Personal Protective Equipment (PPE) (i.e. gloves, safety boots, etc.)

and follow safe work procedures, which protect Contractor employees and the Government personnel in the vicinity of the work site. The Contractor shall establish a safety zone around the work area and a safety system to prevent unauthorized personnel from entering the work area. The Contractor shall assume full liability for any injury incurred by Contractor personnel while working on site.

5.1. Accident Prevention Plan (APP)

The Contractor shall develop and implement a site APP. The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, Subcontractors, and vendors at each service site.

http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 16 of 29

The APP shall follow the abbreviated format and include, as a minimum, elements addressed in paragraph 3.k.

of Appendix A of EM 385-1-1.

The Contractor shall submit an APP for acceptance. The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur. Submittal of the APP shall include Activity Hazard Analyses (AHAs) and applicable compliance plans, programs, and procedures as specified below in Spec Item 5.3, Safety and Occupational Health (SOH) Risks and Compliance Plans.

The Contractor shall not commence work until the APP has been accepted and no activity shall be started on site until the applicable AHAs and compliance plans have been accepted.

Once accepted by the KO or the COR, the APP and attachments will be enforced as part of the contract.

Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the KO, until the matter has been rectified.

5.2. Activity Hazard Analysis (AHA)

The Contractor shall prepare AHAs for all applicable common recurring work activities performed under this contract. AHAs for recurring work shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required. Specifically:

For contract modifications to recurring work requirements where changes are germane to the original contract, the Contractor shall revise applicable AHAs within 15 calendar days after modification is signed and at least 2 working days prior to the commencement of work.

The Contractor shall follow the Risk Management Process for the development of AHA in accordance with paragraph 01.A.14 and Appendix A of EM 385-1-1. A formatted outline of an AHA is provided in Figure 1-2 of the EM-385-1-1. A sample AHA can be found in APPENDIX F. A copy of the blank AHA form will be provided by the Government after contract award.

During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the KO or the COR for review and acceptance.

5.3. Safety and Occupational Health (SOH) Risks and Compliance Plans

Based on a risk assessment of recurring work requirements and on mandatory OSHA compliance programs, the

Contractor shall develop, provide and implement all applicable compliance plans, as specified below, as necessary for the situation or types of work to be performed under this contract. Compliance plans, programs, and procedures along with their respective references are detailed in Appendix A, paragraph 3.i of EM 385-1-1.

These plans shall be submitted with the APP, and shall be updated as situations change. Additional compliance plans, programs, and procedures shall be developed as applicable when new types of work are required under this contract.

5.3.1. MW Safety Plan

The MW Safety Plan shall address the following plans (programs, procedures):

Safety and Spill Prevention and Response Plan: The Contractor shall develop a safety and spill prevention and response plan for collection and transportation of MW.

Employee Safety Plan: The Contractor shall develop his/her employee safety plan for MW. The plan shall include, but not be limited to, emergency medical treatment methods and facilities.

AT U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

SOW - Page 17 of 29

5.3.2. Alcohol and Drug Abuse Prevention Plan

The Contractor shall develop an alcohol and drug abuse prevention plan to explain how it will satisfy the drug-free work force requirement as stated in DFARS Clause 252.223-7004 and include elements addressed in paragraph 01.C.02 of EM 385-1-1.

5.4. Safety Inspections and Monitoring

The Contractor shall conduct inspections of its work areas, job sites, and work crews every day work is being performed to ensure that all Contractor operations are being conducted safely. These inspections shall ensure:

a. The site is safe and free of job-site hazards

b. Proper PPE is being utilized and worn

c. Safe work practices and processes are being followed

d. Workers are familiar with the hazards covered in the respective AHA for that work activity

e. All equipment and tools are in good condition and being used safely

The Government reserves the right to inspect and monitor Contractor operations for safety compliance. In general, the Government approach will be to conduct Performance Assessment on the quality and effectiveness of the Contractor’s safety program. The Government reserves the right to stop any work activity when it deems danger is imminent. Contractor personnel shall work in a safe manner and comply with all applicable safety regulations.