14T8708_inquiries_and_answers.pdf

PRE PROPOSAL INQUIRY FORM

Question

No.

Reference

(Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

Would it be possible to obtain a sample of the report format you would like to receive?

See Attachement J-1502000-06 EPA 530 UST-90/005, Appendix B Reporting Forms B-1 to nonvolumetric TTT- Water Sensor.

DATE: 17 January 2014

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

1 Attachment J-

1502000-04 AST

Inventory

Are any ASTs equipped with functioning continuous leak monitoring system?

Some tanks are equipped with leaking monitoring system. The gov't do not have an active listed.

2 Attachment J-

1502000-04 AST

Inventory

What years were following tanks built?

Tank ID: No. 226-1, 226-2, 3014, 1600-1, 1600-2, BP1-C, BP1- D, and 2100A

Tank ID:226-1 has built since 2004.

Tank ID:226-2 has built since 2004.

Tank ID:3014 has built since 1996.

Tank ID:1600-1 has built since 1998.

Tank ID:1600-2 has built since 1998.

Tank ID:BP1-C has built since 1998.

Tank ID:BP1-D has built since 1998.

3 Attachment J-

1502000-04 AST

Inventory

Please provide drawings for 226-1 and 226-2 for estimation purpose.

See attached drawings.

4 Attachment J-

1502000-04 AST

Inventory

What is dimensions (diameter and Height) of BP1-C, BP1-D and 2100A?

9’ x 15’, 11.8’ x 14’, 675cm x 385cm

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Question No.

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QUESTION GOVERNMENT RESPONSE

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5 Attachment J-

1502000-04 AST

Inventory

Are there any field-erected ASTs? If so, which ASTs are field-erected tanks?

None

6 Attachment J-

1502000-04 AST

Inventory

Are all AST tanks in secondary containment unless otherwise denoted "no secondary containment" in the status column?

See the revised inventory listed

7 Attachment J-

1502000-04 AST

Inventory

During the site visit, some photos on the list did not corresponded with current conditions. Are tank capacities on the list accurate?

See the revised inventory listed.

8 Sec. 1502000 Spec item 3.1.1 Page

Is there Inspection Plan that should be describing formal inspection schedules in accordance with STI SP001?

Similarly, has there any formal inspection conducted before? If so, when?

According to Spec Item 3.1.1...Contractor shall perform inspection on AST systems (including piping in according with recognized US. Industry Standard (API653, SPI SP001), EPA 112 9Oil pollution prevention), per Chapter 9 and 18 of JEGS.

See the amendment with the PDF.file document for STI SP001.It can also be find it in the section 5 which is described in reference to the inspection schedule.

Question No.

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QUESTION GOVERNMENT RESPONSE

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9 Section F for Sec1502000 Item 3.1

Attachment J- 0200000-07

Sec 1502000 item 3.1

Inspection Frequency and Report submittal frequency :

Please verify. The deliverables frequency for "Inspection, Report" (for Section1502000 Item 3.1) in Section F:

DELIVERIES OR PERFORMANCE requires monthly while the price exhibit (Attachment J-0200000-07) denotes once a year for each ASTs. Section1502000 Item 3.1 (Page 4 of 8) dose not mention frequency of report submittal.

Please verify the frequency of inspection. If you follow STI SP001, there should be monthly, Annual, and once a five year or ten year inspections for certain ASTs.

According to Attachment J-0200000-07. It is to be submited with the Monthly Inspection Report.

10 Sec 1502000 item 3.1

AST belowground piping inspection:

The item of the spec requests inspection on AST systems including piping. The STI SP001 does not mention belowground piping associated with ASTs. Would you like us to conduct tightness testing for belowground piping or strictly to follow STI SP001? If belowground piping are subject for tightness testing, number of belowground pipelines for each ASTs and testing standard ( US EPA or Japanese fire department) need to be clarified.

According to Spec Item 3.1.1...Contractor shall perform inspection on AST systems (including piping in according with recognized US. Industry Standard (API653, SPI SP001), EPA 112 9Oil pollution prevention), per Chapter 9 and 18 of JEGS.

11 Sec 0200000 Item

2.15 Page 25 of 26

IDIQ Work:

Where is section G discussed in this description?

What are the limits for IDIQ ? For example, is repair or replacing broken fuel dispensers may be ordered under the

IDIQ?

See the revised inventory listed.

12 Attachment J- 0200000-07

IDIQ Work:

Should AHA preparation fee for IDIQ (Sec. 0200000 Item 2.9.2) as well as mobilization feel be included in each labor unit prices or can be negotiated separately? Line items for plan preparation and mobilization can not be found.

According to Attachment J-0200000-07. The cost should be included in the Labor ELIN 700, 701 and Material ELIN 702 accounting to the nature of the scope of work. It no ELIN for plan preparation or mobilization under the IDIQ.

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QUESTION GOVERNMENT RESPONSE

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13 Attachment J-

1502000-04 AST

Inventory

AST tank inventory Could tank ID BP1-C and BP1-D be removed from service for a week or so at the same time?

If this question meaning to stop the service during tank testing. This will be approval upon the submission on the work schedule to the customer. Will be coordinate after the award of the contract with the customer and the contractor.

DATE: January 3, 2014

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

1 1.4/1/1 of 3

Near the bottom of this paragraph there is mention of a Technical Library. Where on Atsugi NAF is the technical library located and how can we find information there that can be useful in the bidding process?

According to Spec Item 1.4 is General Information. No Technical Library is available. If the workload requires data such as maps, floor plans, drawings will be provide upon request.

2 2.3.2/1/4 of 26 Training for Maintenance and Operation of New and Replacement Systems and Equipment sounds like part of the FFP portion of the work. Is that correct?

According to Spec Item 2.3.2

3 2.3.2/1/4 of 26 If the above answer is correct, can a list of tank systems and equipment scheduled for replacement during the 5-year contract period be provided?

According to Spec Item 2.3.2

4 2.3.9.1/1/6 of 26

Please confirm what companies use of WAWF applies to.

Because this contract is for "local sources only" would local sources that are registered to do business in Japan be subject to using WAWF even if they have a US home office and the Japanese companies would not be required to use WAWF?

We have not had to use WAWF on other NAVFAC FE Contracts, but have used it once for an Air Force Contract and found it difficult and time consumming and this could put us at a competitive disadvantage, if forced to use it.

According to Spec Item 2.3.9.1please consider the Spec Item 2.9.9.2.

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Question No.

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5 2.6.8/1/9 of 26

Property Management; This Paragraph seems to contradict

2.4.3 and 2.4.4. Can you explain what government property the Contractor will need to accept and possess during this contract? The government is not furnishing any materials and so please clarify what this is meant to address.

According to Spec Item 2.4.3 and 2.4.4 are addressed what the contractor does not use Government Furnished Materials (GFM) and Government Furnished Equipmen (GFE) in this contract.

6 2.7.1.1/1/9 of 26

Project Manager; This Paragraph implies that the Project Manager must be on site everyday, even when no work is being performed. Can you clarify? Does this just mean that whenever work is being performed, the PM must be on site?

According to Spec Item 2.7.1.1. Yes, the PM or alternate shall be on-site during performace of the work.

You can get other information from below website;

https://navfac.navy.mil/navfac_worldwide/pacific/fecs/far_east/about_us/contra ctors_information.html

7 2.7.1.1/1/9 of 26 Also the last sentence is difficult to interpret. Can you clarify this as well? "shall be available on-site within two hour after the Government's regular working hours".

According to Spec Item 2.7.1.1. When requested by the Government.

Please see the Spec Item 2.2.1 which is written Government Regular Working Hours for additional information.

(The Government's regular working hours are from 0745-1630, five days per week, Monday through Friday, except observed Federal holidays.)

8 2.7.1.2/4/10 of 26

The certification for the CQM we plan to use, if awaded this contract, has expired and needs to be renewed. Can we recertify after award? Also can you inform us who at JED is best to contact to learn about the upcoming schedule of CQM classes this year?

According to Spec Item 2.7.1.2.There are CQM training each twice a year at Yokosuka Base and Atsugi Base as the planned. We recommend that you take the training before making contract.

You can get other information from below website;

https://navfac.navy.mil/navfac_worldwide/pacific/fecs/far_east/about_us/contra ctors_information.html

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QUESTION GOVERNMENT RESPONSE

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9 2.7.1.2/4/10 of 26

This is a service contract versus a construction contract and so can you explain the relevance and applicability for having to have the CQM certification? Will there be some construction work that is not spelled out in the specification?

According to Spec Item 2.7.1.2. All Contractor as required to take CQM training.

10 2.7.1.3/4/10 of 26

This is a service contract versus a construction contract and so can you explain why OSHA 30-hour is required. OSHA 10-hour seems more than adequate for the types of maintenance work being performed. Will there be some heavy construction work that is not spelled out in the specification?

According to Spec Item 2.7.1.3. All Contractor as required to take OSHA training. This project does not demand the heavy construction work.

11 2.7.1.4/1/10 of 26

Can you clarify what this person will be doing? Specifically in reference to "the Installation Energy Plan, and other specified Sustainability requirements affecting this contract". The paragraph says the person "shall develop, implement and monitor environmental strategies, policies and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and energy policy." Because this is primarily an inspection and maintenance type services project it is difficult to see where these tasks fit in. Can you clarify and maybe give a couple of examples so we can evaluate the level of effort required. It is assumed this effort will be included in the FFP part of the contract and so this is important to know.

According to Spec Item 2.7.1.4

12 2.8.5/1/13 of 26

Access; How many of the AST/UST locations are located in restricted areas such as the flight line or other high security areas that would require additional coordination and/or escorts to obtain access for the work?

According to Spec Item 2.8.5. The restricted areas will be coordinated upon received and approval of the work schedule by the customer. The coorindation will take place after the award.

Question No.

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13 NA

Is this a recurring contract? If so, is there information available regarding what maintenance work was performed at each location in the past and when it was performed? Who was the former Contractor holding this contract, if this is a recurring contract?

Yes, this is a recurring contract.

14 NA

We can see the USTs were tested in 2012. We do not know if the tanks are required to be tightness tested annually. In the past they were not tested annually. Will they require annual tightness testing from 2014? If not, what will be the frequency of testing?

See amendment attachment with the lastest report.

Attachment J- 1502000-04/Pages 1 and 3 of 5

Photos of Tank ID 208 and Tank ID 224 on Page 1 appear exactly the same. The Photo for 1052-A on Page 3 also appears to be the same picture as the two above. Is it possible to see the correct pictures for the tanks?

See updated inventory listed

Attachment J- 1502000-04/Pages 2 and 3 of 5

Photos of Tank ID 942 and Tank ID 942A on Page 2 appear exactly the same and both appear to be the 500 gallon exterior bulk storage tank. And the picture for 944A on Page 3 also appears to be the same tank. Is it possible to see the correct pictures for the tanks?

See updated inventory listed

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

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OFFEROR NAME:

ADDRESS:

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Attachment J- 1502000-04/Pages 2 of 5

Photos of Tank ID 941-A and Tank ID 944 appear to possibly be the same tank. Are these pictures correct for the two tanks?

See updated inventory listed