N4008414R5400_SF33.pdf

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46 - 56 X H 57 - 71 reiko.nishimoto.ja@usmc.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 71

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40084 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 4 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

ROICC Iwakuni Bldg.#360 1F conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

REIKO NISHIMOTO (0827)-79-6524

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 9

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

10 - 12

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 14 - 17 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 18 - 21 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

22 - 39

PART II - CONTRACT CLAUSES

NAVFAC FAR EAST

ROICC IWAKUNI

PSC 561 BOX 1871

FPO AP 96310-0019

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N40084-14-R-5400 reiko.nishimoto.ja Text Box reiko.nishimoto.ja Text Box 19-Dec-2013

N40084-14-R-5400

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

BASE PERIOD - FFP

FFP

The contractor shall provide all labor, materials, equipment, coordination and supervision to provide Grounds Maintenance Services at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan. The price for this CLIN is made up of all the line items being awarded for the base period, and are identified in the ELINs in Attachment J-0200000-12.

FOB: Destination

NET AMT

0002 1 Each

BASE PERIOD - IDIQ

FFP

The contractor shall provide all labor, materials, equipment, coordination and supervision to provide Grounds Maintenance Services at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan. The price for this CLIN is made up of all the line items being awarded for the base period, and are identified in the ELINs in Attachment J-0200000-13.

0003 1 Each

FIRST OPTION PERIOD - FFP

FFP

The contractor shall provide all labor, materials, equipment, coordination and supervision to provide Grounds Maintenance Services at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan. The price for this CLIN is made up of all the line items being awarded for the base period, and are identified in the ELINs in Attachment

0004 1 Each

FIRST OPTION PERIOD - IDIQ

FFP

The contractor shall provide all labor, materials, equipment, coordination and supervision to provide Grounds Maintenance Services at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan. The price for this CLIN is made up of all the line items being awarded for the base period, and are identified in the ELINs in Attachment

0005 1 Each

SECOND OPTION PERIOD - FFP

FFP

The contractor shall provide all labor, materials, equipment, coordination and supervision to provide Grounds Maintenance Services at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan. The price for this CLIN is made up of all the line items being awarded for the base period, and are identified in the ELINs in Attachment

0006 1 Each

SECOND OPTION - IDIQ

FFP

The contractor shall provide all labor, materials, equipment, coordination and supervision to provide Grounds Maintenance Services at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan. The price for this CLIN is made up of all the line items being awarded for the base period, and are identified in the ELINs in Attachment

0007 1 Each

THIRD OPTION PERIOD - FFP

FFP

The contractor shall provide all labor, materials, equipment, coordination and supervision to provide Grounds Maintenance Services at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan. The price for this CLIN is made up of all the line items being awarded for the base period, and are identified in the ELINs in Attachment

0008 1 Each

THIRD OPTION PERIOD - IDIQ

FFP

The contractor shall provide all labor, materials, equipment, coordination and supervision to provide Grounds Maintenance Services at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan. The price for this CLIN is made up of all the line items being awarded for the base period, and are identified in the ELINs in Attachment

0009 1 Each

FOURTH OPTION PERIOD - FFP

FFP

The contractor shall provide all labor, materials, equipment, coordination and supervision to provide Grounds Maintenance Services at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan. The price for this CLIN is made up of all the line items being awarded for the base period, and are identified in the ELINs in Attachment

0010 1 Each

FOURTH OPTION PERIOD - IDIQ

FFP

The contractor shall provide all labor, materials, equipment, coordination and supervision to provide Grounds Maintenance Services at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan. The price for this CLIN is made up of all the line items being awarded for the base period, and are identified in the ELINs in Attachment

ADDITIONAL INFORMATION

1. CONTRACT LINE ITEMS AND CONTRACT SUBLINE ITEMS

a. Bidders/Offerors shall enter unit prices and amounts for Contract Line Item Numbers (CLINs) and Exhibit Line Item Numbers (ELINs), Attachment-1, as indicated in the schedules and any accompanying exhibits.

b. In the event that there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid/offer and the total of the CLINs or ELINs will be recomputed accordingly. The CLIN which includes recomputed contract ELINs will also be recomputed to take into account the change in the contract ELIN. If the bidder/offeror provides a total amount for a CLIN or ELIN but fails to enter the unit price, the total amount divided by the CLIN or ELIN will be held to be the intended unit price.

c. The Government reserves the right to award some or all of the ELINS in any order depending on availability of funds and operational requirements. Funds are not currently available to award a contract but anticipate availability and approval in time to make an award. There is no guarantee that funding will become available for award.

d. CLIN prices shall be expressed in Japanese Yen (¥). Offerors shall provide all pricing in Japanese Yen. For internal administrative purposes contract and task order values may be expressed U.S. dollars, however, all offers shall be made in Japanese Yen and all payments will be made in Yen.

2. INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES.

Once the estimated quantities for individual line items shown in the ELIN list have been ordered, additional quantities may be ordered as long as the overall Not-to-Exceed (NTE) amount of the contract per year is not exceeded and the contractor agrees by signing the task order, or by modification.

DESCRIPTION

1. This is a Combination of Firm Fixed Price (FFP) and Indefinite Delivery / Indefinite Quantity (IDIQ) performance based service contract. The Contractor shall perform Grounds Maintenance Services at U.S.MCAS Iwakuni, Japan. The contract consists of a Base Period and four (4) Option Periods.

2. The Contract Line Item Numbers (CLINs) for the Base Period and four Option Periods as following:

CLIN 0001 = Base Period FFP CLIN 0002 = Base Period IDIQ CLIN 0003 = 1st Option Period FFP CLIN 0004 = 1st Option Period IDIQ CLIN 0005 = 2nd Option Period FFP CLIN 0006 = 2nd Option Period IDIQ CLIN 0007 = 3rd Option Period FFP CLIN 0008 = 3rd Option Period IDIQ CLIN 0009 = 4th Option Period FFP CLIN 0010 = 4th Option Period IDIQ

Section C – Descriptions and Specifications

SPECIFICATIONS

Table of Contents

0100000 General Information 0200000 Management and Administration 1503030 Integrated Grounds Maintenance Management

See Section C- Performance Work Statement (PWS) for Grounds Maintenance Services at U.S.MCAS Iwakuni, Japan, Attachment 2.

ACCEPTANCE

The performance and quality of work delivered by the contractor, including services rendered and any documentation or written material prepared and/or complied in the performance of this contract shall be subject to inspection, review, and acceptance by the Government.

GOVERNMENT REVIEW AND/OR APPROVAL

Government review and/or approval of any portion of a contractor submittal (including but not limited to Deliverables Form Preparation Instructions) shall not relieve the Contractor from responsibility for errors or omissions, nor shall it relieve the Contractor of any responsibility for performance of any Annex specification item to performance standards.

GOVERNMENT PERFORMANCE ASSESSMENT

In accordance with FAR 52.246-4, INSPECTION OF SERVICES – FIXED PRICE clause, Section E, each phase of services rendered under this contract is subject to Government inspection, during the Contractor’s operations and after completion of the tasks. The Government will employ a variety of inspection methods and frequencies in order to assess the degree to which all service deliverables confirm to contract performance standards. The Government may vary these inspection methods/frequencies as dictated by actual performance status. The results of all inspections will be documented and submitted to the Government Performance Assessment Board for periodic review, as set forth in the Government’s Performance Assessment Plan. The Government’s Performance Assessment Plan is not a substitute for Contractor quality control. Government Performance Assessment Representative will regularly assess deliverable for conformance to contract performance objectives and standards.

If a performance inconsistency is apparent in the basic services deliverable, inspection will then be focused on component elements of the deliverable. For any non-conformances identified at this level, assessment may include review of Contractor material representations. Performance assessment will be used as input into any Award Option and/or Award/Incentive Fee decisions, the performance documentation requirement of FAR 42.15, and to substantiate any findings of non-conforming services in accordance with FAR 52.246-4. Government performance assessment will also address any risks associated with future services deliverables. Current performance status, process outputs, trend data, and the material representations of the Contractor’s technical proposal will all be considered as necessary in determining the likelihood of achieving required performance outcomes for deliverables that are not yet completed. In the event the Government performance assessment indicates a high risk of future nonconforming services outcomes, the Contractor will be required to take pre-emptive/corrective action. The Contractor may receive reduced/negative performance evaluations until such time as quality control is restored and performance risks are mitigated. Any non-conforming deliverables will be identified during periodic performance assessment meetings, and form the basis for price reduction to other consideration in accordance with FAR 52.246-

4. Any such adjustments will be processed by the Contracting Officer and result in a formal contract modification.

PERFORMANCE EVALUATION MEETINGS

a. As directed by the Contracting Officer, the Contractor may be required to meet the Government’s representative weekly for the entire contract performance period of the contract. Meetings will be as often as necessary at the discretion of the Contracting Officer. A mutual effort will be made to resolve all problems identified. If written minutes of a meeting are prepared by the Government, the minutes shall be signed by the Contractor’s representative and the Government’s representative. Should the Contractor not concur with the minutes, the Contractor shall state in writing to the Contracting Officer any area of disagreement within five calendar days.

b. The Government will periodically assess the Contractor's overall performance on this contract by completing a Contractor Performance Assessment Report System (CPARS) form. The Government may use this form to evaluate the Contractor more frequently if it becomes necessary. The Contractor will be afforded an opportunity to comment on each evaluation performed when the Government uses the CPARS form. The Contractor has 30 calendar days to submit written comments on unsatisfactory ratings.

c. The Contractor’s performance will be evaluated using the respective Contractor performance evaluation report entry system located on the website www.cpars.navy.mil. Prior to commencement of work the Contractor is required to provide the Government with the name, phone number and e-mail address of the “Contractor’s Representative” that will be responsible for receipt and review of draft performance evaluations prepared by the Government. It is the Contractor’s responsibility to keep this contract information current.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government

CLAUSES INCORPORATED BY FULL TEXT

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(a) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

(End of clause)

5252.223-9300, INSPECTION BY REGULATORY AGENCIES (JUN 1994)

Work performed under this contract is subject to inspection by State and Federal Government Regulatory agencies including those described below.

Permission has been granted by the Navy permitting Federal and State occupational health and safety officials to enter Navy shore installations, without delay and at reasonable times, to conduct routine safety and health investigations. Permission also extends to safety and health investigations based on reports of unsafe conditions.

Occupational Health and Safety Administration (OSHA) officials may also investigate accidents or illnesses involving the Contractor’s employees. Inspections may also be carried out by the Department of Labor to inspect for compliance with labor laws.

The Contractor shall cooperate with regulatory agencies and shall provide personnel to accompany the agency inspection or review teams. Contractor personnel shall be knowledgeable concerning the work being inspected, and participate in responding to all requests for information, inspection or review findings by regulatory agencies.

5252.246-9303 CONSEQUENCES OF CONTRACTOR'S FAILURE TO PERFORM REQUIRED SERVICES

(OCT 2004)

The Contractor shall perform all of the contract requirements. The Government will inspect and assess Contractor performance in accordance with FAR 52.246-4, INSPECTION OF SERVICES - FIXED PRICE and the Section C provision entitled GOVERNMENT PERFORMANCE ASSESSMENT. The Government will require re-performance, withhold payment, or seek other suitable consideration for unsatisfactory or non-performed work.

When defects can’t be corrected by re-performance, the Government may reduce the price to reflect the reduced value of services performed.

(a) PROCEDURES. In the case of unsatisfactory or non-performed work, the Government:

(1) may give the Contractor written notice of observed deficiencies prior to withholding payment for unsatisfactory or non-performed work and/or assessing liquidated damages. Such written notice shall not be a prerequisite for withholding payment for non-performed work. The Government may specify, as provided for below, that liquidated damages can be assessed against the Contractor. Such liquidated damages are to compensate the Government for administrative costs and other expenses resulting from the unsatisfactory or non-performed work.

(2) may, at its option, allow the Contractor an opportunity to re-perform the unsatisfactory or non-performed work, at no additional cost to the Government. In the case of daily work, corrective action must be completed within 4 hours of notice to the Contractor. In the case of other work, corrective action must be completed within 24 hours of notice. In addition, the Government can assess liquidated damages, as referenced above, in the amount of N/A percent of the value of all observed defects. The original inspection results of the Contractor’s work will not be modified upon re-inspection. However, the Contractor will be paid for satisfactorily re-performed work.

(3) shall withhold from the Contractor’s invoice all amounts associated with the unsatisfactory or non-performed work at the prices set out in the Schedule or provided by other provisions of this contract, unless the Contractor is required to re-perform and satisfactorily complete the work. In addition, the Government can assess liquidated damages, as referenced above, in the amount of N/A percent of the value of all observed defects.

(4) may, at its option, perform the work by Government personnel or by other means. The Government will reduce the amount of payment to the Contractor, by the amount paid to any Government personnel (based on wages, retirement and fringe benefits) plus material, or by the actual costs incurred to accomplish the work by other means.

If the actual costs cannot be readily determined, the prices set out in the Schedule will be used as the basis for the deduction. In addition, the Government can assess liquidated damages, as referenced above, in the amount of N/A percent of the computed cost.

(b) The Contractor is responsible for maintaining an effective Quality Control Program during the course of the contract. Failure to maintain adequate quality control may result in Termination for Default.

(c) Re-performance by the Contractor does not waive the Government’s right to terminate for nonperformance in accordance with FAR clause 52.249-8, DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) of Section I and all other remedies for default as may be provided by law.

5252.246-9304 ESTIMATING THE PRICE OF NONPERFORMED OR UNSATISFACTORY WORK (OCT

2004)

In the event the price of non-performed or unsatisfactory work cannot be determined from the prices set out in the Schedule, or on the basis of the actual cost to the Government, estimating methods may be used to determine an amount, which reflects the reduced value of services performed. The Government may estimate the cost using wage rates and fringe benefits included in the wage determinations included in the contract, Government estimates of the Contractor’s overhead and profit rates, and Government estimates of material costs if applicable. Liquidated damages, to compensate the Government for administrative costs and other expenses resulting from the non performed or unsatisfactory performance, will be calculated in accordance with the CONSEQUENCES OF CONTRACTOR’S FAILURE TO PERFORM REQUIRED WORK clause. (End of clause)

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-APR-2014 TO

31-MAR-2015

N/A NAVFAC FAR EAST

ROICC IWAKUNI

PSC 561 BOX 1871

FPO AP 96310-0019

253-5084

N40084

0002 POP 01-APR-2014 TO

31-MAR-2015

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-APR-2015 TO

31-MAR-2016

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-APR-2015 TO

31-MAR-2016

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-APR-2016 TO

31-MAR-2017

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-APR-2016 TO

31-MAR-2017

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 01-APR-2017 TO

31-MAR-2018

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 01-APR-2017 TO

31-MAR-2018

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 01-APR-2018 TO

31-MAR-2019

N/A (SAME AS PREVIOUS LOCATION)

0010 POP 01-APR-2018 TO

31-MAR-2019

N/A (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

ORDERING ADDITIONAL QUANTITIES

Once the estimated quantities for individual line items shown in the Schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the contractor agrees by signing the task order or by modification.

CONTRACTOR SUPPORT OF ELECTRONIC FACILITIES SUPPORT CONTRACT (E-FSC)

The Contractor is required to offer IDIQ pre-priced line item service to authorized Government Personnel when they are ordering the work directly via the Government Purchase Card (GPC) program. When receiving GPC orders against Section B, the Contractor shall provide the supplies and services at the offered price without additional mark-up or handling fee.

The Contractor agrees to accept and process electronically submitted GPC orders for IDIQ services, including those orders issued through the DoD EMALL. The DoD EMALL is a U.S. Government owned and operated web-based ordering system that enables any Department of Defense (DoD) or Federal Activity to search for and order goods and services. Authorized GPC users will receive approved accounts on DoD EMALL to view and order IDIQ line items. The current list of GPC users authorized to place orders with the Contractor for services will be furnished by letter to the Contractor from the Contracting Officer.

The Contractor is required to receive electronic IDIQ orders from the DoD EMALL using 128-1bit encrypted email.

The Contractor agrees to purchase, install, and utilized the most recent version of GPC Personal software, or a comparable solution, for the purpose of decrypting order Notification email from the DoD EMALL.

The Contractor shall post updates on order delivery schedule and performance to the DoD EMALL in a timely manner.

The contractor shall track quantities and report total ordered quantity in DoD EMALL, GPC (outside EMALL) and approved DD1155’s by line item number each month and year-to date. The report shall be due to the Contracting Officer by the fifth day of purchases and DD1155s reach 75% of the combined Section B Pre-Priced Line Item quantities.

GOVERNMENT PURCHASE CARD (GPC)

Indefinite quantity work may be ordered at the prices offered by three ways: 1) by the issuance of a task order by the issuing activity using a DD Form 1155 “Order for Supplies and Services” in accordance with the Procedure for Issuing Order clause; 2) by an authorized Government user via a GPC; or 3) by an authorized Government user via DoD EMALL. When receiving orders against the schedule, the contractor shall provide the supplies and services at the offered prices without additional markup or handling fee.

TASK ORDER ISSUANCE

Task orders issued by the issuing activity using a DD Form 1155, will utilize the Exhibit Line Items (ELINs) (Attachment J-0200000-13) in the ordering of work. The DD 1155 will reflect an order for one CLIN, and one quantity ordered. The unit price and the extended amount reflected in the CLIN is the sum of the ELINs being ordered, which will be provided to the contractor as part of the task order.

INVOICE AND PAYMENT

INVOICING INSTRUCTIONS AND PAYMENT PROCESSING

a. ROICC Iwakuni is currently in the process of preparing to implement the DOD wide Area workflow (WAWF) system for invoice processing. The Contracting Officer has not yet determined the exact date of implementation.

The Contracting Officer will notify the contractor when the exact date for implementation is determined. FAR Clause 252.232-7003, Electric Submission of Payment Requests and Receiving Reports and 252.232-7006, Wide Area WorkFlow Payment will apply to this contract when ROICC Iwakuni implements the WAWF system. At that point of implementation, full contractor compliance with WAWF is required. Until Implementation of the WAWF system, the following invoicing procedures apply.

b. Invoicing. Contractor’s invoice for services performed shall be submitted to the Contracting Officer on NAVFAC 7300/30 1/02, (PWS-J-0200000-03), no more often than once a month, and a minimum of once every three months. One invoice per each Task Order shall be submitted. One “invoice submission package” can have multiple invoices (NAVFAC 7300/30 1/02).

c. Payment. Payment will be based on invoices submitted by the Contractor for satisfactorily completed work.

Upon verification of the work actually performed and after receipt of required Contractor submittal, invoices will be processed for payment. DoD EMALL, GPC and IDIQ Task Order work shall be paid upon Government inspection and acceptance. No partial or advance payments are provided for order under the DoD EMALL or GPC. Partial payments may be provided on Task Orders issued by the issuing activity, which have a value of more than 5,000,000 yen and a period of performance of more than 60 days. Only one “invoice submission package” per month will be processed. If the value of the Task Order issued is for less than 5,000,000 yen or for a period of performance less than 60 days, then the contractor may only invoice once for the Task Order at the completion and acceptance of the work.

d. The contractor shall deliver all invoices directly to:

NAVFACFE ROICC Iwakuni

PSC 561 BOX 1871, FPO AP 96310-0019

MCAS Iwakuni Base Bldg 360, 1F 1-CHOME, Misumi-cho, Iwakuni 740-0025

Payment will be made by:

Defense Finance and Accounting Services (DFAS) Japan Yokota Air Base, Japan

Plainly mark the lower left-hand corner of the front of the envelope “INVOICE ENCLOSED”. Ensure the Contract/Task Order number is included on the invoice.

REQUEST FOR EQUITABLE ADJUSTMENT

Any Request for Equitable Adjustment (REA) shall be submitted within thirty (30) calendar days of the impacted performance period for the FFP work. Any REA associated with Task Order work shall be submitted within thirty

(30) calendar days of the impacted Task Order performance period.

252.204-0006 LINE ITEM SPECIFIC: PRORATION. (SEP 2009)

The payment office shall make payment from each ACRN in the same proportion as the amount of funding currently unliquidated for each ACRN.

5252.201-9300, CONTRACTING OFFICER AUTHORITY (JUN 1994)

In no event shall any understanding or agreement between the Contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The Contractor is hereby put on notice that in the event a Government employee other than the Contracting Officer directs a change in the work to be performed or increases the scope of the work to be performed, it is the Contractor's responsibility to make inquiry of the Contracting Officer before making the deviation. Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

5252.216-9300 APPOINTMENT OF ORDERING OFFICER (S) (OCT 1996)

As prescribed in 16.506-100 (a), insert the following clause:

APPOINTMENT OF ORDERING OFFICER (S) (OCT 1996)

Ordering Officers under this contract are authorized by the Contracting Officer to execute delivery/task orders provided the total price for the delivery/task order does not exceed the individual Contracting Officer (s) warrant limitations. The ordering officers and their specific authority shall be stated in this contract or in an appointment letter.

5252.216-9306 PROCEDURES FOR ISSUING ORDERS (NOV 2009)

(a) Services to be furnished under this contract shall be furnished at such times as ordered by the issuance of task orders by the Ordering Officer designated by the Contracting Officer. All orders issued hereunder are subject to the terms and conditions of this contract. This contract shall control in the event of conflict with any order. A task order will be considered "issued" for the purpose of this contract at the time the Government deposits the order in the mail or, if transmitted by other means, when physically delivered to the Contractor.

(b) Except in emergency situations, only a Contracting Officer may modify task/delivery orders. An Ordering Officer, when authorized by the designation official (Contracting Officer), may issue modifications to task/delivery orders only during an emergency. Modifications to task/delivery orders will be issued on a Standard Form (SF 30).

Task orders may be modified orally by the Ordering Officer in emergency circumstances. Oral modifications will be confirmed in writing by issuance of a SF 30 within two (2) working days from the time the oral direction is issued. (End of clause)

5252.242-9300, GOVERNMENT REPRESENTATIVES (OCT 1996)

(a) The contract will be administered by an authorized representative of the Contracting Officer. In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of this contract. The authorized representative as indicated hereinafter:

X (1) The Contracting Officer’s Representative (COR) will be designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and the technical management of the effort required hereunder, and should be contacted regarding questions or problems of a technical nature.

X (2) The designated Contract Specialist will be the Administrative Contracting Officer’s representative on all other contract administrative matters. The Contract Specialist should be contacted regarding all matters pertaining to the contract or task/delivery orders.

N/A (3) The designated Property Administrator is the Administrative Contracting Officer’s representative on property matters. The Property Administrator should be contacted regarding all matters pertaining to property administration.

Section H - Special Contract Requirements

CONCILIATION

a. Any disagreement arising under this contract which is not resolved by the parties to this contract may be submitted to the U.S.-Japan Joint Committee for Conciliation in accordance with paragraph 10, Article XVIII, of the Status of Forces Agreement under Article VI, of the Treaty of Mutual Cooperation and Security between Japan and the United States of America.

b. Recourse to the Joint Committee for Conciliation for resolving disputes is available in addition to the procedures set forth in the Contract Disputes Act of 1978 and the Disputes Clause of this contract, 52.233-1. A request for conciliation by the Joint Committee, however, shall not toll the time periods allowed under the Contract Disputes Act for appealing a contracting officer’s final decision to either the Armed Services Board of Contract Appeals or U.S. Court of Federal Claims.

c. Upon filing a request for conciliation with the Joint Committee, the Contractor shall immediately notify the Contracting Officer in writing of the request.

NOTICE TO BIDDERS

Refer to “ORDERING (OCT 1995) (FAR 52.216-18)”, “ORDER LIMITATIONS (OCT 1995) (FAR 52.216-19)”, “INDEFINITE QUANTITY (OCT 1995) (FAR 52.216-22)” clauses in Section I;

“PROCEDURES FOR ISSUING ORDERS (MAR 2002) (FAC 5252.216-9306)” CLAUSE in Section G

CUSTOMS AND TAX EXEPTION

In accordance with the Status of Forces Agreement, the U.S. Government is entitled to an exemption from Japanese customs duties and Japanese commodity and gasoline taxes. The Contractor warrants that all taxes and customs duties pertinent to the procurement for which the U.S. Government is exempt have been excluded from the contract price. The Contractor is required to submit a request in writing to the Contracting Officer for issuance of an import or tax exemption certificate, as appropriate, relieving the Contractor from such customs duties or taxes.

GOVERNMENT REVIEW AND/OR APPROVAL

Government review and/or approval of any portion of a contractor submittal shall not relieve the Contractor from responsibility for errors or omissions, nor shall it relieve the Contractor of any responsibility for performance of any Annex specification item to performance standards.

PAPERLESS CONTRACTING

a. The U.S. Navy (hereafter referred to as the Government) intends to administer any contract awarded under this solicitation using paperless contracting methods to the greatest extent practicable. Paperless contracting involves the use of an electronic medium such as the Internet, computer diskettes, CD-ROM, or electronic mail (e-mail) in place of paper documents to award, solicit, or administer a contract.

b. In order to facilitate the use of paperless contracting methods, the Contractor shall possess the capability to communicate and exchange authenticated documents with the Government electronically during the contract performance period. Such capability shall include the ability to receive, acknowledge, reply to, and send documents via electronic mail. Additionally, such capability shall not require or be contingent upon any modification or upgrade to existing Government software. The Contractor also agrees to maintain such capability notwithstanding any changes or modifications to existing Government software during the contract performance period so long as the Government provides reasonable notice and any equipment and/or software required to maintain such capability is commercially available.

c. The Contractor shall utilize the paperless contracting capability described above as directed by the contracting officer during the contract performance period. Documents, which may be required to be exchanged electronically, include, but are not limited to, task orders, modifications, requests for cost proposals, and other routine correspondence. Exceptions to the contracting officer's direction may be granted in unusual circumstances with the prior approval of the contracting officer.

d. Both the Contractor and the Government agree to share all such technical information as is necessary to facilitate efficient and reliable electronic communications during the period of contract performance. Such information may include such data as e-mail addresses, available software, and mutually agreed procedures, but shall not include any information the disclosure of which would violate any applicable licenses or other agreements. In case of any technical difficulties precluding the use of electronic communications, both the Government and the Contractor agree to work in good faith to resolve any such difficulties.

e. For informational purposes, the Government anticipates that its contracting personnel will utilize the following computer software programs during the administration of this contract: Microsoft Office (Excel and Word), Adobe Acrobat, AutoCAD, and DoD EMALL software.

TECHNICAL PROPOSAL INCORPORATION AND CERTIFICATION

The successful Offeror's proposal shall be incorporated into the contract by reference. The successful Offeror warrants that its technical proposal meets or exceeds the performance objectives set forth in this contract.

CONTRACTOR PERFORMANCE RESPONSIBILITY

The Government’s incorporation of the Contractor’s proposal into the contract by reference shall not relieve the Contractor from responsibility for errors or omissions, nor shall it relieve the Contractor of any responsibility for full contract compliance and performance of the Performance Work Statement to meet all performance objectives and standards.

JOINT VENTURE

1. Offerors proposing as a Joint Venture must meet definition stated in FAR part 19.101.

Control through contractual relationships—

(i) Definition of a joint venture for size determination purposes. A joint venture for size determination purposes is an association of persons or concerns with interests in any degree or proportion by way of contract, express or implied, consorting to engage in and carry out a single specific business venture for joint profit, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally. A joint venture is viewed as a business entity in determining power to control its management.

(A) For bundled requirements, apply size standards for the requirement to individual persons or concerns, not to the combined assets, of the joint venture.

(B) For other than bundled requirements, apply size standards for the requirement to individual persons or concerns, not to the combined assets, of the joint venture, if—

(1) A revenue-based size standard applies to the requirement and the estimated contract value, including options, exceeds one-half the applicable size standard; or

(2) An employee-based size standard applies to the requirement and the estimated contract value, including options, exceeds $10 million.

(ii) Joint venture—acquisition and property sale assistance. Concerns bidding on a particular acquisition or property sale as joint ventures are considered as affiliated and controlling or having the power to control each other with regard to performance of the contract. Moreover, an ostensible subcontractor which is to perform primary or vital requirements of a contract may have a controlling role such to be considered a joint venture affiliated on the contract with the prime contractor. A joint venture affiliation finding is limited to particular contracts unless the SBA size determination finds general affiliation between the parties. The rules governing 8(a) Program joint ventures are described in 13 CFR 124.513.

(iii) Where a concern is not considered as being an affiliate of a concern with which it is participating in a joint venture, it is necessary, nevertheless, in computing annual receipts, etc., for the purpose of applying size standards, to include such concern’s share of the joint venture receipts (as distinguished from its share of the profits of such venture).

(iv) Franchise and license agreements. If a concern operates or is to operate under a franchise (or a license) agreement, the following policy is applicable: In determining whether the franchisor controls or has the power to control and, therefore, is affiliated with the franchisee, the restraints imposed on a franchisee by its franchise agreement shall not be considered, provided that the franchisee has the right to profit from its effort and the risk of loss or failure, commensurate with ownership. Even though a franchisee may not be controlled by the franchisor by virtue of the contractual relationship between them, the franchisee may be controlled by the franchisor or others through common ownership or common management, in which case they would be considered

2. Joint Venture (JV) Offerors. JV Offerors shall provide a copy of the JV agreement. The agreement shall include information that identifies the responsibilities for each entity under this contract, demonstrate the relationship between firms, and identify contractual relationships and authorities to bind each entity of the JV. The JV must complete the representations and certifications for each joint venture member as well as for the JV itself.

USE OF COMMISSARY AND MARINE EXCHANGE PRIVILEGES

The use of Commissary and MARINE Exchange privileges are not extended to the Contractor employees under this contract. Enrollment in the DoDEA school system by virtue of this contract is not authorized.

LICENSING RIGHTS AND WARRANTEE

All licensing rights (i.e. software licensing) and warrantee related to Government Furnished – Contractor Replace Equipment and Materials, and equipment and materials provided/delivered to the Government in the performance of the contract shall be the rights of the Government.

CONTRACTOR GENERATED AND/OR COLLECTED INFORMATION

Information generated and/or collected by the Contractor in the performance of the contract, in any media (electronic, paper, etc.) is considered to be Government owned and must be returned to the possession of the Government at the completion of the contract. This shall include, but not be limited to, any statements of work, performance work statements, data collected concerning facility/utility usage, data collected concerning consumption of materials and supplies, logs and records, maintenance records, inventories, databases, standard Operating Procedures (SOPs), training material and drawings. The Government shall have access to all such information upon request.

LOCAL SOURCE RESTRICTIONS

This solicitation is intended for local sources in accordance with FAR 5.202 (a) (12). Local sources are those persons or entities normally resident and licensed to conduct business in Japan. Offerors from non-local sources will not be considered under this solicitation.

5252.229-9302, CONSUMPTION TAX EXEMPTION PROCEDURES ON PURCHASE OF GOODS

AND SERVICES BY THE UNITED STATES ARMED FORCES IN JAPAN

[JAPANESE LAW NO. 108, 1988] (JUN 1994)

(a) The Consumption Tax Law (Law No. 108, 1988) was enacted in the Diet of Japan on 24 December 1988, and applied from April 1, 1989. The Government of Japan (GOJ) and the United States Government (USG), in accordance with paragraph 3, Article XII, of the “The Agreement Under Article VI of the Treaty of Mutual Cooperation And Security Between Japan And The United States of America Regarding Facilities And Areas And The Status of United States Armed Forces In Japan” (SOFA), have agreed upon procedures for exempting the United States from the Consumption Tax on the following transactions upon appropriate certification:

(1) Goods and services purchased in Japan for official purposes of the U. S. Armed Forces by the U. S.

Armed Forces or its authorized procurement agencies;

(2) Goods and services purchased in Japan, by persons, including corporations, who are designated by the USG in accordance with the provisions of paragraphs 1 and 2, Article XIV of the SOFA (Article XIV Contractors), solely for the purpose of performing the business of construction, maintenance or operation under the contract for construction, etc., for use by the U. S. Armed Forces, or film and gasoline purchased in Japan by Article XIV Contractors solely for the business activities described above.

(b) The underlying objective is to obtain the full amount of the exemption from the tax on U.S. Forces procurements immediately at the time of purchase, and at the same time give the Contractor a proof of purchase document, acceptable to GOJ tax authorities, which he/she can present to the tax authorities to obtain a tax credit and/or refund for tax already collected and paid by previous sellers.

(c) By the submission of their offer, the offeror certifies that Japanese consumption tax is not part of the bid price, nor will it be a part of any subsequent modification to the contract. Procedures for Contractors to obtain a consumption tax credit are described in a handbook that may be obtained from the Procuring Contracting Office.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JAN 2012 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-7 Anti-Kickback Procedures OCT 2010 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity

JAN 1997

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity JAN 1997 52.203-12

52.203-13

Limitation on Payments to Influence Certain Federal Transactions Contractor Code of Business Ethics and Conduct

OCT 2010

APR 2010

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

AUG 2013

52.215-2 Audit and Records--Negotiation OCT 2010 52.215-8 Order of Precedence--Uniform Contract Format OCT 1997 52.215-10 Price Reduction for Defective Certified Cost or Pricing Data AUG 2011 52.215-12 Subcontractor Certified Cost or Pricing Data OCT 2010 52.215-13 Subcontractor Certified Cost or Pricing Data--Modifications OCT 2010 52.215-14 Alt I Integrity of Unit Prices (Oct 2010) - Alternate I OCT 1997 52.215-15 Pension Adjustments and Asset Reversions OCT 2010 52.217-5 Evaluation Of Options JUL 1990 52.222-26 Equal Opportunity MAR 2007 52.222-26 Alt I Equal Opportunity (Mar 2007) - Alternate I FEB 1999 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-2

Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-3 Hazardous Material Identification And Material Safety Data JAN 1997 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas APR 1984 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.229-6 Taxes--Foreign Fixed-Price Contracts FEB 2013 52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-11 Extras APR 1984 52.232-15 Progress Payments Not Included APR 1984 52.232-17 Interest OCT 2010 52.232-18 Availability Of Funds APR 1984 52.232-25 Prompt Payment JUL 2013 52.232-36 Payment by Third Party JUL 2013 52.233-1 Disputes JUL 2002 52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And

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