13R2004_SF30_Amend_0001.pdf

ACQR3218697

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

INDEFINITE DELIVERY / INDEFINITE QUANTITY (IDIQ) BIG MULTIPLE AWARD CONSTRUCTION CONTRACT (BIG MACC) FOR VARIOUS U.S.

GOVERNMENT INSTALLATIONS, OKINAWA, JAPAN.

Purpose of this amendment is to provide Government response to inquiries.

Detail of this amendment starts on page 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Feb-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N40084-13-R-2004

X 9B. DATED (SEE ITEM 11)

21-Jan-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 3 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Feb-2014

CODE

NAVFAC FAR EAST

ROICC CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N40084-13-R-2004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMEND 0001

The purpose of this amendment is to provide:

1) revised Basic Scope of Work dated 1/30/2014.

2) revised attachment B PPQ

3) Government response to inquiries:

Reference

(Sect/Para/Page)

QUESTION

GOVERNMENT RESPONSE

1 RFP Factor 2- Experience

(a) Solicitation Submittal Requirement, (1) Construction Experience & (2) Design Experience (Page 22 & 23 of 77)

These clauses require to submit construction and design experience in amount of $ 1 Million to approximately $ 9 Million. If the experience which the contract amount exceeds $ 9 Million is submitted under Factor-2, please advise whether it is acceptable.

Yes, projects in excess of $9M will also be considered relevant for size.

2 RFP, Task Order Limitations (Page 6 of 77) / Spec BIG MACC for

VARIOUS U.S.

GOVERNMENT

INSTALLATIONS,

OKINAWA, JAPAN,

Section 011100 Summary of Work, 1.1 Work Covered by Contract Documents (Page 5 of 351)

There is a discrepancy between RFP and Big MACC Spec with regard to task order range. RFP says that the minimum task order amount is $ 300,000 and the maximum task order amount is $ 9,000,000. On the other hand, SPEC says that the task order range will be between $ 800,000 and $15,000,000. Please advise which is correct.

Task order range is between $300,000.00 to $9,000,000.00.

Basic spec Section 011100 Summary of Work, 1.1 Work Covered by Contract Documents (Page 5 of 351) has been revised. Please see attached revised Basic Spec dated 1/30/2014.

3 Factor 3- Past Performance, page 25

Is it acceptable for the Government if we submit CCASS(DD2626) evaluations for design past performances as long as the project is a DB project?

Yes.

4 Evaluation for Factor 2 - Experience, page 23 of 77, paragraph 7 and 8

Since the Navy evaluates the qualifications of the Joint Venture/ affiliates/ subsidiaries/ parent/ LLC/LTD member companies, will the Navy accept qualifications of the prime/sub team?

Experience of subcontractors will not be considered for Factor 2(a)(1) - Construction Experience. Only experience of the Prime Contractor or Joint Venture will be considered for construction experience.

Section 00100 / Para 1.4 /

The phase two request to submit Section 00600 Representation and Certifications (See, Section 00100 / Para 8 / Page 18) and also the phase one request to submit Section 00600

Please submit it in Phase 2 with price proposal.

Representation and Certifications.

Please clarify which phase should we submitted?

6 Page. 22-Factor 1- Technical Approach, Paragraph a.1

Can we include additional pages as attachments or as references to justify our statement that was stated in our technical approach narrative which is only limited to one (1) double sided page or two (2) single sided pages?

No additional pages will be considered.

7 Page. 22-Factor 1- Technical Approach, Paragraph a.1

Is the organization chart included in the page limitation on technical approach narrative?

Yes.

8 Attachment C, No. 11.b

"Was this project performed concurrently (overlapping performance period) with other projects? If so, briefly describe the nature and size of such other projects."

Is the "other projects" referring only to the other four (4) Past Performance submitted or can we include other projects that was not included in our Past Performance/Experience?

Offeror may include other concurrent projects that were not included in Past Performance/Experience.

Offeror shall briefly describe the nature and size of such other projects with the intent for the offeror to demonstrate their experience with performing multiple projects concurrently (with overlapping performance periods).

9 Block 10 Task Order Limitation/ Section 00801 Special Terms and Conditions 2.b. Task Order Limitation

Task Orders will range from $300,000.00 to $9,000,000.00. A project with a Cost of $150,000.00 requires a 100% Performance Bond.

Is there such a Total Bonding Threshold Amount required for this MACC project to be provided by the Bonding Company?

Each Task Order over $150,000 will require Performance Bonds. There is no overall bond capacity for the base contract.

10 Factor 2 - Experience / Page 23 of 77 para 4

… attached construction and design experience project data sheet (Attachment D & E)…. Referred attachment E is missing in the package. Should the word attachment E refers to attachment C? Please confirm.

Yes. It should be C & D.

11 Factor 2-Experience/(a) (1)/ 22 of 77 (Solicitation, Offer, and Award)

What is a price range of one relevant project that needs to be submitted?

Relevant project amount range is clearly stated in page 22 Experience (a)(1) as $1,000,000.00 to $9,000,000.00.

12 There is a discrepancy of required copies. How many documents are to submit?

00210

BASIS OF AWARD

(page20/77)

1.5 Proposal Submission for Phase

One One (1) original, three (3) copies, and two (2) CDs of the technical proposal for FACTORS 1, 2, 3, and 4 shall be submitted on or before …

This is correct.

SF1442

13. ADDITIONAL SOLICITATION

REQUIREMENTS:

A. Sealed offers in original and 2 copies to perform the work required are due at the place specified in Item…

Please submit 3 copies. SF1442 Block 13 A. is corrected to read "3 copies, ….by 1000 (hour) local time 2/21/2014 (date)."

13 There is a discrepancy of the task order range. Which is correct?

00801 SPECIAL TERMS

AND CONDITIONS

(page71/77)

2.d The task orders will range between from $300,000.00 to $9,000,000.00.

This is correct.

BASIC SPEC 01 11 00

SUMMARY OF WORK

(page5/351)

1.1 The task order range will be

between $800,000 and $15,000,000 or Japanese yen equivalent.

Basic Spec has been revised to "$300,000.00 to $9,000,000.00."

14 00210

BASIS OF AWARD

(page20/77)

1.5Offers shall submit the proposal to the following address… We do not have base pass to enter Camp Butler.

How can we reach your office?

No gate pass required to access our building (Bldg. #331).

15 Could you provide the information that during the ongoing big MACC Okinawa, how many projects are required to solicit?

The number of projects that will be solicited under this contract may vary with year and customer need. The value of this contract is $99 mil (task order range $300,000 to $9mil) for 5 year or less whichever comes first.

16 The paper size used for the proposal is not specified. Should we use A4 or letter size, or either size is acceptable?

The paper size of either A4 or letter size is acceptable.

17 Could you tell us when the Government intends to inform offerors the result of Phase One?

Offerors will be informed of results for Phase I following evaluation and selection of offerors to proceed to Phase II.

At this time, it is uncertain when that will be.

18 RFP 9. JOINT

VENTURES(JV) (Page 18 of 77)

As submittal in Phase1, a copy of the Joint Venture Agreement is required.

Kindly advise if the Joint Venture Agreement in Japanese is acceptable.

A joint venture agreement in Japanese is acceptable.

However, an English translation must be provided for evaluation purposes.

19 RFP (2) Design Experience (Page 24 of 77)

If we submit the design experience in Factor 2 as joint venture, how many design experiences require to be demonstrate by each member respectively?

The offeror shall submit a minimum of three (3) and a maximum of five (5) design projects. Pursuant to the last paragraph of Factor 2 (a)2:

"The Offeror may utilize experience of a design subcontractor to demonstrate design experience under this evaluation factor. The Offer must provide a supporting joint venture agreement, partnership agreement, teaming agreement, or letter of commitment and an explanation of the meaningful involvement for the design subcontractor."

There is no minimum design experience required for each individual member of the joint venture, partnership, etc.

20 00210.2.1.3 Page 22 of 77 Factor 2 - Experience

May experience of a subcontractor be considered of the Offeror?

Experience of subcontractors will not be considered for Factor 2(a)(1) - Construction Experience. Only experience of the Prime Contractor or Joint Venture will be considered for construction experience.

21 RFP, 2.1, Factor 2 Experience, page 23 & 24

There are requirements for "Construction Experience" and "Design Experience" to use Attachments(we think Attachment names are not correct in the RFP) and not to exceed" one (1) double sided page (or two (2) single-sided pages)"; however, Attachments we received are already 3 pages long, and it is extremely hard to fill all the information required into the form within the page limitation. Please reconsider the page limitation for Factor 2.

Page 23 Attachment "D & E" should be corrected to Attachment "C & D". Three

(3) pages each. Please use per project, keep within 3 pages.

22 SF1442, Sec#00010 P3 thru P5 (Except proce schedule for the item, 000101, Seed Project for Initial Task Order)

What is the intention for this column(MAX, NET AMT)? Are you asking to provide yearly MAX capacity to complete the work?

The maximum net amount is the maximum value of the contract.

23 SF1442, P25

Factor3-- Past Performance (a) Solicitation Submittal Requirement

When we choose the project offered by any public office, such as Prefectural and Japanese Government office for the experience (Factor 2), generally, any public offices are not evaluated with attached evaluation form. Instead of that, they have their own evaluation sheet and the evaluation sheet is available in the system, "CORINS".

Under this situation, will you accept to attach the evaluation sheet in the "CORINS" system?

For offerors submitting evaluations from CORINS (Construction Records Information Systems), please submit page 1 of the PPQ and any attachment(s) from

CORINS.

Attachment B PPQ has been revised.

SECTION 00010 - SOLICITATION CONTRACT FORM

The required response date/time 21-Feb-2014 10:00 AM has been added.

The number of offeror copies required has increased by 1 from 2 to 3.

SECTION 00100 - BIDDING SCHEDULE/INSTRUCTIONS TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

Project Description:

This procurement contains a seed project: The Government intends to award whereby the contractor shall provide all labor, management, supervision, tools, materials, equipment, engineering and design, and transportation necessary to perform repair BOQ Bldg. 3315, Camp Schwab, Okinawa, Japan (ESR 033-EN).

(CLIN 0001-01): Repair BOQ Bldg3315, Camp Schwab Okinawa Japan. This project will renovate Building 3315 by replacing and upgrading all architectural, mechanical, electrical, civil and structural systems. The architectural work consists of replacing all required interior finishes and interior construction, all required exterior enclosure and shell systems and roofing systems including provision of handicap accessibility and room for the handicap person. The mechanical work shall consist of replacing entire air conditioning system except existing air cooled water chiller unit and air handling units and the intent is to correct the current deficiencies in the building HVAC system to eliminate condensations and high humidity problems in this BOQ; Replacing entire ventilation system, entire hot and cold domestic water lines including all equipment in mechanical room, all plumbing fixtures and bathroom fixtures, entire drain, waste and vent piping leading to the main lines or manholes. Upgrade laundry rooms to accommodate the required Government furnished stackable washer/dryers. Replacing entire heating and hot water system including circulation pumps, fuel lines, fuel tank and all associated items except existing hot water storage tank and hot water boilers. Provision of new sprinkler system for the entire building. Provide a complete direct digital control (DDC) system for the facility and shall have capacity to link to base UMCS with BAC-net compatible DDC system. The electrical work shall consist of replacing all electrical system including but not limit to interior and exterior distribution system, lighting system, fire alarm and mass notification system, communication system and transformer. The civil works shall consist of replacing all sewer, water and drain lines from the building to the individual manholes. The structural work shall consist of repairing all cracks and spalls located on the roofing and exterior walls.

This project requires a design-build solicitation.

1. GENERAL OVERVIEW OF MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC):

This procurement consists of one (1) solicitation with the intent to award no less than three (3) and no more than seven (7) Indefinite Delivery Indefinite Quantity (IDIQ) contracts to the offerors whose proposals, conforming to the solicitation, will be most advantageous to the Government resulting in the best value, price and technical factors considered. Successful offerors will compete for future work during the term of the contract. The Government reserves the right to cancel the procurement if determined to be in the best interest of the Government.

2. SOLICITATION AND AMENDMENT: The solicitation and amendment(s) to the solicitation will be posted to the AsiaNECO website (https://asia.neco.navy.mil) and Fed Biz Ops (https://www.fbo.gov). It is highly recommended that the offerors register their names on the placeholder list at that website if interested in this solicitation. It is the sole responsibility of the offeror to check the website periodically for any amendments. The contractor must acknowledge any and all amendments issued under this solicitation either by annotating it on the SF 1442 or signing each SF 30 (amendment) and submitting it with the contractor’s proposal.

Note: If you cannot access the AsiaNECO website, please try the following steps:

Go to http://dodpki.c3pki.chamb.disa.mil Select "Download Root CA Certificate" from PKI Topics

Install "Class 3" and "CA 2" certificates.

If you still cannot access, change your IP address and try to access again.

3. PRE-PROPOSAL CONFERENCE AND SITE VISIT

a. A site visit and pre-proposal conference will be scheduled in Phase II.

4. INQUIRIES

Inquiries concerning this solicitation shall be addressed to Ms. Minako Sakumoto at 098-970-0350, e-mail at minako.sakumoto.ja@fe.navy.mil and RoAnna Peredo Roanna.Peredo@fe.navy.mil by 15 days before the proposal due date. Please complete and submit the Pre-proposal Inquiry Form in attachment (8). The Government does not intend to respond to inquiries submitted after the due date.

5. CONTRACTOR LICENSING REQUIREMENTS

Any contract resulting from this solicitation will be awarded and performed in its entirety in the country of Japan.

Contractors must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract. Prior to award of any contract, offerors must be registered to do business in Japan and possess a construction license (Kensetsu Gyo Kyoka) issued by the Ministry of Land, Infrastructure and Transport, or prefectural government. Offerors will be required to provide verification of such construction license prior to award of any contract to the contracting officer if such information is not already on file with or available to the contracting officer. In the case of offers from a joint venture, at least one of the joint ventures must possess and provide verification of such construction license prior to award.

6. STATUS OF FORCES AGREEMENT

The U.S. Government will not offer “United States Official Contractor” status under Article XIV of the U.S.-Japan Status of Forces Agreement (SOFA) to any offeror awarded a contract under this solicitation; nor will the U.S.

Government certify any employees of a contractor as “Members of the Civilian Component” under Article I(b) of the SOFA.

7. REGISTRATION REQUIREMENTS: The offeror must obtain its DUNS number and CAGE code prior to completion of the required registrations below. The offeror is requested to enter its CAGE code in the “CODE” block and DUNS number in the “FACILITY CODE” block of the block 14 in the SF1442. The offeror must complete the following registrations to be eligible for contract award:

a. CENTRAL CONTRACTOR REGISTRATION (CCR): Contractors must be registered in the Central Contractor Register (CCR) prior to award of a DoD contract. For more information, see the CCR website at http://www.ccr.gov . A contract cannot be awarded to a contractor not registered in CCR. Remember to review the NAICS codes listed in your CCR record and make sure that you have listed the NAICS code for this procurement.

b. ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA): In order to participate on this solicitation, Contractors shall complete electronic representations and certifications. To complete the ORCA, see the ORCA website at http://orca.bpn.gov . Two items are needed prior to ORCA registration: (1) an active record in CCR and (2) an MPIN from that active CCR record. Once logged into the ORCA website using a valid DUNS number and MPIN, MAKE SURE TO COMPLETE THE ORCA REGISTRATION PROCESS BY CLICKING THE ‘CREATE ORCA RECORD” BUTTON AT THE BOTTOM OF THE PAGE. Contractors must then complete the questionnaire and click the “Submit Certification” button when finished. For step-by-step instructions on how to enter your ORCA application, go to the following website: http://orca.bpn.gov/help.aspx and click on “ORCA Handbook”. See attachment (4) “Doing Business with Navy” for instructions in Japanese.

c. The Offeror must have current active profile in System for Award Management (SAM) www.sam.gov prior to award of a DoD contract. For instructions in Japanese for how to do business with Naval Facilities Engineering Command (NAFAC) please reference the following public link:

http://www.navfac.navy.mil/navfac_worldwide/pacific/fecs/far_east/about_us/contractors_information.html

In addition, Attachment –“Before Starting Business with the Navy” is provided for informational guidance.

8. PRE-AWARD SURVEY / RESPONSIBILITY DETERMINATION: FAR 9.104 requires prospective contractors to demonstrate, among other things, that they have adequate financial resources to perform the contract of ability to obtain them, capability to comply with the required performance schedule, a satisfactory performance record, and be otherwise eligible to receive an award under applicable laws and regulations. The pre-award survey is not a part of the technical evaluation.

The following information shall be submitted with the price proposal during Phase Two:

a. Latest Company financial statements (Kessan Hokoku Sho/balance sheets and income statements).

b. Financial Questionnaire: Use Attachment A FINANCIAL QUESTIONNAIRE.

Financial resources available to perform the contract. Submit evidence of availability of working/operating capital that will be used for the performance of the contract. If the offeror plans to rely on financial support from other sources, identify the maximum lines of credit that will be available to include documentation to support the amounts.

The maximum lines of credit should be based upon the inclusion of this contract effort. For joint ventures discuss the financial responsibilities among the companies and provide the same information for each partner.

Completed SF1442 Section 00600 Representations and Certifications (all pages)

Proof of the offeror’s ability to legitimately conduct business in Japan. This requirement may be satisfied by the Japanese registration entitled “Kaisha Tokibo Tohhon”. The registration number, associated dates, and the issuing organization shall be indicated.

Verification of Bonding Capacity from the Surety company which includes the current bonding capacity and the single project limit of the offeror. The single project limit shall meet or exceed $9,000,000 or yen equivalent.

Joint Venture Agreement (if applicable). See the paragraph for Joint Venture Offeror above.

Note: Other information may be requested as directed by the Contracting Officer, and the information shall be submitted within three (3) calendar days of the request. The offeror who is found to be non-responsible will be eliminated from consideration for award.

9. JOINT VENTURES (JV).

Joint Ventures and Limited Liability Companies and Limited Partnerships shall submit the following additional documentation regarding their business entities with the price proposal:

a. A copy of the JV agreement.

b. A detailed statement outlining the following in terms of percentages where appropriate:

1. The relationship of the team/partners/parties in terms of business ownership, capital contribution, profit distribution or loss sharing.

2. The management approach in terms of who will conduct, direct supervise, and control.

3. The structure and decision-making responsibilities of the partners/parties in terms of who will control the manner and method of performance of work.

4. Identify (by name and title) the personnel having the authority to legally bind the partners/parties (including authority to execute the contract documents and bonds).

c. A list of partners/parties, to include company name, DUNS and CAGE numbers, address, point of contact, e-mail address, phone number and facsimile number.

00210 BASIS OF AWARD

PART I GENERAL

1.1 TWO-PHASE DESIGN-BUILD SOURCE SELECTION

This contract will be awarded using Two-Phase Design-Build Source Selection procedures based on best value to the Government. Phase One evaluation will result in the selection of up to ten (10) most highly qualified Offerors, who will be requested to submit proposals in Phase Two of the solicitation. Offerors are advised that those Offerors who are selected to proceed to Phase Two are not guaranteed receipt of a contract award. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with Offerors in the competitive range; and to award the contract to the Offeror submitting the proposal determined to represent the best value – the proposal most advantageous to the Government, price and other factors considered.

1.2 INTENT TO AWARD WITHOUT CONDUCTING DISCUSSIONS

The Government intends to evaluate all proposals received and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)), therefore, the initial proposal shall conform to the solicitation requirements and shall contain the Offeror’s best offer from a technical and price standpoint. Offerors are encouraged to maximize the value of their proposals within the project funding limits. The Government reserves the right to conduct discussions to maximize the Government’s opportunity to obtain the best value and reserves the right to further limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Government will not award a contract to an Offeror whose proposal contains a Marginal rating nor to a proposal that exceed the funds available for award of the contract.

1.3 PROPOSAL SUBMITTAL REQUIREMENTS: The offeror shall submit the sealed proposal to the address in Block 7 of the SF 1442 by the due date/time specified in this solicitation.

1.4 Proposal for Phase One of the Solicitation

PHASE ONE: The followings shall be submitted in a binder with tabs and two (2) electronic copies on CD:

(1) Cover Letter: The cover letter shall includes the following:

The solicitation number;

The name, address, telephone and facsimile numbers, and e-mail addresses of the offeror;

The DUNS Number and CAGE Code of the Offeror;

Names, titles, and phone and facsimile numbers of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation and;

Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

Joint Venture Agreement (if applicable) Representations and Certifications – Section 00600 of RFP

Tab 1: Factor 1– Technical Approach

Tab 2: Factor 2 – Experience

Tab 3: Factor 3 – Past Performance

Tab 4: Factor 4 – Safety

1.5 Proposal Submission for Phase One

One (1) original, three (3) copies, and two (2) CDs of the technical proposal for FACTORS 1, 2, 3, and 4 shall be submitted on or before 21 FEB 2014 at 10:00 A.M. Japan Standard Time (JST) or as amended. The sealed package should be marked in the bottom right corner “TECHNICAL PROPOSAL SUBMITTED UNDER RFP N40084-13-R-2004.” Identify the original proposal as “Original” on the Cover of the proposal. The TECHNICAL PROPOSAL shall be tabbed, include a table of contents and shall be submitted in a binder. The TECHNICAL PROPOSAL shall be in accordance with FAR 52.215-1 and include information listed in 9.1.

Offers shall submit the proposal to the following address:

NAFVAC FE ROICC Camp Butler Building 331, 2F, Camp Foster, Okinawa, Japan.

1.6 Proposal for Phase Two of the Solicitation

THE FOLLOWING EVALUATION FACTORS ARE APPLICABLE ONLY TO THOSE OFFERORS

WHO ARE SELECTED TO PROCEED TO PHASE TWO OF THE SOURCE SELECTION PROCESS.

DO NOT SUBMIT TABS 5 THROUGH 6 IN PHASE ONE PROPOSALS.

Tab 5: Factor 5– Technical Solution

Tab 6: Price (In Sealed Envelope) – The envelope shall contain the following original documents: SF1442 (Solicitation, Offer, and Award) with blocks 14 through 20c completed.

(2) Pre-Award Survey Information: See section 00100 paragraph No. 8.

(3) Price Proposal: The offeror shall propose the price for the Seed Project in Japanese yen based on the

NAVFAC specifications, drawings, and submittal register in attachment (2). One (1) original and two (2) copies of the following documents shall be submitted:

Signed and completed SF1442 (pages 1 and 2, Blocks 14 through 20C) Proposed Price for the item 000101 Seed Project (SF1442 page 4)

Note: The offer shall indicate that the proposed price is valid until 90 calendar days after the date the offors are due. Identify the original proposal as “Original” on the cover of the proposal.

b. Technical Proposal: The proposal shall be submitted in five (5) binders with tabs and two (2) electronic copy in CD. Identify the original proposal as “Original” on the cover of the proposal. The binders shall include the following documents required by each subfactors:

PART II EVALUATION FACTORS AND ADJECTIVAL RATINGS

2.1 EVALUATION CRITERIA AND BASIS OF AWARD

EVALUATION FACTORS FOR AWARD

1. The solicitation requires the evaluation of price and the following non-price factors:

Non-Price Evaluation Factors:

This is a Two-Phase DB procurement: Factors 1-4 will be evaluated in Phase I, and Factor 5 will be evaluated in Phase II. Factor 1 will only be rated Acceptable or Unacceptable. If an Offeror is rated Unacceptable in Factor 1, then they will not be considered for Phase II. Only the most qualified offerors will be selected to submit Phase II proposals. A maximum of no more than ten offerors will be selected to submit Phase II proposals. In making the best value award decision after Phase II, the government will consider Factors 2-5 and price. The relative order of importance of the non-price evaluation factors is that technical factors are equal to each other and when combined are equal importance to the performance confidence assessment (past performance). The combined non-price factors are of approximately equal to price.

Phase I:

Factor 1 – Technical Approach Factor 2 – Experience Factor 3 – Past Performance Factor 4 – Safety

Phase II:

Factor 5 – Technical Solution

The distinction between experience and past performance is that experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

2. The relative importance of the evaluation factors are as follows:

a. Phase I: The relative order of importance of the non-cost/price evaluation factors is that technical factors 1 will be rated Acceptable or Unacceptable, and Factors 2 and 4 are of equal importance to each other and, when combined are equal in importance to the past performance evaluation/performance confidence assessment factor, Factor 3.

b. Phase II: The relative order of importance of the non-cost/price evaluation factors is technical factors 1 will be rated Acceptable or Unacceptable, and Factors 2, 4, and 5 are of equal importance to each other and, when combined are equal in importance to the past performance evaluation/performance confidence assessment factor, Factor 3. When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to Price Factor 6.

The importance of price will increase if the Offerors’ non-cost/price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-cost/price proposal’s superiority to the Government. Award will be made to the responsible Offeror(s) whose offer conforms to the solicitation and represents the best value to the Government, price and non-price factors considered.

Price will be evaluated based upon the total price of the seed project. Although the Government presently intends to award the seed project to the offeror that is determined overall to represent the best value in accordance with the evaluation factors, the Government reserves the right to only award the minimum guarantee and either award a task order for the seed project at a later date or not at all.

3. Basis of Evaluation and Submittal Requirements for Each Factor.

a. Non-cost/price Factors:

Factor 1 – Technical Approach:

(a) Solicitation Submittal Requirements:

The composition and management of the firms proposed as the design-build (DB) team for this contract will be evaluated in this factor.

The Offeror shall submit the following information:

(1) Provide a narrative describing the proposed primary construction firms and primary design firms for this contract and the rationale for proposing this arrangement. Provide the role, responsibilities, and contractual relationships between the various firms (see FAR Subpart 9.6). The narrative shall also include a simple organizational chart that clearly identifies the lines of authority between the entities. If the experience of an entity is being claimed in Factor 2, that entity must be named in the above narrative and organizational chart.

The technical approach narrative shall be limited to one (1) double-sided page (or two (2) single-sided pages) including the organizational chart. The information requested in item #2 below is not included in this page limitation.

(2) In addition to the narrative, the Offeror shall submit a signed copy of a joint venture agreement, partnership agreement, teaming agreement, approved mentor protégé agreement (MPA), or letter of commitment for each member of the Offeror’s team identified above (e.g., joint venture member, partner, team member, subcontractor, parent company, subsidiary, or other affiliated company, etc.).

(b) Basis of Evaluation:

The assessment of the Offeror’s technical approach will be used as a means to evaluate the organizational structure and teaming relationships proposed by the Offeror. This factor will be rated on an Acceptable or Unacceptable basis.

Factor 2 – Experience:

(a) Solicitation Submittal Requirements:

The Offeror shall submit the following information:

(1) Construction Experience:

Submit a minimum of three (3) and a maximum of five (5) construction projects for the Offeror that best demonstrates experience on relevant projects that are similar in size, scope, and complexity to the RFP. Offerors demonstrating construction experience with DOD in Japan, NAVFAC in Japan, and/or having experience with both US DOD and Japanese construction standards and methods may be rated more favorably. Offerors shall demonstrate experience with a minimum of six (6) or more relevant work categories described below. Offerors providing more than six (6) relevant work categories may be rated more favorably. For purposes of this evaluation, a relevant project is defined as a project during the five (5) years prior to the date of issuance of this solicitation that is a Design Bid Build (DBB) or Design Build (DB) project in amount of $1Million to approximately $9Million or Yen equivalent, and that includes one or more of the following work categories.

o Interior finishes o Structural walls, columns, beams, slabs, and foundations o Doors and windows o Roof repair and Exterior finishes o Plumbing system and fixtures o HVAC system o Civil work to include landscaping, drainage, paving, and fencing o Waterfront facility repairs and upgrades o Exterior utilities (power, water, and sewer) o Inside & outside plant telecommunication & computer systems o Fire alarm, public address, and sprinkler systems o Lighting & power distribution systems below 600V o Food equipment system o Emergency generators system o Hangar repair

Projects submitted shall be completed within the past five (5) years of the date of issuance of this RFP or ongoing projects at least 80% complete.

In addition to experience in the identified work categories, offerors shall demonstrate their experience with performing multiple projects concurrently (with overlapping performance periods). For each project submitted, state whether the performance periods overlapped with other similar projects and briefly describe the nature and size of such other projects.

A project is defined as a construction project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project;

rather Offerors shall submit the work performed under a task order as a project.

The attached Construction & Design Experience Project Data Sheet (Attachment C & D) is MANDATORY and SHALL be used to submit project information. If the same project is being used to demonstrate construction and design experience, submit separate Project Data Sheets for construction and design. Except as specifically requested, the Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed three (3) single-sided pages (or one page and half (1.5) double-sided pages.)

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFP (i.e.: unique features, area, construction methods). In addition, the description should also address any sustainable features for the project, including specific descriptions of those features. Provide applicable documentation on projects that were validated and/or certified through U.S. Green Building Council (USGBC) or the equivalent organization or process.

If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects may be submitted for the Joint Venture members. Offerors who fail to submit experience for all Joint Venture members may be rated lower.

Offerors are still limited to a total of five (5) projects combined.

If an Offeror is utilizing experience information of affiliates/subsidiaries/parent/LLC/LTD member companies (name is not exactly as stated on the SF1442), the proposal shall clearly demonstrate that the affiliate/subsidiary/parent firm will have meaningful involvement in the performance of the contract.

(2) Design Experience

Submit a minimum of three (3) and a maximum of five (5) design projects for the Offeror that best demonstrates experience on relevant projects that are similar in size, scope, and complexity to the RFP. Offerors demonstrating design experience with DOD in Japan, NAVFAC in Japan, and/or having experience with both US DOD and Japanese design/construction standards and methods may be rated more favorably. Offerors shall demonstrate experience with a minimum of six (6) or more relevant work categories described below. Offerors providing more than six (6) relevant work categories may be rated more favorably. For purposes of this evaluation, a relevant project is defined as a project during the five (5) years prior to the date of issuance of this solicitation that is a Design Bid Build (DBB) or Design Build (DB) project in amount of $1M to approximately $9M or Yen equivalent, and that includes one or more of the following work categories.

o Interior finishes o Structural walls, columns, beams, slabs, and foundations o Doors and windows o Roof repair and Exterior finishes o Plumbing system and fixtures o HVAC system o Civil work to include landscaping, drainage, paving, and fencing o Waterfront facility repairs and upgrades o Exterior utilities (power, water, and sewer) o Inside & outside plant telecommunication & computer systems o Fire alarm, public address, and sprinkler systems o Lighting & power distribution systems below 600V o Food equipment system o Emergency generators system o Hangar repair

Projects submitted shall be completed within the past five (5) years of the date of issuance of this RFP. For design-build projects, the design portion of the contract shall have been completed within the past five (5) years of the date of issuance of this RFP.

A project is defined as a complete design effort performed under a single task order or contract/subcontract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project.

The attached Construction & Design Experience Project Data Sheet (Attachment A) is MANDATORY and SHALL be used to submit project information. If the same project is being used to demonstrate construction and design experience, submit separate Project Data Sheets for construction and design. Except as specifically requested, the Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed one (1) double-sided page (or two (2) single-sided pages).

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFP (i.e.: unique features, area, construction methods). In addition, the description should also address any sustainable features for the project, including specific descriptions of those features. Provide applicable documentation on projects that were validated and/or certified through U.S. Green Building Council (USGBC) or the equivalent organization or process.

If an Offeror is utilizing experience information of affiliates/subsidiaries/parent/LLC/LTD member companies (name is not exactly as stated on the SF1442), the proposal shall clearly demonstrate that the affiliate/subsidiary/parent firm will have meaningful involvement in the performance of the contract.

The Offeror may utilize experience of a design subcontractor to demonstrate design experience under this evaluation factor. The Offer must provide a supporting joint venture agreement, partnership agreement, teaming agreement, or letter of commitment and an explanation of the meaningful involvement for the design subcontractor.

(b) Basis of Evaluation:

The basis of evaluation will include the Offeror’s demonstrated experience and depth of experience in performing relevant construction and design projects as defined in the solicitation submittal requirements. The assessment of the Offeror’s relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP. The Government will only review five projects for construction and five for design. Any projects submitted in excess of the five (5) for Construction Experience and five (5) for Design Experience will not be considered.

Relevant projects where the Offeror and the proposed design firm(s) have previously worked together may be considered more favorably than those that have not worked together.

Relevant projects that demonstrate design-build experience may be considered more favorably than those that do not have design-build experience.

Relevant projects that demonstrate experience with sustainable features may be considered more favorably than those that do not demonstrate experience with sustainable features.

Factor 3 – Past Performance:

If a completed Construction Contractor Appraisal Support System (CCASS) evaluation is available, it shall be submitted with the proposal for each project included in Factor 2 for construction experience. If a completed AE Contractor Appraisal Support System (ACASS) evaluation is available, it shall be submitted with the proposal for each project included in Factor 2 for design experience. If there is not a completed CCASS or ACASS evaluation then submit Past Performance Questionnaires (Attachment B) for each project included in Factor 2 for both Construction Experience and Design Experience. For offerors submitting evaluations from CORINS (Construction Records Information Systems), please submit page 1 of the PPQ and any attachment(s) from

CORINS.

The Offeror should provide completed Past Performance Questionnaires (PPQ) in the proposal. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, Offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Minako Sakumoto, Minako.sakumoto.ja@fe.navy.mil.

Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 2 – Experience. Offerors may also address any adverse past performance issues.

Explanations shall not exceed two (2) double-sided pages (or four (4) single-sided pages) in total.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the Offeror’s references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Performance award or additional information submitted will not be considered.

(b) Basis of Evaluation:

This evaluation focuses on how well the Offeror performed on the relevant projects submitted under Factor 2 – Experience and past performance on other projects currently documented in known sources. More emphasis will be placed on more relevant projects. In addition to the above, the Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government.

Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of Contractors who are part of a partnership or joint venture identified in the Offeror’s proposal, inquiries of owner representative(s), Federal

Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the Offeror’s past performance will be used as a means of evaluating the Offeror’s probability to successfully meet the requirements of the RFP.

Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably in past performance and will receive an Unknown Confidence rating.

Factor 4 – Safety

(a) Submittal Requirements: Offeror shall provide the following information in accordance with the notes at the bottom of this subsection:

(1) Summary of Work-Related Injuries and Illnesses

Offeror (or each member of a Joint Venture (JV) or partnership) shall provide a Summary of Work-Related Injuries and Illnesses for each of the past three full calendar years (Jan – Dec, 2011- 2013) including explanation of any extenuating circumstances or trends. The summary, including explanations, shall not exceed 2 single sided pages per year.

The summary shall include the following data for each calendar year:

- Total number of fatalities.

- Total number of cases with days away from work.

- Total number of cases with job transfer or restriction.

- Total number of days away from work.

- Total number of days of job transfer or restriction.

- Total number of other recordable cases.

(2) Total Case Incident Rate (TCIR)

Offeror (or each member of a JV or partnership) shall provide the Total Case Incident Rate (TCIR) for each of the past three full calendar years (Jan – Dec, 2011- 2013) including an explanation of extenuating circumstances or trends covering all three years, not to exceed two single sided pages per year,.

The Total Case Incident Rate (TCIR) is calculated by multiplying the number of recordable cases by 200,000, and then dividing that number by the number of labor hours.

Total Number of Recordable Cases x 200,000 TCIR = Number of employee labor hours worked

(3) Days Away from Work, Restricted Duty, or Job Transfer (DART) rate

Offeror (or each member of a JV or partnership) shall provide the Days Away from Work, Restricted Duty, or Job Transfer…