Pre-Proposal Meeting VTE 23R0001.pdf

PRE-PROPOSAL MEETING

Wednesday, October 19, 2022

REGIONAL VERTICAL TRANSPORTATION

EQUIPMENT (VTE) and VEHICLE ARRESTING

BARRIERS (VAB) SERVICES

Solicitation Number: N40080-23-R-0001

AGENDA

--WELCOME

--BACKGROUND

--EVALUATION FACTORS

--BASIS OF AWARD

--CONTRACT FORMAT

--SAM.GOV REGISTRATION

--SOLICITATION

--AMENDMENTS

--RFI/QUESTIONS

--PROPOSALS DUE

--QUESTIONS

WELCOME

CONTRACTING TEAM

• James Waite, Contracting Officer

• Shonn Gilkes, Contract Specialist

• Shauna Lloyd, Contracting Officer

PROGRAM TEAM

• Erica Varesko, Contract Manager

NOTE: Eric Walker is no longer Contract Specialist or PoC.

BACKGROUND

CONTRACT TYPE

•Firm Fixed-price

PERIOD OF PERFORMANCE

•Period of performance will be within 30-60 days after award.

•Performance will be one 12-month Base Period plus four 12-month options, and an option period in accordance with FAR 52.217-8, 6 months.

BACKGROUND (cont.)

LOCATIONS

•Services in the Naval District Washington area facilities:

–Naval Support Activity, Washington Navy Yard –Naval Support Facility, Dahlgren, VA –Naval Support Facility, Indian Head, MD –Public Works, Patuxent River, MD –Public Works Quantico, VA –Naval Support Activity, Bethesda, MD

BACKGROUND (cont.)

ACQUISITION PROCESS

•Competitive 8(a).

•Each company must be 8(a) Certified, in accordance with FAR Part 19.8, Contracting with SBA (The 8(a) Program), at the time of award.

•This solicitation will be issued in accordance with FAR Part 12, Acquisition of Commercial Items.

•Selection of successful offeror will be in accordance with FAR Part 15, Contracting by Negotiation on the basis of Lowest Price Technically Acceptable (LPTA).

EVALUATION FACTORS

SECTION M Basis of Award

• Non-Price (Technical) Factors include:

• Corporate Experience

• Technical Approach

• Management Approach

• Safety

• Past Performance

BASIS OF AWARD

•Based on Solicitation Section M, and in accordance with FAR Clause Addendum 52.212-2, –“the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.”

CONTRACT FORMAT

•Award of Basic Contract will include requirements for all facilities with the following CLINs:

0001 Base Year Recurring Work 7 March 2023 – 6 March 2024 0002 Base Year Non-recurring Work 7 March 2023 – 6 March 2024 0003 Option Year 1 Recurring Work 7 March 2024 – 6 March 2025 0004 Option Year 1 Non-recurring Work 7 March 2024 – 6 March 2025 0005 Option Year 2 Recurring Work 7 March 2025 – 6 March 2026 0006 Option Year 2 Non-recurring Work 7 March 2025 – 6 March 2026 0007 Option Year 3 Recurring Work 7 March 2026 – 6 March 2027 0008 Option Year 3 Non-recurring Work 7 March 2026 – 6 March 2027 0009 Option Year 4 Recurring Work 7 March 2027 – 6 March 2028 0010 Option Year 4 Non-recurring Work 7 March 2027 – 6 March 2028 0012 52.217-8 Option 7 March 2028 – 6 September 2028

NOTE: Individual Task Orders will be issued at each location and include requirements for each facility in accordance with the Exhibit Line Item Numbers (ELINS), Section J-0200000-07.

CONTRACT FORMAT

•Task Order will be awarded for each PWD:

ꟷPWD Washington for Naval Support Activity, Washington Navy Yard ꟷPWD Indian Head for Naval Support Facility, Indian Head, MD ꟷPWD Dahlgren for Naval Support Facility, Dahlgren, VA ꟷPWD Patuxent River for Public Works, Patuxent River, MD ꟷPWD Bethesda for Naval Support Activity, Bethesda, MD ꟷROICC Quantico for Public Works Quantico, VA

•Site Visits will be conducted as needed on the Task Order level.

•Funding - Task orders may be incrementally funded.

SAM.gov REGISTRATION

It is mandatory that you register at:

https://SAM.gov

SOLICITATION

•Original Solicitation was posted on Wednesday, September 20, 2022.

•Please review the solicitation, the PWS, and the associated documents carefully.

AMENDMENTS

•CLOSE MONITORING of https//SAM.gov is highly recommended to receive amendments to the solicitation.

•You are required to formally acknowledge all amendments in your proposal package.

•The Government will not be held responsible for amendments not acknowledged.

•Please monitor https://SAM.gov closely for any/ all amendments.

AMENDMENTS

•As of today’s meeting, October 19, 2022, the following Amendments have been posted:

–Amendment 0001 was posted September 30 –Amendment 0002 was posted October 5 –Amendment 0003 was posted October 7 to provide updated dates of importance:

< Submit Information for Access – NLT COB Tuesday, October 11, 2022 < Pre-Proposal Meeting & Site Visit – Wednesday, October 19, 2022 at 10AM < RFI/Questions Cut-off Date – Monday October 31 at 12PM.

< Proposals Due – November 7, 2022 at 10AM.

RFI/QUESTIONS

•Please review the solicitation, the PWS, associated documents, and amendments carefully.

•Questions shall be submitted in writing only and emailed to shonn.gilkes.civ@us.navy.mil and james.h.waite.civ@us.navy.mil.

•Questions are due MONDAY, OCTOBER 31, 2022 by 12:00 PM DST.

PROPOSALS

PROPOSALS ARE DUE

MONDAY, NOVEMBER 7, 2022 by 10:00 AM DST

•Review the solicitation, the PWS, associated documents, and amendments carefully.

•Monitor https://SAM.gov closely for any amendments.

•Review the solicitation’s Section L for very specific instructions for:

–Volume I - Price Proposal –Volume II - Technical Proposal.

•It is MANDATORY you submit your Proposals through Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil.

NOTE: Any Proposals submitted by mail or hand-carried will NOT be evaluated. Proposals sent through proprietary or third party File Transfer Protocol (FTP) sites or DoD SAFE will NOT be retrieved.

PROPOSALS ARE DUE

MONDAY, NOVEMBER 7, 2022 by 10:00 AM DST

•Proposals will ONLY be accepted through submission via Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil.

PROPOSALS ARE DUE

MONDAY, NOVEMBER 7, 2022 by 10:00 AM DST

QUESTIONS

Questions shall be submitted in writing via email to the following persons:

–shonn.gilkes.civ@us.navy.mil –james.h.waite.civ@us.navy.mil