Pre-Bid_Conference_Agenda.pdf

Revised October 2008

PRE-BID CONFERENCE

AGENDA

SOLICITATION NUMBER: N40080-18-B-3008

PROJECT TITLE: B2785 Install “FARM” Security Fence

LOCATION: NAS Patuxent River

DATE: 18 June 2018

Welcome/Introductions Contract Specialist

Project Overview Project Manager

Contractual Background Contract Specialist

Contract Procedures Contract Specialist

Safety and Quality Control Contract Specialist

Tour Site Project Manager

Wrap-Up Contract Specialist

NOTICE TO CONTRACTORS:

YOUR QUESTIONS ARE ENCOURAGED. PLEASE SUBMIT YOUR QUESTIONS IN

WRITING. NOTE: Today’s Q&As are not contractually binding.

THE CONFERENCE SIGN-IN SHEET WILL BE POSTED ON THE NECO WEBSITE.

THE SOLICITATION REMAINS UNCHANGED UNLESS AN AMENDMENT IS ISSUED.

Agenda

1. Welcome/Introductions

a. Attendance Roster.

Please take a moment to sign the attendance roster. Minutes of the Pre-Bid

Conference will be posted to NECO in an amendment.

b. NECO Registration.

Be sure to register on the E-Sol Plan Holders list to receive email notice of all changes.

Register at http://esol.navfac.navy.mil/.

c. Amendments.

Be advised that unless the solicitation is amended in writing, it remains unchanged.

If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

d. Pre-Bid inquiries Cut-Off Date: 21 June 2018 2:00 PM

Bid receipt date: 09 July 2018 2:00 PM

Projected Award Date: 08 August 2018

2. Project Overview

a. Project Description.

The work includes the installation of security fence around the FARM facility at Patuxent

River Naval Air Station. The security fence will consist primarily of a seven-foot high vinyl coated chain link with alternating sections that are non-metallic or wood. Additional items of work include a remotely controlled and monitored motorized gate and access control system that communicates back to the FARM building and base wide monitoring stations.

Line Item 0001 shall provide all labor, materials, equipment and supervision to install a security fence at Bldg. 2785 and incidental related work, but not including work indicated or specified to be provided under any of the other bid items.

b. Funding Availability. As stated in the solicitation, the estimated cost range for this project is between $500,000.00 and $1,000,000.00. Notification should be given to the Contracting Officer prior to the proposal submission date if a bidder believes the

IFB requirements cannot be met within the stated funding limitation.

c. Options. No options are included in this solicitation.

http://esol.navfac.navy.mil/

d. Completion Time/Phasing/Liquidated Damages.

The contract resulting from this solicitation will allow 120 days to complete the work.

The completion time for this project is based on our assessment of the construction requirements for this project. However, if you believe that these requirements will require a longer period for completion or will result in additional costs in your bid to meet the date, please notify the Contracting Officer prior to the solicitation closing date.

The Contractor shall pay liquidated damages to the Government in the amount of

$250.00 for each calendar day of delay until the work is completed or accepted.

e. Special Issues.

DEFENSE BIOMETRIC IDENTIFICATION SYSTEM

In accordance with the Commander, Navy Installations Command (CNIC)

Memorandum of May 5, 2017, the Navy Commercial Access Control System (also known as Rapid Gate) will no longer be accepted at this Navy Installation. Installation access will now be required under the Defense Biometric Identification System (DBIDS) for Contractors and Vendors. The transition from Rapid Gate to DBIDS will be enforced on August 14, 2017. There will be no cost to Contractors or their personnel for the transition to DBIDS.

Additional details may be found at the Commander, Navy Installations Command website at https://www.cnic.navy.mil/om/dbids.html

3. Contractual Background

a. The Federal Acquisition Regulations (FAR), http://www.arnet.gov/far.

b. The Contract.

i) Advertised solicitation – https://www.neco.navy.mil

ii) Posted amendments.

iii) CAUTION – Today’s Q&As are not contractually binding.

4. Contract Procedures

a. Representations and Certifications Including Requirement to Register in SAM

Your attention is directed to the Representations and Certifications section of the solicitation, which contains FAR clause 52.204-7, System for Award Management (SAM).

DoD requires SAM registration prior to a firm receiving a contract award. Contractors should register at the website (http://www.sam.gov), if not already registered, to allow enough processing time prior to solicitation closing date.

The registration must be current and updated annually. Failure to do so could result in delayed payment of invoices and disqualification for future awards. If your company is a https://www.cnic.navy.mil/om/dbids.html http://www.arnet.gov/far https://www.neco.navy.mil/ http://www.sam.gov/ division under a larger company, be sure that you include your division name and number in the spaces provided. The website will accept multiple addresses.

b. Bid Bond Requirement

Bid bonds are required per clause 52.228-1. Bid Guarantee.

c. Small Business Subcontracting Plan Requirement

Not required.

d. Wide Area Work Flow (if applicable)

Wide Area Work Flow is the Department of Defense’s (DoD’s) secure Web-based system and is NAVFAC’s method for electronic submissions of Vendor/Contractor invoices, government receipt, acceptance, and certification. The successful contractor will be required to utilized

WAWF for invoicing in accordance with (IAW) DFARS clause 252.232-7006

e. Points of Contact

Your points of contact for this solicitation are:

Procuring Contract Specialist: Danielle Boseman

Telephone: 301-757-4974

Email: danielle.boseman@navy.mil

Contracting Officer: Dorothea Holley

Telephone: 301-757-1001

Email: dorothea.holley@navy.mil

5. Safety and Quality Control

Site Safety Manager POC:

Anne Bailey anne.bailey@navy.mil

301-342-4835(w)

202-345-8885(c)

6. Tour Site

B2785

7. Wrap-up

- Submit RFI’s in writing, no questions will be answered during the site visit.

- Include all Reps and Certs in Bid Package

- Acknowledge any amendments in Bid Package mailto:danielle.boseman@navy.mil mailto:dorothea.holley@navy.mil mailto:anne.bailey@navy.mil