Responses to Final RFIs.pdf

REF PAGE QUESTION RESPONSE

1 1.2.2.3 8

Will the government consider allowing Corrosion Repair Actions to be conducted on Base with the contractor providing the temporary shelters, equipment, consumables and disposal?

As a general rule, the Contractor shall perform Corrosion Repair tasks at the Contractor’s facility. Refer to section 1.2.2.3 on page 8 of the solicitation. In accordance with section 1.2.2.4, on page 8 of the solicitation, an exception to this general rule can be made at the Government’s discretion on a case-by-case basis.

2 3.5 19

Will the government allow the contractor to move assets on Base?

Would depend on the asset and the necessity of the asset to perform work within the scope of the contract, also if there were any safety and/or legal concerns with regards to the asset.

3 N/A N/A

Can the government provide the current corrosion condition of the assets?

The corrosion condition of assets would be established during the first three months of Corrosion Surveillance Services. Refer to section 3.1.1.3 on page 13 of the solicitation.

4 N/A N/A Can the Government provide an estimate of the current corrosion repair needs?

Corrosion repair needs are based on the corrosion condition of assets and prioritized by the needs of the Navy.

5 3.3.2.1 17

When parts need to be replace due to corrosion will the government provide these parts or will the contractor procure these parts?

The Contractor would provide replacement parts.

6 N/A N/A Is the government anticipating a single award? It is the Government’s intent to award to a single Offeror. Refer to Addendum to (h) on page 31.

Contract Min/Max

Quantity Value

Is the maximum amount of $24,000..00 a typo or is it actual maximum per item?

This is a typo, the maximum contract amount is $25,000,000.00.

8 N/A N/A

How often does the government anticipate ordering surveillance, abatement, or repair services?

It is the Government’s intent to establish and maintain constant Corrosion Surveillance Services for the duration of the contract’s period of performance. Corrosion abatement and repair services will be issued based on the corrosion condition of assets and prioritized by the needs of the Navy.

9 N/A N/A

Does the government anticipate awarding multiple task orders to occur simultaneously (i.e., will a surveillance and repair orders be conducted at the same time?

Yes, the Government anticipates active task orders being performed simultaneous. It is the Government’s intent to establish and maintain constant Corrosion Surveillance Services for the duration of the entire contract’s period of performance.

During which time corrosion abatement and repair services will be issued based on the corrosion condition of assets and prioritized by the needs of the Navy. It is possible that more than one task order related to corrosion abatement services and/or corrosion repair services be issued during the same period of performance.

10 N/A N/A

Has the government identified a service interval for how often corrosion surveillance and abatement services should be performed on equipment in Guam?

During every three consecutive month duration of the PoP for the Corrosion Surveillance Services TO, the Contractor shall perform a 100% inspections and assessments of all Naval Construction and Support Equipment assigned to Naval Expeditionary Forces located at Naval Base Guam. Refer to section 3.1.1.3 on page 13 of the solicitation. In addition, as part of the Corrosion Surveillance Services TO, the Contractor shall submit a monthly Corrosion Surveillance Report. Refer to section 3.1.4 on page 14 of the solicitation.

11 3.1.3.1 13

Appendix B does not provide an example of the Corrosion Assessment Checklist; however, procedures in NAVFAC-S6360-AW-MMO-010 section 5 appear to be identical to those contained in USMC TM 4795-OR/1A; will the same Corrosion Assessment Checklist employed by the Marine Corps also be used?

The Corrosion Assessment Checklist is provided as Exhibit G to the Solicitation.

12 3.2.5 16 Has Naval Base Guam Environmental Affairs approved the use of CARC touch-up painting outdoors?

Naval Base Guam Environmental Affairs has not approved the use of CARC touch-up painting outdoors on-base.

13 3.2.5.1 & 3.3.3.1.1 16 & 17

Can the government provide a list of non-CARC or OEM coatings that may be necessary in performing either corrosion abatement or corrosion repair services?

The Offeror shall be required to apply coating systems that are designed and intended for use on heavy-duty commercial equipment.

14 N/A N/A Can the government provide an estimate of approximately how many corrosion repair orders are anticipated in a 12-month period?

Corrosion repair services will be issued based on the corrosion condition of assets and prioritized by the needs of the Navy.

15 Attachment 1 N/A Attachment 1 (Price Proposal) lists specific labor categories and hours. Is the contractor limited to these in their proposal?

Yes, the intent is to establish firm-fixed labor categories rates across the duration of the contract for comparison of proposals during the solicitation phase.

16 Attachment 1 N/A

Attachment 1 (Price Proposal) is pre-populated with an amount for materials costs; is this the government's estimate for other direct costs?

These numbers are randomly populated to create a template for Offerors to substitute with their proposal numbers, it is not intended to represent any proposed material costs or other direct costs.

17 4.1 & Factor 1 21 & 34

SOW Section 4.0 states to submit the Quality Control Plan upon award, but the RFP also states to submit the Quality Control Plan with Factor I on page 34. Which is the correct direction?

Both, submit a copy of your company’s Quality Control Plan for review during source selection, and, if awarded, provide a copy of your company’s Quality Control Plan for the COR’s file.

18 Factor 1 34 If the Quality Control Plan is to be submitted with Factor I, will it be included in the 35 page limit for Volume I.

The Quality Control Plan will not be counted against the page limitations.

19 3.3.4 18

Will the government's QA personnel be on-site at the contractor's repair facility? How long can the contractor expect to wait for inspections in between repair processes?

It the Government’s intent for the COR and/or Naval Technical Representatives (NTR) to be on-site at the Contractor's repair facility during key milestones of the repair process to verify progress and compliance. Refer to section 6.4.1 on page 25 of the solicitation. The Government will work closely with the Contractor to limit any wait time in between repair processes.

20 SF 1449 Block 10 1 The solicitation indicates a Small Business Set Aside;

what NAICS code and size standard is the government considering?

North American Industry Classification System (NAICS) 811310;

size standard is an annual revenue of $8,000,000 or below.

21 Factor 2 35 Will the government be providing a Past Performance Questionnaire Cover sheet?

The Government has attached a Past Performance Questionnaire Cover sheet for the Offerors’ client(s) to submit as indicated in the Solicitation, Factor 2, Page 35.

22 Factor 2 35

Can the government specify where the client needs to submit the PPQ?

The Past Performance Questionnaire Cover sheet submitted by the Offerors’ client(s) to the email address as indicated in the Solicitation (N3943020R2240) Primary Point of Contact or Secondary Point of Contact listing or refer to the OFFEROR’S SUBMITTALS information identified in the Solicitation, Page 31.

Documentation may be provided via official Contracting Office Address if the client(s) choose to use as long at material is provided before the Solicitation Due date.

Questions Received: 8.14.2020

23 N/A N/A

Can the PRIME use the subcontractors past performance for this effort?

The Government is seeking information regarding firms competing directly for the contract. Past performance information, when available, is utilized to help assess risk to the Government regarding successful completion. Since the Government does not have a direct contract with the Prime's subcontractor(s), their past performance information will not be evaluated.

24 N/A N/A Will there be a pre-site visit scheduled for vendors? The Government reserves the right to conduct pre-selection site visits, if needed, as part of the selection process.

25 N/A N/A

The corrosion surveillance will be done on multiple types of equipment many of which will require scaffolding or lifts to get to high areas. Will the government be providing scaffolding and or lifts?

The Contractor shall be responsible for any tools and/or equipment necessary to perform contract related tasks. Refer to section 1.2.1.1 on page 7 of the solicitation. If scaffolding is necessary, the Contractor would include those costs as part of their Request for TO Proposal (RFTOP) response.

26 N/A N/A

Report process and deadlines are very short. Will the government consider increasing the time allotted from one (1) day to ten (10) days?

Regarding the monthly Corrosion Surveillance Report, refer to section 3.1.4 on page 14 of the solicitation. This is a culmination of inspections and assessments results completed during that preceding month. Which, depending upon individual business decisions, can be worked on and updated at various intervals during the month in order to have a finished product by the end of each month.

27 3.2.3.2 15

Mobile washing equipment (self-contained and self-sufficient was rack) to be supplied by the contractor.

What will the requirements be as for length and width of the drive through working deck?

It is intended that any tasking related to washing be performed at designated wash areas.

28 N/A N/A

Can the government provide dimensional specifications of the largest equipment requiring cleaning services?

Make and Model of equipment owned by the Government can be fluid, as such the Government cannot provide definitive dimensional data regarding equipment.

29 N/A N/A

Government states the contractor must provide power and water for the above Mobile wash rack.

Please confirm this as the cost to run generator power is very high. Can the contractor purchase power and water from the Government for cleaning services requirement on Naval Base Guam (NBG)?

As a general rule, the Government will not provide power and/or water. Although there may be an occasional exception, these utilities should not be considered as readily available.

30 3.3.3.1.7 17

Please clarify when the government requests an adhesion test in a specific area, if the test passes, will the government be paying for the recoating of that area?

No, testing is considered as part of the paint process.

31 N/A N/A

Since cleaning service, corrosion surveillance and Corrosion abatement is to be done on NBG, where and what size facility will be provided by the government?

No facilities are provided by the Government. There is a designated wash area at the Camp Covington area of the Base, but not all equipment is in that location. This was driving factor behind the statement in the PWS that references the Contractor shall provide a mobile means to wash vehicles and equipment.

Other corrosion abatement tasks can be done where the equipment stands, providing it meets enviornmental regulations.

32 N/A N/A Will there be an office with restrooms available? There is no office available on-site. However, there are restrooms available.

33 N/A N/A

If no offices and restrooms are available, will the contractor be allowed to install a mobile office with restroom facilities on site?

No installation of a mobile office is required. The preference is that the majority of work (minus equipment surveillance and abatement) should be completed off-base at the Contractor's site partially due to the NECC equipment being spread out among several locations on Naval Base Guam.

34 3.1.1.3.2 13

Most corrosion occurs on undercarriage, please confirm the contractor is not required to inspect equipment undercarriages. Please define under carriage and what is not to be inspected.

As part of the routine Corrosion Surveillance Services, the Contractor will not be responsible for corrosion inspect of equipment undercarriages, refer to section 3.1.1.3.2 on page 13 of the solicitation. Interior surfaces of the cabs, any totally enclosed storage compartments, vehicle undercarriages, and engine compartments will be inspected during maintenance intervals by equipment maintenance personnel. If corrosion abatement or repair requirements are identified in these areas, those services may be included in a Corrosion Abatement Service TO or a Corrosion Repair Service TO.

35 3.3.2 & 3.3.3 17 who is responsible for supplying replacement parts? The Contractor would provide replacement parts.

36 3.5.1.1 19 how is the POP determined for repair? How much time will be given to perform repair work?

The PoP for repair work is based on a reasonable allocation of time versus work scope. Consideration is given to past performance of the same or similar work.

37 3.5.3 19

Will all equipment be operational to load equipment on trailers to transport, or will it be a requirement to tow non-operational equipment? If the equipment cannot be towed, is the contractor responsible for getting the unit operational?

Equipment sent out for corrosion repair services will be operational.

38 3.6.2.2.1 19

Is the contractor responsible for equipment that becomes available for surveillance, but insufficient time is given to complete surveillance from when it was made available?

The Contractor will not be responsible for equipment that becomes available for surveillance if insufficient time is given to complete surveillance from when it was made available.

However, the Government considers seven calendar days to be sufficient time to be included in the surveillance activities.

39 N/A N/A Can proposals be submitted electronically rather than hard copies delivered to Port Hueneme, CA? Yes. Please see amendment, Clause 52.212-1 for guidance on electronic submissions

40 N/A N/A

Does the government have a comprehensive equipment list for review?

Make and Model of equipment owned by the Government can be fluid, as such the Government cannot provide comprehensive equipment list at this time. Examples of the type of construction equipment is provided in Exhibit A.

41 N/A N/A

Can the government provide surveillance forms and checklist for the equipment anticipated to be part of the Scope of Work?

The Corrosion Assessment Checklist and the Corrosion Surveillance Report must be in compliance with the contract as a whole, CDRL A001 (Corrosion Assessment Checklist), and CDRL A002 (Corrosion Surveillance Report).

42 N/A N/A Is this a best value or LPTA acquisition?

LPTA, refer to section 52.212-2 (c) on page 41 of the solicitation.

Question Received: 8.17.2020

43 N/A N/A

We believe an $8,000,000 size standard will limit your ability to find a qualified vendor and increase overall risk on the proposed size and scope of this procurement effort. We are currently performing the exact same type of surveillance, abatement, and repair work on a Seaport-E Task Order under NAICS 541330. A change to this would allow a size standard between $16.5M and $41.5M which seems more appropriate for the level of effort required for successful performance on this contract.

The Government has determined that NAICS code 811310 is the appropriate NAICS code for this effort and is not considering changing it. The NAICS code 811310 has also been vetted and approved by the SBA.

Questions Received: 8.18.2020

Instructions to

Offerors

(b) Submission of Offers; (8)a Completed Copy of Reps and Certs. Do the signed SF1449 and Representations and certifications go in Volume II:

Price Proposal?

Yes, please include in the Price Proposal

Instructions to Offerors, Price

(Volume II)

(iii) Indirect Expense Rates for Firm Fixed Price CLIN 0002, (reference Attachment in Section J of the RFP) Please confirm if there is a CLIN 0002. For this procurement it has been determined that only CLIN 0001 will be used

Question 15 & 16;

Response to Attachment 1

We understand that the intent is to have Firm Fixed Labor Category Rate. We understand that Contractor would be responsible for other costs such as transportation costs, equipment rental, and other direct costs. Where should the Contractor allocate these costs?

No additional expenses are anticipated during the performance of Corrosion Surveillance Services. Costs associated with the performance of Corrosion Abatement Services and Corrosion Repair Services would be included by the Contractor within their response to individual Request for Task Order Proposal (RFTOP)

47 N/A N/A Please confirm this is a new solicitation. Who was previously performing this work?

Yes, this is a new solicitation

3.3.2.1 & Gov't

Response #5 & 35

Can the Government clarify the type of parts normally requiring replacement due to corrosion? Is this hardware (nuts, bolts, etc.), brackets, sheet metal, etc., or will the Contractor be required to source and purchase major replaceable components (e.g., armor plating, radiators, axels, wheel assemblies, hydraulic cylinders, etc.)?

Associated hardware, brackets, and such are commonly replaced during the performance of Corrosion Abatement Services and Corrosion Repair Services. With regards to larger replacement part, it will depend upon the severity of the corrosion being repaired. It should be noted that this is not intended to be a equipment repair contract. However, as part of corrosion repair services, additional parts may require replacement.

3.3.2.1 & Gov't

Response #5 & 35

If the Contractor is required to purchase major end items for replacement, is there a means to execute this in coordination with the unit 3MC? Contractor would coordinate with COR

SF1449 Block

10 & Gov’t Response #20

Will the Government reconsider NAICS and size standard proposed? For a PWS of this size and scope, an $8,000,000 size standard will limit the Government’s ability to find a qualified vendor that can perform all required tasks without subcontracting to a larger business.

We recommend NAICS 541330 which can be used with either a $16,500,000 or $41,500,000 size standard; this is what has been used on contract vehicles performing similar work.

The Government has determined that NAICS code 811310 is the appropriate NAICS code for this effort and is not considering changing it. The NAICS code 811310 has also been vetted and approved by the SBA.

Factor 2 &

Gov’t Response #21

Although clients are submitting PPQs directly to the Government, Factor 2 still requires copies of the PPQ Cover Sheet to be submitted by the Offeror with their proposal. Will these cover sheets count towards the 35-page limit of Volume I, or can they be included as a separate appendix?

The PPQ Cover Sheets will not be counted against the page limitations.

Gov’t

Response #23 N/A

Understand that subcontractor past performance will not be evaluated; however, will the Government consider subcontractor narratives of experience or statistical data regarding their experience on specific PWS requirements?

Acquisitions will still only be reviewing the Prime's past performance.

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