SAES_AUG2019.pdf

SCOPE OF AE SERVICES

SAES OUTLINE: This Scope of A-E Services (SAES) is comprised of the following sections – References

A. General Contract Information B. Project Points of Contact C. A-E Services (General) D. Design Service Deliverables E. Engineering Service Deliverables F. Specialty Engineering and Testing Deliverables G. Other Deliverables H. Meeting/Conferences/Conference Calls I. Special Design Criteria J. Post Construction Award Services (PCAS)

REFERENCES: The guidance and requirements provided in the References listed below form the basis for this contract SAES. Unless noted otherwise, use the latest versions of these references as of the date of solicitation of each Task Order (T.O.) as the basis for providing the product(s) under the respective T.O. In the event of conflict between this document and any document(s) referenced herein, the requirements of this document shall govern.

(a) Department of Defense (DoD) Unified Facilities Criteria (UFC) 1-300-09N (Design Procedures) at http://www.wbdg.org/ccb/DOD/UFC/ufc_1_300_09n.pdf

(b) DOD UFC 1-200-01 (General Building Requirements) at http://www.wbdg.org/ccb/DOD/UFC/ufc_1_200_01.pdf

(c) All Other DoD UFC Technical Publications applicable to specific Task Orders issued under this contract at http://www.wbdg.org/ccb/browse_cat.php?o=29&c=4 (Final Versions) and http://www.wbdg.org/ndbm/design_guidance.php (Draft Versions) NOTE: The guidance provided by the Draft UFCs apply to all projects and T.O.s under this contract.

(d) Unified Facilities Guide Specifications at http://www.wbdg.org/ccb/browse_org.php?o=70

(e) DoD UFC 3-120-10 (Interior Design) at http://www.wbdg.org/ccb/DOD/UFC/ufc_3_120_10.pdf

(f) US Army Corps of Engineers (USACE) “Safety and Health Requirements Manual”

EM-385-1-1)

(g) Secretary of the Interior’s Standard for Rehabilitation and Guidelines for Rehabilitating Historic Buildings guidance at http://www.nps.gov/history/hps/tps/tax/rehabstandards.htm , http://www.nps.gov.history/hps/TPS/tax/rhb/guide.htm and http://www.nps.gov/history/hps/TPS/briefs/presbhom.htm

(h) DoD UFC 4-030-01 (Sustainable Development) at http://www.wbdg.org/ccb/DOD/UFC/ufc_4_030_01.pdf

(i) DoD UFC 3-400-1 (Energy Conservation) at http://www.wbdg.org/ccb/DOD/UFC/ufc_3_400_01.pdf

(j) DoD UFC 4-010-01 (DoD Minimum Antiterrorism Standards for Buildings) at http://www.wbdg.org/ccb/DOD/UFC/ufc_4_010_01.pdf

(k) DoD UFC 3-600-01 (Fire Protection Engineering for Facilities) at http://www.wbdg.org/ccb/DOD/UFC/ufc_3_600_01.pdf

(l) DoD UFC 3-600-10N (Fire Protection Engineering-Final Draft) at http://www.wbdg.org/ndbm/pdfs/ufc3_600_10n_draft.pdf

(m) DoD UFC 3-601-02 (Operation and Maintenance: Inspection, Testing, and Maintenance of Fire Protections Systems) at http://www.wbdg.org/ccb/DOD/UFC/ufc_3_601_02.pdf

(n) NAVFAC Engineering and Construction Bulletin (ECB) 2008-03, Acceptance Testing of Critical Systems

(o) OPNAVINST 11320.23F (Shore Activities Fire Protection and Emergency Program)

(p) DoD UFC 3-301-10 (Architecture) at http://www.wbdg.org/ndbm/pdfs/ufc3_100_10_draft.pdf

(q) DoD UFC 3-200-10N (Civil Engineering) at http://www.wbdg.org/ndbm/pdfs3_201_01.pdf

(r) DoD UFC 3-201-02 (Landscape Architecture) at http://www.wbdg.org/ccb/DOD/UFC/ufc_3_201_02.pdf

(s) DoD UFC 3-210-10 (Low Impact Development) at http://www.wbdg.org/ccb/DOD/UFC/ufc_3_210_10.pdf

(t) DoD UFC 3-220-01N (Geotechnical Engineering Procedures for Foundation Design of

Buildings and Structures) at http://www.wbdg.org/ccb/DOD/UFC/ufc_3_220_01n.pdf

(u) DoD UFC 3-220-03FA (Soils and Geology Procedures for Foundation Design of

Buildings and Structures) at http://www.wbdg.org/ccb/DOD/UFC/ufc_3_220_03fa.pdf

(v) DoD UFC 3-301-01 (Structural Engineering) at http://www.wbdg.org/ccb/DOD/UFC/ufc_3_301_01.pdf

(w) DoD UFC 3-310-04 (Seismic Design for Buildings) at http://www.wbdg.org/ccb/DOD/UFC/ufc_3_310_04.pdf

(x) DoD UFC 3-400-10N (Mechanical Engineering) at http://www.wbdg.org/ndbm/pdfs/ufc3_400)10n_draft.pdf

(y) DoD UFC 3-501-01 (Design: Electrical Engineering) at http://www.wbdg.org/ccb/DOD/UFC/ufc_3_501_01.pdf

(z) DoD UFC 3-520-01 (Interior Electrical Systems) at http://www.wbdg.org/ccb/DOD/UFC/ufc_3_520_01.pdf

(aa) DoD UFC 3-550-01 (Exterior Electrical Power Distribution) at http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-501-01

(bb) DoD UFC 4-023-03 (Design of Buildings to Resist Progressive Collapse) at http://www.wbdg.org/ccb/DOD/UFC/ufc_4_023_03.pdf

(cc) DoD UFC 3-460-01 Design: Petroleum Fuel Facilities at http://www/wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-460-01

(dd) DoD UFC 3-460-03 O&M: Maintenance of Petroleum Systems at http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-460-03

(ee) DoD UFC 3-570-01 Cathodic Protection, with Change 1 at http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-370-01

(ff) DoD UFC 3-570-06 O&M: Cathodic Protection Systems at http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-570-06

(gg) DoD AW 078-24-27 DOD Aboveground Vertical Steel Fuel Tanks with Fixed Roof at http://www.wbdg.org/ffc/dod/non-cos-standards

(hh) DoD AW 078-24-28 DOD Pressurized Hydrant Fueling System Type III at http://www.wbdg.org/ffc/dod/non-cos-standards

(ii) DoD AW 078-24-29 DOD Standard Pressurized Hydrant Direct Fueling System Type IV/V at http://www.wbdg.org/ffc/dod/non-cos-standards

(jj) DoD AW 078-24-33 DOD Cut'N'Cover Standards at http://www.wbdg.org/ffc/dod/non-cos-standards

(kk) DoD STD 121-122-01 USAFE/NATO, Airfield Standard Design US, Jet Fuel Storage Dispensing Systems for Tactical and Wide Body Aircraft at http://www.wbdg.org/ffc/dod/non-cos-standards

(ll) DoD STD 123-335-03 DOD Military Service Station and Factory Fabricated Tank Engineering Standard at http://www.wbdg.org/ffc/dod/non-cos-standards

(mm) DoD UFC 4-310-03 DoD Fuels Laboratory Standards at (to be published in 2020)

(nn) DoD UFC 3-190-06 Protective Coatings and Paints at http://www.wbdg.org/FFC/DOD/UFC/ufc_3_190_06_2004.pdf

A. GENERAL CONTRACT INFORMATION: The A-E shall execute each T.O. under this contract in accordance with the guidance provided in the references. In cases where the references do not provide guidance, or provide only generalized guidance, specific guidance will be provided in this SAES or with the individual T.O. The lead discipline for this contract shall be a registered Mechanical/Petroleum Engineer.

A1. Contract Title INDEFINITE DELIVERY INDEFINITE QUANTITY CONTRACT

FOR ARCHITECT- ENGINEERING (A/E) SERVICES FOR THE NAVAL

FACILITIES ENGINEERING AND EXPEDITIONARY WARFARE CENTER, PORT

HUENEME, CALIFORNIA

A2. Contract Scope Description: A-E Design and Engineering Services shall mainly provide for, but not limited to, Petroleum, Oils, and Lubricants (POL) engineering and design services for POL systems, and supporting facilities at various locations within the Geographical Scope described below. All A-E Services will be in accordance with the scope of this contract, applicable references and Unified Facilities Criteria (UFC).

The Geographical Scope is worldwide.

Design and engineering services will require expertise in architectural, mechanical, electrical, civil, structural, waterfront, fire protection and environmental disciplines as it pertains to Department of Defense (DoD) POL systems.

POL systems include all components of Receipt, Storage, Transfer and Issue equipment.

Support facilities include all utilities that supply POL systems and structures, building and associated equipment that directly support POL System operation. The required A/E services for POL systems and facilities include but are not limited to the following:

a) Preparation of Design-Build (DB) Request for Proposals (RFP) cost estimates.

b) Fully designed plans and specifications.

c) Preparation of Report, Evaluations, Studies or analyses on any or all components of a

POL system and its support facilities, and related site visits/investigations (e.g.

corrosion/cathodic protection analysis, environmental studies in support of permit applications to federal, state and local agencies, project brochure development, topographic surveying, soil boring).

d) Integrity assessments that includes American Petroleum Institute (API) and Steel Tank Institute (STI) inspection and/or testing of storage tanks, pipelines, pressure vessels, pumps, control systems, all associated fuel equipment and electrical systems supplying POL equipment and ancillary support facilities.

e) Spill management that includes identification and abatement/removal of contaminated soil and other hazardous materials.

f) Cost estimates, Life Cycle Cost Analysis, Economic Analysis, and Business Case Analysis.

g) DD Form 1391 or similar planning and programming documents.

h) Post Construction Award Services (PCAS) such as submittal reviews, construction inspection, Operations and Maintenance Support Information (OMSI) preparation, engineering consultations and Title II (on-site Quality Assurance (QA) oversight) services.

i) POL related Support Services (i.e. work performed by Program/Principal Managers, Design Managers, Project Managers and Construction Managers such as coordination of various technical disciples, permitting, phasing of work in occupied and unoccupied facilities and disruption of both utilities and operations of the site and building occupants during construction, scheduling, quality assurance, construction inspection, constructability reviews).

The types of projects may include, but not limited to, new construction, repair, and renovation (modernization) of fuel storage and distribution systems, cathodic protection systems, emergency backup power systems, fire protection systems, control systems, spill containment systems and all ancillary POL support facilities and structures.

All documents must conform to the DD Form 1391, Base Architectural Plan (BEAP) or installation Appearance Plan (IAP), Station Master Plan, Smart Landscape Master Plan (SMLP), or other similarly named local-installation guidance.

A3. Task Orders: Each T.O will be initiated by a Statement of A-E Services (SAES), which will provide the description of the particular task(s) that will be required for the project.

a) Other Professional Services: T.O.s may be issued for other than design services including, but not limited to, the following:

-Coordination with all internal or outside agencies that affects DOD POL systems and infrastructure planning and/or design (including the identification and preparation of required documentations).

-DD 1354 preparation/review and/or existing Facilities documentation (as built) -Preparation of documentations, processes and procedures developed during the inspection, design, installation, construction, maintenance, and operation of POL related facilities.

-Hazardous material surveys that include testing and sampling, providing design removal procedures, and preparing construction contract documents in accordance with applicable rules and regulations pertaining to hazardous materials. This work may involve dealing with asbestos, lead, and other hazardous waste.

b) Travel and Transportation: Performance under this contract may require travel by

Contractor personnel at the Task Order level. If travel is required, the Contractor is responsible for making all needed arrangements for Contractor personnel. Travel may include trips to foreign countries. A valid passport is required for all contractor personnel traveling to foreign countries. Travel costs will be reimbursed in accordance with this section.

1. Travel

1.1 The Government may reimburse the Contractor for all allowable, allocable and reasonable travel costs incurred by the Contractor in performance of the task order –or – establish travel costs as part of the overall firm-fixed price established during task order negotiations.

1.2 If travel is reimbursed, travel costs will be reimbursed in accordance with FAR 31.205-46. If reimbursable travel is chosen, copies of all travel receipts must be included in the invoice as a condition of reimbursement.

1.3 If travel is reimbursed, travel costs will be reimbursed in accordance with FAR 31.205-46. If reimbursable travel is chosen, copies of all travel receipts must be included in the invoice as a condition of reimbursement.

1.3.1 Joint Travel Regulation

(http://www.defensetravel.dod.mil/site/travelreg.cfm) provisions applicable to civilian personnel as prescribed by the Department of Defense for travel in the United States, including Alaska, Hawaii, the commonwealth of Puerto Rico and its other territories and possessions;

or

1.3.2 Standardized regulations (Government civilians, foreign areas) Section 925, maximum travel per diem allowances in foreign areas prescribed by the Department of State for travel in areas not covered in travel regulations cited above.

1.4 The contractor will be paid the fixed hourly rate for the specified category of labor for personnel in travel status subject to the following:

1.4.1 Travel must be to the temporary duty site from the regular work site and from the temporary duty site to the regular work site;

1.4.2 Payment will be at the straight (regular) time rate regardless of when the travel occurs and its duration.

1.4.3 Local transportation, lodging, meals, or any other expenses incurred by contractor personnel will not be reimbursed. (Local travel is determined to be travel within a 50 mile radius of the local A-E office).

2 Transportation

2.1 When transportation by privately owned conveyance is authorized, the Contractor shall be paid on a mileage basis not to exceed the applicable Government transportation rate specified in the travel regulations cited in FAR 31.205-46(a)

2.2 Contractor travel shall be reviewed and authorized by the COR prior to travel.

2.2.1 Any travel required to perform a task order should be specifically identified by the Contractor in its task order proposal.

2.2.2 If the contractor discovers a need to travel after task order award the

Contractor shall send the travel request to the Contracting Officer’s Representative (COR), with the Administrative Contracting Officer (ACO) cc’d, with the following information:

a) Date, time, and place of proposed travel

b) Purpose of the travel and how it relates to the contract

c) Contractor’s estimated cost of travel

d) Names of individuals travel

e) A breakdown of estimated travel and per diem charges

2.2.3 The Contractor is responsible for obtaining visas, passports, international driver’s licenses and any other documentation required to perform their work.

A4. A-E Fee Proposal Format: The Contractor may submit fee proposals in its own format, but NAVFAC EXWC or any other ordering activity may require a specific format for fee proposals for design-bid build work.

A5. Schedule of A-E Fees: Each T.O. will be negotiated prior to issuance, based on the prices negotiated under this contract for the various standard services. Prices for services for which fixed rates are not determined at the time of this basic contract award, will be negotiated for the T.O. based on fixed prices for hourly rates and other available standard rates for services.

a) Options: Individual T.O.s may identify optional items which are negotiated concurrently with the T.O. requirements. These items may or may not be awarded at the Government’s convenience, and typically are NOT awarded concurrently with the basic T.O. requirements. Options that are negotiated will identify a timeframe during which the option may be exercised.

b) Separately Priced Line Items to be Exercised During Design: Unit prices for additional quantities of services, such as soil borings, may be requested by a T.O.

B. CONTRACT AND PROJECT POINTS OF CONTACT: Specific persons will be assigned to the basic contract and to each Task Order. Definitions and responsibilities shall be as noted below. The Task Oder Contracting Officer’s Technical Representative and Contract Specialist will vary for individual Task Order.

B1. BASIC CONTRACT

a) Contract Specialist (CS): The CS is responsible for administration of the basic. The

CS will initiate any actions requiring contract adjustments, or exercising of option years. The Contracting Officer is the only person with the authority to make changes to the basic contract or task orders.

b) Contracting Officer Name: William Schreiber Mailing Address:

Naval Facilities Engineering and Expeditionary Warfare Center Code ACQ-72 1100 23rd Ave., Bldg 1100 Port Hueneme, CA 93034

Phone Number: 805-982-5570

E-mail Address: william.schreiber@navy.mil

c) Contracting Officer’s Representative (COR): The Contracting Officer hereby designates the following COR for this basic contract:

Name: Maria Smith

Mailing Address: Naval Facilities Engineering and Expeditionary Warfare Center Code CI-11 1000 23rd Ave., Bldg 1000 Port Hueneme, CA 93034

Phone Number: 805-982-6072 E-mail Address: maria.z.smith@navy.mil

C. A-E SERVICES GENERAL: Perform all A-E Services that are required under this contract in accordance with Reference (a)/UFC 1-300-09N. In addition, the other listed references will provide additional guidance and information related to the Design and Engineering Services required by this contract. References and/or attachments that are specific to a project will be provided with the respective T.O.

C1. Responsibility of the A-E: The A-E shall be responsible for the professional and technical accuracy of all work and material furnished under this contract, as well as the coordination of all data, reports and other items that are required.

C2. DESIGN DEVELOPMENT: Projects issued as a T.O. under this contract that require the preparation of a Design-Bid-Build (DBB) or Design-Build (DB) RFP construction contract package (i.e., drawings, specifications, basis of design, design analysis, engineering calculations, cost estimate, etc.) and/or engineering report/study shall be accomplished in accordance with Reference (a)/UFC 1-300-09N. The schedule for submittals will be identified for each T.O.

C3. FIELD INVESTIGATIONS/SITE VISITS: Prior to each field investigation performed under this contract, the A-E shall prepare and submit an “A-E Site Visit Request” for NAVFAC approval. T.O.s issued under this contract requiring field investigations shall be required to submit a Safety Plan/Accident Prevention Plan.

a) A-E Safety Plan/Accident Prevention Plan (APP): The A-E shall prepare and submit an A-E Safety Plan/APP for approval by the NAVFAC Safety Engineer/Officer prior to each field investigation performed under this contract. The prime A-E will prepare the A- E Safety Plan/APP for the entire team, with the sub-consultants submitting their respective hazard analysis for incorporation into the prime’s package. The A-E Safety Plan/APP shall be prepared in accordance with Reference (f)/EM 385-1-1 and shall include, but not be limited to, the following:

-Identified hazards that are anticipated to be encountered during the field investigation/site visit;

-Control measures to be taken;

-Procedures for fall protection;

-Procedures to be followed prior to and during access to confined spaces such as manholes, vaults, and attics;

-Emergency procedures to be followed in the event that injuries occur;

-Local emergency telephone numbers (most Navy and Marine Corps sites do not use “911”);

-Emergency contact telephone numbers for each member of the A-E’s field team

1) Provide the name of competent and/or qualified person and proof of competency/qualification to meet specific OSHA Competent/Qualified person requirements.

2) Schedule of submittals of the A-E Safety Plan/APP will be identified at the T.O.

level.

C4. OTHER SPECIAL REQUIREMENTS

a) Security Requirements of Design and Construction Contracts: Many of the military areas of work expected under this contract will not allow the entry of resident aliens. Therefore, all personnel working on government property shall be U.S. citizens who can qualify for access to these areas. The A-E and Construction Contractors shall adhere to the latest applicable base access requirements prior to and during all meetings, site visits, and field investigations.

b) Intergovernmental Coordination Required by A-E with State or Federal Agencies Outside DoD: Design Projects that removes, add or modify the POL existing units shall be coordinated with the local installation’s Environmental Department to ensure that existing environmental compliance plans are amended properly and included in the project plans construction budget. Other requirements if known will be identified, as applicable, for each T.O. However, the A-E shall ultimately be responsible for identifying, preparing and coordinating all the necessary documentations, permits with all agencies in all the T.O issued to them for accomplishment.

c) Site Safety Personnel: Will be identified, as applicable, for each T.O.

d) Site Approval Status: Will be identified, as applicable, for each T.O.

e) National Environmental Policy Act (NEPA) Status: Will be identified, as applicable, for each T.O.

f) Section 106 Review by the State Historic Preservation Office (SHPO): Will be identified, as applicable, for each T.O. Reference (g) Rehab Standards & Guidelines provides additional information.

g) Archeological/Cultural Resource Monitoring: Will be identified, as applicable, for each T.O.

h) Natural Resource Monitoring: Will be identified, as applicable, for each T.O.

i) Unexploded Ordinance (UXO) Monitoring and Clearance / Munitions and Explosives of Concern (MEC): Will be identified, as applicable, for each T.O.

j) Technical Review of Government Prepared RFP package for Design-Build Projects at 100% Submission (Development Phase). Will be identified, as applicable, for each T.O.

If required, the Government Team will conduct a telephone conference to briefly orient the A-E with the critical and unique project requirements prior to issuing the 100% RFP package. The A-E will submit a summary review report which will include inconsistencies, conflicts, and discrepancies between various RFP Parts (Parts 2-6). The report will also indicate the updates, additions and deletions of applicable codes and criteria; applicable environmental requirements, mitigation and NEPA documentation;

and applicable local installation requirements obtained from the local installation representative. The A-E will also perform a validation review of the government prepared cost estimate. Fee for this service will be negotiated and awarded based on negotiated hourly rate.

k) Technical Review of Government Prepared Design Documents for Design-Bid-Build Projects. Will be identified, as applicable, for each T.O. If required, the Government Team will conduct a telephone conference to briefly orient the A-E with the critical and unique project requirements prior to issuing the project package. The A-E will be required to provide the following types of review: Construction Document Coordination Review, Constructability Review, and/or Quality Control Technical Plan Check Review.

The A-E will submit a summary review report which will include inconsistencies, conflicts, and discrepancies between plans, specifications, and basis of design. The report will also indicate the updates, additions and deletions of applicable codes and criteria;

applicable environmental requirements, mitigation and NEPA documentation; and applicable local installation requirements obtained from the FEAD/ROICC representative. The A- E will also perform a validation review of the government prepared cost estimate. Fee for this service will be negotiated and awarded based on negotiated hourly rate.

D. DESIGN SERVICE DELIVERABLES: The following Design Service Deliverables may be required for T.O.s issued under this contract.

-Design-Bid-Build (DBB) or Design-Build (DB) Request for Proposal (RFP) Contract Documents -Drawings/Plans -Specifications -Cost : Prepare all detailed cost estimates in the NAVFAC Work Breakdown Structure (WBS) to the Assembly level using the SuccessEstimatorTM (SUCCESS) estimating program.

SUCCESS shall be used for all projects over $500,000; for projects under $500,000, contact the COR for requirements.

E. ENGINEERING SERVICE DELIVERABLES: the following Engineering Service

Deliverables may be required for T.O.s issued under this contract.

‐ Studies/Reports ‐ Clean and Inspect Fuel Storage Tanks ‐ Development of POL Pipeline Integrity Management Plans ‐ Development of POL systems Start-up Plans ‐ Design Review Comments and Actions Taken ‐ DD Form 1391 Preparation ‐ Site Engineering Investigation (SEI) ‐ Utility Investigation ‐ Basis of Design (BoD) ‐ Preliminary Hazard Analysis (PHA) ‐ Comprehensive Interior Design (CID) – Structural Interior Design (SID), Furniture, Fixtures and Equipment (FF&E), and Collateral Equipment (CEQ) ‐ Construction Schedule ‐ Environmental/Construction Permits ‐ Stormwater Protection Report ‐ NAVFAC Sustainability & Energy Data Record Card ‐ DD Form 1354 Preparation ‐ A-E-to-FEAD/ROICC Report (Post Award Review of RFP Documents)

F. SPECIALTY ENGINEERING AND TESTING DELIVERABLES: The following

Specialty Engineering and Testing Deliverables may be required for T.O.s issued under this contract.

- Topographic Survey Map/Data

- Subsurface/Geotechnical Investigation

- Geotechnical Evaluation/Report

- Hydrographic Survey Map/Data

- Hazardous Materials Survey Report and Drawings

- Site Environmental Testing and Remediation

- POL Pipeline API 570 Inspections

- POL Pipeline Pigging

- POL Pipeline Pressure Testing

- POL System Start-ups

G. OTHER DELIVERABLES: The A-E shall be responsible for the following additional deliverables, as applicable, for each T.O. issued under this contract.

- Photographs

- Color Boards

- Rendering

- Post Construction Award Services (PCAS)

- Tank Inspection Reports

- Title II

- Suitability for Service Letter

- OMSI

- Hands on Training and Training Video

H. MEETINGS/CONFERENCES/CONFERENCE CALLS: The A-E shall attend/participate in the following meetings/conferences/conference calls, as applicable, for each T.O. issued under this contract.

- Kick-off Meeting

- FACD Conference

- Design Charette

- Design Review Meetings

- Construction Solicitation Site Visit

- Post-Construction Award Kick-off (PAK) Meeting

- Partnering Meeting

- Meeting/Conference/Conference Call Meeting

- T.O. Meeting/Conference/Conference Call Requirements

I. SPECIAL DESIGN CRITERIA

I1. General Building Requirements: Reference (b)/UFC 1-200-01 shall apply to the design and construction of all applicable new and renovated DoD facilities that are covered under this contract.

I2. Regional Requirements: Unique regional requirements may apply to the design and construction of all applicable new and renovated DoD facilities that are covered under this contract.

I3. Demolition: Each individual T.O. may require investigation of hazardous materials, preparation of hazardous materials demolition drawings, and a Construction and Demolition (C&D) Waste Diversion Opportunity Assessment.

I4. Significant Equipment from other than Military Construction (MILCON or MCON) Appropriations: “Significant equipment” refers to items that may be installed within the new facility, such as an aircraft simulator training device, or that the facility will support, such as a new type of ship. Any such equipment and its corresponding schedule issues will be identified, as applicable, for each T.O.

I5. Special Building Systems: Will be identified, as applicable, by each individual T.O.

I6. Proprietary or Brand Name or Equal: Prior approval must be obtained from the Contracting Officer when proprietary, brand name, or equal purchase descriptions are included in the design or RFP requirements.

I7. Design for Maintainability: All designs completed under this contract shall consider the maintainability of the facility, building, utility system, wharf, etc. in accordance with Reference (a)/UFC 1-300-09N.

I8. Sustainable Development: NAVFAC’s policy is to integrate sustainable strategies and features into the design of all facilities and infrastructure projects. All projects covered under this contract shall incorporate sustainable development strategies and features to the greatest extent possible, while maintaining consistency with mission, budget and client requirements, in accordance with Reference (h)/UFC 4-030-01.

I9. Provisions for the Handicapped: The A-E shall ensure that all applicable project designs/RFP requirements are developed in accordance with all applicable codes and regulations regarding accessibility and use by the physically handicapped.

I10. Fall Protection: The design requirements regarding fall protection will vary depending on the type of project, as well as the type of construction contract to be used (i.e., DBB vs.

DB).

I11. System Safety and Hazard Analysis: If the Government has a System Safety and Hazard Analysis (i.e., hazardous substances, personnel safety measures/procedures, it will be provided with the T.O. The A-E shall meet with the local Safety Engineer/Officer prior to the beginning of the design process to discuss the project requirements.

I12. Occupational Safety and Health Report: An Occupational Safety and Health Report is required for projects that have Risk Assessment Codes (RAC) of 1 or 2 (typically industrial type and other facilities involving hazardous operations or materials). The requirements for this report are covered in the Reference (h)/EM 385-1-1.

I13. Seismic Analysis and Design: As required, seismic analysis and design of buildings and POL systems shall be done in accordance with applicable references under this contract.

I14. Mold and/or Mildew Prevention: The issue of mold and mildew shall be addressed by the A-E for all applicable T.O.s awarded under this contract.

I15. Air Conditioning in Humid Climates: If required, follow guidelines if UFC 3-440-05N, Tropical Engineering, for the design of all air-conditioning and POL systems in humid climates.

I16. Audio-Visual Integrated System Components: When applicable to support a project, the requirement(s) will be included in the respective T.O. If the T.O. requires the development of DD Form1391 documentation, include an estimate for the cost of this equipment as part of the FF&E Interior Design Package.

I17. Physical Security Equipment (PSE): When applicable to support a project, the requirements for PSE will be included in the respective T.O. If the T.O. requires the development of the DD Form 1391 documentation, include a cost estimate for PSE in Block 12.

I18. Antiterrorism/Force Protection (AT/FP): Provide AT/FP features in the construction of all applicable projects in accordance with Reference (a)/UFC 1-300-09N and Reference (j)/UFC 4-010-01. AT/FP requirements are applicable for all inhabited new MCON construction and major renovations.

I19. Fire Protection: Provide fire protection design and engineering services in accordance with the applicable references in this contract, such as, References (k)/UFC 3-600-01, (l)/UFC 3-600-10N and (m)/UFC 3-601-02, as well as all other applicable National Fire Protection Association codes/standards not covered by these references.

a) All All fire protection design and engineering services that are required by projects covered under this contract shall be provided by a qualified fire protection engineer (FPE).

b) Projects covered under this contract may require automatic sprinkler and fire alarm systems; however, actual fire protection requirements shall be verified by the A-E. The A-E shall meet with the local Fire Protection Engineer prior to the beginning of the design process to discuss the project requirements.

I20. Elevator Design: Elevator designs shall follow the “NAVFAC Elevator Design Guide” and will require review and approval by the resident Elevator Program Manager.

I21. Contractor Quality Control (CQC): All projects will require CQC provisions.

The A-E shall coordinate with local installation on the CQC staffing requirements.

I22. Contractor Laydown Area: For each applicable T.O., the A-E shall coordinate with the local installation to identify the appropriate location(s) for the Construction Contractor’s laydown area.

J. POST CONSTRUCTION AWARD SERVICES (PCAS): May be required at the T.O.

level. Generally, PCAS will be required of the A-E for applicable T.O.s issued under this contract once the Construction Contract is awarded. Fees for these optional PCAS may be negotiated as part of the original award or awarded separately.

a) The A-E shall be prepared to provide the following service as part of the PCAS for Government prepared RFP for DB projects.

- A-E to FEAD/ROICC Report (Post Award Review of RFP Documents):

General review of the RFP documents (Parts 2-6) and prepares a technical summary report to include critical, unique, special construction features and elements. The report shall include, as an appendix, a copy of the complete RFP contract package (Parts 1-6) incorporating all amendments. Identify and highlight the changes to the RFP with the “Red-lining” or Track Changes” feature of MS Word.

b) The A-E shall be prepared to provide the following services as part of the PCAS for Government prepared RFP or Design Documents for DB/DBB projects.

- Meetings: Participate in the meetings, such as, Construction Contractor’s PAK, Partnering, and Design Reviews.

- DB Design Reviews: Review the Contractor's design submittals for compliance with the respective RFP requirements. Review of the 100% critical path design submittal (fast track) shall be included in this service.

The A-E shall perform quality control technical plan check of the interdisciplinary coordination of plans and specifications and conformance with the requirements contained in the RFP.

- Field Support of Design: Evaluate the Contractor’s proposals on design changes and variations due to different site conditions, customer requests, and other causes that may occur during construction. Prepare cost estimate once the proposed design changes and variations are determined to be valid.

- A-E to FEAD/ROICC Presentation: Oral presentation of the summary report submitted in the Post Award RFP review is required to the Facilities Engineering & Acquisition Division (FEAD) or Resident Officer in Charge of Construction (ROICC) prior to the start of the concept/design development phase.

c) The A-E may be required to provide the following additional PCAS services.

- Review other miscellaneous Construction Contractor's submittals.

- Participate in Pre-Construction Conferences (FEAD/ROICC).

- Provide consultation on critical items during construction.

- Provide other miscellaneous consultation during construction.

- Provide other miscellaneous field support of design.

- Assist NAVFAC PM/DM with the acceptance/approval of critical system test results/submittals from the Construction Contractor. Refer to ECB 2008- 03.

- Evaluate the Construction Contractor’s Value Engineering Change Proposals

(VECP).

- Provide courier delivery service for return of the Construction Contractor's submittals.

- Provide construction surveillance and inspection services.

- Prepare Record Drawings as required.

- Prepare Operation and Maintenance (O&M) manuals.

- Revise the Sustainable Development Checklist that may be prepared during design to incorporate any changes that were made during construction and complete the Sustainable Development Case Study.

d) PCAS requirements that are required by a subsequent T.O. will be described in more detail by the respective T.O.

e) Other PCAS requirements may be specified by additional T.O.s issued under this contract.