Pre-Proposal_Conference_Slides.pdf

1 NAVFAC EXWC: Technology Driven, Warfighter Focused

GPOL Pre-Proposal Conference 17 Jan 2019

Bill Hepler Division Director

EXWC ACQ72Overall Classification:

2 NAVFAC EXWC: Technology Driven, Warfighter Focused

DLA SRM POL NAVY PROGRAM

•NAVSUP & DLA – determine the requirement •NAVFAC – executes the requirement

•NAVFAC EXWC

o Tank Clean Inspect Repair (CIR) – develop, award and provide technical support to field o Pipeline – conduct integrity assessments and develop

Integrity Management Plans o Cathodic Protection – conduct inspections and develop repair scopes of work.

3 NAVFAC EXWC: Technology Driven, Warfighter Focused

DLA SRM POL NAVY PROGRAM GPOL EXECUTION

• Tank CIR – develop, award and provide technical support to field o Inspection, repairs and maintenance Patch plates Weld repairs Coatings New floors, roofs or shell plates

4 NAVFAC EXWC: Technology Driven, Warfighter Focused

• Pipeline – conduct integrity assessments and develop Integrity Management Plans o Typically in-line inspection (pigging) and follow on repair Modifications to make pipeline piggable Data validation through calibration excavation Anomaly repairs

5 NAVFAC EXWC: Technology Driven, Warfighter Focused

• Cathodic Protection – conduct inspections and develop repair scopes of work.

o Repair identified in previous year’s inspection.

Replacement of components Installation of new components or systems.

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• Utilizes a two-phase approach –Only Factors One, Two, and Three are to be submitted for phase I

• Intent is to move four small business (SB) and four large business (LB) firms to phase II

• Small Business Reserve –Intent is to award three contracts to SB firms –Post-Award, orders performed in the US (all 50 states) and $2M or less would be reserved for just SB firms.

• Higher threshold would require higher aggregate bonding than $15M –SB firms can compete on work outside US and/or higher than $2M –Contracting Officer (KO) has discretion to set-aside higher dollar awards (FAR 16.505(b)(2)(f))

The RFP

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• Large Business firms –Intent is to award three contracts to Large Business (LB) firms

• Same intent last time, but award was made to five.

–Aggregate bonding capacity of at least $100M –Many overseas locations, including Guam, Japan, Spain, Greece, and Diego Garcia

8 NAVFAC EXWC: Technology Driven, Warfighter Focused

• Factor 1 – Technical Approach –What is the team and what are the relationships (binding or not)

• Do you have the necessary team members to accomplish the three CMPs?

–What is the organizational structure and lines of authorities

• Are you in compliance with the part 2 specifications?

–What are the qualifications of the key personnel

• Do they meet the requirements listed in 00 72 00?

• A Lead Engineer resume is only needed if design work is ever done in-house.

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• Factor 2 – Experience –Limited to five projects total

• Can use the experience of major subcontractors including AE firms

- Must provide a letter of commitment

- A/E firms – Use the Attachment B Designer Experience Project Data Sheet

- Prime and other Subs – Use the Attachment B Offeror Experience Project Data Sheet.

–If able, submit projects that cover tank repairs, piping repairs, and cathodic protection surveys and repairs.

–Remember these projects are also used for Factor 3 and Factor 6 –Work must be completed (Beneficial Occupancy)

• If there are multiple tanks on a contract/task order, and some are not completed; the completed projects may be submitted.

-Work cannot have been completed more than five years before Jan 2, 2019

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• Factor 3 – Past Performance –Same projects as Factor 2 –If a final CPAR is available, submit it. If not submit a PPQ.

• PPQs used for other solicitations will be accepted.

–Provide a narrative to explain the relevancy (CPAR or PPQ) –If using PPQ, encourage the evaluator to provide qualifying remarks.

–The Gov’t can (and must in some cases) consider relevant past performance information that is “close at hand”.

• FAR standard is relevant, recent or completed is not part of that standard.

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• Relative Importance of Factors –Factor 1 is acceptable or unacceptable. Any firm found unacceptable will not be considered further.

–Factor 2 and 3 are equal to one another in Phase I.

–Do not intend to enter into discussions.

• Phase II Selection –SB and LB will be evaluated separately to determine which of the four firms in each category will move forward to phase II

–Firms will be requested to submit Factors 4 through 7.

• Will not have an opportunity to revise Factors 2 or 3, unless discussions are held.

12 NAVFAC EXWC: Technology Driven, Warfighter Focused

• Factor 4 – Technical Solution (Seed Task) –Seed task is for Point Loma.

–Technical approach to performing the seed task and the schedule for completing the work.

–Period of performance in attachment H (seed task) is “desired”, offerors will be held to the schedule it submits.

• Note that there is no penalty for proposing a period of performance that is longer than the desired period of performance (unless it isn’t a logical schedule and/or durations are unrealistic).

–Attachment H is a representative sample of how task orders are solicited, post-award.

• Part 1 – Contract requirements

• Part 2 – General requirements

• Part 3 – Project Program

• Part 4 – Performance Technical Specifications (from Basic contract)

• Part 5 – Prescriptive Technical Specifications

• Part 6 – Attachments

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• Factor 5 – Safety –EMR, DART and TRC rates – 3 years worth of data

• Explain any missing numbers or high-risk numbers –Narrative

• Attachment I breaks out what is required –JV’s – Need EMR, DART and TRC from both firms, but just one narrative

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• Factor 6 – Small Business –Applies to all offerors, large and small.

–Ties back to projects submitted as part of Factor 2 (Experience) –LB must submit ISRs related to projects in Factor 2

• May have to submit ISRs for ACOE, AF, and NAVFAC if using those projects –LB will have to submit a subcontracting plan with Phase II proposals.

• The plan itself will not be evaluated.

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• Price –Complete Attachment M

• Combination of labor rates and seed task.

–Rates will be binding and included in the basic contract.

• Intent is to reduce the back and forth regarding labor and indirect rates, post-award.

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• Relative Importance of Factors –Experience, Technical Solution, Safety, and Small Business are of equal importance to one another. When combined, these four factors are equal to Past Performance

–All non-price factors are approximately equal to price.

• Selection for award of a contract –SB and LB will be evaluated separately to determine which firms are in line for award.

• Intent is 3 SB awards and 3 LB awards.

• Award of the Seed Task –All awardees are eligible to receive the seed task

• Based upon Factor 4 and Price for seed task.

- Both factors are approximately equal to one another.

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QUESTIONS?