N3943019R21010002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is:

1) Provide answ ers to pre-proposal inquiries received during and after the pre-proposal conference/site visit.

2) Publish the slides that w ere presented during the proposal conference.

3) Publish the sign-in list for the pre-proposal conference/site visit.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Jan-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3943019R2101

X 9B. DATED (SEE ITEM 11)

02-Jan-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Jan-2019

CODE

NAVFAC EXWC

CODE ACQ / NAVAL BASE VENTURA COUNTY

1100 23RD AVE BLDG 1100

PORT HUENEME CA 93043-4301

N39430 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3943019R2101

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE (SF 30)

The following have been added by full text:

AMENDMENT 0002

No. Section Question Response

1 Para 4.2, Factor 2 Experience, The RFP states, “Any project not completed will not be considered.”

Given the identified focus of work on this contract, many task orders under the current contract would be relevant, however very few have been completed due to the sequential nature of the work (one tank must be complete before work on subsequent tanks can be started). If one or more tanks are complete, can a task order be submitted and be considered relevant – even if the entire scope of work is not complete?

Yes. Rationale: Each tank is a separate project and if there are multiple tanks (projects) in sequence on a particular task order, it would be acceptable to submit the completed tank(s) (project(s)) even though the task order itself is not complete.

Please note that this does impact factor 3, in that you must obtain a PPQ for work where there is not a Final CPAR; as well as factor 6 where you must submit small business subcontracting information for the projects listed in Factor 2.

2 Para 7.1, Factor 4 - Technical Solution, Page 16

Can the organizational chart be 11x17 That is acceptable, but the page count remains at 20.

3 General With the Federal government shutdown the SBA is not processing paperwork. This will likely impact our teaming for the NAVFAC EXWC Global Petroleum Oils and Lubricants Worldwide proposal.

Would NAVFAC consider delaying the RFP for as many days as the government is shutdown to give us a fair chance at the contract?

As the date the shut-down will end cannot be predicted, we will attempt to accommodate such situations to the extent it does not derail the entire acquisition.

This solicitation (including the draft and industry day) has been in the public view for quite some time.

4 General The past contract limited the size of the small business task orders to < than $ 2mm, which is why we chose NOT to participate. Currently, this new program has the same language and states task orders < than $ 2 mm will be reserved for small business. Could the threshold be raised to at least $ 4 mm?

The previous solicitation had a reserve of $1M and the current is $2M. We did examine using a higher limit, however we believe that the required aggregate bonding capacity for anything higher than $2M may unfairly exclude some small business concerns. It is important to note that orders in the United States and below $2M are reserved exclusively for small business.

Small business firms can participate in the unrestricted awards.

5 General Where do you expect the "majority" of the work to take place? West Coast?

East Coast, etc.? Where was most of the work under the current contract?

Please see the table entitled "Forecast". These are preliminary planning numbers, broken out by region, per fiscal year. The numbers represent both the number of planned task orders as well as the number of tanks. For example, under FY20, Mid-Atlantic is projected to have two task orders, one with two tanks and one with three tanks. Note that these number change frequently and some projects may slip into later years and new projects may be identified. The solicitation, beginning on page 6, lists the historical date from the previous contract.

6 Para 4.1, Factor 1 -Technical Approach, page 12

What credentials are required for the Lead Engineer?

The lead engineer is not a key personnel, as not all firms may utilize this position. For the purposes of evaluation, the lead engineer should minimally meet the requirements of the Project engineer.

Questions 7 - 30 were asked during the pre-proposal conference, so the wording may not be exactly as asked or answered.

7 Factor 1 lists the key personnel that resumes where resumes are required, while factor 4 uses both "core" and "key personnel"

For Factor 1, the key personnel are as listed. For factor 4, consider that "Core" personnel includes other personnel in addition to "key personnel".

8 Interim CPARs, would you prefer a

PPQ?

If there is not a final CPAR, you must submit a PPQ, see Factor 3, para (a)(1)

9 Factor 2: Entertain going to 7 or 10 years?

Considered, but the requirement remains at five years.

10 Price: Labor rates vary all over the country, how do you evaluate that?

Most of the key personnel are required to be employees of the prime (exceptions are Project Engineer and Design Quality Control Manager - by exception, and alternate SSHOs) so we would not anticipate that their labor rate would change based on location. Regardless, we assume offerors will use a blended rate if they have multiple personnel in the same position.

11 Price: Are you bidding field overhead rates?

If the offeror has a multi-rate indirect structure with an established Field Overhead Rate (see instructions in Attachment M, paragraph E) then that is what we are requesting. We are not asking for what NAVFAC considers a Field Office Overhead Rate (FOOH) and is referred to in FAR 31.105 (d)(3).

If the offeror consistenly bids those cost as a rate, then it is calculated by estimated job-site expenses divided by the estimated cost inputs (labor, material, equipment), and that rate would vary from task order to task order.

12 Price: Will there be a separate line for CONUS and OCONUS work in Attachment M?

No.

13 The price isn't for the seed project, it's for the overall MACC?

The total evaluated price for the MACC is the sum of the total price for each (all five) of the ordering year and the extension of services period, as well as the price for the seed task.

14 Is the seed task awarded on low price? No, it is based on trade-off between price and technical solution, see page 20 para 10.

15 What is the time you're going to allow to put Phase II together?

At least 30 days

16 What's the award time we're anticipating on this?

Current contract expires on 2/29/2020

17 Give us an idea on the range of value on the LB? Are there $10, $20 MIL?

Typiclly $5-$7 MIL unless overseas or Hawaii, those could be in the $15M to $26M range.

See historical data beginning on page 6 of the soliciation.

18 Will there be another Q&A when Phse II comes out?

A cut-off date for questions for phase II will be announced when offerors are invited to phase II.

19 Mention of financial questionaire, VETS form, are they in Tab 3?

Yes. Rationale: Each tank is a separate project and if there are multiple tanks (projects) in sequence on a particular task order, it would be acceptable to submit the completed tank(s) (project(s)) even though the task order itself is not complete.

20 Is there going to be a Phase II site visit?

No.

21 Are you going to be looking at experience for overseas?

There is no specific discriminator for work performed overseas and for small business no expectation of having performed overseas work; however, the evaluators may consider the work overseas to be of a higher relevancy.

"Projects which demonstrate that the offeror has the resources and knowledge needed on this contract will be rated more favorably." Factor 2, para (b).

22 When you down select from Phase I to Phase II, is there a range you're going to be down selecting?

Intent is to move 4 small businesses and 4 large business firms to Phase II. See Page 15, para 6.2

23 Is there a requirement for a Japanese contracting license when performing work in Japan.

A Japanese license is required if the contractor is using its own personnel to perform the construction work (not oversight), vice utilizing subcontractors.

24 SSHO: do not understanding the pricing. Base rate is very different for different areas.

See response to question 10.

25 When will the schedule be for the downselect from Phase I to Phase II

Optimistically 60 days

26 On the seed task to form the price, should offerors anticipate additional repairs after the inspection report is finalized?

No. The modification process will come into play. Offeror's are not expected to bid unknown work or build that additional work into the initial proposal schedule.

27 Will copy of sign in sheet be posted? Yes

28 On the last MAC there were task orders for natural gas lines.

Yes, but they were issued by other NAVFAC Facilities Engineering Commands (FECs) who had requested ordering authority from the contract.

29 Do you expect much design work in this?

The level of design tends to vary from location to location.

30 Do you consider location of the contractors?

No.

31 Section 6. Key Personnel and Responsibilities Paragraphs 6.7 through 6.10 Pages 50-51

Solicitation Submission Requirements in Section 4.1 Factor 1 Technical Approach identify the Program Manager, the five Project Managers, and one Lead Engineer for in-house design work. However, the sections referenced above identify multiple additional positions such as Site Superintendents, QC personnel, etc.

Please confirm that only the personnel identified in Section 4.1 need resumes included in the proposal.

Confirmed for factor 1 (see 4.1 (a)(3)), but note that Factor 4 requires summary of the qualification of additional personnel.

32 Attachment E It is assumed that the name Erin Watson is to replace the name Tasha Womack retained at the top of this form. Please confirm.

Confirmed, a revised attachment E was uploaded in FBO.

33 Attachment E Please advise as to whether or not multiple questions can be submitted on the form, or if a separate form needs to be submitted for each question.

Mulitiple questions may be submitted on a single form.

34 Attachment E Please confirm / advise: the paragraph states that, “questions may be redacted if the name of the offeror’s firm is embedded in the RFI.”—However, the offeror’s firm name is required at the top of the form

The forms are not being released.

The contact info is required in the event further clarification is required.

35 Attachment A, Offeror Team Composition and Management and 4.1 Factor 1 Technical Approach

Please confirm that the 4-page limit is confined to the information requested for Offeror Team Composition and Management, and that the Resumes are not to be included in this document;

however, have their own page count of one double sided page or two single sided pages.

Confirmed.

36 4.3 Past Performance If no CPAR evaluation is available, but a PPQ was completed recently for a project submitted for Factor 2 under a different solicitation, please consider allowing previously completed PPQs to be submitted. This alleviates time constraints on our clients.

That is acceptable.

37 Offeror Team Composition and Management and 4.1 Factor 1 Technical Approach

During the recent site visit, several comments were received from EXWC related to the Lead Engineer role, comments that are not consistent with the current RFP nor with EXWC’s responses to similar questions. Therefore, we assume that an RFP modification is forthcoming to clarify your expectations related to the role and resume for the Lead Engineer. Please confirm that this modification is forthcoming and respond if you plan to extend the proposal due date.

See response to question 38, below. (Confirmed with submitter that the response below clarified this question)

38 Offeror Team Composition and Management and 4.1 Factor 1 Technical Approach

Comments during the site visit implied that EXWC expects the Lead Engineer position to be filled by a third-party subcontractor. If the responder can demonstrate through a resume that they have this capability in-house, is that not preferred by EXWC? Please clarify.

Some firms do not have any in-house design capability, so they use subcontractors to perform that role. If that is the case, the contractor should not submit a Lead Engineer resume. If the contractor EVER does in-house design, then the resume must be submitted. Whether to use in-house design or subcontractors or a combination of both is a business decision for the contractor.

39 Attachment M Is the Quality Control Manager considered to be a home office position?

No, the pricing requested is for the field position, not a home office reviewer. Note the number of estimated hours for positions considered to be full-time field positions.

(End of Summary of Changes)