N39040400T4815 Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Barge Maintenance

Solicitation Number: N39040400T4815

Response Deadline: 10/20/2025 at 4:00pm ET

POC: Madalyn Lavoie, madalyn.r.lavoie.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change Notice 20250825. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request For Quotation (RFQ)

4. This acquisition is for: Total Small Business Set-Aside

5. North American Industry Classification System Code (NAICS): 336611 Ship Building and Repairing

6. The size standard is: 1,300 employees

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Intermediate level troubleshooting, repair, renewal, refurbishment, modernization, maintenance, and testing of Barge

YFNB 41.

• Period of Performance: 11/17/2025-11/16/2026 o Option period one: 11/17/2026-5/16/2027 o Option period two: 5/17/2027-11/16/2027

• Place of Performance: Naval Submarine Base New London, CT.

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include page 2-3 and Exhibits A-C along with Technical Requirements.

https://www.acquisition.gov/browse/index/far http://www.acq.osd.mil/dpap/dars/change_notices.html http://www.sam.gov/

REQUEST FOR QUOTATION

N39040400T4815

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N39040400T4815 DUE DATE: 10/20/2025 4:00 PM ET

From: Portsmouth Naval Shipyard Your company info:

madalyn.r.lavoie.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Total 0001 Preventative Maintenance and Repair

In accordance with the Performance Work Statement (Attachment 1) and Exhibit A

1 Job

0002 Unplanned Parts and Repair In accordance with the Performance Work Statement (Attachment 1) and Attachment 2

1 Job Not to Exceed price to be determined at time of Award

0003 Data Requirements In Accordance with Attachment 3

Not Separately Priced

1001 Option to Extend: Preventative Maintenance and Repair In accordance with the Performance Work Statement (Attachment 1) and Exhibit B

1 Job

1002 Option to Extend: Unplanned Parts and Repair In accordance with the Performance Work Statement (Attachment 1) and Attachment 2

1 Job Not to Exceed price to be determined at time of Award

1003 Option to Extend: Data Requirements In Accordance with Attachment 3

Not Separately Priced mailto:madalyn.r.lavoie.civ@us.navy.mil http://www.wawftraining.com/

2001 Option to Extend: Preventative Maintenance and Repair In accordance with the Performance Work Statement (Attachment 1) and Exhibit C

1 Job

2002 Option to Extend: Unplanned Parts and Repair In accordance with the Performance Work Statement (Attachment 1) and Attachment 2

1 Job Not to Exceed price to be determined at time of Award

2003 Option to Extend: Data Requirements In Accordance with Attachment 3

Not Separately Priced

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions 52.203-12 Limitation on Payments to Influence Certain Federal Transactions 52.204-2 Security Requirements 52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance

Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services—Representation 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—

Commercial Products and Commercial Services 52.217-9 Option to Extend the Term of the Contract 52.219-1 Alt I Small Business Program Representations 52.219-6 Notice of Total Small Business Set-Aside

52.219-28 Post-Award Small Business Program Rerepresentation 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-35 Equal Opportunity for Veterans 52.222-37 Employment Reports on Veterans 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 52.223-23 Sustainable Products and Services 52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-18 Availability of Funds 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-36 Payment by Third Party 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.246-4 Inspection of Services—Fixed-Price 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting DEV 2024-

O00013, Rev 1 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.204-7024 Notice on the use of the Supplier Performance Risk System 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

252.244-7000 Subcontracts for Commercial Items 252.247-7023 Transportation of Supplies by Sea--Basic

Local NAVSEA contract terms and conditions full text will be provided at request, the following are applicable to this procurement:

B-231-H002 WORKSITE TRAVEL COSTS (NAVSEA) (OCT 2018)

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES

(NAVSEA) (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018)

C-237-H002 SUBSTITUTION OF KEY PERSONNEL (NAVSEA) (OCT 2018)

C-243-H001 CONTRACTOR PROBLEM IDENTIFICATION REPORTS (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-211-H001 PACKAGING OF DATA (NAVSEA) (FEB 2022)

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

D-247-H002 PACKAGING OF SUPPLIES--BASIC (NAVSEA) (DEC 2020)

E-232-H001 FINAL SETTLEMENT (NAVSEA) (OCT 2018)

E-246-H013 INSPECTION AND ACCEPTANCE OF DATA (NAVSEA) (OCT 2018)

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

G-232-H004 GOVERNMENT PURCHASE CARD METHOD OF PAY (NAVSEA) (JUN 2023)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN

2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2023)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST

(NAVSEA) (NOV 2022)

L-204-H003 NOTIFICATION OF USE OF NAVY SUPPORT CONTRACTOR FOR OFFICIAL

CONTRACT FILES (NAVSEA) (APR 2019)

L-209-H009 NOTIFICATION OF POTENTIAL ORGANIZATIONAL OR PERSONAL

CONFLICT(S) OF INTEREST (NAVSEA) (APR 2022)

L-215-H004 INSTRUCTIONS FOR PRICING OF CONTRACT DATA REQUIREMENTS LIST

(NAVSEA) (OCT 2018)

52.212-1 Instructions to Offerors--Commercial Items (tailored)

INSTRUCTIONS FOR REQUEST FOR QUOTE

The Contractor shall provide a quote for a maintenance contract that includes both scheduled preventative maintenance and pricing for potential unscheduled or emergent repair services.

I. PRICING STRUCTURE

1. Scheduled Preventative Maintenance Services Provide a firm-fixed price for all scheduled maintenance services, as described in the Performance Work Statement (PWS) or Statement of Work (SOW).

2. Unscheduled Repair Services Provide a table of fully burdened labor rates for each of the following categories:

o Regular Unscheduled Repairs (non-emergent, during normal working hours) o Emergency Unscheduled Repairs (critical, after-hours, or requiring immediate attention)

Each labor rate must be fully burdened. No overtime compensation will be authorized—all costs must be built into the fully burdened rates provided.

3. Definition – Fully Burdened Labor Rate:

A fully burdened labor rate is defined as the Contractor’s hourly labor rate inclusive of all indirect costs, overhead, general & administrative expenses, fringe benefits, profit, and any other cost elements necessary to perform the work. No additional charges beyond these rates will be accepted for labor.

4. Labor Categories:

Contractors shall submit rates for clearly defined labor categories, examples:

o Senior Technician o Technician o Assistant/Administrative (if applicable)

5. Material and Parts Mark-Up (Pass-Through):

Submit a proposed fixed percentage mark-up that may be applied to commercially procured parts and materials used in unscheduled or emergency repairs (ONLY). This percentage must be separate from labor costs and will be evaluated for price reasonableness at the time of award.

o The markup must be industry standard and justifiable.

II. CONTENT OF QUOTE

• RFQ pricing and information pages completed by the vendor.

• Technical Submission to include:

o Technical Acceptability will be evaluated based on the following two elements, Quality Control Plan and Experience.

No tiered markups will be accepted; the markup must remain fixed for the duration of the contract.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the proposer responsible whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Government will award a contract resulting from this solicitation to the vendor responsible whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable.

Only the firm-fixed pricing for scheduled preventative maintenance services will be evaluated for award.

Unscheduled/emergency labor rates and parts markups are required for post-award ordering purposes but will not be used in determining award selection.

- Technical Acceptability (Must meet specifications and document capabilities)

- Price (Lowest Price Technically Acceptable, after adherence to other factors)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Vendors shall demonstrate their technical acceptability by providing the information under the following two requirements: Quality Control Plan and Experience.

Quality Control Plan:

The Vendor shall submit a Quality Control Plan (QCP) that identifies the quality assurance procedures it will use to ensure its performance (and the performance of any subcontractors) conforms to the requirements of this contract. The QCP shall address the following: at what stages the contractor will perform quality control checks, the procedures to be used, the documents used or created to verify proper workmanship; the personnel who will be assigned to perform Quality Control checks and any relevant Industry Standards and/or certifications (e.g., ISO, SAE, IEC, etc.) that are part of the QCP.

Experience:

Vendors shall submit documentation of two projects/contracts that demonstrate recent and relevant experience with four of the major task areas in the PWS. At a minimum, offerors must show experience on two recent and relevant contracts/projects performed for Federal, State or Local agencies or private companies. Contracts or Projects are considered recent if they have been completed within the last five

(5) years. Contracts or Projects are considered relevant if they involve tasks that are the same as or like those in the following areas: Planned Maintenance(ELIN A-101), Habitability Repairs (ELIN A-106), Electrical Repairs (ELIN A-107) or Miscellaneous Repairs (ELIN A-108). For each contract or project, Vendors shall provide the following: customer’s name, organization and contact information; contract or project number and title; dates of performance (provide start and end dates by month and year); a description of the work performed and how it is relevant to the PWS. Note, Vendors may rely upon their Past Performance submission to meet the Experience requirement but must provide all information requested above.

Technical Evaluation Ratings Rating Description

Acceptable Submission clearly meets the minimum requirements of the solicitation, to include Adherence to Schedule

Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable. Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Clarification of Evaluation

• Labor rates and parts markups will be reviewed for price reasonableness only and will be incorporated into the contract as fixed ceiling rates for ordering purposes.

• These values will not be scored or compared as part of the price evaluation for contract award.

Failure to provide the required structure and documentation will result in the quote being deemed nonresponsive and ineligible for award.

(End of provision)

(END OF COMBINED SYNOPSIS/SOLICITATION)