Attachment 1 Performance Work Statement.pdf

Barge Maintenance Performance Work Statement

PERFORMANCE WORK STATEMENT

C.1. SCOPE OF WORK

C.1.1. The contractor shall accomplish a full range of intermediate level troubleshooting, repair, renewal, refurbishment, modernization, maintenance, and testing of Barge YFNB 41 systems (hull, mechanical, and electrical). Work shall be accomplished over 24 visits by personnel meeting at least the minimum qualifications set forth elsewhere herein and shall be provided onboard the barge as required. Mechanical and electrical repair and maintenance efforts shall include all areas, hull, mechanical and electrical (HM&E) equipment and systems. Particular emphasis shall be put on quality workmanship in effecting rapid repairs, reinforcement of high standards in maintenance and enhancement of personnel safety.

C.1.2. The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation and other services and items necessary to perform the services described within this Performance Work Statement. Exhibits A (Base Year) through C (second six-month option with 12 visits) list specific Preventive Maintenance and Repair tasks that could be performed under this contract and the estimated workload for each task. The prices for these services are captured on CLIN 0001. Section H, Ordering, contains further details about the ordering process.

CLIN 0001 – Preventative Maintenance & Repairs IAW.

CLIN 0002 – Unplanned Parts & Repairs.

In addition to the scheduled preventative maintenance, the Contractor shall provide unscheduled and/or emergency repair services when requested by the Government, in accordance with the following procedures:

1. Labor Categories and Rates

• The Contractor shall perform all unscheduled repair services using the labor categories and fully burdened rates submitted and awarded.

• No increases to labor rates shall be accepted during the period of performance unless authorized by a bilateral modification.

2. Estimate Submission Requirements

• Prior to performing any unscheduled or emergency repair work, the Contractor shall Fill out Work Request Form and submit a detailed written cost estimate for Government review and approval.

o The estimate must include a labor breakdown by labor category, hours per category, and the applicable fully burdened rate.

o The labor categories and rates must match those awarded on contract.

3. Materials and Parts Pass-Through

• If parts or materials are required, the Contractor shall apply only the fixed pass-through markup rate awarded on contract.

• The markup must be shown separately in the estimate and shall not be combined with labor or other material cost elements.

4. Supporting Documentation for Parts and Materials

• For each proposed material or part, the Contractor shall provide:

1. A supplier invoice or formal quote showing the Contractor's actual cost.

2. One or more of the following to establish price reasonableness:

Commercial invoice/receipt to a non-government customer.

Screenshot or link to commercial pricing (e.g., catalog or retailer).

Manufacturer’s published price list.

5. Authorization to Proceed

• No work on unscheduled or emergency repairs shall begin without written authorization from the Contracting Officer (KO) via. designated Contracting Officer’s Representative (COR).

6. Work Execution and Reporting

• The Contractor shall perform only the scope of work and cost elements approved in the Government’s Work Request.

• No additional work outside the approved work request is authorized. If the Contractor performs any work beyond the scope or cost of the approved request, they do so at their own risk and may not be reimbursed for any additional labor, material, or incidental costs incurred. Unless otherwise approved on a separate or updated approved Work Request.

• The Contractor’s WAWF (Wide Area Workflow) invoice must match the approved work request and associated documentation. Any discrepancies between the invoice and approved scope of work may result in rejection of the invoice and delay in payment.

C.1.3. Except as otherwise provided in this contract, the contractor shall provide all material, labor, services, equipment, supplies, accessories, and such other things and services as necessary for accomplishing assigned tasks.

C.1.4. The contractor shall notify the POC or COR verbally and in writing if an established task completion date is in jeopardy.

C.1.5. The contractor shall perform the services listed in Exhibits A, B, and Cas ordered under the contract. The services shall be in accordance with the requirements outlined in this contract. Services shall be performed at Naval Submarine Base New London, Groton, CT.

C.2 Personnel

C.2.1 The contractor shall be responsible for the employment of trained and technically qualified personnel to perform task orders. Contractor personnel shall be qualified Master level mechanics and technicians, with current state certifications.

Journeyman level mechanics may be utilized under the direct supervision of a Master. The contractor, upon request of the Government representative shall produce the qualifications of an individual to substantiate qualifications to perform the task being worked. In addition, the contractor is responsible for employing and maintaining the personnel, organizational and administrative controls necessary to ensure that performance meets or exceeds all contract specification requirements hereunder and as set forth in each individual task order.

C.3. REFERENCES

In performing the requirements of this contract, the contractor shall comply with all the following references and attachments:

a. The following Category I and II NAVSEA STANDARD ITEMS (NSI) may be viewed on the Internet at http://www.navsea.navy.mil/Home/RMC/CNRMC/Our-Programs/SSRAC/NSI/FY23-NSI/ and will be invoked on all Task Orders:

009-01 General Criteria, accomplish 01 OCT 2021 009-02 Environmental Compliance Reports for Material Usage at Naval Facilities; provide 01 OCT 2019 009-03 Toxic and Hazardous Substances; control 01 OCT 2019 009-04 Quality Management System; provide 01 OCT 2021 009-05 Temporary Accesses; provide 22 OCT 2021 009-06 Maintaining Protection and Cleanliness from Non-Radioactive Operations;

accomplish 01 OCT 2021

009-07 Confined Space Entry, Certification, Fire Prevention and Housekeeping;

accomplish 01 OCT 2021

009-08 Shipboard Fire Protection and Fire Prevention; accomplish 01 OCT 2021 009-09 Process Control Procedure (PCP); provide and accomplish 01 OCT 2021 009-10 Shipboard Asbestos-Containing Material (ACM); control 01 OCT 2019 009-13 Meter, Gage, Switch, and Thermometer repair 01 OCT 2021 009-20 Government Property; control 01 OCT 2021 009-21 Alteration Verification, Logistics and Technical Data; provide 01 OCT 2018 009-23 Interferences; remove and install 01 OCT 2021 009-24 Authorization, Control, Isolation, Blanking, and Tagging Requirements; accomplish 01 OCT 2021 009-32 Cleaning and Painting Requirements; accomplish 21 FEB 2021 009-40 Contractor Crane, Multi-Purpose Machines and Material Handling Equipment at A Naval Facility; Provide 01 OCT 2021

009-60 Schedule and Associated Reports for CNO Availabilities; provide and manage 01 OCT 2021 009-71 Piping System; test 01 OCT 2021 009-72 Physical Security at Private Contractor’s Facility; accomplish 01 OCT 2021 009-74 Occupational, Safety and Health Plan; accomplish 01 OCT 2021 009-80 Ship’s Facilities; provide 18 NOV 2016

009-87 Chemical Disinfection Procedures; accomplish 01 OCT 2021 009-88 Collection, Holding, and Transfer (CHT) and Mogas Tanks, Spaces, and Piping, including Sewage or Mogas-Contaminated Tanks, Spaces, and Piping, certify 22 OCT 2021

009-93 Emergency Planning and Community Right-to-Know Act (EPCRA) and Pollution Prevention Act (PPA) Information; provide 06 MAR 2018

009-99 Ship Departure Report; provide 18 JUL 2014

b. The following Category I and II NAVSEA STANDARD ITEMS (NSI) may be viewed on the internet at http://www.navsea.navy.mil/Home/RMC/CNRMC/Our-Programs/SSRAC/NSI/FY23-NSI/ and will be invoked on individual Task Orders as required:

009-99 Ship Departure Report; provide 18 JUL 2014 009-06 Maintaining Protection and Cleanliness from Non-Radioactive Operations; accomplish 01 OCT 2021 009-11 Insulation and Lagging Requirements; accomplish 01 OCT 2021 009-12 Weld, Fabricate, and Inspect; accomplish 01 OCT 2021 009-17 Rotating Electrical Equipment; repair 01 OCT 2021 009-19 Provisioning Technical Documentation (PTD); provide 01 OCT 2018 009-33 Rotating Electrical Equipment; rewind 01 OCT 2021 009-36 Controller; repair 31 AUG 2018 009-39 Technical Manual Contract Requirement (TMCR) for a New Technical Manual for Commercial Equipment/Component; accomplish 01 OCT 2018

009-61 Shipboard Use of Fluorocarbons; control 01 OCT 2021 009-65 Polychlorinated Biphenyls (PCB’s); control 26 MAR 2018 009-67 Integrated Total Ship Testing; manage 01 OCT 2021 009-73 Shipboard Electrical/Electronic Cable Procedure; Accomplish 22 OCT 2021 009-79 Government Owned Material (GOM) Status for Multi-Ship Multi-Option availabilities; report 01 OCT 2018

009-82 Installation of Equal Component Vice Specified Component; report 26 MAR 2018 009-83 Wire Rope Assembly; Fabricate 01 OCT 2021 009-84 Threaded Fastener Requirements; Accomplish 01 OCT 2021 009-86 Recovery and Turn-In of Ozone Depleting Substance (ODS); accomplish 01 OCT 2021 009-95 Mechanically Attached Fittings (MAFs); install 01 OCT 2021

C.4. FACILITY REQUIREMENTS.

C.4.1. Facilities. The Contractor shall perform services under this contract aboard the YFNB 41 barge berthed at Naval Submarine Base New London. The Contractor may request permission to conduct certain services at its own facilities to enhance its efficiency, because of space limitations on base or for other good causes. The Contractor’s facility shall be located within fifty (50) miles of Portsmouth Naval Shipyard. The place of performance shall be specified in subsequent Task Orders. The limitation on distance of vendor facility from Portsmouth Naval Shipyard is a result of some of the possible routine or unplanned repairs/maintenance requiring work at the vendor facility. In order to ensure timely return of any parts or items requiring repair at a vendor facility and maintain routine operability of the living barge, the Government is requiring a limit to the distance in which the vendor facility resides in relation to Portsmouth Naval Shipyard.

C.5. GENERAL REQUIREMENTS

The following are applicable to the extent they apply to all repairs, modifications, testing and adjustments. Any cost to comply with these requirements shall be included in the price of the CLINs listed in Section B.

C.5.1. The Contractor Shall:

a. Exercise own judgment and expertise to assure the successful completion of all tasks hereunder.

b. Designate those persons authorized to accept/reject verbal orders.

c. Coordinate schedules in the work affected areas with the PNSY Barge Point of Contact (POC), or the Contracting Officer’s Representative (COR) during the performance period of the contract. The work effort on tasks shall be coordinated on a daily basis with the POC to allow for changing situations aboard barge to minimize delays and disruptions.

d. Not respond to new performance requirements until a modification has been signed or verbal authorization has been given by the Contracting Officer.

e. Not respond to any requests requiring deviations in technical performance as specified in the contract without obtaining prior approval of the Contracting Officer.

f. Be responsible for inspection of workspaces prior to manning to ensure spaces are available for work to avoid unnecessary delays in day-to-day work schedule.

g. Comply with NSI 009-24 in accomplishing isolation, blanking and tagging of equipment, systems, circuits, components, piping and valves.

h. Provide protection during contamination-producing operations and maintain cleanliness in accordance with NSI 009-06.

Remove and properly dispose of all debris or trash resulting from cleaning, removal, installation or any other aspect of task performance.

i. Include within the price for applicable ELINs the cost of any required lifting, handling, on-loading/offloading, and transporting of equipment or materials “off site”. Lifting, handling, on-loading/off-loading of materials at SUBASE NLON will be provided by SUBASE NLON lifting/handling department with coordination provided by PNSY C350. The SUBASE NLON waterfront on load/off load site will be determined by PNSY Code 350 based on berth availability.

j. Except as otherwise provided in this contract, the Contractor shall provide all material, labor services, equipment, supplies, accessories, and such other supplies and services as necessary for accomplishing assigned tasks.

k. Ensure that persons assigned to render services hereunder are at all times under the direction and control of the contractor and are not employees of the Government.

l. Remove and dispose of all debris or trash resulting from cleaning, removal, installation or any other aspects of task performance.

m. Follow all applicable federal, state, and local laws concerning safety, health, and welfare of his personnel and equipment as well as other personnel and equipment within a close proximity of the ongoing work.

n. Contact the PNSY Barge POC when problems are encountered after normal working hours.

o. Provide a monthly report detailing significant events and the progress made during the course of each visit to the PNSY POC. Time and location for monthly reporting shall be agreed upon at the beginning of contract execution, and adjusted, as required, by the POC.

p. The contractor shall be responsible for tag out of systems to be repaired and the removal of all interferences. The contractor shall coordinate with the Barge POC to verify that systems have been properly tagged-out and secured prior to any production effort. The contractor shall reinstall and perform necessary test(s) to all removed interferences/equipment upon completion of all installations specified herein. NSI 009-23 shall apply.

q. Accomplish the requirements of NSI 009-29 where hangers and pipe are removed, disturbed, or new hangers are being installed.

r. Accomplish preservation of the new and disturbed normally painted surfaces in accordance with NSI 009-32 “Cleaning and Painting Requirements; accomplish.”

s. Provide the necessary tools and test equipment to perform the repairs/maintenance actions.

t. Develop and implement test and quality assurance techniques in the performance of maintenance actions. Conduct operational tests and provide written, legible copies of all test results to the Barge POC.

u. Accomplish the requirements of NSI 009-84 when using any temporary fasteners and NSI 009-95 when using any mechanically attached fittings.

v. As soon as practical after contract award date, the contractor’s On-Site Supervisor will meet with the COR/POC to review the contract details, equipment, and schedules.

w. Accomplish the requirements of NSI 009-12 when any welding or brazing services are required.

C.5.2. Environmental and Safety Requirements. The contractor shall:

a. Consider all insulation, lagging, deck tile, underlayment, gasket shipboard cabling and mastic to be asbestos-containing material (ACM) until it can be established by laboratory analysis, or other reliable methods, that the material does not contain asbestos, in accordance with 29 CFR 1915.1001. Removal, disturbance or disposal of ACM shall be accomplished IAW the requirements of NSI 009-10.

b. Not enter any confined space without the appropriate certification of PNSY Marine Chemist. Accomplish fire prevention and housekeeping requirements of NSI 009-07. Maintain area cleanliness and ensure all residues and refuse are removed daily and ensure that general housekeeping is maintained in the work areas for the duration of each task.

c. Consider all solid waste to be removed from a barge under repair to be potentially hazardous waste. The contractor shall review and evaluate all solid waste to determine if that waste is hazardous IAW 40 CFR 262.11, Hazardous Waste Determination and Record Keeping.

d. All solid waste with the known potential to be hazardous, including, but not limited to, non-skid debris, paint chip debris, flooring/debris, and all liquid wastewater removed from the barge shall be tested by a certified laboratory for metals IAW 40 CFR 261.24 using the Toxicity Characteristic Leaching Procedure (TCLP), Method 1311 in EPA Publication SW-846.

Contractor shall submit all laboratory analysis reports to the COR as soon as possible upon receipt from the laboratory. No solid waste removed from the ship shall be transported off the facility until authorized by the COR.

e. Contractor shall prepare, provide and affix labels/placards for all containers of solid waste accumulated on the land, pier, and/or the vessel, including solid waste that is “Pending Analysis.” Labels/placards shall be weatherproof, large enough to provide ready identification, and provide the following information:

- Contractor Name

- Contractor POC: (name, cell phone number, phone number)

- Vessel

- Contract Number

- Shipyard POC or COR: (name, cell phone number, phone number)

- Description of waste

- Analysis Pending/Sample date (if applicable)

f. In the event that a solid waste is determined to be non-hazardous, the contractor shall dispose of the waste in accordance with federal, state, and local regulations.

g. When pumping wastewater from the barge to a tank truck, the contractor shall provide a minimum of three (3) personnel to monitor pumping operations as follows: one person on the tank truck receiving the wastewater, one person walking the piping/hoses from the pumping site to the tank truck, and one person at the pumping site. The three personnel shall be in constant radio contact so the pumping operations can be ceased immediately in the event of a leak or a spill.

C.6. DETAILED REQUIREMENTS

C.6.1 ELIN A101 – Planned maintenance.

AA-AJ: Report on each of 24 agreed visits, excluding holidays to YFNB 41 to review barge Trouble Log, maintained by applicable Project Team Barge Maintenance Manager. Identify work requirements by Trouble Log. Report to Contracting Officers Representative (COR). Develop daily work priorities with COR. Perform tests and inspections as detailed in ELINS.

AK: Perform “Annual” inspection, IAW NFPA 10, Portable Fire Extinguisher Inspection and Maintenance Schedule, on approximately (15) 20lb ABC, dry chemical, fire extinguishers.

C.6.2. ELIN A102 – Cleaning and Sanitizing

AA-AD When required, following a sewage spill inside the barge, deep clean and sanitize area affected by contact with sewage. When required, open Collection, Holding, and Transfer tank, pressure wash tank interior, cleaning interior areas of tank only accessible from tank opening.

C.6.3. ELIN A103 – Test and Inspections

AA: Provide services/materials and accomplish preliminary and final visual/operational inspection of all systems and equipment.

Where discrepancies are identified during inspection, cost of labor and material associated with this ELIN to correct discrepancies will be covered by either a pre-identified ELIN, or the Undisclosed Work (Correct Discrepancies)

ELIN.

C.6.4. ELIN A104 – Fire Fighting Equipment: Replace, Repair and Maintenance

AA-AC: Install new dry chemical fire extinguishers and recharge existing fire extinguishers. All materials shall be in accordance with NFPA 10. When required, replace smoke detectors.

C.6.5. ELIN A105 – Habitability Repairs

AA-EO: Provide services/materials for repairs/replacement of equipment in all habitability areas to include, but not limited to, repair or replacement of urinals, toilets, sinks, shower heads, valves, flushometers, curtains (including hooks), soap dishes, mats, mini blinds, water fountains, flushometer hoses, lock sets and keys, open/re-set combinations on high security/classified locks, automatic door closures, bulkhead insulation, hanging fixtures on bulkheads, and clearing deck drains. Provide services/materials for replacement of piping and valves up to four inches including CU-NI, Carbon Steel, and all associated insulation/lagging/pads. Install/replace in-line potable water filters. For bidding purposes replacement of piping shall be per linear foot. Prices to include cost of labor, equipment and material.

C.6.6. ELIN A106 – Electrical Repairs

AA-BD: Provide services/materials for replacement/repair of interior and exterior electrical system components, which could include, but not limited to LED tubes, fluorescent tubes, bulbs, light switches/covers, receptacles/covers, LED Force Protection light fixtures, exit light fixtures, fuses, nickel cadmium rechargeable emergency light fixtures, batteries, starters, halogen light bulbs, breakers, wiring, light photo cells, and telephone system repairs.

Prices to include cost of labor, equipment and material.

C.6.8. ELIN A107 – Miscellaneous Repairs

AA-BN: Provide services/materials for repair/replacement of miscellaneous items to include, but not limited to, decking and bulkhead plating, hull plating, support structure, hand rails, rubber based PRC (including underlayment), vinyl tile (including underlayment), terrazzo decking, sand and reseal terrazzo decking, sand and reseal PRC decking, sand, color coat, re-flake and reseal PRC decking, terrazzo overlay and non-skid, pressure wash exterior decking, clean/dewater voids, repair/replace void cover gaskets/hardware, provide services/materials for interior and exterior preservation. Provide services/materials for office furniture repair/replacement.

For ELIN 108AW, Clean/Dewater voids, voids will be certified “Gas Free” by PNSY Marine Chemist. Provide service to include dewatering <2” water by way of submersible pump. Cleaning to include sweeping, mopping.

Prices to include cost of labor and material.

C.6.9. ELIN A110 – Unplanned Parts and Repairs

AA-AB: The Unplanned Parts and Repairs ELIN is to be used to correct any discrepancies that are not represented in another defined ELIN. It includes labor hour and material SUBELINs to cover the requirements. The Unplanned Parts and Repairs ELIN is to be used for unique type requirements that are non-repetitive, and no ELIN exists to cover that work. The Unplanned Parts and Repairs ELIN includes labor hour and material SUBELINs.

C.7. SECURITY

a. All personnel assigned by the contractor to perform work or site visits must be processed by the Naval Submarine

Base New London Pass and ID office prior to entry.

b. All personnel assigned by the contractor to perform work within a Naval Sea Systems Command (NAVSEA) controlled space will be issued a green Standard Access Control Badge (SACB) and must appropriately display the SACB at all times while inside the NAVSEA controlled space, i.e. YFNB-41 Barge. The barge must be occupied while the contractors are working aboard.