N3904026Q4761 Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Hygrometer Calibration

Solicitation Number: N3904026Q4761

Response Deadline: 10/21/2025 at 12:00 pm ET

POC: Madalyn Lavoie, madalyn.r.lavoie.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change Notice 20250910. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/far_looseleaf and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request For Quotation (RFQ)

4. This acquisition is for: Full and Open Competition

5. North American Industry Classification System Code (NAICS): 541380, Testing Laboratories and Servies

6. The size standard is: $19 million

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Calibration of Panametrics OptiSonde chilled mirror hygrometers and associated sensors.

• Period of Performance:

o Base: 1/15/2026-5/15/2026 o Option Period One: 5/16/2026-5/15/2027 o Option Period Two: 5/16/2027-5/15/2028 o Option Period Three: 5/16/2028-5/15/2029 o Option Period Four: 5/16/2029-5/15/2030

• Place of Performance: Contractor Facility – Ship to Portsmouth Naval Shipyard

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

https://www.acquisition.gov/far_looseleaf http://www.acq.osd.mil/dpap/dars/change_notices.html http://www.sam.gov/

REQUEST FOR QUOTATION

N3904026Q4761

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q4761 DUE DATE: 10/21/2025 12:00 PM ET

From: Portsmouth Naval Shipyard Your company info:

madalyn.r.lavoie.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Total

BASE PERIOD: 1/15/2026-5/15/2026

0001 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18640522 In Accordance With Attachment 1 Statement of Work

1 EA

0002 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18650522 In Accordance With Attachment 1 Statement of Work

1 EA

0003 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18660522 In Accordance With Attachment 1 Statement of Work

1 EA

0004 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18740622 In Accordance With Attachment 1 Statement of Work

1 EA

http://www.wawftraining.com/

0005 Data Requirements In Accordance with Attachment 2

Not Separately Priced

OPTION PERIOD ONE: 5/16/2026-5/15/2027

1001 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18640522 In Accordance With Attachment 1 Statement of Work

1 EA

1002 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18650522 In Accordance With Attachment 1 Statement of Work

1 EA

1003 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18660522 In Accordance With Attachment 1 Statement of Work

1 EA

1004 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18740622 In Accordance With Attachment 1 Statement of Work

1 EA

1005 Data Requirements In Accordance with Attachment 2

Not Separately Priced

OPTION PERIOD TWO: 5/16/2027-5/15/2028

2001 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18640522 In Accordance With Attachment 1 Statement of Work

1 EA

2002 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18650522 In Accordance With Attachment 1 Statement of Work

1 EA

2003 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18660522 In Accordance With Attachment 1 Statement of Work

1 EA

2004 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18740622 In Accordance With Attachment 1 Statement of Work

1 EA

2005 Data Requirements In Accordance with Attachment 2

Not Separately Priced

OPTION PERIOD THREE: 5/16/2028-5/15/2029

3001 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18640522 In Accordance With Attachment 1 Statement of Work

1 EA

3002 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18650522 In Accordance With Attachment 1 Statement of Work

1 EA

3003 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18660522 In Accordance With Attachment 1 Statement of Work

1 EA

3004 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18740622 In Accordance With Attachment 1 Statement of Work

1 EA

3005 Data Requirements In Accordance with Attachment 2

Not Separately Priced

OPTION PERIOD FOUR: 5/16/2029-5/15/2030

4001 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18640522 In Accordance With Attachment 1 Statement of Work

1 EA

4002 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18650522 In Accordance With Attachment 1 Statement of Work

1 EA

4003 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18660522 In Accordance With Attachment 1 Statement of Work

1 EA

4004 Calibration of OptiSonde hygrometer and associated sensors Serial Number: 18740622 In Accordance With Attachment 1 Statement of Work

1 EA

4005 Data Requirements In Accordance with Attachment 2

Not Separately Priced

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.204-2 Security Requirements 52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance

Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services—Representation 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—

Commercial Products and Commercial Services 52.217-5 Evaluation of Options 52.217-9 Option to Extend the Term of the Contract 52.219-1 Alt I Small Business Program Representations 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Program Rerepresentation 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 52.223-23 Sustainable Products and Services 52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-18 Availability of Funds 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-36 Payment by Third Party 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.245-1 Government Property 52.245-9 Use and Charges 52.246-4 Inspection of Supplies—Fixed-Price 52.247-29 F.o.b. Origin 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting DEV 2024-

O00013, Rev 1 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.204-7024 Notice on the use of the Supplier Performance Risk System 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.244-7000 Subcontracts for Commercial Items 252.245-7003 Contractor Property Management System Administration 252.245-7005 Management and Reporting of Government Property 252.247-7023 Transportation of Supplies by Sea--Basic

Local NAVSEA contract terms and conditions full text will be provided at request, the following are applicable to this procurement:

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES

(NAVSEA) (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018)

C-237-H002 SUBSTITUTION OF KEY PERSONNEL (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-211-H001 PACKAGING OF DATA (NAVSEA) (FEB 2022)

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

D-247-H002 PACKAGING OF SUPPLIES--BASIC (NAVSEA) (DEC 2020)

E-246-H013 INSPECTION AND ACCEPTANCE OF DATA (NAVSEA) (OCT 2018)

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

F-247-N002 INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD

(NAVSEA) (MAR 2019)

G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

G-232-H004 GOVERNMENT PURCHASE CARD METHOD OF PAY (NAVSEA) (JUN 2023)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN

2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2023)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST

(NAVSEA) (NOV 2022)

L-204-H003 NOTIFICATION OF USE OF NAVY SUPPORT CONTRACTOR FOR OFFICIAL

CONTRACT FILES (NAVSEA) (APR 2019)

L-209-H009 NOTIFICATION OF POTENTIAL ORGANIZATIONAL OR PERSONAL

CONFLICT(S) OF INTEREST (NAVSEA) (APR 2022)

L-215-H004 INSTRUCTIONS FOR PRICING OF CONTRACT DATA REQUIREMENTS LIST

(NAVSEA) (OCT 2018)

L-245-H001 AVAILABILITY OF GOVERNMENT PROPERTY (NAVSEA) (JUL 2024)

L-245-H002 INSTRUCTIONS REGARDING GOVERNMENT PROPERTY (NAVSEA) (JUL 2024)

52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only.

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

• RFQ pricing and information pages completed by the vendor.

• Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

4.1. Provide evidence of Commercial Calibration Activity (CCA) or Original

Equipment Manufacturer (OEM) must be certified/accredited to reference ANSI/NCSL Z540.1 (1994), ANSI/NCSL Z540.3 (2006), ISO 17025, or NAVSEA 04-4734B by A2LA, ANAB, IAS, NVLAP, PJLA, or JNAC.

Must be dated

The details of any/all exceptions taken.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable.

Quotes will be evaluated based on the following criteria:

- Technical Acceptability (Must meet specifications and document capabilities)

- Price (Lowest Price Technically Acceptable, after adherence to other factors)

- Adherence to Schedule (Award may be made based on delivery and ability to meet the requested schedule)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide the following:

Numbers Correlate to Statement of Work Paragraphs o 4.1. Provide evidence of Commercial Calibration Activity (CCA) or Original Equipment Manufacturer (OEM) must be certified/accredited to reference ANSI/NCSL Z540.1 (1994), ANSI/NCSL Z540.3 (2006), ISO 17025, or NAVSEA 04-4734B by A2LA, ANAB, IAS, NVLAP, PJLA, or JNAC.

Must be dated

Technical Evaluation Ratings Rating Description

Acceptable Submission clearly meets the minimum requirements of the solicitation, to include Adherence to Schedule

Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable. Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

GOVERNMENT FURNISHED PROPERTY (FAR 45.201 and FAR 45.202)

In accordance with FAR subpart 45.201, the offeror shall, contained within their response to this request for (quote/proposal), submit a copy of their internal Government Property Management System Plan to be used in managing Government Property in accordance with FAR 52.245-1. Failure to provide a Property Management Plan may result in disqualifying the Offeror from further consideration. The Offeror’s submittal shall demonstrate their internal controls (control, use, preserve, protect, repair, and maintain) to protect Government property in its possession.

The Offeror shall submit its Property Management System in place for the Government’s review to ensure it complies with FAR clause 52.245-1(f). Alternatively, the contractor may provide a confirmation letter of an approved Property Management System from Defense Contract Management Agency (DCMA) and/or any Federal Government agency within the 3 years from solicitation issuance date. The Government shall evaluate the Property Management Plan (or confirmation letter) submitted to determine whether it is compliant with FAR 52.245-1. If the Offeror does not have a Property Management System in place, the Government may accept an Offeror’s plan that shows the intent to comply with FAR clause 52.245-1(f). The plan shall include a timeline for implementing a formal Property Management System that will be used to manage Government Property in its possession.

The Contracting Officer shall make a determination regarding whether or not the submittal meets the ten (10) elements of FAR clause 52.245-1(f). If the Contracting Officer's determination is that the submittal does not meet the ten (10) elements of FAR clause 52.245-1(f), the Contracting Officer will notify the contractor at award that they have 45 days to submit a corrective action plan. The corrective action plan shall include a timeline for implementation.

(END OF COMBINED SYNOPSIS/SOLICITATION)