N3904026Q3142 RFQ V4.pdf

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Required Delivery Date/Period of Performance:

o Base: 09/28/2026-11/01/2026 o Option: 11/02/2026-11/15/2026

Place of Performance: NLON, Groton, CT

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award.

Registration is free and can be completed on-line at http://www.sam.gov/.

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N394026Q3142 DUE DATE: 08/25/2026 @ 0800 AM EST

From: Portsmouth Naval Shipyard Your company info:

Sarah Thibodeau Name:

Contracting, Code 410.2 POC:

Kittery, ME 03904 (P) sarah.d.thibodeau.civ@us.navy.mil Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 (2) CHEM TOILETS

In Accordance with Statement of

Work

5 Weeks

0002 Maintenance Cost (2x Week)

Work

5 Weeks

0003 Freight 2 Jobs

Work

1003 See CDRL Exhibits: A Contract Data Requirements List

Data Items:

A001- CONTRACTOR'S

PERSONNEL ROSTER

A002- MAINTENANCE SUPPORT

PLAN

INFO CLIN NSP NSP

A001 A001- CONTRACTOR'S

PERSONNEL ROSTER

1 Set

A002 A002- MAINTENANCE SUPPORT

PLAN

1 Set

1001 Option to Extend CLIN 0001

(2) CHEM TOILETS

In Accordance with Statement of Work

2 Weeks

1002 Option to Extend CLIN 0002 Maintenance Cost (2x Week)

In Accordance with Statement of Work

2 Weeks

2003 See CDRL Exhibits: B Contract Data Requirements List

Data Items:

B001- CONTRACTOR'S

PERSONNEL ROSTER

B002- MAINTENANCE SUPPORT

PLAN

1 Set

B001 B001- CONTRACTOR'S

PERSONNEL ROSTER

1 Set

B002 B002- MAINTENANCE SUPPORT

PLAN

TOTAL

COST

Place of Performance: NLON, Groton, CT

Solicitation Attachments:

o N3904026Q3142-Attachment 1- PNSY OPSEC Contract Requirements 26-033_Redacted o N3904026Q3142 Attachment 2- Wage Determination o N3904026Q3142 Exhibit A CDRL o N3904026Q3142 Exhibit B CDRL

Period of Performance:

o Base: 09/28/2026-11/01/2026 o Option: 11/02/2026-11/15/2026

For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW FIELDS ARE

REQUIRED).

***Begin Statement of Work***

STATEMENT OF WORK

1. SCOPE

1.1. To provide temporary chemical toilet units and servicing during availability.

2. APLLICABLE DOCUMENTS

2.1. Issues of Publications - The following documents of the issue date in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. N/A

2.1.2. Nongovernment

2.1.2.1. N/A

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence. Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Portable Chemical Toilets

3.1.1. Must be equipped with one (1) toilet, one (1) urinal with urinal cake, one (1) toilet paper dispenser, and one (1) hand sanitizer dispenser.

3.1.2. Units shall utilize a numbering system to uniquely identify each individual portable chemical toilet unit delivered to NLON, CT for Rental and include Weekly Maintenance Services under this contract.

3.1.3. Units must be serviced (2) times per week by Contractor. Service includes:

3.1.3.1. Sanitizing/cleaning/deodorizing/ decalcifying each Portable Chemical Toilet.

3.1.3.2. Restocking each Portable Chemical Toilet’s toilet paper dispenser(s) and hand sanitizer dispenser(s).

3.1.3.3. Draining, removing, and disposing of wastes at industry-approved waste disposal facilities.

3.1.3.4. The Contractor will provide written documentation for cleaning service dates as an attachment to the invoicing of the units.

3.1.4. Must have maintenance service decals prominently displayed on an interior wall.

3.1.4.1. Maintenance Service Decals are to be filled out by Contractor Personnel upon completion of each maintenance service (2 x/week), and shall include date, time, and Service Technician's signature or initials.

4. RESPONSIBILITITES

4.1. Government

4.1.1. Government will make the units accessible to the Contractor for cleaning purposes 2x/week.

4.2. Contractor

4.2.1. For emission producing machinery as required by the State, the Contractor shall obtain permits for the duration of the lease and affix them onto the units.

4.3. Maintenance

4.3.1. Must be serviced (2) times per week by the Contractor. Service includes:

4.3.1.1. Sanitizing each Portable Chemical Toilet: Clean, sanitize, decalcify and deodorize each unit.

4.3.1.2. Take additional necessary steps to prevent calcium build-up and control odor if bi-weekly services are insufficient to achieve cleanliness, as defined by the Contracting Officer's Representative (COR) surveillance for the portable unit.

4.3.1.3. Replace portable unit when actions from section 4.3.1.2 fail to achieve/maintain cleanliness levels as notified by the contracting officer. In the event that the contracting officer determines sanitation standards are not being met, the Contractor will receive formal notification of the issue. Portsmouth Naval Shipyard (PNSY) will work with the Contractor to resolve the issue.

4.3.1.4. Restocking each Portable Chemical Toilet’s toilet paper dispenser(s) and hand sanitizer dispenser(s). Urinal cakes to be provided for each unit.

4.3.1.5. Drain, sanitize, clean waste tank and sides to remove residual waste stuck to unit, remove, and dispose of wastes at industry-approved waste disposal facilities

4.4. Training –

4.4.1. N/A

4.5. Deliverables - Documentation will be located within a waterproof case affixed to each machine.

Minimally, the documentation shall consist of:

4.5.1. Points of contact with telephone numbers for requesting emergency repair regardless of the time or type of day. (CDRL A001, B001)

4.5.2. Maintenance Service Records (CDRL A002, B002)

5. DELIVERY / RETURN

5.1. Delivery - The Contractor shall deliver Units in a fully-assembled, ready-to-use, and in a first class operating condition. Units shall be functionally tested for performance prior to its delivery.

The Units with its support equipment shall be delivered to the site on or prior to the request date.

The Contractor shall confirm the date and time of delivery prior to each delivery with the COR and Project Team Point of Contact (POC), if appointed. The Government can provide forklift services for removing Units from Contractor’s transport during work hours. Documentation (Bill of Lading) of Units delivered to Shipyard shall accompany each delivery.

5.2. Security - To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a valid US passport. Vehicular access requires a non-expired REAL ID complaint personal Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, authorization must be given by the Security Department, personnel must be escorted and possess / wear their own personal safety gear.

5.3. Inspection Criteria

5.3.1. Shipyard personnel shall inspect the units on delivery for compliance with requirements of the units (unit cleanliness, supplies filled, unit uniquely numbered, and maintenance service decals inside unit.)

5.4. Packaging and Marking

5.4.1. Contractor shall utilize a numbering system to identify each individual portable chemical toilet unit delivered to NLON, CT for Rental and 2/x Weekly Maintenance Services under this contract.

5.5. Final Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (PNSY, Equipment Manager) will sign and forward the acceptance document(s) to Code 420 COR for completion. Unloading of equipment from Contractor’s transport does not signify acceptance.

5.6. Return - The Government will provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the Contractor’s transport.

6. GENERAL

6.1. Approved Models:

6.1.1. N/A

Note: In order to support approval of the Contractor’s invoice(s), submission of signed/dated service records shall be submitted as supporting documentation, and shall reflect the dates, times, and description of maintenance service(s) performed at each maintenance service visit.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

SUPPLEMENTAL INSTRUCTIONS

52.212-1 Instructions to Offerors--Commercial Items ADDENDUM TO 52.212-1 INSTRUCTIONS TO

OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICE

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing date and time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE 1. RFQ pricing and information pages completed by the vendor.

2. A Point of Contact, name, email address, phone, CAGE code.

3. Representations and Certifications completed by the vendor in accordance with instructions contained elsewhere in this solicitation. If the vendor has completed all of the representations and certifications required by this solicitation in SAM.gov in accordance with FAR 52.204-7, then the vendor need not submit the hardcopy Representations and Certifications.

4. Technical Submission as noted below.

a. Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical Acceptability Experience Pricing Submission. Vendors shall provide firm, fixed prices for each CLIN

Factor 1- Technical Acceptability Submissions: Vendors shall demonstrate their Technical Acceptability by meeting specifications and document capabilities. Vendors shall demonstrate their Technical Acceptability by providing the following information: (i) Technical description of the items being offered in sufficient detail to evaluate compliance with the statement of work. This may include product literature or other documents. See 52.212-1(b)(4) and L-212-W001 , and (ii) Ability to Meet Delivery Schedule.

Factor 2- Experience/Past Performance Submission: Vendors shall submit documentation of two (2) projects/contracts that demonstrate recent and relevant experience with the two (2) major tasks identified in the Statement of Work (SOW). Contracts or projects are considered recent if they have been completed within the last five (5) years. For each contract or project, Vendors shall provide the following:

(i) Customer’s name, organization and contact information;

(ii) Contract or project number and title;

(iii) Dates of performance (identify the start and end dates by month and year);

(iv) A description of the work performed and how it is relevant to the SOW.

Factor 3 - Price: The Price Factor will not be rated. The Vendor’s response will be evaluated for compliance with the Addendum to 52.212-1, completeness and price reasonableness in accordance with FAR 12.204(a). Vendors’ price submission shall provide (i) Pricing for all CLINs and (ii) Pricing information identified in L-212- W002 Price Proposed Specific Requirements Commercial Items (NAVSEA) (OCT 2018). Price Quotes shall be held firm for sixty (60) days. Vendors responding to this solicitation are advised that, prior to award, the government may request vendors to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price list with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quote

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Best Value Price to the government after technical acceptance.

Quotes will be evaluated based on the following criteria:

- (Factor 1) Technical Acceptability (Must meet specifications and document capabilities)

- (Factor 2) Experience/Past Performance

- (Factor 3) Price (Best Value Price, after adherence to other factors)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical: Please provide documentation demonstrating your capabilities in fulfilling the SOW. The Government will evaluate the Vendor’s Technical Submission for completeness and to determine if the products and services being offered comply with the Statement of Work and Solicitation.

(i) Schedule: Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

NOTE: If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable and ineligible for award.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

Experience Submission: Combined, the technical and experience/past performance factors weigh significantly more than price. Vendors shall submit documentation of two (2) projects/contracts that demonstrate recent and relevant experience with the two (2) major tasks identified in the Statement of Work (SOW). Contracts or projects are considered recent if they have been completed within the last five (5) years. For each contract or project, Vendors shall provide the following:

2. Customer’s name, organization and contact information;

3. Contract or project number and title;

4. Dates of performance (identify the start and end dates by month and year);

5. A description of the work performed and how it is relevant to the SOW.

Adjectival Rating

Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, OR the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

*NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance.

Therefore, the offeror shall be determined to have unknown past performance. In the context of the acceptable/unacceptable rating, “unknown” past performance shall be considered “acceptable.”

Price: The Price will be evaluated as Best Value Price after adherence to other factors, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

Vendors responding to this solicitation are advised that, prior to award, the government may request vendors to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price list with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quote.

The Government reserves the right to not issue an award if it is not in the best interest of the Government.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.