COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Rental of CONEX HVAC/150KW HEATER

Solicitation Number: N3904026Q3099

Response Deadline: 06/05/2026 @1500 PM EST

POC: Sarah Thibodeau

Sarah.d.thibodeau.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2026-04 and DFARS Change Notice 2026-0117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request for Quote

4. This acquisition is for: Total Small Business Set-Aside

5. North American Industry Classification System Code (NAICS): 332311 Prefabricated Metal Building and Component Manufacturing

6. The size standard is: 750 Employees

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

• Required Delivery Date/Period of Performance:

Base: 07/20/2026 - 07/18/2027 (52 Weeks) Option 1: 07/19/2027 - 09/19/2027 (9 Weeks) Option 2: 09/20/2027 - 10/17/2027 (4 Weeks)

• Place of Performance: Naval Base Point Loma San Diego, CA

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

REQUEST FOR QUOTATION

N3904026Q3099

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N394026Q3099 DUE DATE: 06/05/2026 1500 EST

From: Portsmouth Naval Shipyard Your company info:

Sarah Thibodeau Name:

Contracting, Code 410.2 POC:

Kittery, ME 03904 (P) sarah.d.thibodeau.civ@us.navy.mil Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 (1) CONEX HVAC/150KW

HEATER

In Accordance with Statement of

Work

52 Weeks

0002 All Freight Associated In Accordance with Statement of

Work

2 Jobs

0003 Weekly Inspection/ Preventative Maintenance

In Accordance with Statement of Work

52 Weeks

0004 See Exhibits: A Contract Data Requirements List

Data Items:

A001- EQUIPMENT TECHNICAL

MANUAL (SANITIZED)

A002- CONTRACTOR’S

PERSONNEL ROSTER

INFO CLIN NSP NSP

A003- MAINTENCE SUPPORT

PLAN

A004- MAINTENCE SERVICE

REPORT

In Accordance with Exhibit A

A001 EQUIPMENT TECHNICAL

MANUAL (SANITIZED)

In Accordance with Exhibit A

1 Set

A002 CONTRACTOR’S PERSONNEL

ROSTER

In Accordance with Exhibit A

1 Set

A003 MAINTENCE SUPPORT PLAN

In Accordance with Exhibit A

1 Set

A004 MAINTENCE SERVICE REPORT

In Accordance with Exhibit A

1 Set

1001 Option to extend CLIN 0001

CONEX HVAC/150KW

HEATER

In Accordance with Statement of

Work

9 weeks

1003 Option to extend CLIN 0003 Weekly Inspection/Preventative

Maintenance In Accordance with Statement of

Work

9 Weeks

1004 Option to extend CLIN 0004 Contract Data Requirements List

Data Items:

B004- MAINTENCE SERVICE

REPORT

In Accordance with Exhibit B

INFO CLIN NSP NSP

B004 MAINTENCE SERVICE REPORT

In Accordance with Exhibit B

1 Set

2001 Option to extend CLIN 1001

CONEX HVAC/150KW

HEATER

In Accordance with Statement of

Work

4 weeks

2003 Option to extend CLIN 1003 Weekly Inspection/Preventative

Maintenance In Accordance with Statement of

Work

4 Weeks

2004 Option to extend CLIN 1004 Contract Data Requirements List

Data Items:

C004- MAINTENCE SERVICE

REPORT

In Accordance with Exhibit C

INFO CLIN NSP NSP

C004 MAINTENCE SERVICE REPORT

In Accordance with Exhibit C

1 Set

TOTAL

COST

Attachments:

• N3904026Q3099 Attachment 1 Pages from III-4 - Ch 1 Padeyes-ILA Design Installation and Inspection SPEC

• N3904026Q3099 Attachment 2 Wage Determination

• N3904026Q3099 Attachment 3 Conex Work Area HVAC- Vendor Compliance Checklist

• N3904026Q3099 Attachment 4 Enclosure 2 OPSEC

• N3904026Q3099 Exhibit A CDRL

• N3904026Q3099 Exhibit B CDRL

• N3904026Q3099 Exhibit C CDRL

• Place of Performance: Naval Base Point Loma San Deigo, CA

• Period of Performance:

Base: 07/20/2026 - 07/18/2027 (52 Weeks) Option 1: 07/19/2027 - 09/19/2027 (9 Weeks) Option 2: 09/20/2027 - 10/17/2027 (4 Weeks)

• For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

• Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

• See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

***Begin Statement of Work***

STATEMENT OF WORK

1. SCOPE

1.1. Portsmouth Naval Shipyard (PNSY) is seeking to lease temporary Heating, Ventilation, and Air Conditioning unit and electric fan coil heater at Naval Base Point Loma (NBPL) San Diego, CA. Quantities are listed in paragraph 3.1 component list. PNSY will use the equipment to ensure climate control for a temporary structure pier side.

2. REFERENCES

2.1. Issues of Publications - The following documents of the issue date in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. Corporate Lifting and Handling Manual

2.1.2. Nongovernment

2.1.2.1. N/A

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence. Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Component List

PIECE NO. QTY. NAME OF PART PARA NO.

PC-1 1 25 Ton HVAC (DX coil + Heat) 3.2

PC-2 1 Electric Fan Coil Unit-Heater (150KW) 3.4

PC-3 300 FT 20 IN Dia. Flex Duct 3.3

PC-4 300 FT Electrical Power Cable 3.5

3.2. 25 Ton HVAC Unit with DX Cooling Coil and Electric Heat

3.2.1. Maximum Dimensions: 16 ft long x 8.5 ft wide.

3.2.2. Construction: Must include fork pocket slots and overhead rigging connections (pad eyes)

3.2.3. Minimum: 10,000 CFM Capacity

3.2.4. Dual Thermostat Control

3.2.5. Nominal: 480V/120A/3PH/60Hz

3.2.6. Minimum 72kW Heat

3.2.7. Cam-lock electrical connections (J series locking style i.e., 1016 series)

3.2.8. Minimum 2 – 20” Discharge Ports

3.2.9. Filtration rating of “MERV 8”

3.2.10. The HVAC shall be equipped with electrical power cable, 300ft in length.

3.3. Flexible Duct Work

3.3.1. Flexible ducting, 20 IN diameter @ 25 FT long per section.

3.3.2. Flex duct rated for positive pressure supply air applications with standard hard drawn wire helix reinforcement with an expanded pitch no greater than 7 inches such that ducting is capable of high positive pressure of +20” water Column.

3.3.3. There shall be an external wearstrip over the wire-helix that is preferably, extruded for heavy-duty wear or minimally, composed of PVC fabric to offer some light-duty resistance.

3.3.4. The ducting must feature excellent UV stabilization; mold and mildew inhibitors; and be constructed for rigorous and continuous outdoor exposure in such a harsh environment.

3.3.5. Application temperature range: -20°F / +180°F

3.3.6. Flexible Tubing must have on each end a wire ring encased in fabric that interlocks one duct to another, by which the necessity for couplings in addition to associated clamps are negated.

3.3.7. The fully-flexible (≤1-foot bend radius) and fully-compressible (5:1 ratio or better) ducting shall be transported to the site and staged/stored at the site in pallet-sized wire baskets.

3.3.8. Ducting constructed with material colors of yellow or magenta is strictly prohibited.

3.3.9. If ducting has been previously used, the Vendor must perform a careful physical examination of the ducting just prior to shipment. A physical examination requires that each individual piece of ducting is fully- extended in order to perform an adequate visual check of the product. The ducting material shall: (i) not be torn, except for the minor pin hole type penetrations near the end finish wire ring ducting ends for the insertion of security tie-wraps to be installed after ducting interlocking; (ii) not be damaged nor vandalized; (iii) be clean and free of debris; (iv) lack indication of chemicals, burns, cuts, or abrasion; (v) not exhibit signs of mildew, nor rot; (vi) not have permanent kinks in the wire-reinforcement helix; and especially (vii) not have damaged nor bent wire end rings for the ducting with the end finish for the ducting ends.

3.3.10. Couplers provided as to join each duct section together.

3.3.11. Coupler shall be provided to attach duct work at all DH and HVAC equipment provided.

3.4. 150KW Electric Fan Coil Heater

3.4.1. Maximum Dimensions: 8’L x 4’W x 5’H

3.4.2. Maximum Weight: 2500lbs

3.4.3. Minimum Airflow: 7000 CFM at 5.6 inches Total Static Pressure

3.4.4. Minimum Heat: 150KW electric heat with 240°F air temperature rise

3.4.5. Motor: TEFC premium motors with VFD controller

3.4.6. Electrical: 480 VAC / 3 Phase / 200FLA max.

3.4.7. Electrical Connections: Camlok style (J series locking style i.e., 1016 series)

3.4.8. Controls: Thermostatically controlled discharge air temperature set point

3.4.9. Safety: Must be pre-wired for, compatible with, and supplied with Emergency Remote Stop (E-Stop)

3.4.9.1. The E-stop cable distance to be routed is estimated at 200ft.

3.4.9.2. E-stop cabling must utilize heavy-duty industrial cable for use in flexible, portable, and extra-hard usage applications (type SO cable or equivalent)

3.4.9.3. E-stop switch shall be equipped with protective Plexiglas or acrylic style clear cover to prevent inadvertent activation.

3.4.10. Connection: One 20-inch diameter outlet capable of connecting to 20-inch ducting

3.4.11. Construction: Must include fork pocket slots and overhead rigging connections (pad eyes)

3.5. Electrical Power Cable

3.5.1. Power cable shall be included with each piece of electrical machinery for all circuits requiring power.

3.5.1.1. 25 Ton HVAC

3.5.1.2. 150KW Electric Fan Coil Heater

3.5.2. Power cable length shall be 300 FT in length for each electrical run required for each machine.

3.5.3. Power Cable shall be rated for 460VAC/3PH

3.5.4. Gauge selection for power cable must prevent significant voltage drop, such that each machine is not susceptible to tripping on under voltage conditions.

4. Notes:

4.1. Construction: Except as noted for a particular machine type, units shall be a single integrated framed structure manufactured as a complete entity (Fully Packaged) to include all devices, accessories, and fittings necessary to perform the function for which it was designed. Each unit shall be capable of continuous, year-round, outdoor, unmanned operation even at minimal loading while exposed from inclement to extremely harsh weather (e.g. deep snow, strong & gusty winds, and/or heavy rain) and varied ambient conditions (–10 to +110°F & 0 to 100% RH). Machines shall meet State and federal requirements for its type such as the National Electrical Code (NEC) for electrical devices / components and the American Society of Mechanical Engineers (ASME) for pressurized vessels / components.

Machines shall be modular in design so as to act as a stand-alone unit; compact so as to fit in the tight confines of a drydock or pier space(s); portable so as to be transported by forklift and then lifted by crane;

and ruggedly constructed so as to endure a marine industrial environment. Machines shall be newly manufactured / completely refurbished and factory tested within ten (10) years.

4.2. Electrical: Electrical components shall conform/meet or exceed a NEMA standard (NEMA 3) that allows for unsheltered outdoor use of the unit. Each machine shall require only one type / source of electrical power (460 VAC +5% / three-phase / 60 hertz or 120 VAC +5% / Single Phase / 60 hertz). The type of electrical power required (voltage & amperage) must be clearly indicated on the outside of the equipment, readily detected, and collocated with all other electrical information. The Contractor shall provide the Contracting Officer’s Representatives (COR) and Technical Points of Contact (TPOC) written notification of the following details: (i) electrical power type (amperage & voltage); (ii) type of electrical connectors shall be delivered with fabricated, watertight, Camlok connections (iii) breaker type/size or recommended capacity for the electrical source; and (iv) whether the machine is furnished with over-current protection at time of delivery to allow for safe connection to Government provided power source. This information must be included in technical submittals for review by engineering to allow for planning efforts by the project.

4.3. Contractor Identification Of Itemized And Ancillary Equipment: The Contractor shall uniquely tag and permanently mark all of its ancillary and itemized equipment / hardware (e.g. manifolds, hose assemblies, pipe fittings, duct adapters, ducting, etc.) so as to differentiate from that owned by either the Shipyard or other Contractors.

4.4. Dead Front Control Panel or External Controller: Access to basic machinery controls, such as a Dead Front

Control Panel or External Controller, shall be such that there is non-exposure to energized live electrical circuits or other components regardless of voltage, to include control circuitry, by a person on the operating side of the equipment.

5. RESPONSIBILITITES.

5.1. Government

5.1.1. Equipment Technical Evaluation: C230 Engineering

5.1.2. Receipt Inspection: COR, TPOC & Zone Manager (ZM)

5.1.3. Schedule equipment delivery & returns: COR, TPOC & ZM

5.1.4. Schedule equipment service, repair, and training: COR, TPOC & Project Zone Manager.

5.2. Contractor

5.2.1. Any and all required State approved safety features (i.e. safety pressure relief valves, low water cutout, over pressure protection) installed with applicable State certification.

5.2.2. The contractor shall maintain a stringent maintenance program and be responsible for all preventative maintenance, except for daily check of liquid levels. The contractor shall provide oil, filters, coolant, and lubricant for engine and compressor operation during the rental period.

5.2.3. The contractor shall provide repair service within twelve (12) hours after notification by the Contracting Officer or his/her representative. In the event the machine cannot be returned to service within twenty-four (24) hours of notification, the Contractor shall deliver a replacement at no extra charge to the Government.

5.2.4. The contractor shall provide equipment start-up, and on site commissioning per SOW 3.22.

5.2.5. The contractor shall be responsible for equipment failure not arising out of abuse or negligence by the government.

5.2.6. There shall be no changes unless authorized by the Contracting Officer.

5.2.7. The Contractor shall provide technical support to PNSY project personnel as required.

5.2.8. The Contractor shall provide all deliverables specified in section 6.5.

5.3. Maintenance

5.3.1. Surveillance Checks. The Government will conduct daily surveillance checks of the equipment, which is limited to a visual inspection verifying no alarm conditions or obvious deficiencies are present (Ex.

Abnormal Noises, Vibrations, leaks). Except for daily surveillance checks, the Contractor is responsible for all equipment preventative maintenance, weekly inspections and repairs for the duration of the lease. The Contractor shall coordinate with the COR and TPOC, in writing, to schedule preventative maintenance and weekly inspections.

5.3.2. Preventative Maintenance & Weekly Inspections. The Contractor shall perform Preventative Maintenance and Weekly Inspections of the equipment during the contract. The Contractor shall provide a Preventative Maintenance (PM) plan with schedules which are equipment specific and include a list of actions for both weekly inspections and PM. (CDRL A003, B003, C003) At a minimum, the list of actions shall meet all requirements recommended by the Original Equipment Manufacturer (OEM). If a list of actions is not available from or recommended by the OEM, the Contractor shall develop a list of actions and perform these services in accordance with the SOW. Weekly inspections shall be performed by a qualified service technician provided by the Contractor and shall consist of checking all functional operating parameters of each individual piece of equipment including, but is not limited to: verifying correct equipment set-up, performance and operation, checking for diagnostic or trouble codes, and verifying amperage of all electric heating coils. The PM plan actions list for each piece of equipment shall include a comprehensive list of the components to be serviced as well as identifying the service frequency (e.g., all consumables to be replaced, bearing grease points, belt replacement / tensioning, filter changes, refrigerant charge, oil changes, other lubrication, coolant refills, liquid top-offs, etc.) The Contractor shall prepare and submit a technical field report. (CDRL A004, B004, C004)

5.3.3. Repairs. The Contractor shall provide a qualified service technician to repair all equipment deficiencies and malfunctions and return the system to an operable condition. The response time for the repair or replacement of deficient equipment shall meet the requirements defined in section 6.2.

5.4. Training. The Contractor is responsible for and shall provide training sessions to Shipyard Personnel on the operation and setup of all equipment. Training shall be available throughout the duration of the lease to accommodate equipment swap out and seasonal equipment operation.

5.5. Deliverables. The Contractor shall deliver the following information, electronically to the COR and TPOC, and in hard copy when the equipment is delivered to the Government:

5.5.1. The Contractor shall provide Technical Instructions (TIs) such as Operations & Maintenance Manuals, Operating Instructions, Controls Manual, and/or Mechanical/Electrical Manual with Schematics;

Note, all Technical Instructions shall be in a waterproof case affixed to each machine. (CDRL A001, B001, C001)

5.5.2. The Contractor shall submit Points of Contacts with telephone numbers for requesting emergency repairs 24 hours 7 days a week. (CDRL A002, B002, C002)

5.5.3. Preventative Maintenance Schedules. (See section 6.3) (CDRL A003, B003, C003)

5.5.4. Equipment Data Sheet (EDS) (CDRL A001, B001, C001)

6. DELIVERY / ACCEPTANCE / RETURN.

6.1. Delivery. Except as noted below in paragraph 7.3, the Contractor shall deliver machinery that is fully-charged / fueled, fully-assembled, ready-to-use, in a first-class-operating condition and functions as intended. The machinery with its support equipment shall be delivered to the site on or prior to the request date. The Contractor shall confirm the date and time of delivery prior to each delivery with the COR and TPOC, if appointed. The Government can provide forklift services for removing machinery from Contractor’s transport during work hours. The Contractor shall provide the COR and TPOC with an itemized list of all equipment delivered at the time of delivery.

6.2. Acceptance. Upon satisfactory completion of inspection and testing of the equipment, the authorized

Government Representative (Portsmouth Naval Shipyard, Code 420 COR) will sign and forward the acceptance document(s) to Code 220 Production Control for completion. Unloading of equipment from Contractor’s transport does not signify acceptance.

6.3. Start Up- Upon delivery, the Contractor shall: (i) provide start up and commissioning of the equipment to verify its operability per SOW section 3.22; (ii) provide all deliverables as required per SOW section 6.5 ;

and (iii) train designated Shipyard personnel on how to properly run the equipment to include its operation, control, daily checks, & service contacts per SOW section 6.4.

6.4. Security- To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the equipment installation location. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport (can be expired). Vehicular access requires a non-expired personal Real ID Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, personnel must be escorted and possess / wear their own personal safety gear.

6.5. Receipt Inspection Criteria- Equipment must meet all criteria defined in this specification.

6.6. Final Acceptance. Upon satisfactory completion of inspection and test of the equipment, the authorized

Government Representative (Portsmouth Naval Shipyard Code 990 Equipment Manager or Project Temporary Service Zone Manager) will sign and forward the acceptance document(s) to the POC as designated on the Contract and/or the COR for completion. Unloading of equipment from Contractor’s transport does not signify acceptance.

6.7. Return. The Government will provide a temporary storage location convenient for Contractor pick-up. The

Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the Contractor’s transport.

7. ATTACHMENTS

7.1. Corporate Lifting and Handling Manual

7.2. SOW vendor compliance checklist

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-12 Limitation On Payments To Influence Certain Federal Transactions 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-91 Contractor Identification 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting With Invented Domestic Corporations 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.217-5 Evaluation of Options 52.217-8 Option to Extend Services 52.217-9 Option to Extend Term of the Contract 52.219-1 Small Business Program Representations 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Program Rerepresentation 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-35 Equal Opportunity for Veterans.

52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment 52.222-50 Combating Trafficking in Persons 52.222-54 Employment Eligibility Verification 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-5 Pollution Prevention & Right-To-Know Information 52.223-23 Sustainable Products and Services (Deviation 2025-O0004) 52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-8 Discounts For Prompt Payment 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Contractors

52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-1 Site Visit 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation 52.240-90 Security Prohibitions and Exclusions Representations and Certifications 52.240-91 Security Prohibitions and Exclusions 52.242-17 Government Delay of Work 52.246-2 Inspection of Supplies-Fixed Price 52.246-4 Inspection of Services—Fixed-Price 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7022 Expediting Contract Closeout 252.204-7024 Notice on the Use of the Supplier Performance Risk System 252.204-7998 Alternate A-Annual Representations and Certifications 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism 252.209-7021 Prohibition Relating to Conflicts of Interest in Consulting Services-Certification 252.211-7003 Item Unique Identification and Valuation 252.211-7008 Use of Government-Assigned Serial Numbers 252.219-7000 Advancing Small Business Growth 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7000 Buy American-Balance of Payments Program Certificate 252.225-7001 Buy American and Balance of Payments Program 252.225-7012 Preference for Certain Domestic Commodities 252.225-7020 Trade Agreements Certificate 252.225-7021 Trade Agreements 252.225-7031 Secondary Arab Boycott of Israel 252.225-7035 Buy American-Free Trade Agreements-Balance of Payments Program Certificate 252.225-7036 Buy American-Free Trade Agreements-Balance of Payments Program 252.225-7048 Export-Controlled Items 252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten 252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-

Representation 252.225-7060 Prohibition on Certain Procurements from the Xinjing Uyghur Autonomous Region 252.227-7015 Technical Data-Commercial Products and Commercial Services 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001 Pricing Of Contract Modifications 252.243-7002 Requests for Equitable Adjustments 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.247-7023 Transportation of Supplies by Sea—Basic 252.247-7028 Application for U.S. Government Shipping Documentation/Instructions

NAVSEA Texts:

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES

(NAVSEA) (OCT 2018)

C-211-H001 ACCESS TO THE VESSEL(S) (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-211-W001 REPLACEMENT PARTS AVAILABILITY (NAVSEA) (OCT 2018)

C-222-H001 ACCESS TO THE VESSELS BY NON-U.S. CITIZENS (NAVSEA) (OCT 2018)

C-223-H002 SAFETY, HEALTH AND FIRE REQUIREMENTS FOR SHIP REPAIR (NAVSEA) (JAN

2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-H004 MANAGEMENT AND DISPOSAL OF HAZARDOUS WASTE (NAVSEA) (MAY 2023)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-211-H001 PACKAGING OF DATA (NAVSEA) (FEB 2022)

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

D-247-H002 PACKAGING OF SUPPLIES--BASIC (NAVSEA) (DEC 2020)

D-247-H004 MARKING AND PACKING LIST(S)- BASIC (NAVSEA)(FEB 2022)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

E-246-H013 INSPECTION AND ACCEPTANCE OF DATA (NAVSEA)(OCT 2018)

F-211-W001 PARTIAL DELIVERIES (NAVSEA)(OCT 2018)

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2023)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST

(NAVSEA) (NOV 2022)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JUL 2024)

K-227-W001 INSTRUCTIONS FOR OBTAINING EXPORT-CONTROLLED TECHNICAL DATA

(MAY 2022)

L-204-H003 NOTIFICATION OF USE OF NAVY SUPPORT CONTRACTOR FOR OFFICIAL

CONTRACT FILES (NAVSEA) (APR 2019)

L-209-H009 NOTIFICATION OF POTENTIAL ORGANIZATIONAL OR PERSONAL CONFLICT(S)

OF INTEREST (NAVSEA) (APR 2022)

L-212-W001 TECHNICAL PROPOSAL-SPECIFIC REQUIREMENTS-COMMERCIAL ITEMS

(NAVSEA) (OCT 2018)

L-212-W002 PRICE PROPOSAL-SPECIFIC REQUIREMENTS-COMMERCIAL ITEMS (NAVSEA)

(OCT 2018)

SUPPLEMENTAL INSTRUCTIONS

52.212-1 Instructions to Offerors--Commercial Items ADDENDUM TO 52.212-1 INSTRUCTIONS TO

OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing date and time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE 1. RFQ pricing and information pages completed by the vendor.

2. A Point of Contact, name, email address, phone, CAGE code.

3. Representations and Certifications completed by the vendor in accordance with instructions contained elsewhere in this solicitation. If the vendor has completed all of the representations and certifications required by this solicitation in SAM.gov in accordance with FAR 52.204-7, then the vendor need not submit the hardcopy Representations and Certifications.

4. Technical Submission as noted below.

a. Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical Acceptability Experience

• Pricing Submission. Vendors shall provide firm, fixed prices for each CLIN

Factor 1- Technical Acceptability Submissions: Vendors shall demonstrate their Technical Acceptability by meeting specifications and document capabilities. Vendors shall demonstrate their Technical Acceptability by providing the following information: (i) Technical description of the items being offered in sufficient detail to evaluate compliance with the statement of work. This may include product literature or other documents. See 52.212-1(b)(4) and L-212-W001 , and (ii) Ability to Meet Delivery Schedule.

Factor 2- Experience/Past Performance Submission: Vendors shall submit documentation of two (2) projects/contracts that demonstrate recent and relevant experience with the two (2) major tasks identified in the Statement of Work (SOW). Contracts or projects are considered recent if they have been completed within the last five (5) years. Contracts or projects are considered relevant if they involve the cleaning and sanitizing of sanitary tanks subject to 29 CFR 1915. For each contract or project, Vendors shall provide the following:

(i) Customer’s name, organization and contact information;

(ii) Contract or project number and title;

(iii) Dates of performance (identify the start and end dates by month and year);

(iv) A description of the work performed and how it is relevant to the SOW.

Factor 3 - Price: The Price Factor will not be rated. The Vendor’s response will be evaluated for compliance with the Addendum to 52.212-1, completeness and price reasonableness in accordance with FAR

12.204(a). Vendors’ price submission shall provide (i) Pricing for all CLINs and (ii) Pricing information identified in L-212- W002 Price Proposed Specific Requirements Commercial Items (NAVSEA) (OCT 2018). Price Quotes shall be held firm for sixty (60) days. Vendors responding to this solicitation are advised that, prior to award, the government may request vendors to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price list with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quote

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Best Value Price to the government after technical acceptance.

Quotes will be evaluated based on the following criteria:

- (Factor 1) Technical Acceptability (Must meet specifications and document capabilities)

- (Factor 2) Experience/Past Performance

- (Factor 3) Price (Best Value Price, after adherence to other factors)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical: Please provide documentation demonstrating your capabilities in fulfilling the SOW. The Government will evaluate the Vendor’s Technical Submission for completeness and to determine if the products and services being offered comply with the Statement of Work and Solicitation.

(i) Schedule: Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

NOTE: If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable and ineligible for award.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

Experience Submission: Vendors shall submit documentation of two (2) projects/contracts that demonstrate recent and relevant experience with the two (2) major tasks identified in the Statement of Work (SOW). Contracts or projects are considered recent if they have been completed within the last five (5) years. Contracts or projects are considered relevant if they involve the cleaning and sanitizing of sanitary tanks subject to 29 CFR 1915.

For each contract or project, Vendors shall provide the following:

2. Customer’s name, organization and contact information;

3. Contract or project number and title;

4. Dates of performance (identify the start and end dates by month and year);

5. A description of the work performed and how it is relevant to the SOW.

Adjectival Rating

Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, OR the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

*NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of the acceptable/unacceptable rating, “unknown” past performance shall be considered “acceptable.”

Price: The Price will be evaluated as Best Value Price after adherence to other factors, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

Vendors responding to this solicitation are advised that, prior to award, the government may request vendors to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price list with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quote.

The Government reserves the right to not issue an award if it is not in the best interest of the Government.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(END OF COMBINED SYNOPSIS/SOLICITATION)