N3904026Q0041 Combined Synopsis.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Functional Testing of Scott, SCBA Harnesses, as well as Hydrostatic Volumetric Test of SCBA Cylinders

Solicitation Number: N3904026Q0041

Response Deadline: 01/27/2026

POC: Marilyn Fletcher marilyn.g.fletcher2.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change Notice 11/10/2025. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request For Quotation (RFQ)

4. This acquisition is for: Full and Open

5. North American Industry Classification System Code (NAICS): 811310

6. The size standard is: 12.5 millions of dollars

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Period of Performance: January 31, 2026 – January 30, 2027 o Option Year One (1) Period of Performance: January 31, 2027 – January 30, 2028 o Option Year Two (2) Period of Performance: January 31, 2028 – January 30, 2029 o Option Year Three (3) Period of Performance: January 31, 2029 – January 30, 2030 o Option Year Four (4) Period of Performance: January 31, 2030 – January 30, 2031

Place of Performance: Portsmouth Naval Shipyard, Kittery Maine

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include this form filled out in its entirety (highlighted yellow fields are required).

REQUEST FOR QUOTATION

N3904026Q0041

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q0041 DUE DATE: 01/27/2026 2:30 PM EST

From: Portsmouth Naval Shipyard Your company info:

Marilyn.g.fletcher2.civ@us.navy.mil Name:

Contracting, Code 410.1 POC:

Kittery, ME 03904 (P) PHONE: 207-438-6349 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Quarterly Functional Testing of Scott, SCBA Harnesses in accordance with the Statement of Work

100 Units

0002 Quarterly Hydrostatic Volumetric Test of SCBA Cylinders in accordance with the Statement of Work

100 Units

0003 Contract Data Requirements List

(CDRL)

Exhibit A: 001 Test/Inspection Report

1 Lot NSP NSP

0004 Unplanned Parts and Repair in Accordance with the Statement of Work

$2,500 Amount is a ceiling amount that will be funded at the time of award. Vendors DO NOT QUOTE on this line item.

1 Each $2,500 $2,500

1001 Option to Extend Quarterly Functional Testing of Scott, SCBA Harnesses in accordance with the Statement of Work

100 Units

1002 Option to Extend Quarterly Hydrostatic Volumetric Test of SCBA Cylinders in accordance with the Statement of Work

100 Units

1003 Contract Data Requirements List

(CDRL)

Exhibit A: 001 Test/Inspection Report

1 Lot NSP NSP

1004 Unplanned Parts and Repair in Accordance with the Statement of Work

$2,500 Amount is a ceiling amount that will be funded at the time of award. Vendors DO NOT QUOTE on this line item.

1 Each $2,500 $2,500

2001 Option to Extend Quarterly Functional Testing of Scott, SCBA Harnesses in accordance with the Statement of Work

100 Units

2002 Option to Extend Quarterly Hydrostatic Volumetric Test of SCBA Cylinders in accordance with the Statement of Work

100 Units

2003 Contract Data Requirements List

(CDRL)

Exhibit A: 001 Test/Inspection Report

1 Lot NSP NSP

2004 Unplanned Parts and Repair in Accordance with the Statement of Work

$2,500 Amount is a ceiling amount that will be funded at the time of award. Vendors DO NOT QUOTE on this line item.

1 Each $2,500 $2,500

3001 Option to Extend Quarterly Functional Testing of Scott, SCBA Harnesses in accordance with the Statement of Work

100 Units

3002 Option to Extend Quarterly Hydrostatic Volumetric Test of SCBA Cylinders in accordance with the Statement of Work

100 Units

3003 Contract Data Requirements List

(CDRL)

Exhibit A: 001 Test/Inspection Report

1 Lot NSP NSP

3004 Unplanned Parts and Repair in Accordance with the Statement of Work

$2,500 Amount is a ceiling amount that will be funded at the time of award. Vendors DO NOT QUOTE on this line item.

1 Each $2,500 $2,500

4001 Option to Extend Quarterly Functional Testing of Scott, SCBA Harnesses in accordance with the Statement of Work

100 Units

4002 Option to Extend Quarterly Hydrostatic Volumetric Test of SCBA Cylinders in accordance with the Statement of Work

100 Units

4003 Contract Data Requirements List

(CDRL)

Exhibit A: 001 Test/Inspection Report

1 Lot NSP NSP

4004 Unplanned Parts and Repair in Accordance with the Statement of Work

$2,500 Amount is a ceiling amount that will be funded at the time of award. Vendors DO NOT QUOTE on this line item.

1 Each $2,500 $2,500

Period of Performance: January 31, 2026 – January 30, 2027 o Option Year One (1) Period of Performance: January 31, 2027 – January 30, 2028 o Option Year Two (2) Period of Performance: January 31, 2028 – January 30, 2029 o Option Year Three (3) Period of Performance: January 31, 2029 – January 30, 2030 o Option Year Four (4) Period of Performance: January 31, 2030 – January 30, 2031

Place of Performance: Portsmouth Naval Shipyard, Kittery. ME 03904 For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

Please provide your fully burdened labor rates with your quote. This information will be used solely to assess the fairness and reasonableness of any charges for unplanned parts or repairs and will not be part of the contract.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

STATEMENT OF WORK

1. SCOPE

1.1. Title: Onsite, Functional test of Scott, Self Contained Breathing Apparatus (SCBA) Harnesses as well as Hydrostatic Volumetric Test of SCBA cylinders to ensure readiness for deployment in accordance with safety and fire response requirements.

1.2. Location of Work: Portsmouth Naval Shipyard, Kittery, Maine.

2. REFERENCES

2.1. Not applicable.

3. REQUIREMENTS

3.1. GENERAL: Unless indicated otherwise in this SOW, the contractor shall provide all equipment, tools, materials/parts, and other items/services necessary to perform the work specified herein.

3.2. The contractor shall be Certified and Qualified to perform required testing on up to 100 SCBA cylinders and 100 SCBA Harnesses quarterly, the work will be required to be performed at the Portsmouth Naval Shipyard in Kittery Maine.

3.3. The Contractor shall provide evidence of being a certified Scott Service Center as well as a Department of Transportation (DOT) Authorized Facility.

3.4. The contractor shall provide Scott Service Center certified technicians that are qualified to perform 3M/Scott Safety Procedures.

3.5. Technicians shall be required to possess Scott Service Center Technician Certifications on their knowledge and proficiency in performing the tests being requested.

3.6. The contractor shall arrive at an agreed upon time and date on a Quarterly interval upon contract award. The contractor shall perform a certification test Up to 100 SCBA harnesses, on the same day the contractor shall perform a Hydrostatic Volumetric Test on up to 100 SCBA cylinders.

3.7. The contractor shall mark the harness with the date that the test is completed. The contractor shall NOT MARK THE HARNESS WITH THE NEXT DUE DATE.

3.8. The contractor shall mark the cylinders with the date that the test is completed. The contractor shall NOT MARK THE CYLINDERS WITH THE NEXT DUE DATE

3.9. The contractor shall provide Certification that all 100 cylinders within that quarterly test, meet all 3M/Scott Safety requirements.

3.9.1. The certification report will clearly state each SCBA cylinders’ identification number and the status of its certification upon completion of the 3M/Scott Safety requirements.

3.9.2. The certification report shall include all harnesses identification number and the status of its individual certification upon completion of the 3M/Scott Safety requirements s.

3.10. A separate report shall be included if any of the SCBA cylinders s or harnesses were unable to meet the 3M/Scott Safety requirements.

3.10.1. The report detailing the equipment being in a non-certifiable state, shall include the Harness and or cylinders s Identification number and what additional measures are required for the item to meet 3M/Scott Safety requirements s.

3.11. The contractor shall meet with the Maintenance POC prior to leaving the site to review tasks completed, findings and general recommendations for follow-up actions.

4. DELIVERY / RETURN

4.1. RESPONSIBILITY FOR INSPECTION: The government reserves the right to perform any inspections where deemed necessary to ensure service conforms to the aforementioned requirements.

4.2. FINAL ACCEPTANCE: Upon satisfactory completion of inspection and test of the equipment, the contracting point of contact or designated representative will sign and forward the acceptance document(s) to the paying office.

4.3. A CERTIFICATE OF MEETING ALL STANDARDS IN ACCORDANCE WITH THE

3M/SCOTT SAFETY AND DOT MAINTENANCE PROCEDURES IS REQUIRED

WITHIN (3) BUSINESS DAYS OF COMPLETING ANY MAINTENANCE DETAILING

ALL DATA AND ISSUES FOUND. (CDRL A001)

5. UNSCHEDULED AND EMERGENCY REPAIRS EXECUTION

In addition to the scheduled preventative maintenance, the Contractor shall provide unscheduled and/or emergency repair services when requested by the Government, in accordance with the following procedures:

5.1. Labor Categories and Rates

5.1.1 The Contractor shall perform all unscheduled repair services using the labor categories and fully burdened rates submitted and awarded.

5.1.2. No increases to labor rates shall be accepted during the period of performance unless authorized by a bilateral modification.

5.2. Estimate Submission Requirements

5.2.1. Prior to performing any unscheduled or emergency repair work, the Contractor shall Fill out Work Request Form (Attachment X) and submit a detailed written cost estimate for Government review and approval.

5.2.1.1.The estimate must include a labor breakdown by labor category, hours per category, and the applicable fully burdened rate.

5.2.1.2.The labor categories and rates must match those awarded on contract.

5.3. Materials and Parts Pass-Through

5.3.1. If parts or materials are required, the Contractor shall apply only the fixed pass-through markup rate awarded on contract.

5.3.2. The markup must be shown separately in the estimate and shall not be combined with labor or other material cost elements.

5.4. Supporting Documentation for Parts and Materials

5.4.1 For each proposed material or part, the Contractor shall provide:

5.4.1.1 A supplier invoice or formal quote showing the Contractor's actual cost.

5.4.1.2 One or more of the following to establish price reasonableness:

5.4.1.2.1 Commercial invoice/receipt to a non-government customer.

5.4.1.2.2 Screenshot or link to commercial pricing (e.g., catalog or retailer).

5.4.1.2.3 Manufacturer’s published price list.

5.5. Authorization to Proceed

5.5.1. No work on unscheduled or emergency repairs shall begin without written authorization from the Contracting Officer (KO) via. designated Contracting Officer’s Representative (COR).

5.6. Work Execution and Reporting

5.6.1. The Contractor shall perform only the scope of work and cost elements approved in the Government’s Work Request (Attachment X).

5.6.2. No additional work outside the approved work request is authorized. If the

Contractor performs any work beyond the scope or cost of the approved request, they do so at their own risk and may not be reimbursed for any additional labor, material, or incidental costs incurred. Unless otherwise approved on a separate or updated approved Work Request.

5.6.3. The Contractor’s WAWF (Wide Area Workflow) invoice must match the approved work request and associated documentation. Any discrepancies between the invoice and approved scope of work may result in rejection of the invoice and delay in payment.

6. SECURITY REQUIREMENTS

a. All personnel assigned by the contractor to perform work or site visits must be US citizens. The contractor company manager will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard. Visit request must include the full name of the persons, nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationery with signature from company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669 or emailed to PNSDBIDS@US.NAVY.MIL. Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard. For contractors needing short term access to the shipyard the PNSY sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNSY homepage.

b. If employees do not have a government issued contractor CAC which will allow access to the base, a SECNAV 5512/1 will need to be filled out and brought in with them to Pass & ID for the individual to be vetted and granted a (DBIDS) Defense Biometric Identification System pass or credential to allow access to the base.

c. Personnel must provide two forms of ID. One of which must prove U.S. citizenship to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces.

Documents: a valid driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

d. Badge Criteria:

(1) Green badges will be issued to contractors who are verified U.S.Citizens, have a shipyard sponsor and a verified need to provide a service or perform work at PNSY.

(2) These badges provide unescorted access to the CIA, excluding Nuclear Work Area’s (NWA’s), Controlled Nuclear Information Areas (CNIA’s), Security Islands (SI’s) and Other Sensitive Areas (OSA)

(3) The Standard Access Control Badge (SACB) is U.S. Government property, and it must be protected and returned to Pass & ID office or Code 1120 Security Department upon termination of employment, completion of work, service performed, expiration of contract or no longer a need to enter NAVSEA controlled spaces.

(4) The SACB will be always displayed at the chest level area of the outer clothing with the picture side visible.

(5) No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass & ID office for a new badge.

e. Camera-enabled devices of any kind, including cell phones, laptops, and tablets, are not authorized in certain NAVSEA controlled areas. Laptops must be registered with the IT Department and the Security Office before entering NAVSEA controlled spaces.

f. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

g. Contractor vehicles may enter the CIA through the open CIA vehicle gate. Personal vehicles are precluded from entry. CIA access by Contractor vehicles will be kept to the absolute minimum necessary to accomplish the contracted work. All contractor vehicles must meet the following:

(1) Possess a valid vehicle registration showing the vehicle is a company owned or leased vehicle, or rental vehicle rented by the company; a valid state safety inspection as required by the state of registration and an inspection pass from Commercial Vehicle Inspections Station (CVIS) located at the main gate.

(2) Contractor logo should be located on both sides of the vehicle and either painted on or magnetic sign. Paper or cardboard signs are not authorized.

Lettering must be minimum of 2-inch font and displayed in a manner that is clearly visible.

(3) Contractor vehicles will be authorized access to the CIA to deliver contractor equipment to the work site. The use of these vehicles solely for the transport of personnel is not authorized.

h. CIA inspection passes will be issued to a contractor vehicle meeting the above criteria. CIA passes will have an expiration date, time and initials of the issuing officer. From the time of issue, the contractor vehicle must enter the CIA within 7-minutes from the time issued. Any contractor attempting to access the CIA after the 7-minute time window will be denied entry and directed back to CVIS for re-inspection.

***End of Statement of Work***

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-13 System for Award Management Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services--Representation 52.204-27 Prohibition on a ByteDance Covered Application 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 DEV Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (DEVIATION) 52.222-3 Convict Labor 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages Under Executive Order 13658 52.223-5 Pollution Prevention & Right-To-Know Information 52.223-6 Drug-Free Workplace 52.225-13 Restrictions on Certain Foreign Purchases 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.232-36 Payment by Third Party 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.242-17 Government Delay of Work 52.246-1 Contractor Inspection Requirements 52.246-4 Inspection of Services – Fixed Price 52.247-34 F.o.b. Destination 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7003 Control of Government Personnel Work Product

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7014 Limitations on the Use or Disclosure of Information by Litigation Support Contractors 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements.

252.204-7020 NIST SP 800-171 DoD Assessment Requirements.

252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials--Basic 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.247-7023 Transportation of Supplies by Sea

Additional NAVSEA contract terms and conditions applicable to this procurement are:

C-202-H001 ADDITIONAL DEFINITIONS – BASIC

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-211-H001 PACKAGING OF DATA (NAVSEA) (FEB 2022)

D-247-H002 PACKAGING OF SUPPLIES—BASIC (NAVSEA) (OCT 2018)

D-247-H004 MARKING AND PACKING LIST(S) – BASIC (NAVSEA) (OCT 2018)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

E-246-H013 INSPECTION AND ACCEPTANCE OF DATA (NAVSEA) (OCT 2018)

E-246-W007 NOTIFICATION OF INSPECTION OR TEST (NAVSEA) (OCT 2018)

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT OFFICE

(NAVSEA) (JUN 2018)

G-232-H004 GOVERNMENT PURCHASE CARD METHOD OF PAY (NAVSEA) (OCT 2018)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (OCT 2018)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST (NAVSEA)

(NOV 2022)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JAN 2019)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(SEP 2023)

INSTRUCTIONS FOR REQUEST FOR QUOTE

The Contractor shall provide a quote for a testing/maintenance contract that includes both scheduled testing/maintenance services and pricing for potential unscheduled or emergent repair services.

I. Pricing Structure

1. Scheduled Testing/Maintenance Services Provide a firm-fixed price for all scheduled testing/maintenance services, as described in Statement of Work (SOW).

2. Unscheduled Repair Services Provide a table of fully burdened labor rates for each of the following categories:

o Regular Unscheduled Repairs (non-emergent, during normal working hours) o Emergency Unscheduled Repairs (critical, after-hours, or requiring immediate attention)

Each labor rate must be fully burdened. No overtime compensation will be authorized—all costs must be built into the fully burdened rates provided.

3. Definition – Fully Burdened Labor Rate:

A fully burdened labor rate is defined as the Contractor’s hourly labor rate inclusive of all indirect costs, overhead, general & administrative expenses, fringe benefits, profit, and any other cost elements necessary to perform the work. No additional charges beyond these rates will be accepted for labor.

4. Labor Categories – Definitions:

Contractors shall submit rates for clearly defined labor categories, examples:

o Senior Technician:

o Technician:

o Assistant/Administrative (if applicable):

5. Material and Parts Mark-Up (Pass-Through):

Submit a proposed fixed percentage mark-up that may be applied to commercially procured parts and materials used in unscheduled or emergency repairs (ONLY). This percentage must be separate from labor costs and will be evaluated for price reasonableness at the time of award.

o The markup must be industry standard and justifiable.

o No tiered markups will be accepted; the markup must remain fixed for the duration of the contract.

II. POST-AWARD ESTIMATE SUBMISSION FOR UNSCHEDULED REPAIRS

If unscheduled or emergency repairs are required after award, the Contractor must submit a written cost estimate that includes:

1. Labor Breakdown:

o Specify labor categories and the number of hours estimated for each.

o The rates must match those submitted and awarded in the original quote.

o No increase in labor rates will be allowed for the duration of the contract unless agreed upon by both parties and modified into the terms and conditions.

2. Pass-Through Percentage (if applicable):

o Apply only the approved fixed markup rate to parts and materials.

o Clearly identify the markup separately in the estimate.

3. Material and Parts Cost Documentation:

Contractors must provide two supporting documents for each material or part proposed:

1. A copy of the invoice or quote showing the Contractor’s actual cost.

2. One or more of the following to justify fair and reasonable pricing:

Commercial invoice or receipt showing pricing to a non-government customer Screenshot or link to commercial pricing (e.g., online retailer or published catalog) Manufacturer’s published price list or catalog

These documents will be used by the Government to determine the reasonableness of the proposed cost.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

I. EVALUATION AND ACCEPTABILITY

Basis for Award Award will be made to the lowest priced technically acceptable offeror. Only the firm-fixed pricing for scheduled testing/maintenance services will be evaluated for award. Unscheduled/emergency labor rates and parts markups are required for post-award ordering purposes but will not be used in determining award selection.

Quotes must include the following to be considered technically acceptable:

Firm-fixed pricing for scheduled testing/maintenance, in accordance with the requirements defined in this Statement of Work.

Fully burdened labor rates for both regular and emergency unscheduled repairs, submitted by labor category (e.g., Senior Technician, Technician). No lump-sum or quantity-only rates will be accepted.

Defined labor categories corresponding to submitted labor rates.

A proposed fixed percentage markup on commercially procured parts and materials applicable only to unscheduled or emergency repair efforts.

A written statement of compliance with all post-award estimate submission and cost documentation requirements outlined the PWS/SOW.

Clarification of Evaluation

Labor rates and parts markups will be reviewed for price reasonableness only and will be incorporated into the contract as fixed ceiling rates for ordering purposes.

These values will not be scored or compared as part of the price evaluation for contract award.

Failure to provide the required structure and documentation will result in the quote being deemed nonresponsive and ineligible for award.

(End of provision)

52.217-6 Option for Increased Quantity

It is considered essential that option clauses 52.217-6, Option for Increased Quantity, be included in the proposed contract, which will allow the government the option to provide continued support to Portsmouth Naval Shipyards mission.

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified.

The Contracting Officer may exercise the option by written notice to the Contractor within 15 days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

52.217-7, Option for Increased Quantity-Separately Priced Line Item

It is considered essential that option clauses 52.217-7, Option for Increased Quantity-Separately Priced Line Item, be included in the proposed contract, which will allow the government the option to provide continued support to Portsmouth Naval Shipyards mission.

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

52.217-8, Option to Extend Services

It is considered essential that option clauses 52.217-8, Option to Extend Services, be included in the proposed contract, which will allow the government the option to provide continued support to Portsmouth Naval Shipyards mission.

a. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only because of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

52.217-9, Option to Extend the Term of the Contract

It is considered essential that option clauses 52.217-9, Option to Extend the Term of the Contract, be included in the proposed contract, which will allow the government the option to provide continued support to Portsmouth Naval Shipyards mission.

a. The Government may extend the term of this contract by written notice to the Contractor within 15 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended contract shall be considered to include this option clause.

c. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(END OF COMBINED SYNOPSIS/SOLICITATION)