N3319123R4009_Attachment 02_Specifications.pdf

WORK ORDER NO.

At the

PREPARED BY:

Electrical:Civil:

APPROVED BY:

Specifications:

For Commander, NAVFAC:

Date:

Submitted By: Date:

Revised: 2/1/2023 nancy.wroten Line jodi.long Cross-Out jodi.long Cross-Out

Hotel Loops 1 & 2 Apron Oil Water Separators 60684295

SEALS PAGE 1

Civil Only Electrical Only

HAVING PARTICIPATED IN THE DESIGN OF PROJECT NO. 1708050, FY-23 UMMC/SRM EDI

HOTEL LOOPS 1 & 2 OWS, KEFLAVIK, ICELAND, AND HAVING THOROUGHLY REVIEWED THE

COMPLETED PROJECT DOCUMENTS, I DECLARE THAT THE FACILITY DESIGN INCLUDED

HEREIN COMPLIES WITH ALL APPLICABLE ICELAND CODES AND LAWS.

Date Signature

QUALITY CONTROL REVIEW

SIGNATURE DATE

20th October 2022

20th October 2022

10/20/2022

Terra, Justin New Stamp_4

THIS PAGE INTENTIONALLY LEFT BLANK

PROJECT TABLE OF CONTENTS

DI VI SI ON 00 - PROCUREMENT AND CONTRACTI NG REQUI REMENTS

00 73 05 11/17 SUPPLEMENTARY CONDITIONS FOR ICELAND

PROJECTS

DI VI SI ON 01 - GENERAL REQUI REMENTS

01 11 00 08/15, CHG 2: 08/21 SUMMARY OF WORK

01 14 00 11/22 WORK RESTRICTIONS

01 20 00 11/20 PRICE AND PAYMENT PROCEDURES

01 30 00 11/20 ADMINISTRATIVE REQUIREMENTS

01 31 23.13 20 05/17, CHG 7: 11/21 ELECTRONIC CONSTRUCTION AND FACILITY

SUPPORT CONTRACT MANAGEMENT SYSTEM

01 32 16.00 20 08/18, CHG 1: 08/20 SMALL PROJECT CONSTRUCTION PROGRESS

SCHEDULES

01 33 00 08/18, CHG 4: 02/21 SUBMITTAL PROCEDURES

01 35 26 11/20 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 02/19 SOURCES FOR REFERENCE PUBLICATIONS

01 42 15 02/14 METRIC MEASUREMENTS

01 45 00.00 20 11/11, CHG 8: 02/21 QUALITY CONTROL

01 50 00 11/20 TEMPORARY CONSTRUCTION FACILITIES AND

CONTROLS

01 57 19 11/15 TEMPORARY ENVIRONMENTAL CONTROLS

01 58 00 08/19 PROJECT IDENTIFICATION

01 74 19 02/19 CONSTRUCTION WASTE MANAGEMENT AND

DISPOSAL

01 78 00 05/19, CHG 1: 08/21 CLOSEOUT SUBMITTALS

01 78 23 08/15 OPERATION AND MAINTENANCE DATA

DI VI SI ON 02 - EXI STI NG CONDI TI ONS

02 41 00 05/10, CHG 2: 02/19 DEMOLITION

DI VI SI ON 03 - CONCRETE

03 30 53 05/14 MISCELLANEOUS CAST-IN-PLACE CONCRETE

DI VI SI ON 26 - ELECTRI CAL

26 05 48.00 10 10/07 SEISMIC PROTECTION FOR ELECTRICAL

EQUIPMENT

26 08 00 11/21 APPARATUS INSPECTION AND TESTING

26 20 00 08/19, CHG 3: 11/21 INTERIOR DISTRIBUTION SYSTEM

DI VI SI ON 31 - EARTHWORK

31 23 00.00 20 02/11, CHG 2: 08/15 EXCAVATION AND FILL

DI VI SI ON 32 - EXTERI OR I MPROVEMENTS

32 12 15.13 11/20, CHG 1: 05/22 ASPHALT PAVING FOR AIRFIELDS

32 13 14.13 08/19 CONCRETE PAVING FOR AIRFIELDS AND

OTHER HEAVY DUTY PAVEMENTS

32 17 23 08/16, CHG 5: 11/18 PAVEMENT MARKINGS

DI VI SI ON 33 - UTI LI TI ES

PROJECT TABLE OF CONTENTS Page 1

33 40 00 11/21 STORMWATER UTILITIES

33 47 13 11/14, CHG 2: 11/15 POND AND RESERVOIR LINERS

33 71 02 08/21 UNDERGROUND ELECTRICAL DISTRIBUTION

DI VI SI ON 46 - WATER AND WASTEWATER EQUI PMENT

46 25 14 02/11, CHG 1: 11/13 COALESCING OIL-WATER SEPARATORS

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 2

SECTION 00 73 05

SUPPLEMENTARY CONDITIONS FOR ICELAND PROJECTS

11/17

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Request for Vehicle Pass; G

Request for Contractor Employee Base Pass / Airport Pass; G

1.2 LEGAL HOLIDAYS

For information purpose, the following Icelandic holidays are observed:

January 1 New Years Day Variable Maundy Thursday (Thursday before Easter Sunday) Variable Good Friday (Friday before Easter Sunday) Variable Easter Monday (Monday after Easter Sunday) Variable First Day of Summer (Thursday after 18 April) May 1 May Day Variable Ascension Day (40 days after Easter) Variable Whit Monday (7th Monday after Easter) June 17 Independence Day Variable Commerce Day (1st Monday in August) December 24 Christmas Eve (Afternoon Only) December 25 Christmas Day December 26 St. Stephens Day December 31 New Years Eve (Afternoon only)

1.2.1 Prohibition

There shall be no public release of information or photographs concerning any aspect of the materials or services relating to this bid, contract, or purchase order or other documents resulting therefrom without the prior written approval of the Contracting Officer.

1.2.2 Subcontracts and Purchase Orders

The Contractor agrees to insert the substance of above paragraph "Prohibition" in each subcontract and purchase order generated for this contract.

1.3 ENGLISH SPEAKING REPRESENTATIVE

At all times when any performance of the work at the site is being conducted by any employee of the Contractor or his subcontractors, the Contractor shall have a representative present on the site who is capable of explaining the work operations and receiving instructions in the

DOCUMENT 00 73 05 Page 1

English language. The Contracting Officer shall have the right to determine without appeal of such decision, whether the proposed representative has sufficient technical and lingual capabilities and the Contractor shall immediately replace any individual not acceptable to the Contracting Officer. The Construction Contractor's qualified Project Manager, on-site Superintendent, Quality Control Manager, and Quality Control Specialist shall be fluent (can read, speak, and write) in both English and Icelandic languages.

1.4 NORMS AND LAWS

In case of differences between project specifications or the accompanying drawings and referenced norms and laws, norms and laws shall govern. In case of differences between project specifications and the accompanying drawings, the specifications shall govern.

1.5 INDUSTRY STANDARDS

When both U.S. and European, or Icelandic, Industry Standards are applicable to this project and the standards are in conflict with each other, the most stringent of the industry shall govern.

1.6 PROPRIETARY NAMES

Not Used

1.7 VALUE-ADDED TAX AND EXCISE TAX

Value-added tax for articles and services acquired by Contractors acting for or on behalf of the United States forces shall be reimbursed in accordance with Iceland laws and regulations. Reimbursement of taxes paid shall be received by completing an Application for VAT reimbursement.

Such form shall be validated by United States forces authorities and presented to an appropriate Icelandic fiscal authority, which shall certify it.

Excise tax for articles and services acquired by Contractors acting for or on behalf of the United States forces is, to the extent permitted in Icelandic law No. 59/2017, either not to be collected or to be reimbursed by the appropriate Icelandic fiscal authority.

1.8 ORAL MODIFICATION

No oral statement of any person other than the Contracting Officer as provided in the clause in this Contract entitled FAR 52.243-4 "Changes" (AUG 1987), shall in any manner or degree modify or otherwise affect the terms of this Contract.

1.9 NO WAIVER BY GOVERNMENT

The failure of the Government, in any one or more instances, to insist upon the strict performance of any of the terms of this Contract or to exercise any option herein conferred shall not be construed as a waiver or relinquishment to any extent of the right to assert or rely upon such terms or option on any future occasion.

1.10 PRODUCTS SPECIFIED USING USA STANDARDS

Not Used

DOCUMENT 00 73 05 Page 2

1.11 SECURITY REQUIREMENTS

Contractors and employees who require base access will be required to maintain a NATO Restricted security classification.

A Contractor or employee outside of the European Economic Area, of an EFTA-state or the Faeroe Islands, shall apply for and receive a work permit prior to the foreign national beginning work. Applications for work permits must be submitted, including necessary supporting documentation, to the Directorate of Immigration via MFA/KAB who then as applicable forwards the application to the Directorate of Labour if the conditions are met.

If a foreigner is a national of a state from within the European Economic Area, an EFTA-state or the Faeroe Islands, then it is not necessary to apply for a work permit.

The Contractor shall be responsible for furnishing each employee, and for requiring that each employee engaged in the project, display such identification as may be approved and directed by the Contracting Officer.

Every employee of the prime contractor, all subcontractor employees, and all material suppliers' employees, who require access to the Keflavik Air Base/Icelandic Coast Guard base for any reason and for any length of time will be required to obtain a Keflavik Air Base (ICG) access pass.

1.11.1 Contractor Employee Base Access Pass:

The Contractor shall be responsible for furnishing and requiring that each person employed in connection with this contract or any subcontract hereunder, be provided with a valid/current Contractor Employee Base Access Pass and Keflavik International Airport Access Pass. All prescribed identification shall be immediately delivered and/or surrendered to the Contracting Officer for cancellation upon: (1) termination or release of any employee; (2) termination or completion of contract.

1.11.2 Responsibility for Physical Security

The Contractor shall be responsible for physical security of all construction materials, supplies, and equipment of every description (including property which may be Government furnished or owned) provided and/or utilized in the execution of this contract.

1.11.3 Access to Operational Areas

Contractor personnel are expressly prohibited and shall be restricted from entering operational buildings or areas without the specific authorization of the Contracting Officer. To perform work, where "security escorts" are required for access to a facility, the Contractor shall coordinate with the Contracting Officer for access to such facilities.

1.11.4 Employment

Should the continued employment of any person in connection with this contract, or any subcontract thereunder, be deemed by the Contracting Officer to be prejudicial to the interests of the Government, that person shall immediately be removed from the work. In this connection the

DOCUMENT 00 73 05 Page 3

Contractor agrees that:

a. Cases which may involve disciplinary action against such persons, or the necessity of reassignment or termination of their services, shall be investigated, processed, reported and disposed of, as directed by the Contracting Officer.

b. Employment contracts of all persons employed in connection with this contract, or any subcontract thereunder shall include clauses containing the substance of this clause.

1.11.5 Compliance

Compliance with the foregoing provisions of this clause by subcontractors shall be the responsibility of the Contractor.

1.12 COMPLIANCE WITH ICELANDIC LAWS

1.12.1 Compliance of Work

Contractors shall be subject to Icelandic law, regulations and standards regarding the performance of this contract. As a condition of final acceptance of the work, the Contractor shall submit to the Contracting Officer a certificate of compliance for all contract work certifying that the work complies with Icelandic law, regulations and standards and that the provided work is adequate and safe for the designated use.

All work shall comply with Icelandic norms and standards as a minimum.

Follow all applicable Icelandic and European standards and codes for each product and installation required for the project. All applicable norms and standards shall be met, whether or not a specific Icelandic or European norm standard is indicated for a product or installation. If there is a conflict between Icelandic norms and standards and the United States Federal Mandates, the more stringent shall apply.

1.13 PERMITS

1.13.1 Building Construction Permit

Contractor shall comply with paragraphs 2.3.3 and 2.3.6 of the Icelandic Building Regulations and notify the Icelandic Housing and Construction Institution (WWW.HMS.IS) of the planned project, construction cannot start before the Icelandic Housing and Construction Institution has acknowledged the construction plans. Contractor shall obtain digging permits prior to start of excavation by contacting the Keflavik Air Base and Airport Authority 15 calendar days prior to the start of excavation. Contractor is responsible for marking all utilities. Contractor shall scan the construction site with electromagnetic or sonic equipment and mark the surface of the ground or paved surface where existing underground utilities or utilities encased in pier structures are discovered. Verify the elevations of existing piping, utilities, and any type of underground or encased obstruction in locations to be traversed by piping, ducts, and other work to be conducted or installed.

1.13.2 Operating Permit

The Site Owner (Icelandic Coast Guard) is responsible for obtaining an operating permit in compliance with Icelandic regulation 550/2018, which considers emittance from operating sites and pollution controls. If

DOCUMENT 00 73 05 Page 4 requested, the Contractor shall provide information to support the Site Owner in obtaining the operating permit.

PART 2 PRODUCTS

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PART 3 EXECUTION

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-- End of Section --

DOCUMENT 00 73 05 Page 5

SECTION 01 11 00

SUMMARY OF WORK

08/ 15, CHG 2: 08/ 21

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" classification.

Submittals not having a "G" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Borrow Permits

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

The project Scope of Work (SOW) consists of full design plans and specifications for the renovation of existing aircraft aprons to provide drainage and Oil Water Separators (OWS) to protect the environment from spills during refueling operations at Keflavik Air Station. The design addressed environmental concerns associated with the potential release of hazardous substances (solvents, petroleum, oil and lubricants) during Tactical Fighting Aircraft (TFA) fueling and maintenance operations on the aprons. Spill containment improvements were required by the host nation to eliminate interim waivers granted by the Icelandic environmental authorities to permit continued aircraft fueling operations in the Hotel Loops. In addition to mitigating environmental risks, the design included must be aircraft-neutral to accommodate any TFA, preserve the overall flexibility and efficiency of aircraft flow and fueling activities, and support contingency and routine mission operations conducted by the United States Air Force (USAF) at Keflavik Air Station. The design complies with the applicable design criteria and technical standards. The design is in accordance with host nation agreements for the European Deterrence Initiative (EDI) and North Atlantic Treaty Organization (NATO) Standardization Agreements (STANAGs).

1.2.2 Location

The work is located at the Keflavik Air Station, approximately as indicated. The exact location will be shown by the Contracting Officer.

1.3 CONTRACT DRAWINGS

The following drawings accompany this specification and are a part thereof.

Drawing No. - See Drawing List attachment following this specificaiton.

Sheets 1 through 70.

1.4 OCCUPANCY OF PREMISES

Aprons and Taxiways will be occupied during performance of work under this

SECTION 01 11 00 Page 1

Contract.

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches.

1.5 EXISTING WORK

In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.6 ON-SITE PERMITS

1.6.1 Utility Outage Requests and Utility Connection Requests

Schedule work to minimize outages. For utility outages and connections required during the execution of work that affect existing systems, schedule outside the regular working hours or on weekends, as approved by the Contracting Officer. Schedule utility outages and connections to minimize disruptions tothe Government. No additional payment will be provided for utility outages and connections required to be performed outside the regular work hours.

Submit requests for utility outages and connections in writing to the Contracting Officer for approval at least 14 calendar days in advance of the time required. In each request, state the system involved, area involved, approximate duration of outage, and the nature of work involved.

1.6.2 Borrow, Excavation, Welding, and Burning Permits

ACTIVITY SUBMISSION DATE SUBMISSION FORM

[ Borrow Permits ] [[_____] 14 calendar days prior to work ]

[Burning Permits] [[_____] calendar days prior to work]

[Excavation Permits] [[_____] calendar days prior to work]

[Welding Permits] [[_____] calendar days prior to work]

Burning of trash or rubbish is not permitted at Keflavik Air Station .

1.7 LOCATION OF UNDERGROUND UTILITIES

Obtain digging permits prior to start of excavation, and comply with Installation requirements for locating and marking underground utilities.

Contact local utility locating service or Airport officials a minimum of 48 hours prior to excavating, Contractor to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday.

SECTION 01 11 00 Page 2

Verify existing utility locations indicated on contract drawings, within area of work.

Identify and mark all other utilities not managed and located by the local utility companies. Scan the construction site with Ground Penetrating Radar (GPR), electromagnetic, or sonic equipment, and mark the surface of the ground or paved surface where existing underground utilities are discovered. Verify the elevations of existing piping, utilities, and any type of underground or encased obstruction not indicated, or specified to be removed, that is indicated or discovered during scanning, in locations to be traversed by piping, electrical lights / ducts, and other work to be conducted or installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.7.1 Notification Prior to Excavation

Notify the Contracting Officer at least 48 hours prior to starting excavation work.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01 11 00 Page 3

SHEET NO. NAVFAC NO. DRAWING NO. DRAWING TITLE

1 14125289 G-001 COVER SHEET

2 14125290 G-002 SHEET INDEX

3 14125291 C-001 CIVIL NOTES AND LEGEND

4 14125292 C-002 CIVIL KEYPLAN

5 14125293 C-003 CONTRACTOR ACCESS ROUTE

6 14125294 C-004 PHASING PLAN - OVERALL PLAN

7 14125295 C-005 PHASING PLAN - PHASE 1

8 14125296 C-006 PHASING PLAN - PHASE 2

9 14125297 C-007 PHASING PLAN - PHASE 3

10 14125298 C-008 PHASING PLAN - PHASE 4

11 14125299 C-009 PHASING PLAN DETAILS

12 14125300 CE101 EXISTING SITE PLAN - HAS 1801

13 14125301 CE102 EXISTING SITE PLAN - HAS 1802

14 14125302 CE103 EXISTING SITE PLAN - HAS 1803

15 14125303 CE104 EXISTING SITE PLAN - HAS 1804

16 14125304 CE105 EXISTING SITE PLAN - HAS 1805

17 14125305 CE106 EXISTING SITE PLAN - HAS 1806

18 14125306 CE107 EXISTING SITE PLAN - HAS 1807

19 14125307 CE108 EXISTING SITE PLAN - HAS 1808

20 14125308 CE109 EXISTING SITE PLAN - HAS 1809

21 14125309 CE110 EXISTING SITE PLAN - HAS 1810

22 14125310 CE111 EXISTING SITE PLAN - HAS 1811

23 14125311 CE112 EXISTING SITE PLAN - HAS 1812

24 14125312 CE113 EXISTING SITE PLAN - HAS 1814

25 14125313 CD101 SITE DEMOLITION PLAN - HAS 1801

26 14125314 CD102 SITE DEMOLITION PLAN - HAS 1802

27 14125315 CD103 SITE DEMOLITION PLAN - HAS 1803

28 14125316 CD104 SITE DEMOLITION PLAN - HAS 1804

29 14125317 CD105 SITE DEMOLITION PLAN - HAS 1805

30 14125318 CD106 SITE DEMOLITION PLAN - HAS 1806

31 14125319 CD107 SITE DEMOLITION PLAN - HAS 1807

32 14125320 CD108 SITE DEMOLITION PLAN - HAS 1808

33 14125321 CD109 SITE DEMOLITION PLAN - HAS 1809

34 14125322 CD110 SITE DEMOLITION PLAN - HAS 1810

35 14125323 CD111 SITE DEMOLITION PLAN - HAS 1811

36 14125324 CD112 SITE DEMOLITION PLAN - HAS 1812

37 14125325 CD113 SITE DEMOLITION PLAN - HAS 1814

38 14125326 CS101 SITE PLAN - HAS 1801

39 14125327 CS102 SITE PLAN - HAS 1802

40 14125328 CS103 SITE PLAN - HAS 1803

41 14125329 CS104 SITE PLAN - HAS 1804

42 14125330 CS105 SITE PLAN - HAS 1805

43 14125331 CS106 SITE PLAN - HAS 1806

44 14125332 CS107 SITE PLAN - HAS 1807

45 14125333 CS108 SITE PLAN - HAS 1808

46 14125334 CS109 SITE PLAN - HAS 1809

47 14125335 CS110 SITE PLAN - HAS 1810

48 14125336 CS111 SITE PLAN - HAS 1811

49 14125337 CS112 SITE PLAN - HAS 1812

50 14125338 CS113 SITE PLAN - HAS 1814

51 14125339 CS201 PROFILES - HAS 1801

52 14125340 CS202 PROFILES - HAS 1802

53 14125341 CS203 PROFILES - HAS 1803

54 14125342 CS204 PROFILES - HAS 1804

55 14125343 CS205 PROFILES - HAS 1805

56 14125344 CS206 PROFILES - HAS 1806

57 14125345 CS207 PROFILES - HAS 1807

58 14125346 CS208 PROFILES - HAS 1808

59 14125347 CS209 PROFILES - HAS 1809

60 14125348 CS210 PROFILES - HAS 1810

61 14125349 CS211 PROFILES - HAS 1811

62 14125350 CS212 PROFILES - HAS 1812

63 14125351 CS213 PROFILES - HAS 1814

64 14125352 C-501 CIVIL DETAILS

65 14125353 C-502 CIVIL DETAILS

66 14125354 C-503 CIVIL DETAILS

67 14125355 C-504 CIVIL DETAILS

68 14125356 C-505 CIVIL DETAILS

69 14125357 C-506 CIVIL DETAILS

70 14125358 C-507 CIVIL DETAILS

SECTION 01 14 00

WORK RESTRICTIONS

11/22

PART 1 GENERAL

1.1 DEFINITIONS

1.1.1 Government

There are references to the Icelandic government and the U.S. Government.

If neither is specified, the reference is to the Icelandic government.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" classification.

Submittals not having a "G" classification are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of Contact Personnel

1.3 SPECIAL SCHEDULING REQUIREMENTS

a. Follow the sequencing plan provided. Any changes to the sequencing plan shall be approved by the Contracting Officer. Each part of work as identified on the plans must be completed as approved by Contracting Officer before work is started on the next part of work which may interfere with normal operation.

b. Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

c. The surrounding defense and airfield facilities will remain in operation during the entire construction period. The Contractor must conduct his operations so as to cause the least possible interference with normal operations of the activity.

d. Permission to interrupt any Activity roads, railroads, or utility service must be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

e. The work under this contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the construction schedule each factor which constitutes a potential interruption to operations.

The following conditions apply:

(1) Work is taking place at an active airport and requires close cooperation with the airport Authority, and KAB. The Contracting Officer will coordinate activities between the Contractor, and KAB. Please see safety rules and regulations in the KAB Security Requirements attachment following this specification.

SECTION 01 14 00 Page 1

1.4 CONTRACTOR ACCESS AND USE OF PREMISES

1.4.1 Activity Regulations

Ensure that Contractor personnel employed at the Airport and Security Zone become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats and safety vests/clothing within the airport and KAB areas as required by Airport and/or Keflavik Air Station. Do not enter any restricted areas unless required to do so and until cleared for such entry. Ensure all Contractor equipment, include delivery vehicles, are clearly identified with their company name.

1.4.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.4.1.2 Identification Badges and Istallation Access

Application for and use of badges will be as directed. Obtain access to the Security Zone following guidance from KAB.

Keflavik Air Base/Icelandic Coast Guard is responsible for issuing ID cards for individuals. Keflavik Air Base/Icelandic Coast Guard is responsible for issuing permits for vehicles.

The Contractor is responsible to manage and conform to the badging process as necessary to complete the Work. The US Government is not responsible for any cost or time impacts due to delays.

1.4.1.3 Employee List

The Contractor must provide to the KAB, Airport Authority and Contracting officer, in writing, the names of two designated representatives authorized to request personnel and vehicle passes for employees and subcontractor's employees prior to commencement of work under this contract. The contractor's employees maybe be required to show identification such as Passports, etc as required by the Contracting Officer.

1.4.1.4 Personnel Entry Approval

Conforming to entry approval protocol is the sole responsibility of the Contractor.

1.4.1.5 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Airport Authority or Contracting Officer will identify designated smoking areas.

SECTION 01 14 00 Page 2

1.4.2 Emergency Response Requirement

All emergencies shall be immediately reported to the Emergency Control Center (ECC) ext. 112.

1.4.3 Working Hours

Regular working hours will consist of an 8 hour period established by the Contracting Officer, Monday through Friday, excluding Icelandic Government holidays.

1.4.4 Work Outside Regular Hours

Work outside regular working hours requires Airport Authorioty/Contracting Officer approval and shall comply with Airport commercial gate hours. If outside gate opening hours, make application 15 calendar days prior to such work to allow arrangements to be made by the Airport Authority, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Aiport Authority may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Airport Authority. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.4.5 Occupied Hangars

The Contractor shall be working around existing hangars which are occupied.

Do not enter the hangars without prior approval of the Contracting Officer.

The existing hangars and their contents must be kept secure at all times.

1.4.6 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in paragraph WORK OUTSIDE REGULAR HOURS.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service are considered utility cutovers pursuant to the paragraph WORK OUTSIDE REGULAR HOURS.

d. Operation of Station Utilities: The Contractor must not operate nor disturb the setting of control devices in the hangar, including water, sewer, electrical. The Government will operate the control devices as required for normal conduct of the work. The Contractor must notify the KAB and Airport Authority giving reasonable advance notice when such operation is required.

1.4.7 Location of Underground Utilities

Obtain digging permits prior to start of excavation by contacting the KAB and Airport Authority 15 calendar days in advance. Scan the construction site with electromagnetic or sonic equipment, and mark the surface of the ground or paved surface where existing underground utilities or utilities

SECTION 01 14 00 Page 3 encased in pier structures are discovered. Markings shall remain visible throughout construction and shall be re-marked as necessary. Verify the elevations of existing piping, utilities, and any type of underground or encased obstruction not indicated to be specified or removed but indicated or discovered during scanning in locations to be traversed by piping, ducts, and other work to be conducted or installed.

Notification Prior to Excavation: Notify the KAB and Airport Authority at least 15 days prior to starting excavation work. Contractor is responsible for marking all utilities.

1.5 SECURITY REQUIREMENTS

See attached documentation for security requirements following this specification - "General description of access and security matters in the security zones at Keflavik Airport".

1.5.1 Personnel List

This project is located on Keflavik Air Base/Icelandic Coast Guard. To obtain access to the sites, personnel shall require a background check.

This process takes time and contractors shall plan accordingly.

Submit for approval, at least 30 days prior to the desired date of entry, an orginal alphabetical list of personnel who require entry into KAB Security Zone to perform work on the project. Furnish for each person:

a. Full name

b. Nationality

c. Job description

d. Date of birth

e. E-mail address

In accordance with paragraph 1.5.1.3, designated representative shall apply for Keflavik Air Base/Icelandic Coast guard pass. Designated representatives are responsible for their company registration with the Keflavik Air Base office.

1.5.2 Vehicle List

Submit an original list of vehicles to be utilized at the work site with the following for each vehicle:

a. Make

b. Year

c. Model

d. License number

e. Registered owner

SECTION 01 14 00 Page 4

1.5.3 Control

Maintain strict accountability over passes. Immediately report to the source of issue, passes missing or lost and the circumstances. If the Contractor has another active contract or one commencing immediately, emplyees' names may be transferred from one contract to the other. Final payment will not be affected until employees are transferred to another contract or the records are cleared. Furnish a signed letter, countersigned by the source of issue, stating that passes have been turned in.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01 14 00 Page 5

26 January 2017 Document revised and adopted by jbg

Edition 003

General description of access and security matters in the security zones at Keflavik Airport - Implementation of projects cf. Icelandic Defence Act No. 34/2008.

The Icelandic Coast Guard (LHG) is responsible for the implementation of security and defence-related projects cf. the agreement between the Ministry of transport and local government, the Ministry for Foreign Affairs, the Icelandic Coast Guard and the National Commissioner of the Icelandic Police (RLS), dated 30 July 2014, including the operation and supervision of the Security Zones in Iceland. The National Commissioner of the Icelandic Police supervises the security matters of the Security Zones cf.

the above mentioned agreement and Regulation No. 959/2012. The Icelandic Transport Authority supervises measures regarding airport security within the boundaries of the fence surrounding Keflavik Airport. The Security Zone at Keflavik Airport is defined in:

a) the Icelandic Defence Act No. 34/2008.

b) Act No. 176/2006 on measures in accordance with the Agreement with the United States of

America on the return of the defence area at Keflavik Airport.

c) Notice No. 720/2015 on the geographical limits of the security and defence areas.

The security measures within the Security Zone in Keflavik Airport are covered by Regulation No.

959/2012 on the protection of confidential information, security clearances and security approvals with regard to security and defence matters. Regulation No. 985/2011 on civil aviation security covers the aviation security measures within the airport fence at Keflavik Airport.

Zone B lies both within and outside of the fence which demarcates the restricted areas at Keflavik Airport. Zone B, i.e. the Security Zone, is partly separated by a fence and a gate, i.e. Gate 22. Enclosed areas within the Security Zone are: (a) the work area of the explosive ordnance disposal and special task unit of the Icelandic Coast Guard, (b) the work area of the National Commissioner of the Icelandic Police, (c) the West-end area. In addition there are two other Security Zones in Keflavik Airport, one covering Hangar 831 (Háaleitishlað 1) and the surrounding area. The other is the east oil depo and the oil pipeline system connecting the east and west oil depos to the oil depo in Helguvík.

The main entrance to the Security Zones at Keflavik Airport is through the Diamond Gate at the junction of Þjóðbraut and Grænásbraut. In addition, the Security Zone can be accessed from the Háaleitishlað by the so-called service road running from Háaleitishlað to Þjóðbraut west of Gate 22 and parallel to the south end of Runway 01-19. On the service road there is a crossing barrier with card readers which are now controlled by LHG and Isavia.

In order to perform its duties the LHG needs unrestricted access to the Security Zone, see the following (this may include surveillance and other demands with regard to aviation security, etc.):

1. Security Zone B, including Hangar 831.

a. For access to the Security Zone via the Diamond Gate, i.e. the area outside of KEF restricted area, the following applies:

i. Everyone entering into the Security Zone shall:

1. Be on an approved admittance list.

2. Be an employee of LHG or UTN working on the project with valid security clearances cf. Regulation No. 959/2012.

3. Be an employee of Icelandic customs or police authorities cf. Article 13 of the Icelandic Defence Act No. 34/2008.

4. Be part of foreign military staff positioned in Iceland in accordance with projects that fall under the Icelandic Defence Act.

5. Have valid access cards issued by LHG and a valid security clearance.

6. Or they shall be approved guests accompanied by LHG, UTN or Police staff.

ii. Access to the area does not automatically include access to defence assets, access to those is prohibited unless it has been expressly granted beforehand.

b. At times when no foreign military personnel are present in the country and only traditional security and defence-related projects are being carried out, the access through the Diamond Gate and Gate 22 is controlled by electronic equipment cf. the following:

i. Only LHG1, UTN2 staff and Police with security clearance will be issued electronic admittance cards (see also Article 13(2) of Defence Act) and have access to the area after satisfying the demands of Article 4(a)(i).

ii. Admittance cards are only issued to personnel with a valid security clearance cf.

Regulation No. 959/2012.

iii. All other individuals shall without exemption be accompanied by duly authorised LHG, UTN or police staff according to point 4(a)(i)(4) and be on an approved guest list.

iv. Guests or contractors not fulfilling point 4(a)(i) are prohibited to enter or stay in the area without being supervised and accompanied by LHG or Police staff.

v. Selected contractors, i.e. long-term contractors and service personnel have access to the Diamond Gate and Gate 22 in exceptional cases, but only when accompanied by LHG personnel. Contractors shall, in general, enter through the Isavia entrance gate in Zone A.

c. For access to the Security Zone within the KEF fence, i.e. within the restricted area at Keflavik Airport, including Hangar 831, the following applies:

i. Only LHG3, UTN4 and Police personnel have electronic access cards to enter via Gate 22 (see also Article 13(2) of the Iceland Defence Act). All traffic is registered and recorded by a camera surveillance system. Employees with electronic access shall have received appropriate training, approved by SGS and have passed a background check by police according to Regulation No. 985/2011 and have security clearance according to Regulation No. 959/2012.

ii. Point (i) also applies when fewer than 15 foreign military personnel are in the area.

1 LHG staff with security clearance who need access due to their tasks 2 Certain UTN staff with security clearance who have authorisation and need access due to their work duties 3 See reference 1 above 4 See reference 2 above

iii. Admittance cards are only issued to personnel with a valid security clearance cf.

Regulation No. 959/2012.

iv. All others shall without exemption be accompanied by LHG or Police personnel and be on the access list.

v. All vehicles shall have driving authorisations in the area and be reported to Isavia which keeps a special list for this purpose.

vi. Guests or contractors are strictly prohibited from staying in the area unsupervised by LHG, UTN, Police or Isavia staff.

vii. Contractors shall pass through the Isavia entrance gate in Zone A. In exceptional cases they are permitted to pass through Gate 22, but only when accompanied by LHG, UTN or Police personnel.

viii. Regarding access to Hangar 831:

1. Access to Hangar 831 is limited to the road leading from the Security

Zone across the taxyway leading to and from the Hangar, the Hangar itself and the operational area surrounding the Hangar, cf. map issued by Isavia and confirmed by SGS.

2. Contact with others working at KEF who need access to the Hangar should be kept at a minimum.

When the Hangar is in “civilian” use, the personnel working there should enter via the Silver Gate and be subjected to aviation security measures

cf. Regulation No. 985/2011 on aviation security and Isavia-approved protocols related thereto.

d. When foreign military personnel is present in the country cf. the Iceland Defence Act, the following applies:

i. The Diamond Gate is manned by LHG aviation security staff (LHG staff, contractors (Securitas) or Isavia staff) who also have aviation security certification and the appropriate security clearance. This applies when the number of foreign military staff exceeds fifteen.

ii. Aviation security staff shall ensure that only those on the access list shall be admitted into the Security Zone through the Diamond Gate and shall monitor the entire area remotely and through regular patrols.

iii. Aviation security staff shall monitor traffic through Gate 22 and perform access control duties, i.e. Comparing ID cards to LHG access cards and access lists.

iv. Foreign military personnel with valid security clearance and valid access cards have electronic access to Gate 22, i.e. from the Security Zone within KEF and into the Security Zone outside of KEF.

v. Foreign military personnel access through the crossing barrier on the service road to Hangar 831 is limited to those working in the Hangar, that is if the assignment is limited to the west area then the parties in question do not have access via the service road.

vi. The personnel of foreign military units present in the country who need access to roads and runways shall also have access cards to KEF and have completed the appropriate security and driving courses that are held and/or approved by Isavia.

2. Contractors and service personnel.

a. In general contractors and service providers working in the Security Zone within the boundaries of the KEF fence, including Hangar 831, shall pass through the Isavia access gate and have a valid entry permit cf. Isavia rules.

b. LHG, UTN and police personnel may, in exceptional cases, accompany contractors and service personnel into the Security Zone within the boundaries of the KEF fence, making certain that they are at all times accompanied by LHG, UTN or Police personnel.

3. Access to KEF restricted areas.

a. LHG staff, contractors, guests and police who need access to KEF restricted areas shall pass through the Silver Gate and adhere to Isavia general rules.

b. Foreign military personnel with access permits to KEF who need access without supervision to KEF restricted areas shall adhere to Isavia general rules, pass through the Silver Gate but do not have to be screened.

4. Other items.

a. LHG shall ensure that everybody working on a daily basis in the Security Zone has received appropriate security training, including training in all security matters related to aviation security, approved by Isavia or held by Isavia, or is accompanied by personnel with appropriate security clearances.

b. LHG and Isavia shall inform all staff, contractors, guests and foreign military personnel of the disciplinary actions resulting from any breaches of laws and regulations pertaining to the implementation of these measures.

c. Isavia will for this purpose, obtain access at own cost, where technically possible to the security cameras of the LHG which are located within the KEF fence.

d. LHG and Isavia shall define and obtain approval by SGS for the implementation of training and supervision for all those the project concerns. The relevant parties must also have passed background checks by police cf. Regulation No. 985/2011 and/or have security clearance according to Regulation No. 959/2012.

e. SGS and Isavia controlling authorities shall, in conjunction with the LHG, have access to the Security Zone within the KEF fence.

f. LHG and Isavia shall consult and cooperate on the implementation of security surveillance measures with regard to these tasks.

ACCESS RULES FOR KEFLAVIK AIRPORT

December 2016

Operating manual

Definition document

SK760 05 - 1 Access rules for Keflavik Airport Approved by: Aviation security manager of Keflavik Airport

1. Introduction:

The Isavia access rules are intended to provide information to individuals and companies needing access to restricted areas of Keflavik Airport.

The access rules contain information regarding access authorisations to Keflavik Airport, what conditions must be met and what kind of information must be provided in order to be authorised to operate within the civil aviation restriction areas. All further information can be found at the Access Office at Keflavik Airport, email: passar@kefairport.is tel: 425-6028 The rules are a more detailed version of current laws, regulations and regulatory acts. The rules are produced with regard to the Act on civil aviation No 60/1998 and Regulation on aviation security No 750/2016.

Dieudonné Gerritsen Aviation security official

Table of contents

1. Introduction: 1

2. Alteration history 3

3. Glossary 3

4. On personal access authorisations in general 4

a. Preparatory measures 5

b. Application process 5

c. Delivery 5

d. Police background check. 6

e. Training of holders of access authorisation. 6

5. Access authorisation 6

a. Information on access authorisation 7

b. Explanations of access authorisation - Areas 7

c. Law enforcement access permits 8

d. Aviation security personnel 8

e. Access authorisation - Tool authorisation 9

f. Key cards for airline crews. 9

g. Explanation of access authorisation - Special authorisations 9

h. Return of access authorisation 10

i. Renewal of access authorisation 11

6. Lost access authorisation 11

7. Provisional authorisation 11

a. Preparatory measures 11

b. Application process of provisional authorisations 11

c. Delivery 12

d. Provisional access authorisation of employees 12

8. Access authorisation for vehicles 12 Application process 14

e. Provisional authorisation for vehicles 14

9. Application process 15

10. Delivery 15

11. Penalties 15

12. Attached documents 15

2. Alteration history

No. Page change Date of change Description of change

3. Glossary

Access surveillance/access control: Implementation of measures to prevent unauthorised access of persons and/or unauthorised vehicles.

Access authorisation: A general access authorisation is issued in the form of an access card with a photo and identifying information on the relevant person. A general access authorisation is issued to those parties with legitimate grounds to enter the security restricted area. The access permit is issued for a maximum of five years. In case of special tasks, i.e. temporary projects, the access permit is issued with a shorter period of validity.

Access authorisation for vehicles: Access authorisation for vehicles if legitimate grounds have been demonstrated as well as the necessity of the use of the vehicle for the operations of the relevant party in the Airport.

Public area: the areas in the airport, adjacent areas and buildings or parts thereof that are not flight areas.

Background check (performed by police): An investigation regarding the identity of an individual as well as police information regarding any criminal record, including whether there are any recorded offences, as part of an assessment of whether it is safe to allow access for the relevant person to the security restricted area without supervision and to sensitive confidential information on aviation security.

Provisional employee access authorisation: An individual with a valid access authorisation, who for some reason does not have the access authorisation available, can be issued with a provisional authorisation and stay within the security restricted area without being accompanied by a supervisor.

Provisional authorisation: A provisional authorisation is intended for parties who come for a short period of time to perform specific tasks Flight area: A defined area within the fence which covers the flight area, special task areas, aviation security restricted area, separate aviation security areas and other defined areas within the airport.

Aviation security restricted area: Flight areas of the airport where surveillance is conducted on access in order to ensure civil aviation security. In general, these areas cover all passenger departure areas between checkpoints and aircraft, ramp ([r03regu, 10:06:25 PM]: Svo í 32008R0820) , cargo sorting area, cargo hall, post stations and operation areas for cleaning services and airport supplies.

Legitimate purpose: A legitimate purpose applies to individuals who verifiably need access to security restricted areas. A passenger who can provide a valid travel document is for instance considered to have legitimate purpose. A crew member with a valid crew card issued by an aircraft operator has a legitimate purpose to be within the restricted area.

Mandate for signatures: A responsible employee appointed by the relevant company with a mandate to sign applications for access authorisation on behalf of the relevant company.

4. On personal access authorisations in general

Everyone working within the security restricted areas in Keflavik Airport or who is there with a legitimate purpose shall be in possession of an issued access authorisation. An access authorisation shall be visible at all times while a party is present within the restricted area.

There are two basic access authorisation: General access permission and provisional access authorisation.

A general access authorisation is issued for employees working in the airport or individuals who, by the nature of their work, need access to security restricted areas.

A provisional authorisation is intended for individuals who enter for a short period of time to perform specific tasks. These individuals do not need to attend a course in aviation security awareness but instead an escort is required to accompany the individual at all times during his stay within the restricted area.

Access authorisations shall be scanned against the access reader at checkpoints to confirm the validity of the access authorisation in the airport’s electronic access control system. Aviation security officials should also be presented with the access authorisation when required.

The bearer is not authorised to use an access authorisation for other purposes than those that are work-related.

An individual with a valid access authorisation, present in a security restricted area to which passengers have no access, shall report to security control unit if a person with no visible access authorisation is on the grounds. Such incidents shall be reported to aviation security control centre at tel. 4256210.

a. Preparatory measures

Before an employee commences work in Keflavik Airport, the manager or accountable manager of the relevant party shall hand in a form called “mandate for signatures”. The form shall contain information on the operations in question and which persons have a mandate to sign an application for access authorisation for employees and other parties. The form can be obtained at the Access Office, an electronic version can also be obtained at http://www.kefairport.is/Um-felagid/Umsoknir/

A party operating within the restricted area who needs access for a contractor or employee shall confirm his responsibility on the application for access authorisation of the relevant person with his signature and stamp, if applicable.

The application is considered invalid if information is missing or if it is incorrectly filled in. In such cases the application is rejected.

b. Application process

The following information should be handed in when applying for general access authorisation to the office of Access Office at Keflavik Airport.

A filled-in application for access authorisation.

A form for background checks.

A photocopy of identification (passport or driving permit)

c. Delivery

Access authorisations are issued in the Access Office in the Leifur Eiriksson terminal building. An access authorisation should be retrieved by the applicant.