part_2_attachment_general_requirements.pdf

BL 95 Renovation Contract Number: --

NSA Souda, Crete, Greece

SMALL PROJECT TEMPLATE - PART 2 ATTACHMENT A PROJECT-SPECIFIC GENERAL REQUIREMENTS -

Part 2 Attachment A Project-Specific General Requirements

The following requirements are project specific and may either supplement and/or modify those requirements contained in the body of Part 2, General Requirements, for Small Projects. Paragraph numbers in Part 2 correspond to paragraph numbers used in Part 2, Attachment A.

TABLE OF CONTENTS

Paragraph 3 POST AWARD KICKOFF MEETING (PAK)

Paragraph 4 DESIGN

Paragraph 5 FIRE PROTECTION AND LIFE SAFETY REQUIREMENTS

Paragraph 6 QUALITY CONTROL

Paragraph 7 SUBMITTAL PROCESSING

Paragraph 8 SUPERVISION

Paragraph 10 BUDGET MANAGEMENT

Paragraph 14 SCHEDULE OF PRICES

Paragraph 15 INVOICES

Paragraph 17 EXISTING UNDERGROUND UTILITIES

Paragraph 19 CONTRACTOR WORK SITE

Paragraph 20 TEMPORARY UTILITIES

Paragraph 21 ENVIRONMENTAL CONTROLS AND PROTECTION

Paragraph 22 WASTE MANAGEMENT

Paragraph 23 RECORD DRAWINGS AND OPERATION & MAINTENANCE (O&M) DATA

Paragraph 24 WARRANTY

Paragraph 25 PERFORMANCE EVALUATIONS

Paragraph 26 WORK HOURS, ACCESS AND PASSES

Paragraph 27 SECURITY REQUIREMENTS

Paragraph 28 REQUIRED INSURANCE

Paragraph 30 GOVERNMENT FURNISHED MATERIAL AND EQUIPMENT

Paragraph 34 SAFETY AND OCCUPATIONAL HEALTH

SMALL PROJECT TEMPLATE - PART 2 ATTACHMENT A PROJECT-SPECIFIC GENERAL REQUIREMENTS -

PARAGRAPH 3 POST AWARD KICKOFF MEETING (PAK)

Meeting to be arranged by FEAD Team.

PARAGRAPH 4 DESIGN

Submit design drawings or sketches, calculations and manufacturer's data to demonstrate compliance with contract requirements. The Contractor is encouraged to prepare design drawings more like shop drawings to minimize construction submittals.

Provide 4 hard and 1 electronic copies of design submittal package to the following reviewers 1 week prior to the in-progress review meeting:

Deliverable

FEAD/ ROICC

IPT

PWO

User

Design Development 50%

Printed Drawings (1/2 size) x

Specifications and Manufacturer's Cut Sheets

Design/Construction Schedule

Budget Management Status

Engineering Calculations

Basis of Design

Design Development 100% Prefinal

Basis of Design

Final Design

Printed Drawings (full size)

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Revised Basis of Design

CD Rom containing all the deliverables as follows: Drawings (PDF and CAD), Specifications (PDF and SEC), BOD (PDF and MS Word), Calculations (PDF), and all the other documents both in PDF and their original format.

1. The final design submittal must be professionally signed and sealed by the DOR and forwarded to the Contracting Officer prior to the start of construction. Separated final design packages will only be considered for Government review and approval during the Post Award Kick-off Meeting.

2. All construction submittals are to be submitted to the Government for approval after AE firm/DOR has provided suitable review and recommendations.

3. Submit the following construction submittals, approved by the DOR, to the Government for surveillance:

a. Submit fire protection related submittals pertaining to spray-applied fire proofing and fire stopping, exterior fire alarm reporting systems, interior fire alarm & detection systems, and fire suppression systems including fire pumps and standpipe systems.

b. Submit geotechnical related submittals pertaining to the soils investigations (reports and soils analysis), foundations (shallow and deep), and pavements structure design, test pile and production pile testing and installation.

c. Submit roofing submittals pertaining to materials and systems used to make up the roof system.

d. Submit HVAC Testing, Adjusting, and Balancing required submittals.

e. Submit telecommunications shop drawings for coordination with the NMCI Contractor.

f. Submit Performance Verification and Acceptance Testing required by IBC or this RFP.

g. Comply with sustainability submittals per UFGS section 01 33 29.05 20 Sustainability Requirements for Design Build.

PARAGRAPH 5 FIRE PROTECTION AND LIFE SAFETY REQUIREMENTS

The Contractor shall retain the services of a Registered Fire Protection Engineer (FPE). This FPE shall be an integral part of the Prime Contractor's Design and Quality Control Organization, and shall have no business

SMALL PROJECT TEMPLATE - PART 2 ATTACHMENT A PROJECT-SPECIFIC GENERAL REQUIREMENTS -relationships (owner, partner, operating officer, distributor, salesman, or technical representative) with any fire protection equipment device manufacturers, suppliers or installers for any such equipment provided as part of this project. Unless otherwise specified, all work performed on means of egress, fire rated elements, Fire Suppression, Mass Notification, and Fire Alarm Systems shall be designed, reviewed, inspected and approved by the FPE.

1. Qualifications/Experience:

a. Qualifications of the Designer: The FPE DOR shall have obtained professional registration by successfully completing the Fire Protection Engineering discipline examination.

b. Qualifications of the Installer: Prior to installation, submit data showing the Contractor has successfully installed systems of the same type and design as specified herein, or that Contractor has a contractual agreement with a subcontractor having such experience. Include names and locations of at least two installations where the Contractor, or subcontractor, has installed such systems. Indicate type and design of each system and certify that each has performed satisfactorily as intended for not less than 18 months.

c. Qualifications of the System Technician: Installation drawings, shop drawing and as-built drawings shall be prepared, by or under the supervision of, an individual who is experienced with the types of works specified herein, and is currently certified by the National Institute for Certification in Engineering Technologies (NICET) as an engineering technician with minimum Level-III certification in the fire protection certification program applicable to the work being performed. Submit data for approval showing the name and certification of all involved individuals with such qualifications at or prior to submittal of drawings.

2. Area of Responsibility: The FPE is responsible for assuring the proper design, construction and installation of life safety, fire protection, and mass notification features across all disciplines and trades. Services include preparing the Design Analysis, preparing or reviewing and approving the design documents (drawings), preparing or reviewing all fire protection related specification sections (including fireproofing, firestopping, fire suppression systems, and mass notification and fire alarm systems), certifying in writing that the completed design incorporates all required features, and certifying in writing that the facility was constructed in accordance with the approved design documents and applicable criteria. The FPE shall be responsible for assuring that the construction and installation are in accordance with the approved design documents by reviewing and approving all fire protection construction submittals, providing construction surveillance and preliminary and final inspections and testing services. Examples include, but are not limited to, water distribution systems including fire pumps and fire hydrants, fire resistive assemblies such as spray-applied fire proofing of structural components and fire rated walls/partitions, mass notification, fire alarm and detection systems, fire suppression and standpipe systems, means of egress components, and emergency and exit lighting fixtures. A copy of each approved submittal, with a copy of the Contractor's FPE review comments, shall be forwarded to the Government FPE prior to starting work for that item. This design review effort shall be a part of the Contractor's design quality control program, included in the design quality control plan, and shall be documented and submitted with each design development submittal.

3. Construction Surveillance: The FPE shall visit the construction site as necessary to ensure life safety and fire protection systems are being constructed, applied, and installed in accordance with the approved design documents, approved construction submittals, and manufacturer's requirements. Frequency and duration of the field visits are dependent upon particular system components, system complexity, and phase of construction. At a minimum, field visits shall occur just prior to installation of suspended ceiling system to inspect the integrity of passive fire protection features and fire suppression system piping, preliminary inspections of mass

SMALL PROJECT TEMPLATE - PART 2 ATTACHMENT A PROJECT-SPECIFIC GENERAL REQUIREMENTS -notification, fire alarm/detection and suppression systems, and final acceptance testing of mass notification, fire alarm/detection and suppression systems.

a. Preliminary and Final Inspections and Acceptance Testing: FPE shall personally witness all preliminary inspections and testing of mass notification, fire alarm/detection and suppression systems. Once preliminary inspections and testing have been successfully completed, the FPE shall submit a signed certificate to the QC Manager that systems are fully compliant and ready for final inspection and acceptance testing. The QC Manager shall provide 14 days advance notice to the Contracting Officer to schedule the final inspection and acceptance testing with the activity Fire Inspection Office and the NAVFAC Fire Protection Engineer.

b. Final Life Safety/Fire Protection Certification Documentation: The FPE shall provide certification that all life safety and fire protection features and systems have been installed in accordance with applicable criteria, the contract documents, approved submittals, and manufacturer's requirements. This certification shall summarize all life safety and fire protection features, and shall bear the professional seal of the fire protection engineer.

PARAGRAPH 6 QUALITY CONTROL

The Superintendent shall not serve also as the Quality Control Manager on this project.

Special inspection, testing, approvals, certifications, observations and quality assurance plans as prescribed in Chapter 17 of the IBC are required.

QC manager shall be required to attend the Coordination and Mutual Understanding Meeting and be physically present at the construction site to perform all phases of control and prepare documentation for each definable feature of work in their area of responsibility once a week.

After submission and approval of the QC Plan, and prior to the start of construction, the QC Manager shall be required to present, in detail, the Coordination and Mutual Understanding Meeting for the CQC Plan to the Construction Quality Control organization based upon the presentation template provided by the Contracting Officer. The Contracting Officer shall be invited to attend this meeting. The purpose of this meeting is for the QC Manager to develop coordination and mutual understanding of the QC program details, including documentation, administration for on-site and off-site work, and the coordination of the Contractor's management, production and QC personnel. The QC Manager shall be required to present an edited, project specific, PowerPoint presentation explaining in detail, how all phases of control shall be implemented for Definable Features of Work (DFOW). Major emphasis shall be placed on all required QC specialists. As a minimum, the Contractor's personnel required to attend shall include an officer of the contractor’s firm, the contractor’s Project Manager, Project Superintendent, QC Manager and a representative of every subcontractor. Minutes of the meeting shall be prepared by the contractor and all attendees shall print name and sign a meeting attendance sheet. The attendance sheet shall accompany the final minutes to the Contracting Officer within 5 calendar days.

PARAGRAPH 7 SUBMITTAL PROCESSING

SUBMITTAL/BENCHMARK

DURATION

BENCHMARK

RECEIVED

STATUS

1 Quality Control Plan

2 Material Safety Data Sheets

SMALL PROJECT TEMPLATE - PART 2 ATTACHMENT A PROJECT-SPECIFIC GENERAL REQUIREMENTS -

3 Design/Construction Schedule

4 Waste Management Plan

5 Safety and Health Plan

6 Schedule of Prices

7 Budget Management Summary

8 Record Drawings

9 Operation and Maintenance Information

10 Licenses and Permits

11 Badge Requests

12 Statement of Acknowledgement

SF 1413

13 Demolition and Work Plan

14 Design Development Docs

15 Final Design Docs

16 Submittal Register

17 Performance/Payment Bonds

18 Environmental Protection Plan

19 Certificates of Insurance

20 DD Form 1354

21 Sustainability Action Plan

22 Sustainability Notebook

23 NAVFAC Sustainability & Energy Data Record Card

PARAGRAPH 8 SUPERVISION

The Contractor shall provide at least one (1) qualified Project Manager and one (1) Project Superintendent capable of reading, writing, and conversing fluently in both English and Greek languages. The Project Manager must have a minimum 10 years experience as a Project Manager or Superintendent on projects like this contract or similar in size and complexity. The Project Superintendent must have a minimum of 10 years experience as a Superintendent on projects similar in size and complexity.

The Project Manager in this context shall mean the individual with the responsibility for the overall management of the project and the Project Superintendent shall mean the individual with the responsibility for quality and production. Both the Project Manager and Project Superintendent are subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time for excess costs or damages by the Contractor. Approval of Project Manager and on-site Project Superintendent is required prior to start of construction. Provide resumes for the proposed Project Manager and on-site Project Superintendent describing their experience with references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to interview the proposed Project Manager and on-site Project Superintendent at any time in order to verify the submitted qualifications.

At all times when any performance of the work at the site is being conducted by any employee of the Contractor or his subcontractors, the Contractor shall have a representative present on the site who is capable of explaining the work operations and receiving instructions in the English language. The

SMALL PROJECT TEMPLATE - PART 2 ATTACHMENT A PROJECT-SPECIFIC GENERAL REQUIREMENTS -

Contracting Officer shall have the right to determine without appeal of such decision, whether the proposed representative has sufficient technical and lingual capabilities and the Contractor shall immediately replace any individual not acceptable to the Contracting Officer. The Construction Contractor's qualified Project Manager, on-site Superintendent, Quality Control Manager, and Quality Control Specialist shall be fluent (can read, speak, and write) in both English and Greek languages.

PARAGRAPH 10 BUDGET MANAGEMENT

This project requires a Budget Management System be developed and maintained. The Budget Management System shall represent major portions of the work such as HVAC, site work, and exterior skin. The purpose of budget management is to balance scope and value during critical project design decisions. Update the budget management status at regular intervals during design, at a minimum with design submittals, for review by and discussion with the COR. The final budget management summary shall correspond with the final Schedule of Prices. Any contract modifications shall be approved by the Contracting Officer only. Discussions for potential contract modifications can be carried out only between the selected Contractor, the FEAD team and the Contracting Officer.

PARAGRAPH 14 SCHEDULE OF PRICES

Schedule of prices to be submitted to the Contracting Officer 15 days after the award of the contract.

PARAGRAPH 15 INVOICES

Payment for Materials Offsite Payments may be made to the Contractor for materials stored off construction sites under the following conditions:

a. Materials adequately insured and protected from theft and exposure;

b. Materials not susceptible to deterioration or physical damage in storage or in transit to the job site are acceptable for progress payments. Items such as non-magnetic steel, aluminum, non-magnetic aggregate, machinery, pre-cast/pre-stressed concrete product, and plastic lumber are acceptable for progress payments;

c. Conditions specified in FAR 52.232-5(b) PAYMENTS UNDER FIXED PRICE CONSTRUCTION CONTRACTS; and Payment requests for off-site materials include consent of surety.

PARAGRAPH 17 EXISTING UNDERGROUND UTILITIES

Any works related to existing underground utilities are to be coordinated in consultation with FEAD and

UEM departments.

Utility outage requests shall be submitted to the Government for review and approval at least 15 business days prior to the works to be carried out.

PARAGRAPH 19 CONTRACTOR WORK SITE

a. Permission to interrupt any Activity roads, and/or utility service shall be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

b. The work under this contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the construction schedule each factor, which constitutes a potential interruption to operations.

c. The following conditions apply:

a. Temporary fencing and safety barriers shall be installed and approved by Contracting Officer before work is started on removals or demolitions.

b. Construction equipment shall be removed from the working site at the end of each work day. All other equipment shall be removed at the end of each work day to the Contractor's

"laydown area".

c. Contractor laydown area and potential storage areas shall be as coordinated and approved by the Contracting Officer

d. The Contractor shall be working in and around existing buildings, which are occupied. Do not enter in the building without prior approval of the Contracting Officer.

e. The existing buildings and their contents shall be kept secure at all time. Provide temporary closures as required to maintain security as directed by the Contracting Officer.

f. Provide temporary enclosure in the work area inside and outside existing building during construction period, as required. Provide dust covers or protective enclosures to protect existing work that remains and Government material located in the buildings during the construction period.

g. Provide temporary ISO Boxes to continue operations of the building.

PARAGRAPH 20 TEMPORARY UTILITIES

Availability and Use of Utility Services:

The Government will make all reasonably required utilities available to the Contractor from existing outlets and supplies. The Contractor shall be responsible for the cost of all labor, materials and equipment for the temporary utility tie-ins, including any transformers affected.

All temporary tie-ins to be carried out by the Contractor shall be approved and supervised by the Contracting Officer and its representatives.

Payment for Utility Services - The cost for the usage of utilities by the Contractor shall be covered by the Customer pending on reasonable energy consumption by the Contractor. The point at which the Government will deliver such utilities or services and the quantity available will be designated by the Contracting Officer. Make connections, including providing backflow-preventing devices on connections to domestic water lines; and providing transformers;

and make disconnections. Under no circumstances will taps to base fire hydrants be allowed for obtaining domestic water.

Meters and Temporary Connections - Any connections will be performed or supervised by NAVFAC personnel as required. At the Contractors expense and in a manner satisfactory to the Contracting Officer, provide and maintain necessary temporary connections, distribution lines, and meter bases required to measure the amount of each utility used for the purpose of determining charges. Notify the Contracting Officer, in writing, 5 working days before final electrical connection is desired so that a utilities contract can be established.

Sanitation - The Contractor is to provide adequate sanitary conveniences of a type approved for the use of persons employed on the work, properly secluded from public observation, and maintained in such a manner as required and approved by the Contracting Officer. Maintain these conveniences at all times without nuisance. Upon completion of the work, remove the conveniences from the premises, leaving the premises clean and free from nuisance. Provide portable chemical toilets unless otherwise approved or comparably effective units, and periodically empty wastes into a municipal, district, or station sanitary sewage system, or remove waste to a commercial facility. Any penalties and / or fines associated with improper discharge will be the responsibility of the Contractor. Coordinate with the Contracting Officer and follow station regulations and procedures when discharging into the station sanitary sewer system. Include provisions for pest control and elimination of odors. Locate the facility behind the construction fence or out of the public view.

Telephone - Make arrangements and pay all costs for telephone facilities desired. Obstruction Lighting of Cranes - Provide a minimum of 2 aviation red or high intensity white obstruction lights on temporary structures (including cranes) over 30 meter (100 feet) above ground level. Light construction and installation must comply with FAA AC 70/7460-1. Lights must be operational during periods of reduced visibility, darkness, and as directed by the Contracting Officer.

Fire Protection - Provide temporary fire protection equipment for the protection of personnel and property during construction. Remove debris and flammable materials daily to minimize potential hazards.

Backflow preventers shall have a certificate of full approval from FCCCHR-USC, University of Southern California, attesting that the design, size, and make of each backflow preventer has satisfactorily passed the complete sequence of performance testing and evaluation for the respective level of approval. Certificate of Provisional Approval will not be acceptable. Backflow preventers shall be submitted to the Government for review and approval prior their installation.

PARAGRAPH 21 ENVIRONMENTAL CONTROLS AND PROTECTION

The Contractor’s on site superintendent is required to complete and submit evidence of completion of the

Environmental Compliance Assessment Training and Tracking (ECATTS) program modules: Environmental

Compliance Assessment Training NSA Souda Bay, Overview of Environmental Compliance, Project Manager, Environmental Requirements for Contractors, Hazardous Waste, Hazardous Materials, Waste Management

Guidelines, Recycling, Demolition or Renovation. For more detailed information on ECATTS see UFGS 01 57

19.00 20.

The DOR is required to edit and submit UFGS 01 57 19.00 20, Temporary Environmental Controls, and UFGS 01

57 19.01 20, Supplementary Temporary Environmental Controls. The DOR must ensure state and local regulations are met within the edited UFGS section.

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The DOR is required to edit and submit UFGS 02 82 16.00 20, Engineering Control of Asbestos Containing

Materials. The DOR must ensure the requirements of ASHARA, state and local regulations are met within the edited UFGS section.

The Contractor shall prevent storm-water pollution from industrial and construction activities in the project site. The Contractor shall implement all relevant Standard Operating Procedures (SOP) for Environmental

Controls and Protection and Storm-water Pollution Prevention existing specifically for the project site. The

Contractor shall ensure the following are followed as per project site specific activities:

i. Final Governing Standards (FGS) for Greece

ii. U.S. NAVSUPPACT Souda Bay Instruction 5090.10B

iii. NSA Souda Bay Public Works Department Environmental Division Stormwater Pollution Prevention

Plan (SWPPP)

PARAGRAPH 22 WASTE MANAGEMENT

All waste materials shall become the property of the Contractor and shall be transported, disposed of or recycled in accordance with Greek local laws and regulations.

Additionally contractor shall:

a. Develop a Waste Management Plan that identifies all recyclable material and disposal methods for all material.

b. Reduce, recycle or salvage as much waste material as possible with a goal of diverting at least 50% of construction waste from landfill.

c. Address waste reduction, recycling and salvage as part of the waste management plan.

d. Report volume or weight of disposed and recycled materials.

e. Report destination of debris diverted from disposal.

f. Consider all material recyclable or reusable, unless clearly demonstrated the material requiring disposal is waste material.

g. The Contractor shall provide to the Government a detailed list of all types and quantities

(volume and/or weight) of disposed waste materials deriving from construction activities (demolition, excavation, etc).

The Contractor is responsible for removing and disposing of all waste materials generated.

PARAGRAPH 23 RECORD DRAWINGS AND OPERATION & MAINTENANCE

(O&M) DATA

Provide the Contracting Officer with two (2) copies of half size as-built drawings, one (1) copy of full-size as-built drawings, and two (2) CDs containing drawings (in both pdf and Autocad formats), and all construction submittals.

PARAGRAPH 24 WARRANTY

Provide to the Contracting Officer a bound and indexed notebook containing written warranties for equipment/products furnished under the contract, and prepare a complete listing of such

SMALL PROJECT TEMPLATE - PART 2 ATTACHMENT A PROJECT-SPECIFIC GENERAL REQUIREMENTS -equipment/products. The equipment/products list shall state the specification section applicable to the equipment/product, duration of the warranty therefore; start date of the warranty, ending date of the warranty, and the point of contact for fulfillment of the warranty. The warranty period shall begin on the same date as project acceptance and shall continue for the full product warranty period, being the minimum period of five years since the Government acceptance of each building or facility. Execute the full list and deliver to the Contracting Officer prior to final acceptance of the facility.

PARAGRAPH 25 PERFORMANCE EVALUATIONS

The Performance Assessment Plan (PAP) shall be used to document design innovation provide performance feedback to the Contractor, and as a basis for interim and final evaluations in the Construction Contractor Appraisal System (CCASS) on-line database. It is the intent of the Government to establish the PAP based on tangible, measurable indicators of outstanding contractor performance, and on commitments made in the Contractor's proposal. The initial PAP is attached in RFP PART 6 Attachments. Review and finalized the initial PAP during the Partnering Session. During the initial Partnering Session, the Government, the Contractor, the Designer-of- Record, and the Client will establish the PAP. Following the establishment of the PAP, the Contractor will present it, with his input, for update and discussion at projects meetings which discuss project performance. Submit an updated PAP on a monthly basis with the invoice for that period as a minimum.

PARAGRAPH 26 WORK HOURS, ACCESS AND PASSES

Regular working hours shall consist of a period between 7:30 am and 16:30 pm, Monday through Friday excluding USA and/or Greek Government holidays. USA Government holidays are: New Year's Day, Martin

Luther King Jr's Birthday, George Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day.

Work outside regular working hours requires Contracting Officer approval. Make application seven (7) calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer

For information on access and passes for contractors please refer to Paragraph 27.

Prior to commencement of work, all employees in the performance of this project must obtain base access passes in accordance with Naval Support Activity Souda Bay Notice 5530 and Naval Support Activity Souda Bay Instruction 5512.1. The contractor who receives award must provide the following information, for all employees seeking base access, within five (5) calendar days from notification of award:

1. Greek Citizens

a. Documentation to include with Base Access Form

(1) Greek ID number

(2) A copy of the local police record check conducted within the past 30 days. The police record check is valid for 6 months (i.e. same copy can be submitted for six months and after that they will need to get a new background check done). This can take up to a

SMALL PROJECT TEMPLATE - PART 2 ATTACHMENT A PROJECT-SPECIFIC GENERAL REQUIREMENTS -week to get if the person is not from Chania so please account for that. Please ensure the police records are signed/stamped.

b. Documentation to bring when picking up Base Access Pass

(1) Greek ID

(2) Original (not copy) local police record check that was submitted with the access request form

(3) Voluntary statement (the individual will fill this out at MVRO and the 115 th will verify accuracy. No trips to KEP required).

2. EU Citizens other than Greeks

a. Documentation to include with Base Access Form

(1) Legible, color copy of passport and EU ID card. EU citizens without a passport will be considered on a case by case basis. For personnel without a passport, include a memo highlighting the significance of their role on the project and the impact of not having base access.

(2) A copy of the local police record check conducted within the past 30 days. The police record check is valid for 6 months (i.e. same copy can be submitted for six months and after that they will need to get a new background check done). This can take up to a week to get if the person is not from Chania so please account for that. The local police department will be able to access Europol and other systems to do the check. Please ensure the police records are signed/stamped.

b. Documentation to bring when picking up Base Access Pass

(1) Passport and EU ID card (must be the original and not a copy for passport and ID).

(2) Original (not copy) local police record check that was submitted with the access request form

(3) Voluntary statement (the individual will fill this out at MVRO and the 115 th will verify accuracy. No trips to KEP required).

3. Non EU Third Country Nationals

a. Documentation to include with Base Access Form

(1) Legible, color copy of passport and Greek residence card. Documentation must show at least two years of residency in Greece.

(2) A copy of the local police record check conducted within the past 30 days. The police record check is valid for 6 months (i.e. same copy can be submitted for six months and after that they will need to get a new background check done). This can take up to a week to get if the person is not from Chania so please account for that. Please ensure the police records are signed/stamped.

b. Documentation to bring when picking up Base Access Pass

(1) Passport and Greek residence card (must be the original and not a copy for passport and residence card).

(2) Original (not copy) local police record check that was submitted with the access request form

(3) Voluntary statement (the individual will fill this out at MVRO and the 115 th will verify accuracy. No trips to KEP required)

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4. Do not include more than 15 names on each Base Access Request Form (Greeks can be on one form).

5. On the 15 th of each month, the contractor needs to provide their latest roster of personnel highlighting any names that need to be removed from the Base Access List.

6. Each company needs to fill out a voluntary statement that states all employees are insured.

7. New base access submittals need to be submitted 45 days prior to needing access and monthly renewals need to be submitted 30 days prior to needing access. Case by case exceptions can be made for emergency situations. Provide a memo in these cases highlighting the emergent need.

The above information shall be provided in writing to NSA Souda Bay PWD Admin. Office, Attn:

Antigone Georgousaki, Administrative Specialist/Translator, NAVFAC EURAFSWA, PWD, Souda Bay, Hellas

– Greece, Telephone: 00-30-28210-21219, Fax: 00-30-28210-21469 ), email:

antigone.georgous.gr@eu.navy.mil .

The Contractor shall be responsible for obtaining base access for each of his employees and subcontractor employees. Nominations for base access must be made through FEAD and the NSA Souda Bay Admin.

Office who will forward the requests to the Hellenic Air Force security officials.

The Hellenic Air Force is the sole authority for granting or denying base access. The Contracting Officer has no control over the approval process or its duration. Time extensions will not be granted based on the time required to obtain base access.

Denial of base access is normally the result of prejudicial information discovered during investigation of individuals. Prescreening of Contractor's and Subcontractor's employees by the Contractor is encouraged.

For informational purposes only, it should be noted that base access requests for persons who have not resided outside the prefecture of Chania may require less time for processing.

The Contractor is responsible for ensuring each employee and Subcontractor employee display the identification and shall deliver the identification to the Contracting Officer immediately upon release of each such employee.

PARAGRAPH 27 SECURITY REQUIREMENTS

The Contractor shall comply with all activity security requirements. Upon request, the Contractor shall submit the name and address of each employee performing work under this contract and shall have the employees fill out questionnaires and other forms required for security.

Contractor’s employees shall not disclose or cause to be disseminated any information concerning the operations of the activity which could result in or increase the likelihood of the possibility of a breach of the activity’s security or interrupt the continuity of its operations.

Disclosure of information to any person not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor or any person under its control, may subject the Contractor, its agents or employees to criminal liability under 18 U.S.C. Sections 793 and 798 or equivalent Greek laws related to National Security.

All inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, will be directed to the activity Commander.

Deviations from or violation of any of the provisions of this paragraph will, in addition to all other criminal and civil remedies provided by law, subject the Contractor to immediate termination for default, acceptance and approval of employment.

mailto:antigone.georgous.gr@eu.navy.mil

PARAGRAPH 28 REQUIRED INSURANCE

Within 15 calendar days after award, furnish the Contracting Officer a Certificate of Insurance as evidence of the following insurance coverage amounts not less than the amount specified below in accordance with FAR Clause 52.228-5, Insurance Work on a Government Installation:

a. Comprehensive General Liability: $500,000 per occurrence.

b. Automobile Liability: $200,000 per person, $500,000 per occurrence for bodily injury; $20,000 per occurrence for property damage.

c. Worker's Compensation: As required by Federal and State Worker’s compensation and occupational disease and other laws.

d. Employer’s Liability Coverage: $100,000, except in states where worker’s compensation may not be written by private carriers.

e. Others as required by state law.

f. Above insurance coverage’s are to extend to Contractor personnel operating Government owned equipment and vehicles.

g. The Certificate of Insurance shall provide for 30 calendar days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in Attachment A.

For projects which require removal of asbestos containing materials the Asbestos Contractor or

Subcontractor, as the case may be shall provide occurrence-based liability insurance with asbestos coverage’s in an amount not less than $1,000,000 and shall name the Government and PQP as additional insured’s.

PARAGRAPH 30 GOVERNMENT FURNISHED MATERIAL AND EQUIPMENT

New Government furnished – Contractor Installed furniture shall be delivered to the contractor by the Government selected supplier. The Contractor will store and install this furniture at the appropriate construction phase and only after approval by the government.

PARAGRAPH 34 SAFETY AND OCCUPATIONAL HEALTH

The Contractor is required to comply and work under compliance to UFGS 01 35 26, UFGS 01 35 29, COE

EM-385-1-1 (2014 Edition) and any other related USN, Government or local law. In case of compliance conflict the strictest law shall be enforced.

SMALL PROJECT TEMPLATE - PART 2 ATTACHMENT A PROJECT-SPECIFIC GENERAL REQUIREMENTS -

The Contractor shall have a Certified Safety Professional to act as a Safety Manager that has passed the

CSP exam administered by the Board of Certified Safety Professionals. The Certified Safety Professional has to conform to Greek legislation as well.

The Certified Safety Professional to be provided at the work site is to perform safety management, surveillance, inspections, and safety enforcement for the contractor. The Safety Manager shall be the safety "competent person" as defined by COE EM-385-1-1. The Safety Manager shall be at the work site at all times whenever work or testing is being performed, shall conduct daily safety inspections and shall have no other duties other than safety management, inspections, and safety enforcement on this contract. The Safety Manager qualifications shall be in accordance to UFGS 01 35 26 and COE EM-385-1-

1.

252.246-9999 Safety of Facilities, Infrastructure, and Equipment for Military Operations (Deviation)

(April 2010)

Definition. "Discipline Working Group," as used in this clause, means representatives from the DoD

Components, as defined in MIL-STD-3007F, who are responsible for the unification and maintenance of the Unified Facilities Criteria (UFC) documents for a particular discipline area.

The Contractor shall ensure, consistent with the requirements of the applicable inspection clause in this contract, that the facilities, infrastructure, and equipment acquired, constructed, installed, repaired, maintained, or operated under this contract comply with united Facilities

Criteria (UFC) 1-200-01 for:

(1) Fire protection;

(2) Structural integrity;

(3) Electrical systems;

(4) Mechanical & Plumbing systems;

(5) Water treatment;

(6) Waste disposal; and

(7) Telecommunications networks.

Sub-Paragraph a., Site Safety and Health Officer (SSHO)

The Site Safety and Health Officer (SSHO) may serve also as the Superintendent. SSHO shall be present during site works at all times. A separate SSHO is required for each separate working site. Each SSHO for every work site shall be managed by the Contractor’s Safety Manager (if he/she is a different person). The

Safety Manager can be a SSHO but in that case he will have to be stationed at one work site only. The

Safety Manager cannot be the Site Superintendent. The qualifications required for an SSHO are stated in

COE EM-385-1-1. In the case the role of the Site Safety and Health Officer (SSHO) is combined with another role for the project, the duties of each distinct role shall not contradict each other or be diminished in any way due to the combination of duties.

Sub-Paragraph b., Hot Work

SMALL PROJECT TEMPLATE - PART 2 ATTACHMENT A PROJECT-SPECIFIC GENERAL REQUIREMENTS -

Obtain services from a NFPA Certified Marine Chemist for “HOT WORK” within or around flammable materials (such as fuel systems, fuel tanks, welding/cutting on fuel pipes) or confined spaces (such as sewer wet wells, manholes, and vaults) that have the potential for flammable or explosive atmospheres.

Sub-Paragraph c., Pre-Outage Coordination Meeting

Any outage requests shall be coordinated by FEAD and UEM departments. All outage requests shall be submitted for approval at least 15 business days prior to the work activity to be carried out. Pre-Outage

Coordination meetings can be carried out at the discretion of FEAD department.

**End of PART 2 Attachment A**