Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

PEARL HARBOR NAVAL SHIPYARD (PHNSY & IMF)

DISMANTLE CANVAS MOBILE SHELTER SYSTEM AND

PACKAGE FOR DISPOSAL

1.0 BACKGROUND

1.1 The primary mission of PHNSY & IMF is to deliver regional maintenance, at the depot and intermediate levels, to keep the surface ships and submarines of our nation's navy "Fit to Fight." As Hawaii’s regional maintenance center, capabilities include excellence in overhauling, repairing, converting, alteration, refurbishing, and decommissioning of Navy vessels.

2.0 OBJECTIVE & SCOPE

2.1 PHNSY & IMF seeks a contractor to dismantle a 40’ x 60’ x 28’ canvas mobile shelter system (MSS) and package for disposal. PHNSY will dispose of the shelter system at a later date. This equipment removal effort is above and beyond the current resource capacity of PHNYS & IMF’s production shops.

3.0 PERFORMANCE REQUIREMENTS

3.1 The contractor shall provide one individual as a Project Manager who is responsible for the planning, scheduling, and managing the execution of work concerning all aspects of this contract. The Project Manager shall coordinate with Code 1121 PHNSY&IMF Physical Security Division for security requirements and traffic management.

3.2 Prior to commencing work, the contractor shall meet in conference with the government TPOC, COR, shop supervision and other necessary Shipyard personnel to discuss and develop mutual understandings relative to environmental, safety, methods and schedules, security, and waste management.

3.3 The contractor shall present an Environmental Protection Plan (EPP) as part of the

Contractor’s proposal and bid submittal. Appendices I and II outline the various elements that shall be addressed, including testing the generators for the presence of hazardous material, including lead and asbestos, and environmental mitigation efforts, including nuisance dust control and other steps to be taken to minimize or prevent damage to adjoining structures, on-going PHNSY & IMF operations and injury to personnel working in the vicinity. Once accepted by the Government, the EPP shall become an integral part of the requirements of this PWS.

3.3.1 Environmental /Safety compliance: The Government will monitor the

Contractor, to ensure that the Contractor’s EPP is being followed. The technical point of contact (TPOC) and contracting officer’s representative (COR) retain the right to stop the Contractor from performing any work that violates environmental and safety regulations; the Contractor shall be in compliance prior to re-commencing the work.

3.3.2 The contractor shall provide an Industrial Hygienist responsible for supervising and implementing environmental compliance process, inclusive of hazardous material testing and abatement.

3.4 A preliminary Plan of Action and Milestones (POAM) plan must be submitted prior to commencing. This plan will highlight plans for the equipment items to be disassembled, removed, packaged, and relocated/staged, under this specification during the contract period of performance. The POAM shall be submitted in a PDF format within ten (10) business days after the contract is awarded. The POAM will be reviewed and approved by the government.

3.5 The contractor shall provide a Safety Plan covering all aspects of safety for this project. All work performed shall be in accordance with applicable Federal, State of Hawaii and Occupational Safety and Health Administration (OSHA) requirements.

Refer to Appendix I for guidance regarding safety.

3.6 All hot work must comply with NFPA 51B Standard for Fire Prevention during

Welding, Cutting and other Hot Work. The contractor shall submit a Hot Work Checklist and Permit to Federal Fire Department Hawaii Permit Authorized Individual no later than seven (7) working days prior to hot work being performed.

See Appendix I.

3.7 The contractor shall provide all material handling and lifting equipment, rigging support services, and other support equipment (such as cranes, forklifts, Bobcats, man-lifts, etc.) necessary for continuous support and shall provide qualified personnel to operate it. The contractor will complete and submit to NAVFAC Hawaii and Code 740 Accident Prevention (AP) at least one (1) month prior to start of work a Contractor Crane Entry Package. See Appendix IV.

a. Contractor shall have a spill kit at the work area to clean fluid spills from material handling equipment (MHE) immediately.

b. Drip diapers shall be used in MHE laydown spaces.

3.8 Disassemble equipment components, accessories and peripherals as required to prepare the equipment for transportation. Disassembled machine components and scrap materials must not exceed a weight of 10 tons and dimensions of 8’ x 20’ x 10’ (width x length x height).

3.9 Rags, paper and other debris generated during the process shall be removed and disposed. The work site shall be returned to a clean and orderly state.

3.10 Provide dunnage or pallets. Secure and stage disassembled equipment components and peripherals on dunnage or pallets.

3.11 Attach label to each component to identify the weight of each item.

3.12 Package and relocate the equipment, disassembled equipment components, and peripherals secured to pallets or dunnage to a Government designated area within 1 mile radius of PHNSY.

3.13 Contractor shall make arrangements with the Government three (3) business days in advance for approval to relocate the disassembled equipment, inclusive of components, accessories, and peripherals to the Government designated area.

4.0 SERVICE DELIVERY SUMMARY

Performance Requirement Reference Performance Threshold

1. Provide a Project Manager. Paragraph 3.1 100% delivery and compliance.

2. Complete work within the contract performance dates.

Paragraph 3.2 100% delivery and compliance.

3. Provide an Industrial Hygienist. Paragraph 3.3.2 100% delivery and compliance.

4. Follow the Environmental Protection Plan (EPP) in all operations associated with this PWS.

Paragraph 3.3 100% delivery and compliance.

5. Provide Plan of Action (POAM) within ten (10) business days after the contract is awarded.

Paragraph 3.4 100% delivery and compliance.

6. Provide Safety Plan Paragraph 3.5 100% delivery and compliance.

7. Provide Hot Work Checklist and Permit to Federal Fire Department Hawaii.

Paragraph 3.6 100% delivery and compliance.

8. Provide Contractor Crane Entry Package to NAVFAC and Code 740.

Paragraph 3.7 100% delivery and compliance.

9. Completely remove, relocate and stage items listed in the PWS.

Paragraph 3.8 100% delivery and compliance.

10. Perform clean-up and prepare site as specified in the PWS.

Paragraph 3.9 100% delivery and compliance.

11. Secure and stage disassembled equipment components and peripherals on dunnage or pallets.

Paragraphs 3.10-3.12

100% delivery and compliance.

5.0 GOVERNMENT PROVIDED SERVICES

5.1 The government will provide laydown space for the purpose of staging disassembled equipment, equipment components, peripherals and utility infrastructure.

6.0 QUALITY ASSURANCE

6.1 The contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which the contractor assures that work complies with the requirement of the contract.

6.2 The contractor shall maintain records of reviews and actions taken per the QCP, and shall make such records available to the government upon request.

6.3 The contractor agrees to attend any progress meetings during the contract period of performance. The government TPOC and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings the TPOC will apprise the contractor of how the government views the contractor’s performance and the contractor will notify the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

7.0 CONTRACTOR QUALIFICATIONS

7.1 The Contractor shall provide qualified equipment operators to perform all aspects of this work.

7.2 The Contractor shall provide trained personnel fully capable of providing the deliverables requested and have the knowledge, skills, and expertise to meet the requirements specified in this PWS.

7.3 Contractor shall comply with Safety and Health work practices specified in

Appendix I of Section 12.0.

7.4 Contractor shall comply with environmental guidelines specified in Appendix II in

Section 12.0.

7.5 The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management. The contractor must maintain continuity between TPOC and the COR. The contractor shall provide a project manager who shall be responsible for the performance and quality of meeting the requirements of this PWS. The project manager or alternate shall have full authority to act on behalf of the contractor on all contract matters relating to operations of this contract.

8.0 SECURITY REQUIREMENTS

8.1 The Contractor personnel must comply with Security requirements to obtain unescorted entry, green badge, to PHNSY&IMF areas. The Contractor must follow the applicable requirements listed below in paragraph 13.0 ATTACHMENTS Appendix III and brief their personnel to ensure compliance. Non-compliance with applicable items in Attachments is a material violation of the contract. Should Contractor personnel receive or suspect they have learned unauthorized sensitive information, they must identify and immediately report suspicions to the COR..

8.2 The contractor shall pass a background check and register with the Defense Biometric

Identification System (DBIDS) to gain access to Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY&IMF). Only those individuals with favorable investigations shall be utilized on this contract.

8.3 The contractor must coordinate with PHNSY&IMF to obtain base entry at building

3455 Pass Office. It is not unusual for the pass process to take an hour or more.

Contractor must be a U.S. Citizen and must pass a security background check. Only those individuals with favorable investigations must be utilized on this contract.

After receiving award, to ensure all contractors assigned to the contract receives base access, the Contractor must complete SECNAV 5512/1 (latest version) for each personnel with their full name; Social Security number; date of birth, place of birth, and citizenship.

8.4 The contractor must meet the requirements to obtain a valid Controlled Industrial Area (CIA) vehicle pass. The PHNSY&IMF CIA vehicle passes are issued by the PHNSY&IMF Pass and ID Office. PHNSY&IMF CIA vehicle passes will not be issued unless proof of vehicle registration to the contractor’s company has been presented to the Shipyard & IMF Pass and ID Office.

9.0 CONTRACTOR PERSONNEL

9.1 All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Each contractor employee will clearly identify themselves as contractor employees by means of company shirt, pin, or other visible company identification means in a manner that is visible at all times. Shipyard security badges will be worn at all times.

10.0 PLACE OF PERFORMANCE

10.1The place of performance is on-site at Pearl Harbor Naval Shipyard

11.0 BUSINESS HOURS AND HOLIDAYS

11.1 PHNSY&IMF operates 24 hours per day. However, normal business hours of operation are 6:30 a.m. through 3:00 p.m. with a 30-minute lunch break, Monday through Friday, excluding Federal Holidays. If the Federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the Federal holiday falls on a Sunday, the holiday is observed on the following Monday. Federal Holidays are listed below:

New Year’s Day 1st of January Dr. Martin Luther King’s Birthday

3rd Monday in January

Washington’s Birthday 3rd Monday in February

Memorial Day 4th or 5th Monday in May

Juneteenth 19th of June Independence Day 4th of July Labor Day 1st Monday in

September Columbus Day 2nd Monday in

October Veterans Day 11th of November

Thanksgiving day 4th Thursday in November

Christmas Day 25th of December

12.0 ATTACHMENTS - APPENDICES

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE

MAINTENANCE FACILITY (PHNSY&IMF). REVISED JULY 2024

APPENDIX II – ENVIRONMENTAL PROTECTION GUIDELINES FOR CONTRACTORS

ON FACILITIES PROJECTS AT PEARL HARBOR NAVAL SHIPYARD &

INTERMEDIATE MAINTENANCE FACILITY. REVISED OCTOBER 16, 2019

APPENDIX III – CONTRACTOR SECURITY REQUIREMENTS FOR PHNSY&IMF’S

CONTROLLED INDUSTRIAL AREA, SECURITY ISLANDS, CONTROLLED NUCLEAR

INFORMATION AREAS, NUCLEAR WORK AREAS AND/OR OTHER SENSITIVE

AREAS (REV. MAY 2024)

APPENDIX IV – CONTRACTOR CRANES ON BASE (REV. NOVEMBER 4, 2024)

APPENDIX V – PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE

MAINTENANCE FACILITY OPERATIONS SECURITY (OPSEC) CONTRACT

REQUIREMENTS (02-25)

NO OPSEC PLAN REQUIRED:

Contractors shall meet the requirements of all solicitation and award attachments and Appendices.