Encl(2) CCTV Maintenance Solicitation_QA_AMND2.pdf
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- Solicitation number
- N32253-24-Q-0068
About this file
This document is a set of questions and answers related to a federal contract solicitation for the Preventative Maintenance of a Virtual Perimeter Monitoring System (VPMS) at the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF).
The key details are: The solicitation is for a firm-fixed price contract to provide on-site preventive maintenance, technical support, repairs and replacements on the PHNSY & IMF's CCTV and radio communications systems. The contract will be a 100% small business set-aside, with a planned period of performance from September 2024 to September 2029. Offerors are required to submit a price quote, technical approach, and complete certain government forms. The Government intends to award the contract to the offeror providing the Lowest Price Technically Acceptable quote. Additional information on the equipment and systems can be requested from the Government contact.
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Reference
(para/page #, etc.)
1 General question Is the list of equipment able to be provided for an accurate quote? Yes
2 General question Repairs are unpredictable. Will unforeseen repairs be billed separately as they come along? Or should we price assuming that all possible repairs mentioned in the solicitation will be needed?
No, the maintenance fees by the Gov (+ / - $200K) should cover replacement cameras/parts.
5 General question Is gov’t providing a lift or is that to be contractor provided? There is a requirement to provide replacements within 48 hours however it normally takes a week to get a lift delivered to a location on island.
No, all tools, lifts and required equipment will be furnished by the contractor.
More Information can be provided by government upon request. Info will be provided via DoD safe and should be requested by sending email to aaron.k.miller22.civ@us.navy.mil.
In the request, please provide Name, Title, Solicitation Number, and Email.
More Information can be provided by government upon request. Info will be provided via DoD safe and should be requested by sending email to aaron.k.miller22.civ@us.navy.mil.
In the request, please provide Name, Title, Solicitation Number, and Email.
More Information can be provided by government upon request. Info will be provided via DoD safe and should be requested by sending email to aaron.k.miller22.civ@us.navy.mil.
In the request, please provide Name, Title, Solicitation Number, and Email.
9 General question Will the vendor's lift be permitted to be stored on the base at all times throughout the duration of the contract?
Probably, we can work out the details at a later date.
More Information can be provided by government upon request. Info will be provided via DoD safe and should be requested by sending email to aaron.k.miller22.civ@us.navy.mil.
In the request, please provide Name, Title, Solicitation Number, and Email.
11 General question Please confirm that all cameras are installed outdoors, either on poles or buildings.
All cameras are currently installed.
12 General question What is the average distance between camera locations, and what is the longest distance between any two locations?
Distance varies, some are one – two light poles away, some are located on roof tops a good distance away.
13 General question
Will the VMS be maintained under this initiative, or will it only cover the cameras and networking equipment? If VMS maintenance is included, can you provide information on the VMS system, such as the brand and software version?
If you are referring to monitors, yes, all monitors and wiring needs to be maintained under this initiative.
Q u es
# Question Government Response
3 General question Is it possible to schedule the site visit? Yes
4 General question Do you have list of equipment? A list of equipment will be created, and provided by the Gov.
6 General question How many cameras and enclosure types are there to be serviced?
7 General question What is the current up or down status of the systems (percentage up or down)?
8 General question How many cameras are known defective?
10 General question What is the total number of cameras and radio sets that need to be maintained?
Reference
(para/page #, etc.)Q u es
# Question Government Response
14 General question Will the contractor need to maintain any fiber optic network?
Yes, wiring from POE injectors and control box to radio sets/cameras needs to be included in this contract.
15 General question The quote in section 3.1.1.1.3 specifies once-a-week on-site support, while the quote in section 3.1.1.8 specifies twice-a-week on-site support. Please confirm which is correct.
Minimum once per week, to check in with Gov POC.
16 General question
Will PHNSY & IMF schedule appointments for access to buildings where surveillance equipment needs maintenance, or will this be the vendor's responsibility? If it is the vendor's responsibility, will a list of contact information be provided to the vendor for reaching out to the appropriate building management team?
Yes, Shipyard security will provide POC info and make arrangements for access to areas on roof tops.
17 General question Can we schedule a site-visit?
Site Visit is scheduled for 08.16.2024 see “Encl(1) Site_Visit_Information” for more detail and RSVP information.
The list will be provided to the contractor AFTER the contract is awarded.
Brands in use are Aruba, FLIR, and Pelco.
18 General question
The Q&A document states, "A list of equipment will be created and provided by the Gov."(Q4). Is it intended that the listed be provided prior to the due-date, or will it only be provided to the contract awardee?
File details come from the government source that posted it. Updated .