CCTV Maintenance Solicitation_QA Final.pdf
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- Solicitation number
- N32253-24-Q-0068
About this file
This document is a Questions and Answers (Q&A) related to a solicitation for the Preventative Maintenance of a Virtual Perimeter Monitoring System (VPMS) including a Closed Circuit Television System (CCTV) at the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF).
The key details are: The solicitation number is N32253-24-Q-0068 and the contract will be a firm-fixed price 100% small business set-aside for on-site preventive maintenance, technical support, repairs and replacements on the VPMS/CCTV system. The desired period of performance is 5 years with a base year and four option years. The government is requesting pricing for the base year and each option year. Contractors are asked to provide a technical quote demonstrating their understanding and approach to the work. Responses are due by 08/09/2024 and should be sent via email. The applicable NAICS code is 811412 - Appliance Repair and Maintenance. Additional details on the equipment, quantity of cameras, current system status, and access to facilities will be provided upon request to the government points of contact.
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Text version
Solicitation No. N32253-24-Q-0068., Preventative Maintenance of Virtual Perimeter Monitoring System
Questions and Answers
Q u es
Reference
(para/page #, etc.)
Question Government Response
1 General question Is the list of equipment able to be provided for an accurate quote?
Yes
2 General question
Repairs are unpredictable. Will unforeseen repairs be billed separately as they come along? Or should we price assuming that all possible repairs mentioned in the solicitation will be needed?
No, the maintenance fees by the Gov (+ / - $200K) should cover replacement cameras/parts.
3 General question
Is it possible to schedule the site visit?
Yes
4 General question
Do you have list of equipment?
A list of equipment will be created, and provided by the
Gov.
5 General question
Is gov’t providing a lift or is that to be contractor provided? There is a requirement to provide replacements within 48 hours however it normally takes a week to get a lift delivered to a location on island.
No, all tools, lifts and required equipment will be furnished by the contractor.
6 General question
How many cameras and enclosure types are there to be serviced?
More Information can be provided by government upon request. Info will be provided via DoD safe and should be requested by sending email to aaron.k.miller22.civ@us.navy.mil.
In the request, please provide Name, Title, Solicitation
Number, and Email.
7 General question
What is the current up or down status of the systems
(percentage up or down)?
More Information can be provided by government upon request. Info will be provided via DoD safe and should be requested by sending email to aaron.k.miller22.civ@us.navy.mil.
In the request, please provide Name, Title, Solicitation
Number, and Email.
8 General question
How many cameras are known defective?
More Information can be provided by government upon request. Info will be provided via DoD safe and should be requested by sending email to aaron.k.miller22.civ@us.navy.mil.
In the request, please provide Name, Title, Solicitation
Number, and Email.
9 General question
Will the vendor's lift be permitted to be stored on the base at all times throughout the duration of the contract?
Probably, we can work out the details at a later date.
10 General question
What is the total number of cameras and radio sets that need to be maintained?
More Information can be provided by government upon request. Info will be provided via DoD safe and should be requested by sending email to aaron.k.miller22.civ@us.navy.mil.
In the request, please provide Name, Title, Solicitation
Number, and Email.
11 General question
Please confirm that all cameras are installed outdoors, either on poles or buildings. All cameras are currently installed.
12 General question
What is the average distance between camera locations, and what is the longest distance between any two locations?
Distance varies, some are one – two light poles away, some are located on roof tops a good distance away.
13 General question
Will the VMS be maintained under this initiative, or will it only cover the cameras and networking equipment? If VMS maintenance is included, can you
If you are referring to monitors, yes, all monitors and wiring needs to be maintained under this initiative.
provide information on the VMS system, such as the brand and software version?
14 General question
Will the contractor need to maintain any fiber optic network?
Yes, wiring from POE injectors and control box to radio sets/cameras needs to be included in this contract.
15 General question
The quote in section 3.1.1.1.3 specifies once-a-week on-site support, while the quote in section 3.1.1.8 specifies twice-a-week on-site support. Please confirm which is correct.
Minimum once per week, to check in with Gov POC.
16 General question
Will PHNSY & IMF schedule appointments for access to buildings where surveillance equipment needs maintenance, or will this be the vendor's responsibility?
If it is the vendor's responsibility, will a list of contact information be provided to the vendor for reaching out to the appropriate building management team?
Yes, Shipyard security will provide POC info and make arrangements for access to areas on roof tops.
File details come from the government source that posted it. Updated .